Trustees, Annual Report For the period From18tart date} lo d8te Scction A RoforÈn¢e and adiiiiiiistratic>n dotails Charlty nan 4th Li¢U8ha ton S￿ut rou Other no￿$ the charfty Is kno*n by Rogl$bred charlty (11 onyl HQ r8glstratlon numbor Charity'8 prin¢ipg1 addre88 Llnden Pa E881 Ham Road Lllllgham lon Poslcode Nomfrs of ihe thanty trusleos vtho manage the charity Tw•t•• Nam• Offl¢• Ilf any) Dal•s a¢tsd 11 not for whol• yoar Nicole Treham8 r Hackett Kalie Muslchin KatrSna Be mane Je85ica Wesl Sarah Anne Chambgrlain Jane West Chai 8rson Treasurer 0710312023 2110312023 3110312023 0710312023 Pl-lil 10 12 14 15 Nanws and addresses of advisers loplional infom￿￿0￿ but gncouraged as bgst pradi¢81 P8 of advisor Na￿ Address 1 LTT((W1 (3rd Decorter 20181 Stctioii B Structure. goveiiiaiico diid fnanagempnt Dosuiption ofthe charity's trusts Type of govemlng dooJn*nt The Group'8 goveming docum9nt8 are those of the The Scout A880Cl8tion. They cons181 of a Royal Charter. vknith in tum glves 8ulhority to the Bye Laws of the Associallon and The Pollcy, Ofganisalion and Ru￿S of The Scx)ul As8OU8tlon. le.9. Iru81 deod, con8lllulSonl How chaNty 14 eonotltutod Tho Group Is a trust 8stabllshe(l under Its rule8 ¥thlch are common to 011 Scouts. le.g. t￿81, 868o¢bUon. compenyl Tru8188 $81o¢tlon method8 {o.g. app)int¢d by. gleclod by) The Trustees are appointed in accordanc6 ¥￿th the Policy, Organisalion and Rules of The Scout A¥so¢ialion. Addition81 govefnance188U88 loptlon81 Inlorm8tlon bul 8ncour8ged as be$t pr8Ctlcel You may ch0088 10 includ8 additionol Inform8tion. whero relev8nl. about.. The Group is managed by the Group Executive Committee, th9 nwmbgrs of which ar8 th8 'Ch8rtty Trust888' of tha Scout Group ￿th1¢h is an èdu¢4lion81 chartty. As ch8rlty Irusle95 they are responslbl• for ¢omplylng ￿1h leoi8181ion appliesb lo oharits'es. This indudes the rggistralion. koeping prow>r accounts and m8klng retsjms lo the Charity Commission a8 oppropr18ta. Polici88 and procodLtre$ adopted for. al the Indudon and Iralnlng of tfusleas., bl tru8lee' consideration of mafvr risks and the s￿18m$ and proc8dur88 to manage them The Conyrfttee C￿51618 of 3 Indgpend8nl represenlallvets, Chalr, Tr8asuTer and Secretary together the Group Scout Leadors. Indlyldual 8ectlon le*der5 Ilf oplgd lo lake on the respon81bllltyl and parent'8 ￿presentatIOn and nwets every 3 mnth8. Membors of the Execullv• Con￿ltte8 complete 'Es8enbal Infom&lion forExecutrve Commillee, trainlng withln the first 5 mnths ofioining the committee. This Group Executivè con￿ltta• oxists to support tho Group Scout Leader in meeting thg responsibilities of the appointThnt$ arKI 1$ responsiblg for: The m8inlenance ol Group property., The ralslng of fvnds and the aijminlslration of GTOUP finallG9.' The insuronco of persons. propety and equlpm&nt', Group public LKcasions', Assistlng In the recrultment of legdors and other adult support.. Appoinbng any sub Con￿￿tte0S that may be r¢qulred; Appoinlng Group Administrators and Advisors other th8n those vtho are elected. 2 LTToIY￿l (3rd December 2018) Sectioti B Slructuro. goveriiance and managoment IcontinLJedl Ripjk and Int•mal Control ISpgcim?n 11 The Group Executive Committee has identifiad the malor risk8 lo vthich they believe Ihe Group is exposed. the88 have been reviewed and systemg have bèan established lo mib'gale 8galn81 them. The maln oreas of ¢on¢em that have been idonlifled are: D8m8ge lo the bulldlng, property and 8qulpm9nl. The Group would r8qu8$t th8 use of buildings, property and 8quipm8nl from ngighbouring organi88tsons Such as tho chur¢h, community cantre and other Scout Groups. Similar reciprocal arr8Th38Thnl8 9￿81 vmlh those org8ni88lionB. The Group h88 suificierbl bulldlngs and contents In8uran(x In place lo mlllgate agalnst porman8nt loss. Injury lo188d8rn. helporn, supporters and mgntsrs. The Group through the capltallon