## **1ST EAST PRESTON SCOUT GROUP**
|**Cash and Bank Balances as at 31 March 2021**|**Cash and Bank Balances as at 31 March 2021**|**Cash and Bank Balances as at 31 March 2021**||||
|---|---|---|---|---|---|
|Account Title|Community|Petty Cash|Fundraising|Savings|Total|
|Account Number|60186228||10386464|70194816||
|Opening Balance|2,178.56|6.57|3,509.10|9,726.84|15,421.07|
|Receipts|35,215.74|500.00|1.61|7.59|35,724.94|
|Payments|(36,063.06)|(403.95)|-|-|(36,467.01)|
|Transfers between Accounts|-|-|400.00|8,000.00|8,400.00|
|Closing Balance|1,331.24|102.62|3,910.71|17,734.43|23,079.00|
|Actual Balances|1,331.24|102.62|3,910.71|17,734.43|23,079.00|
|Checksum|(0.00)|-|-|-|-|
|**Closing Balance Reconciliation**||||||
|**Item**|**Community**|**Petty Cash **|**Fundraising**|**Savings**|**Total**|
|Per Bank Statement 31/3/2021|1,331.24|102.62|3,910.71|17,734.43|23,079.00|
|Uncleared Cheques:||||||
||||||-|
|Balance as at 31/3/2021|1,331.24|102.62|3,910.71|17,734.43|23,079.00|
|Examined By||||||
Date
## **1ST EAST PRESTON SCOUT GROUP**
## **RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2021**
|**INCOME**
Hall Hire
Membership Fees
Fundraising Events
Uniforms
Gift Aid
Donations & Grants
Jamboree 2020
General Group Income
Interest
Total Income
**EXPENDITURE**
General Group Expenses
Stationary/Printing
Equipment Purchase
Insurance
Uniforms
Membership fees
Hall Repairs and Maintenance
Gas
Electricity
Water
Lease+business rates
Refuse Collection
Jamboree 2020
Total Expenditure
**NET SURPLUS/(DEFICIT) FOR YEAR**|Mar 31, 21
Mar 31, 20
6,555.00
14344.25
3,119.00
3672.00
543.24
202.15
82.00
230.00
1,072.50
1243.50
21,757.50
550.00
400.00
920.00
186.50
13841.26
9.20
14.39|
|---|---|
||33,724.94
35017.55|
||1,140.20
13653.75
75.83
334.99
42.81
1927.93
386.93
363.15
26.99
578.18
4,140.00
4125.00
14,272.46
7687.98
1,984.00
960.00
661.51
670.09
992.00
942.00
713.11
1247.42
1,631.17
1445.47
-
2834.04|
||26,067.01
36770.00|
||7,657.93
-1752.45|
## **1ST EAST PRESTON SCOUT GROUP**
|**Cash Balances**|Mar 31, 21|Mar 31, 20|
|---|---|---|
|Cash in hand|102.62|6.57|
|Community Account|1,331.24|2,178.56|
|Savings Account|17,734.43|9,726.84|
|Fundraising Account|3,910.71|3,509.10|
|Total|23079.00|15421.07|
|**ACCUMULATION FUND STATEMENT**|||
|Opening Balance as at 1 April|15,421.07|17,173.52|
|Income in Year|33,724.94|35,017.55|
|Expenditure in year|(26,067.01)|(36,770.00)|
|Closing Balance as at 31 March|23079.00|15421.07|
|Examined By:|||
Date:
**Income**
## **Expenditure**
## **Net Surplus/(Defifit) for year**
## **Actual Closing balances:**
COMMUNITY ACCOUNT
## **COMMUNITY ACCOUNT : Bank Balance**
## **COMMUNITY ACCOUNT**
## **PETTY CASH**
## **SAVINGS ACCOUNT**
**FUNDRAISING ACCOUNT**
**----- Start of picture text -----**
|||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|1|2|3|4|5|6|7|8|9|10|11|12|Total YTD|
|Month ended|Apr 30, 20|May 31, 20|Jun 30, 20|Jul 31, 20|Aug 31, 20|Sep 30, 20|Oct 31, 20|Nov 30, 20|Dec 31, 20|Jan 31, 21|Feb 28, 21|Mar 31, 21|Mar 31, 21|
|1 Hall Hire|-|(225.00)|-|-|-|-|-|-|(25.00)|-|-|(50.00)|(300.00)|
|2|-|-|-|-|-|-|-|-|-|-|-|-|-|
|3 BKKS|-|-|-|-|190.00|-|-|-|-|-|-|-|190.00|
|4 Happy Days|2,525.00|-|-|757.50|-|-|-|-|3,382.50|-|-|-|6,665.00|
|5 Fund raising|-|5.00|-|-|212.62|300.00|-|10.22|-|-|15.40|-|543.24|
|6 Donations|10,000.00|-|-|-|-|-|-|-|1,584.00|6,577.50|-|3,596.00|21,757.50|
|7 Gift Aid|1,072.50|-|-|-|-|-|-|-|-|-|-|-|1,072.50|
|8 membership fees|-|-|-|-|-|-|470.00|488.00|437.00|-|1,219.00|505.00|3,119.00|
|9 Group|-|-|-|-|-|-|32.00|4.50|-|-|250.00|(100.00)|186.50|
|10 Jamboree|-|-|-|-|-|-|-|-|-|-|400.00|-|400.00|
|11 Uniforms|-|-|-|-|-|-|7.00|75.00|-|-|-|-|82.00|
|Interest ernt on savings account|-|-|3.95|-|-|2.73|-|-|0.47|-|-|0.44|7.59|
|Interest ernt on fund raising account|-|-|0.94|-|-|0.49|-|-|0.09|-|-|0.09|1.61|
