## **1st Billingshurst Scout Group AGM** ## **Annual Report and Financial Statement For the year ended 31st March 2026** |Contents:|Annual Report|1-3| |---|---|---| ||Report of the independent examiner & Statement of|| ||fnancial actvites for 1st Billingshurst Scout Group|4-5| |Address:|Billingshurst Scouts & Guide Headquarters|| ||Lower Staton Road|| ||Billingshurst West|| ||RH14 9SX|| |Chair:|Lucy Sexton|| Independent Examiner: Sue Gatland Ex Treasurer Billingshurst Family Church Bankers: Barclays PLC ## **Our Aims and Purpose:** Scouts actively engage and support young people in their personal development, empowering them to make a positive contribution to society. In partnership with adults, young people take part in fun indoor and outdoor activities. They learn by doing, by sharing spiritual reflection and by taking responsibility. They make choices, undertake new and challenging activities, and they live their Scout Promise. ## **Objectves and Actvites:** The Group operates from the Scout hut which is owned by the Scout group with the premises and equipment also being used by the 2nd Billinghurst Guide Group. As such the purpose of the Group is to make available full Scout programs for young people in the Billingshurst area in accordance with the Scout Association Policy Organisation and rules (POR). As a member of the Scout Association the Scout Group shares its purpose of promoting the development of young people in achieving their full physical, intellectual, social, and spiritual potentials, as individuals, as responsible citizens and as members of their local, national, and international communities. The Scout Method provides an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law, which is guided by trained volunteer leaders. Group members meet regularly and enjoy a varied and structured programme of training, education and guided activities designed to meet this purpose. The Group welcomes members from all kinds of backgrounds. It is open to every boy, girl, young man, or woman, regardless of race, faith, or personal circumstance. The trustees follow POR and Guidance issued by the Charity Commission on public benefit. No trustee receives any financial reward other than the recovery of necessary expenses. ## **1st Billingshurst Group Structure** The composition of the Scout Group encompasses Beaver Scouts, Cub Scouts and Scouts. Phoenix Explorers also operate out of the Scout hut providing the next stage of Scouting. Reliable performance in line with training programs are maintained and progress measured by the attainment of badges and awards. We also work jointly with Billingshurst Guides for the benefit of our young people, with both Petworth Park Camp weekend, and The Billingshurst Show and Carnival which is our main annual fundraising event, the proceeds of which are used for the benefit of our Group Scouts & Guides. ## **Financial Review:** ## **1st Billingshurst Scout Group** Total receipts £40,227.62 Total payments £43,566.69 This resulted in a net deficit of £3339.07 Bank statements and accounts reconciled across the group at year end = £37,266.99 ## **Billingshurst Scouts & Guides Hut and Fundraising Account** Total receipts £10,775.25 Total payments £13,607.20 This resulted in net deficit of £2,831.95 Bank Statement and accounts reconciled at year end = £11,292.50 The trustees have not identified any major risks to which they believe the Group is exposed. Systems are reviewed on an on-going basis to mitigate adverse financial exposure. The accounts are drawn up on the receipts and payments basis, which remains consistent with previous years ## **Reserves Policy** It is the Scout & Guide Executive policy to maintain a balance equating to approximately 6 months’ worth of payments as a contingency against any unforeseen situations. ## **Structure, Governance and Management** The Group is a trust established under rules, which are consistent with all other Scout and Guide Groups. Trustees appointed in accordance with POR. There are no funds held as custodian trustees on behalf of others Reference and Administrative details Charity Name: 1st Billingshurst Scout Group. Registered Charity Number 305886. |**Name**|**Ofce held (if any)**|**Dates of service (if not for**
**fullyear)**| |---|---|---| |Lucy Sexton|Chair|| |Jacque Laing|Secretary|| |Monicka Frisby|Treasurer|| |Zoe