feas Gontrfbule$ to Scout Assodallons nallon81 accldenl InBuronce pollcy. Rl8k Asse88ments are undertaken before all activi1188. Retluced Incorn from lund ralsing. The Group is primarily rgllanl upon Income from 8Ltb8Crtpllon8 and fundraising. Th& group do8s holtj a reseNe lo ensure the conlinuity of 8cb'vilies should there be a major r8duclion in Incoff*. Thé Committee could raise the v81u8 of subscriptions lo incws the incoTh lo Ihe group on an ongolng ba￿$, elthèr leryorarily or ￿mI￿nentlY. Reductlon or loss ol leaders. Tho group is totally reliant upon volunteers to run and admlnlsler th• activitlos of the group. If there was a reductlon in the numbgr of leaders lo n unacceptsble le￿1 In a pa￿cUl¥r Section or the group 88 whole then there would h8ve lo be a contractlon. consolid8tton or dosure of 8 Section. In tho worst c899 8cenarfo the ¢))mplets d08ure of the Group. Reduction or1088 of mn*)&rs. The Group provides ackn'vi1186 for all young peopl8 aged 8 to 18. If Ihgre vas a reduction In membershlp In a particular sgdon or the group as vknole then thore would have lo be o contr8Ction. cxynsolidation or closure of 8 seclion. In th8 worst CO50 scenorio the complele closure of the Gr￿p. Rlsk •nd Int•rn•l Control (Sy¢im•n 21 3 LT700001 <3rd December 20181 The group has In systen% of intemal controls that are designed to pmide reason8ble assuiance against n&91eri81 mismanageN￿l or loss. these Include 2 signatones for all p8ym8nts and a compr6hgnsive insuran¢9 policie8 to onsure Ihal insurable rlsks are covered. Section C Objectives and activitles Th• Purpo•• of Scoutlng Scouting 8xlsts to a¢tiv8ly eng8go 8nd support young peo￿& In thelr per80no1 dovelopment, emp0￿rIng them to make a p08111v• eontribulion to 8oclety. Summary of the objects of thg ch•dty sol otsl In It8 g¢)veming document Th• V•lu•• of 8¢outlng As Scou15 org guided by Ih88• v8lu8$'. Int•grfty. We act *rfth integrity.. V*B are hon881, lru8t%￿rthY and loyal. R••poGt- Wg hovo 8glf48?p•ct and re8pect lor othor8. C•r• - Wo $UFwI oth•rs and take Garo of the V*Drtd In vthlch we Ilve. 8•ll•f . We eyplore tyjr fAlth¥. bgllfrf8 and attlludo8. Co*op•ratlon- We m8ke a poslllvè dlff0rgnco'. wa c operate ￿th ¢)thers and maka fr18nd3. rh• Scout Mthhod Scoullng tskes (Aace wh#n young pgop18. In partnoT8hlp wlth adults, work together based on the valu88 of Scouting and.. - en￿Y what they are dolng armt h8v8 frjn - lake pert in activiti88 indoors and OLrtdoors tearn by doing share in spiritual refloctlon - lake responsibility and mak8 cholces - und•rtak8 new ond challenging acthvltie$ - make 8nd liv8 by their Promiso. Stsrn￿ry of tho maln actlvltl88 In relallon to these obJgGts Educ8tlon and Tralning Addtlional detslls of the owbvos and activitses (optional informats'on but encouraged a8 b651 practice You may ¢howe to include further 4 Lf1011001 (3rd Decerthr 2018) statewents, whbre rofavant. about.. ' policy on grantmaking., • contrfbulion mad8 by volunteers., pdlcy on Inveslmenls. Publlc benefll $talom¢nl The Group m8els tho Charlty Commission's publi¢ bonefit C￿ler￿a under t*)th thè advancem&nl of •ducatlon and Ihg advancement of dtlzen¥hlp or comrwnlty dev8loprrént headin Sp(.tion D ACliiovoi￿eI7ty aiiil pcrforiiiclllc Summary of th• rnaln athlevernnts of the tharlty dudng the yea Brlaf stAlernnt of the chartty'8 pollcy on r88erve8 R••erv•• Pollcy The Group's pollcy on r8sorv88 Is to hdd sufficlen resources to continue Ihe charilabltr 8Ctivilies of Ihe grou 8hoLtld incomè and fUl￿raiSing activities fall Short. The Group Executive Commlttee considers that tho 9roup should hold a sum equlvalenl to S nK)nlhs runnlng costs. circa £8.000. The Group hgkl roserves of approxlmaloly £25.000 agalns this at year Bnd. This Is above tho Igvol 18quir8d fo operating expen8es. However thi8 can bo ex￿aIn0d b prevlous years lundraising and grants. Quanllfy and explaln