|Total Income|13,597.50|(220.00)|4.89|757.50|402.62|303.22|509.00|577.72|5,379.06|6,577.50|1,884.40|3,951.53|33,724.94|
|1 Hall maintenance|(60.50)|-|282.79|170.99|-|213.96|581.46|1,865.58|5,831.01|689.92|3,294.10|1,403.15|14,272.46|
|2 Stationery / Printing/ hq janitory supplies|-|-|-|-|-|-|-|-|28.09|47.74|-|-|75.83|
|3 Rent /council|-|-|-|-|-|-|-|-|-|713.11|-|-|713.11|
|4 Equip|-|-|-|-|-|35.95|-|-|6.86|-|-|-|42.81|
|5 Insurance|-|306.84|-|-|38.09|-|42.00|-|-|-|-|-|386.93|
|6 Water|79.00|83.00|83.00|83.00|83.00|83.00|83.00|83.00|83.00|83.00|83.00|83.00|992.00|
|7 Elec|68.00|68.00|71.00|71.00|(120.49)|72.00|72.00|72.00|72.00|72.00|72.00|72.00|661.51|
|8 Gas|73.00|73.00|73.00|209.00|209.00|209.00|209.00|209.00|209.00|209.00|151.00|151.00|1,984.00|
|9 Membership fees|-|-|-|-|-|-|-|-|-|-|-|4,140.00|4,140.00|
|10 Group|71.00|93.50|174.99|281.24|32.00|9.81|32.00|50.02|32.00|101.95|376.63|(114.94)|1,140.20|
|11 Biffa|23.60|23.95|23.95|32.74|23.95|615.46|27.14|35.14|23.95|32.74|23.95|744.60|1,631.17|
|12 Uniforms|-|-|-|-|-|-|-|26.99|-|-|-|-|26.99|
|Total Expenditure|254.10|648.29|708.73|847.97|265.55|1,239.18|1,046.60|2,341.73|6,285.91|1,949.46|4,000.68|6,478.81|26,067.01|
|13,343.40|(868.29)|(703.84)|(90.47)|137.07|(935.96)|(537.60)|(1,764.01)|(906.85)|4,628.04|(2,116.28)|(2,527.28)|7,657.93|
|opening cashbook balances:|
|Community|2,178.56|5,521.96|4,653.67|3,944.94|3,854.47|3,991.54|3,062.36|2,524.76|2,500.75|1,593.34|6,381.38|4,285.10|1,331.24|
|Petty Cash|6.57|6.57|6.57|6.57|6.57|6.57|(3.43)|(3.43)|256.57|256.57|96.57|76.57|102.62|
|Savings Account|9,726.84|19,726.84|19,726.84|19,730.79|19,730.79|19,730.79|19,733.52|19,733.52|17,733.52|17,733.99|17,733.99|17,733.99|17,734.43|
|Fundraising Account|3,509.10|3,509.10|3,509.10|3,510.04|3,510.04|3,510.04|3,510.53|3,510.53|3,510.53|3,510.62|3,510.62|3,510.62|3,910.71|
|Expected Closing Balance|28,764.47|27,896.18|27,192.34|27,101.87|27,238.94|26,302.98|25,765.38|24,001.37|23,094.52|27,722.56|25,606.28|23,079.00|23,079.00|
|Transfer into Savings Account|-|-|-|
|Transfer into Fundraising Account|-|
|5,521.96|4,653.67|3,944.94|3,854.47|3,991.54|3,062.36|2,524.76|2,500.75|1,593.34|6,381.38|4,285.10|1,331.24|1,331.24|
|reconciling items|-|-|-|-|-|-|-|-|-|-|-|
|reconciling items|-|-|-|-|-|-|-|-|-|
|reconciling items|-|-|-|-|-|-|-|-|
|reconciling items|-|-|-|-|
|reconciling items|-|-|-|-|
|reconciling items|-|-|-|-|
|5521.96|4653.67|3,944.94|3,854.47|3,991.54|3,062.36|2,524.76|2,500.75|1,593.34|6,381.38|4,285.10|1,331.24|1,331.24|
|Checksum: Bank rec|-|-|-|-|-|-|-|-|-|-|-|-|-|
|Opening Balance|2,178.56|5,521.96|4,653.67|3,944.94|3,854.47|3,991.54|3,062.36|2,524.76|2,500.75|1,593.34|6,381.38|4,285.10|2,178.56|
|Receipts|13,597.50|(220.00)|-|757.50|402.62|300.00|509.00|2,277.72|5,378.50|6,577.50|1,884.40|3,751.00|35,215.74|
|Payments|(10,254.10)|(648.29)|(708.73)|(847.97)|(265.55)|(1,229.18)|(1,046.60)|(2,301.73)|(6,285.91)|(1,789.46)|(3,980.68)|(6,704.86)|(36,063.06)|
|Transfers between Accounts|-|-|-|
|Closing Balance|5,521.96|4,653.67|3,944.94|3,854.47|3,991.54|3,062.36|2,524.76|2,500.75|1,593.34|6,381.38|4,285.10|1,331.24|1,331.24|
|Checksum|-|-|-|-|-|-|-|-|-|-|-|-|0.00|
|Opening|6.57|6.57|6.57|6.57|6.57|6.57|(3.43)|(3.43)|256.57|256.57|96.57|76.57|6.57|
|Receipts|-|-|-|-|-|-|-|300.00|-|-|-|200.00|500.00|
|Payments|-|-|-|-|-|(10.00)|-|(40.00)|-|(160.00)|(20.00)|(173.95)|(403.95)|
|Transfers between Accounts|-|
|Closing PETTY CASH|6.57|6.57|6.57|6.57|6.57|-3.43|-3.43|256.57|256.57|96.57|76.57|102.62|102.62|
|Actual Closing Balance|6.57|6.57|6.57|6.57|6.57|-3.43|-3.43|256.57|256.57|96.57|76.57|102.62|102.62|
|Checksum|-|-|-|-|-|-|-|-|-|-|-|-|
|Opening|9,726.84|19,726.84|19,726.84|19,730.79|19,730.79|19,730.79|19,733.52|19,733.52|17,733.52|17,733.99|17,733.99|17,733.99|9,726.84|
|Transfers(to)/from Community a/c|10,000.00|-|-|-|-|-|-|-|-|-|10,000.00|
|Interest|3.95|2.73|0.47|0.44|7.59|
|Transfers(to)/from Savings a/c|-|-|-|-|(2,000.00)|-|-|-|(2,000.00)|
|Closing SAVINGS ACCOUNT|19,726.84|19,726.84|19,730.79|19,730.79|19,730.79|19,733.52|19,733.52|17,733.52|17,733.99|17,733.99|17,733.99|17,734.43|17,734.43|
|Opening|3,509.10|3,509.10|3,509.10|3,510.04|3,510.04|3,510.04|3,510.53|3,510.53|3,510.53|3,510.62|3,510.62|3,510.62|3,509.10|
|Transfers(to)/from Community a/c|-|-|-|400.00|400.00|
|Interest|0.94|0.49|0.09|0.09|1.61|
|Transfers(to)/from Fundraising a/c|-|
|Closing FUNDRAISING ACCOUNT|3,509.10|3,509.10|3,510.04|3,510.04|3,510.04|3,510.53|3,510.53|3,510.53|3,510.62|3,510.62|3,510.62|3,910.71|3,910.71|
|Total|28,764.47|27,896.18|27,192.34|27,101.87|27,238.94|26,302.98|25,765.38|24,001.37|23,094.52|27,722.56|25,606.28|23,079.00|23,079.00|
|-|-|-|-|-|-|-|-|-|-|-|-|-|
**----- End of picture text -----**
Checksum: actual vs expected closing CB balances
**03/21**
**----- Start of picture text -----**
Fund
Income C/Fwd Hall Hire BKKS Happy Days raising nations/graGift Aid membership Group Jamboree Uniforms Banked Petty Cash
C/Forward 4285.10 4285.10 76.57
Beavers Spring Capitation transfer 505.00 305.00 200.00
Jamboree Refund to Clare Crook bacs -100.00 -100.00
Arundel Disctrict Council Grant bacs 2096.00 2096.00
Happy Days (Carol) 100589 1500.00 1500.00
Babyballet refund Hall Hire bacs -50.00 -50.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total Income -50.00 0.00 0.00 0.00 0.00 3596.00 0.00 505.00 -100.00 0.00 0.00 3751.00 200.00
Expenditure
Stationery /
Hall Printing/ hq
maintenanc janitory Rent
e supplies /council Equip Insurance Water Elec Gas membership Group Biffa Uniforms Paid Out Petty Cash
British Gas DD 151.00 151.00
Arun District Council DD 0.00 0.00
Biffa DD 744.60 744.60
Business Stream DD 83.00 83.00
Sky Digital DD 32.00 32.00
EDF DD 72.00 72.00
Dion Del-Smith (patio) bacs 609.41 609.41
Jess Del-Smith (patio) bacs 300.00 300.00
Cheryl Stevens Cleaning cash 173.95 0.00 173.95
Transfer to Fundraising (Jamboree) transfer 400.00
Mower Tyre & Tubes (Trailer) debit 78.50 78.50
Morrisons Petrol (Camp Site) debit 7.51 7.51
Dion Del-Smith (patio) bacs 155.81 155.81
Jess Del-Smith (patio) bacs 150.00 150.00
Arundel District Scouts Council bacs 4140.00 4140.00
Screwfix electrical (Camp site) debit 38.97 38.97
Refund J Gilpin YESSS (camp site) bacs 23.40 23.40
Screwfix switched sockets (Hall) debit 13.98 13.98
Screwfix Light & Chainsaw Oil (camp) debit 27.97 27.97
Littlehampton Tyre (Trailer) debit 45.60 45.60
Littlehampton Tyre (Campsite) debit 48.00 48.00
Morrisons Petrol (Camp Site) debit 6.14 6.14
Wickes Cable Reel (Camp Site) debit 39.00 39.00
Screwfix Cable Reel refund (C S) debit -29.63 -29.63
District refund for campsite expenditure bacs -138.00 -138.00
District refund for campsite expenditure bacs -294.40 -294.40
0.00
Total Expenses 1403.15 0.00 0.00 0.00 0.00 83.00 72.00 151.00 4140.00 -114.94 744.60 0.00 6704.86 173.95
TRANSFERS:
Transfer into Savings Account
Transfer into Fundraising Account
Total Transfers 0.00 0.00
1331.24 102.62
Amount to reconcile with bank statement 1331.24 102.62
Actual bank Account 1331.24 102.76
Checksum 0.00 0.14
**----- End of picture text -----**
**02/21**
**----- Start of picture text -----**
Fund
Income C/Fwd Hall Hire BKKD Happy Days raising nations/gra Gift Aid membership Group Jamboree Uniforms Banked Petty Cash
C/Forward 6381.38 6381.38 96.57
Cubs Spring term fees bacs 631.00 631.00
Scouts Spring Term Fees 100588 588.00 588.00
Amazon Europe Core bacs 15.40 15.40
Arundel & Littlehampton Jamboree bacs 250.00 400.00 650.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total Income 0.00 0.00 0.00 0.00 15.40 0.00 0.00 1219.00 250.00 400.00 0.00 1884.40 0.00