any deslgnallons Detsils of any fund5 materially in defficil {￿rC￿r￿anc8S plus st￿8 to elininatel S LT700001 13rd Oecember 2018) Furthor financial revlew d6tsils loption81 Informèlionl You may ¢hooio to indude addition81 infomwlion, where relevant, 8boul'. . the charity's principal sources of funds (including any fvndr8r5ingl', knvo•tm•nt Polky ISp•clmen 1) The Group's Incorne and Expenditure is very small and as con88quence do8s not have sufflclent fijnds to invest In longer-tsm Invastmants such a8 stocks and shares. The Group h85 therefore adoptfjd o low dsk strategy to the Invgstmenl of Its lurKls. All fund$ are hel¢J In cash uslng only maln$tream banks or bullding ¥oclglie8 or The Scout A880Cla￿On'8 Short Term Inve8trrnnl Service. . how expendllure h*s supported the key objtctlv83 of the thorfty; Tho Group Execut1￿ rogulady monilors the lavel8 ol bank balanca$ and tho Intore6t rat68 ro¢oived to gn8ure tho group obtaSns max6n￿M value and IncoTh from Its banklng 8rrangoThnts. Ocraslonally th1$ rnay Involve u81ng an account that requim & period of notice befor8 funds may be ilhdrawn. belore doing so the Group Executiv8 Con￿derS thè cash flow rèquiremonls. . Inv68tsnènt poll¢y and ob￿CtiVes.. v•8lm•nt Pomcy {Sp•clm•n 21 Th8 Group do88 r￿1 have 8ufficl8nl ftJnd8 10 invest in longg tsrm investmonts. Th8 GfOUP ho8 Iherelore •dopled o risk avepJe strategy to the Investn￿l of Its funds. ￿1 funds are held in cash using onty main8tre8m banks or bulldlng sodeli¢s. Seclioii F Plans lor future ￿riodS Id8t8lls of any slgnificanl acUvill88 plannèd to athi¢v• them) Section G Decli1frilion The truste88 declare th8t they have approved the Iru$te88' report above Signed on ￿hat1 of the charity's Irustses Slgnature{sl Full nam8{sl er Hack8tt Nlcole Tfeham6 Po811ion leg Secretsry. Chairl Treasurer Chair 6 LT700001 (3rd December 2018) **4th Littlehampton Scout Group No (if any) Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01/04/2022 31/03/2023 ## **Section A Receipts and payments** **----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Interest received 107 - - 107 -
Subscriptions 7,723 - - 7,723 -
Hall hire 10,920 - - 10,920 -
Activities 240 - - 240 -
Fund raising 5,448 - - 5,448 -
Grants 600 - - 600 -
- - - - -
- - - - -
Sub total (Gross income for
25,038 - - 25,038 -
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 25,038 - - 25,038 -
A3 Payments
Activities 8,744 - - 8,744 -
Admin 3,000 - - 3,000 -
Bank charges 67 - - 67 -
Hall Maintenance 10,082 - - 10,082 -
Membership fees 4,972 - - 4,972 -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total [ 26,865 ] - - 26,865 -
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 26,865 - - 26,865 -
Net of receipts/(payments) - 1,827 - - - 1,827 -
A5 Transfers between funds - - - - -
A6 Cash funds last year end - - - - -
Cash funds this year end - 1,827 - - - 1,827 -
**----- End of picture text -----**
CCXX R1 accounts (SS) 03/07/2023 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Current account
Savings account
**Details**
**Details**
Buildings
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**11,602**
**-**
**17,067**
**-**
**-**
**-**
**28,669**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
135960
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| |---|---|---|---| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval| CCXX R2 accounts (SS) 03/07/2023 2 Thl•Y £25,038 £26A65 Total Receipts fort￿ year Total Payments for the year £32.724 £13￿70 Net paymentsilncome for the year Cash & Bank balances brouBhi forward Cash & Sank balanw cathed -£1,828 £30.497 £28.670 E8.854 £21,643 £30.497 Interest re¢eTrved £107 Sybsulpttons £7.723 £7￿16 Hall Hire £10.920 EIO.280 Camp Grantslother £10,667 Act￿1*$ £95S Insurance Claim F￿d Raisin8 £1.529 Donatlon £1,475 Maintenance Prtze Monev £0 £0 Prepald IIKome £0 Total receipts forthe year £2S.038 £32,724