Expenditure
Stationery /
Hall Printing/
maintenanc hq janitory Rent
e supplies /council Equip Insurance Water Elec Gas membership Group Biffa Uniforms Paid Out Petty Cash
British Gas DD 151.00 151.00
Arun District Council DD 0.00 0.00
Biffa DD 23.95 23.95
Business Stream DD 83.00 83.00
Sky Digital DD 32.00 32.00
EDF DD 72.00 72.00
Just Aggregate (for patio slabs) debit 518.70 518.70
Dion Del-Smith (patio) bacs 878.46 878.46
Jess Del-Smith (patio) bacs 600.00 600.00
Dion Del-Smith (patio) bacs 611.42 611.42
Jess Del-Smith (patio) bacs 450.00 450.00
DM Chainsaws Ltd (Camp site) debit 37.74 37.74
Toolstation Screws debit 19.35 19.35
Southern Sheeting Patio debit 159.40 159.40
Morrisons Petrol (Camp Site) debit 11.99 11.99
AVS Fencing (Barbeque) debit 35.14 35.14
Toolstation Screws debit 12.58 12.58
AVS Fencing (Barbeque) debit 13.13 13.13
AVS Fencing (Barbeque) refund debit -4.08 -4.08
Amazon Log Splitter Camp Site debit 274.90 274.90
Roger Seymour Strimmers Service cash 20.00 0.00 20.00
0.00
0.00
Total Expenses 3294.10 0.00 0.00 0.00 0.00 83.00 72.00 151.00 0.00 376.63 23.95 0.00 3980.68 20.00
TRANSFERS:
Transfer into Savings Account
Transfer into Fundraising Account
Total Transfers 0.00 0
CB -month End Amount 4285.10 76.57
Amount to reconcile with bank statement 4285.10 76.57
Actual bank Account 4285.10 76.57
Checksum 0.00 0.00
**----- End of picture text -----**
**01/21**
**----- Start of picture text -----**
Fund
Income C/Fwd Hall Hire BKKS Happy Days raising ations/gra Gift Aid membership Group Jamboree Uniforms Banked Petty Cash
C/Forward 1593.34 1593.34 256.57
East Preston & Kingston Horticultural 100586 50.00 50.00
Arun District Council Grant bacs 6001.00 6001.00
Friends of Langmead 100587 50.00 50.00
Arun District Council Grant bacs 476.50 476.50
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total Income 0.00 0.00 0.00 0.00 0.00 6577.50 0.00 0.00 0.00 0.00 0.00 6577.50 0.00
Expenditure
Stationery /
Hall Printing/ hq
maintenanc janitory Rent
e supplies /council Equip Insurance Water Elec Gas membership Group Biffa Uniforms Paid Out Petty Cash
British Gas DD DD 209.00 209.00
Arun District Council DD 0.00 0.00
Biffa DD 32.74 32.74
Business Stream DD 83.00 83.00
Sky Digital DD 32.00 32.00
EDF DD DD 72.00 72.00
Arun District Council Rent bacs 635.06 635.06
Viking Invoice 704447 bacs 47.74 47.74
Baker Ross Mobiles bacs 13.85 13.85
Online Youth Manage OSM Cubs bacs 18.79 18.79
Cheryl Stevens for Amazon order bacs 37.31 37.31
Arun District Council Rent extra bacs 78.05 78.05
Skip Hire Cash Skips cash 160.00 0.00 160.00
Parker Building 120 Slabs bacs 529.92 529.92
0.00
0.00
0.00
Total Expenses 689.92 47.74 713.11 0.00 0.00 83.00 72.00 209.00 0.00 101.95 32.74 0.00 1789.46 160.00
6381.38 96.57
Amount to reconcile with bank statement 6381.38
Actual bank Account 6381.38 96.57
Checksum 0.00 0.00
**----- End of picture text -----**
## **Dec**
**----- Start of picture text -----**
Fund
Income C/Fwd Hall Hire BKKS Happy Days raising Donations Gift Aid membership fees Group Jamboree Uniforms Banked Petty Cash
C/Forward 2500.75 2500.75 256.57
Arun District Council Grant bacs 1334.00 1334.00
Mr E Gilbert Donation bacs 250.00 250.00
Julie Lester Refund Hall Hire (Virus) bacs -25.00 -25.00
Scouts Autumn Term Fees 100584 437.00 437.00
Happy Days August - December 100585 3382.50 3382.50
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total Income -25.00 0.00 0.00 3382.50 0.00 1584.00 0.00 437.00 0.00 0.00 0.00 5378.50 0.00
Expenditure
Stationery /
Printing/ hq
Hall janitory Rent
mntnce supplies /council Equip Insurance Water Elec Gas membership Group Biffa Uniforms Paid Out Petty Cash
British Gas DD DD 209.00 209.00
Arun District Council DD 0.00 0.00
Biffa DD 23.95 23.95
Business Stream DD 83.00 83.00
Sky Digital DD 32.00 32.00
EDF DD DD 72.00 72.00
Refund to Trevor Buckland Tarmac bacs 900.00 900.00
Amazon Floor cleaner & black bags debit 28.09 28.09
Tarmac Trading Refund Edge Seal debit -33.00 -33.00
EuroGreen Grab Lorry debit 312.00 312.00
Barlow Trailers Light Bulb debit 6.86 6.86
Toolstation Gutter parts debit 14.36 14.36
Toolstation Gutter parts debit 11.92 11.92
Cheryl Stevens Cleaning bacs 150.00 150.00
Jess Del-Smith Labour Car Park bacs 1854.95 1854.95
Dion Del-Smith Labour BBQ area bacs 2620.78 2620.78
0.00
Total Expenses 5831.01 28.09 0.00 6.86 0.00 83.00 72.00 209.00 0.00 32.00 23.95 0.00 6285.91 0.00
1593.34 256.57
bank statement 1593.34 actual
diff 0.00
**----- End of picture text -----**
**Nov**
**----- Start of picture text -----**
Fund
Income C/Fwd Hall Hire BKKD Happy Days raising Donations Gift Aid membership Group Jamboree Uniforms Banked Petty Cash
C/Forward 2524.76 2524.76 -3.43
Transfer from Savings a/c transfer 2000.00
Beavers Autumn Term Fees transfer 488.00 4.50 75.00 567.50
Cash Withdrawal Debit -300.00 300.00
Amazon Europe Core bacs 10.22 10.22
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total Income 0.00 0.00 0.00 0.00 10.22 0.00 0.00 488.00 4.50 0.00 75.00 2277.72 300.00
Expenditure
Stationery /
Printing/ hq
Hall janitory Rent
maintnce supplies /council Equip Insurance Water Elec Gas membership Group Biffa Uniforms Paid Out Petty Cash
Monthly DD's 0
British Gas DD DD 209.00 209.00
Arun District Council DD 0.00 0.00
Biffa DD 35.14 35.14
Business Stream DD 83.00 83.00
Sky Digital DD 32.00 32.00
EDF DD DD 72.00 72.00
Just Aggregate MOT (car park) debit 98.40 98.40
Cheryl Stevens Cleaning bacs 190.00 190.00
Rabbit & Dowling Digger & Dumper Hire bacs 410.40 410.40
Just Aggregate Ballast (car park) debit 49.20 49.20
Parker Building Supplies (Barbeque) debit 141.80 141.80
Just Aggregate Sand (Barbeque) debit 39.00 39.00
Online Youth Manager OSM bacs 18.02 18.02
Covers Timber (Barbeque) debit 279.41 279.41
Just Aggregates (Barbeque) debit 49.92 49.92
Southern Sheeting (Barbeque) debit 312.91 312.91
Toolstation Fixings (Barbeque) debit 21.91 21.91
Amazon Prime Clock debit 9.25 9.25
Scout Store (Shirt Mick) debit 26.99 26.99
Toolstation Fixings (Barbeque) debit 7.93 7.93
Cash to Dion Tarmac for Car Park cash 40.00 0.00 40.00
0.00
B & Q Hasp & Padlock debit 9.04 9.04
Toolstation Fixings (Barbeque) debit 35.84 35.84
Toolstation Guttering (Barbeque) debit 61.68 61.68
Tarmac Tack Adhesive & Edge Seal debit 66.00 66.00
Toolstation Aluflash Flashing Roll debit 42.89 42.89
0.00
0.00
0.00
Total Expenses 1865.58 0.00 0.00 0.00 0.00 83.00 72.00 209.00 0.00 50.02 35.14 26.99 2301.73 40.00
month end actual 2500.75 256.57
o/s month en
2500.75 256.57
Bank Statement 2500.75 256.57
0.00 0.00
bank statement
**----- End of picture text -----**
## **Oct**
**----- Start of picture text -----**
Fund
Income C/Fwd Hall Hire BKKD Happy Days raising Donations Gift Aid membership Group Jamboree Unifoms Banked Petty Cash
C/Forward 3062.36 3062.36 -3.43
Cubs Autumn Term Fees transfer 470.00 32.00 7.00 509.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total Income 0.00 0.00 0.00 0.00 0.00 0.00 0.00 470.00 32.00 0.00 7.00 509.00 0.00
Expenditure
Stationery /
Printing/ hq
Hall janitory Rent
maintnce supplies /council Equip Insurance Water Elec Gas membership Group Biffa Uniforms Paid Out Petty Cash
British Gas DD DD 209.00 209.00
Arun District Council DD 0.00 0.00
Biffa DD 27.14 27.14
Business Stream DD 83.00 83.00
Sky Digital DD 32.00 32.00
EDF DD DD 72.00 72.00
Unity Personal Accident Insurance bacs 42.00 42.00
Parker Building Supplies (Car Park) debit 38.23 38.23
Travis Perkins Disc Cutter (Car Park) debit 65.27 65.27
Just Aggregate Ballast & MOT (car park) debit 477.96 477.96
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total Expenses 581.46 0.00 0.00 0.00 42.00 83.00 72.00 209.00 0.00 32.00 27.14 0.00 1046.60 0.00
month end actual 2524.76 -3.43 2521.33
o/s month end
2524.76 -3.43 owe me 10
bank statement 2524.76 -3.43
0.00 0.00
**----- End of picture text -----**
## **Sept**
**----- Start of picture text -----**
Fund
Income C/Fwd Hall Hire BKKD Happy Days raising Donations Gift Aid membership Group Jamboree Uniforms Banked Petty Cash
C/Forward 3991.54 3991.54 6.57
Colin Redman Gala Tent Hire CAF 300.00 300.00
Refunded to Beavers (C Tindall) transfer -34.50 -34.50
Payment from C Tindall (Beavers) bacs 34.50 34.50
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total Income 0.00 0.00 0.00 0.00 300.00 0.00 0.00 0.00 0.00 0.00 0.00 300.00 0.00
Expenditure
Stationery /
Printing/ hq
Hall janitory Rent
maintnce supplies /council Equip Insurance Water Elec Gas membership Group Biffa Uniforms Paid Out Petty Cash
Monthly DD's
British Gas DD DD 209.00 209.00
Arun District Council DD 0.00 0.00
Biffa DD 615.46 615.46
Business Stream DD 83.00 83.00
Sky Digital DD 32.00 32.00
EDF DD DD 72.00 72.00
M Stevens Cleaning bacs 160.00 160.00
C Stevens Refund Morrisons bacs 12.00 12.00
C Stevens Refund Post Office bacs 15.60 15.60
Amazon Vinyl Gloves Extra Large debit 13.72 13.72
Online Youth Manager Beavers debit 10.00 10.00
Online Youth Manager Jupiter Troop debit 10.00 10.00
Amazon Virus Protection debit 25.75 25.75
Amazon Large Haversack debit 35.95 35.95
Amazon Eye Wash debit 2.49 2.49
Online Youth Manager Cubs (Elliott) cash 10.00 0.00 10.00
0.00
Refund from District for Camp Site bacs -67.79 -67.79
0.00
0.00
Total Expenses 213.96 0.00 0.00 35.95 0.00 83.00 72.00 209.00 0.00 9.81 615.46 0.00 1229.18 10.00
3062.36 -3.43
bank statement
3062.36 -3.43
3062.36 -3.43
**----- End of picture text -----**
**----- Start of picture text -----**
August
Fund
Income C/Fwd Hall Hire BKKS Happy Days raising Donations Gift Aid membership Group Jamboree Uniforms Banked Petty Cash
C/Forward 3854.47 3854.47 6.57
Anglo Recycling (Clothes) 100582 204.00 204.00
Worthing & District BKKS bacs 190.00 190.00
Amazon Europe Core bacs 8.62 8.62
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total Income 0.00 0.00 190.00 0.00 212.62 0.00 0.00 0.00 0.00 0.00 0.00 402.62 0.00
Expenditure
Stationery /
Hall Printing/ hq
maintenanc janitory Rent membership
e supplies /council Equip Insurance Water Elec Gas fees Group Biffa Uniform Paid Out Petty Cash
British Gas DD DD 209.00 209.00
Arun District Council DD 0.00 0.00
Biffa DD 23.95 23.95
Business Stream DD 83.00 83.00
Sky Digital DD 32.00 32.00
EDF DD DD 71.00 71.00
Arun District Council Insurance bacs 38.09 38.09
EDF Refund bacs -191.49 -191.49
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total Expenses 0.00 0.00 0.00 0.00 38.09 83.00 -120.49 209.00 0.00 32.00 23.95 0.00 265.55 0.00
month end actual 3991.54 6.57
3991.54
3991.54 end of mont
o/s month en
3991.54 6.57
3991.54 6.57
0.00 0.00
**----- End of picture text -----**
**----- Start of picture text -----**
July
Income C/Fwd Hall Hire BKKD Happy Days Fund raisinDonations Gift Aid membership Group Jamboree Uniforms Banked Petty Cash
C/Forward 3944.94 3944.94 6.57
Happy Days Spring Term 100581 757.50 757.50
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total Income 0.00 0.00 0.00 757.50 0.00 0.00 0.00 0.00 0.00 0.00 0.00 757.50 0.00
Expenditure y
Printing/ hq
Hall janitory Rent membershi
maintenance supplies /council Equip Insurance Water Elec Gas p fees Group Biffa Uniforms Paid Out Petty Cash
British Gas DD 209.00 209.00
Arun District Council DD 0.00 0.00
Biffa DD 32.74 32.74
Business Stream (Water) DD 83.00 83.00
Sky Digital DD 32.00 32.00
EDF DD 71.00 71.00
Scout Store Badges Weekender debit 61.50 61.50
Buds N Blooms Flowers M Bridger bacs 39.95 39.95
Spray Paint Red Gloss 250ml debit 4.99 4.99
Stubbs Copse Fence Panels debit 134.00 134.00
Screwfix Bolts for Camp Site debit 47.79 47.79
Refund to T Buckland (Honda Strimmer) bacs 80.00 80.00
Stubbs Copse Fence Post (Camp) debit 20.00 20.00
Stubbs Copse Gravel Boards debit 32.00 32.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total Expenses 170.99 0.00 0.00 0.00 0.00 83.00 71.00 209.00 0.00 281.24 32.74 0.00 847.97 0.00
Total Income
Total 3854.47 6.57
petty cash
3854.47 end of mont
o/s month en
3854.47 6.57
Bank Balance 3854.47
0.00 6.57
**----- End of picture text -----**
## **June**
**----- Start of picture text -----**
Income C/Fwd Hall Hire BKKD Happy Days Fund raising Donations Gift Aid membership Group Jamboree uniforms Banked Petty Cash
C/Forward 4653.67 4653.67 6.57
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total Income 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
**----- End of picture text -----**
## **Expenditure**
**----- Start of picture text -----**
Stationery /
Hall Printing/ hq
maintenanc janitory Rent
e supplies /council Equip Insurance Water Elec Gas membership Group Biffa Uniforms Paid Out Petty Cash
British Gas DD Direct Debit 73.00 73.00
Arun District Council Direct Debit 0.00 0.00
Biffa Direct Debit 23.95 23.95
Business Stream Direct Debit 83.00 83.00
Sky Digital Direct Debit 32.00 32.00
EDF Direct Debit 71.00 71.00
Krystal Hosting refund to M Bridger bacs 47.99 47.99
OfficePro Direct Sanitiser Wash debit 33.99 33.99
Ruociang Dish Soap Dispenser debit 33.80 33.80
Nottingham Badges Cub Camp bacs 95.00 95.00
M Stevens Cleaning bacs 215.00 215.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total Expenses 282.79 0.00 0.00 0.00 0.00 83.00 71.00 73.00 0.00 174.99 23.95 0.00 708.73 0.00
Total in Bank 3944.94 6.57
Petty Cash
Bank Statement
3944.94 6.57
bank statement 3944.94
0.00 6.57
Income Cheques uncleared 0.00
Expenditure Cheques uncleared 0.00
Difference 0.00
**----- End of picture text -----**
## **May**
**----- Start of picture text -----**
Income C/Fwd Hall Hire BKKD Happy Days Fund raisinDonations Gift Aid membership Group Jamboree Unifoms Banked P/Cash
C/Forward 5521.96 5521.96 6.57
Charlotte Reader Refund Hall Hire Bacs -100.00 -100.00
Amazon Europe Core Bacs 5.00 5.00
Kathy Hobson Refund Hall Hire Bacs -125.00 -125.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total Income -225.00 0.00 0.00 0.00 5.00 0.00 0.00 0.00 0.00 0.00 0.00 -220.00 0.00
**----- End of picture text -----**
## **Expenditure**
**----- Start of picture text -----**
Stationery /
Hall Printing/ hq
maintenanc janitory Rent
e supplies /council Equip Insurance Water Elec Gas membership Group Biffa Uniforms Paid Out P/Cash
British Gas DD Direct Debit 73.00 73.00
Arun District Council Direct Debit 0.00 0.00
Biffa Direct Debit 23.95 23.95
Business Stream Direct Debit 83.00 83.00
Sky Digital Direct Debit 32.00 32.00
EDF Direct Debit 68.00 68.00
Scout Store Badges VE Day debit 61.50 61.50
Unity Insurance bacs 306.84 306.84
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total Expenses 0.00 0.00 0.00 0.00 306.84 83.00 68.00 73.00 0.00 93.50 23.95 0.00 648.29 0.00
Balance 4653.67 6.57
4653.67 6.57
bank statement 4653.67
0.00 6.57
Income Cheques uncleared 0.00
Expenditure Cheques uncleared 0.00
Difference 0.00
**----- End of picture text -----**
**04/20**
**----- Start of picture text -----**
Fund Donation
Income C/Fwd Hall Hire BKKD Happy Days raising s/grants Gift Aid membership Group Jamboree Uniforms Banked P/Cash
C/Forward 2178.56 2178.56 6.57
HMRC Charities Gift Aid bacs 1072.50 1072.50
Happy Days C Haddock 100580 2525.00 2525.00
Arun District Council Grant bacs 10000.00 10000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total Income 0.00 0.00 0.00 2525.00 0.00 10000.00 1072.50 0.00 0.00 0.00 0.00 13597.50 0.00
Expenditure
Stationery /
Hall Printing/ hq
maintena janitory Rent
nce supplies /council Equip Insurance Water Elec Gas Membership Group Biffa Uniforms Paid Out P/Cash
British Gas DD Direct Debit 73.00 73.00
Arun District Council Direct Debit 0.00 0.00
Biffa Direct Debit 23.60 23.60
Business Stream Direct Debit 79.00 79.00
Sky Digital Direct Debit 32.00 32.00
EDF Direct Debit 68.00 68.00
Amazon Hand Sanitiser Refund bacs -69.99 -69.99
Diesel-Girl Paypal Castors debit 9.49 9.49
Transfer to Savings Account transfer 10000.00
Trade Scout Shop Badges debit 39.00 39.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total Expenses -60.50 0.00 0.00 0.00 0.00 79.00 68.00 73.00 0.00 71.00 23.60 0.00 10254.10 0.00
Total Income
Balance 5521.96 6.57
Petty Cash
Bank Statement 5521.96 6.57
0.00
Income Cheques uncleared 0.00
Expenditure Cheques uncleared 0.00
**----- End of picture text -----**
## **HALL HIRE RATES**
|Costs
relevant
1=0;0=no|Costs
relevant
1=0;0=no|Costs
relevant
1=0;0=no|
|---|---|---|
|Hall maintenance
14,272.46
Stationery / Printing/ hq janitory supplies
75.83
Rent /council
713.11
Equip
42.81
Insurance
386.93
Water
992.00
Elec
661.51
Gas
1,984.00
Membership fees
4,140.00
Group
1,140.20
Bifa
1,631.17
Uniforms
26.99|1|14,272.46
75.83
713.11
-
386.93
992.00
661.51
1,984.00
-
-
1,631.17
-|
||1||
||1||
||-||
||1||
||1||
||1||
||1||
||-||
||-||
||1||
||-||
||||
|Total
26,067.01
20,717.01|||
# of days to apportion cost % occupancy Hours in a day Total Hours to calculate charge over Suggested Price for Room hire / day
Current Hall Hire Rate Current Hall Hire Rate -Happy Days
## **Actual Occupancy**
Happy Days
WSCKD
BKKS
Other Hall Hire
hours hire Jan -March 2013 hours April - July 2013 hours/day Sept -dec 2013 Total Hours hours Jan -March 2013 hours April - Sept 2013 hours aug-dec 2013 Total Hours hours Jan -July 2013 hours aug-dec 2013 Total Hours hours Jan -July 2013 hours April - Sept 2013 hours aug-dec 2013 Total Hours
Total
Total Hours
## **Utilities**
gas used
meter as at 14/3/2013 2911 meter read at 18/03/2014 3694
|Years gas usage|783||
|---|---|---|
|conversion factor|31.35||
|Gas usage KWh p.a.|24,549||
|estimated usage by bg|21,238||
||||
|Current gas price
standing charge|4.965
33.000|p/kwh
p/day|
|Current gas price|1,218.85||
|standing charge|120.45||
|Total Gas|1,339.30||
## Adjustments
|Adj 1
Adj 2
Adjusted Cost|Adj 1
Adj 2
Adjusted Cost|Adj 1
Adj 2
Adjusted Cost|
|---|---|---|
|||14,272.46
75.83
713.11
-
386.93
992.00
661.51
1,339.30
-
-
1,631.17
-|
||||
||||
||||
||||
||||
||||
|(644.70)|||
||||
||||
||||
||||
||||
|(644.70)
-
20,072.31|||
178.34 business rates
Actual charge included recovery of underch
|365
55%
8.00
1606||
|---|---|
|12.50
9.50|31.6%|
|6.75
378
497
451
1326|82.5%|
|48
78.5
102
228.5
32
20
1/2
52
0|day = 4 hours|
|1606.5||
arge in previous years
|Running Cost of Hall||||||
|---|---|---|---|---|---|
|at 7th November 2017||||calc check||
||per month|per year|per day|||
|Gas|138.00|1600.00|4.38|1773||
|Council|58.00|580.00|1.59|||
|Bifa|61.08|733.00|2.01|||
|Water|77.14|925.67|2.54|925.67||
|Electricity|93.75|1125.00|3.08|1125.02||
|Sky Digital|35.49|425.88|1.17|||
|Insurance|53.92|646.98|1.77|||
|Hall Maintenance|416.67|5000.00|13.70|||
||934.04|11036.53|30.24||11036.53|
|Group Expenses||2265.38||||
|Stationary/Printing||387.70||||
|Equipment||1147.29||||
|uniforms||361.69||||
|Membership fees||4335.00||||
|||8497.06||||
|Happy Days||9000.00||||
|Martial Art||1500.00||||
|Koi Carp||700.00||||
|Others||3300.00||||
|||14500.00||||
|per week (42)|per day (5)|
|---|---|
|38.10|7.62|
|13.81|2.76|
|17.45|3.49|
|22.04|4.41|
|26.79|5.36|
|10.14|2.03|
|15.40|3.08|
|119.05|23.81|
|262.77|52.55|
|214.29|42.86|
|35.71|7.14|
|16.67|3.33|
|78.57|15.71|
|345.24|69.05|