Jenkins|Group Scout Leader|| |Stuart Sexton|Trustee|| |Jonathan Litle|Trustee|Co-opted 25/09/25| Approved by 1st Billingshurst Scout Group Trustees on: 11th July 2026 and signed on their behalf by : Lucy Sexton Chair |**1st Billingshurst Scout**|**Group Annual Summary Of Accounts 1st April 2025- 31st March 2026**|**Group Annual Summary Of Accounts 1st April 2025- 31st March 2026**|**Group Annual Summary Of Accounts 1st April 2025- 31st March 2026**|| |---|---|---|---|---| |||**Balance Sheet**||| |||||| ||||**1st April 2025 - 31st March 2026**|| |||||| |**Balance across thegroup B/F**|**27,988.40**
**£**||**Balance across thegroup B/F**|**39,821.06**
**£**| |||||| |||**Income**||| |Subs received(all sections)|14,727.00
£||Subs received(all sections)|18,700.00
£| |Gift Aid|1,550.40
£||Gift Aid|3,045.00
£| |Donations / Grants|3,551.00
£||Donations / Grants|1,700.00
£| |Fund Raising|-
£||Fund Raising|89.40
£| |EasyFundraising|160.28
£||EasyFundraising|-
£| |Activities & Trips|2,900.83
£||Activities & Trips|3,372.50
£| |Camps & Sleepovers|20,751.00
£||Camps & Sleepovers|12,473.62
£| |Badge Receipts|14.00
£||Badge Receipts|20.00
£| |SundryReceipts|667.00
£||SundryReceipts|118.00
£| |Misc.|-
£||Misc.|-
£| |Uniform|8.00
£||Uniform|534.10
£| |Equipment Hire|20.00
£||Equipment Hire|175.00
£| |**Total Income**|**44,349.51**
**£**||**Total Income**|**40,227.62**
**£**| |||||| |Gross Income includingbalance b/fwd.|**72,337.91**
**£**||Gross Income includingbalance b/fwd.|**80,048.68**
**£**| |||||| |||**Expenditure**||| |||||| |Annual Membership (capitation) (2024-25)|-
£||Annual Membership (capitation) (2025-26)|9,636.00
£| |Hut Levy|720.00
£||Hut Levy|840.00
£| |Activities & Trips|6,276.70
£||Activities & Trips|8,019.48
£| |Camping/ Sleepovers|18,887.94
£||Camping/ Sleepovers|14,930.25
£| |Craft Materials|297.49
£||Craft Materials|547.57
£| |Equipment|2,915.04
£||Equipment|2,945.42
£| |Fund Raising|10.00
£||Admin|162.34
£| |Donations and Gifts|-
£||Donations|1,345.10
£| |FundraisingExpenses|-
£||FundraisingExpenses|13.70
£| |Uniform/ Scarves|330.50
£||Uniform/ Scarves|793.77
£| |Training|381.01
£||Training|40.00
£| |Badges|1,898.93
£||Badges|2,432.47
£| |SundryPayments|277.40
£||SundryPayments|553.13
£| |Website|221.72
£||Website|439.57
£| |Recruitment / Marketing|331.12
£||Recruitment / Marketing|63.07
£| |Hardship|||Hardship|80.00
£| |Misc Exp|||Misc Exp|658.38
£| |Gifts|13.00
£||Gifts|66.44
£| |**Total Expenditure**|**32,560.85**
**£**||**Total Expenditure**|**43,566.69**
**£**| |||||| |**Bank statements and accounts reconciled**
**across thegroup 31.03.2025**|**39,821.06**
**£**||**Bank statements and accounts reconciled**
**across thegroup 31.03.2026**|**37,266.99**
**£**| |||||| |Annual net surplus / deficit|**11,788.66**
**£**||Annual net surplus / deficit|**3,339.07**
**-£**| |||||| |||||| ||**Bank Reconcilia**|**tion**||| ||Balance c/f|||**37,266.99**
**£**| ||Cheques not cas|hed||-
£| ||Income notpaid|into bank||-
£| ||**Bank Reconcilia**|**tion with all 7 Bank Accounts - 31.03.2026**||**37,266.99**
**£**| Independent Examinerfts Report to th• Tru$tee$ of tho I SY (41LLQ .SCOUT GRoUP￿IsTRICTlc0UWy1AREA scour COUNCIL I report on the accoun15 of the Gr(xJwDi%ffic¥C￿1P4￿f0r the year en(W....... .. iGh Ixynwsetht siaierwdnt of FinancKg1 Acbvilies. the B*arre Sheetand rdated ￿te$ set out on pages. Thi5 report i& madè $oltly lo tha trustees In accordance wlh Secbon 145 of It* Chanlies Act 2011 My work ha5 betrn undert8ken $0 th81 I might stsle lo the charity's trustees tho* matters l am required to state lo Ihem in an INJependeni Examiner's report and for no other putP05e. To the fvllesi exieni reFmffte¢ by la%v. I do not ar￿pt or assume reswn*tslity to 8ny(Mie 01￿ than the charity and thethanty's Iruskes for my exarnin8bw wrk. Resp￿11￿ rosponslblllllets of Trutst￿tr and Examlner The Group'slDisknLfs IFust*s arè resw)*t4e forihe preparat￿n ofthe acwjnts They rx)n*derthat an 8u(*t is not rtrquired for this y88r (under Se¢tion 144 of the Ch8nties Act 2011 Ilhe Charibes A￿1} arvj thai an independent examinalbn18 needed. It Is my reS￿1￿"1ty to.. Examinekne accounts lynder Sectyw 145 oflhe ¢haribeS Act). To follow Ih8 prLtÈdufy$ Fa￿ down in the General Okeclcfis gwen by the Chanty comrniss(￿ers lunder Sttlion 145lSllbl of the Charibes Act)." and To statfrwheiher partscular rnatle￿ have to my attenlk?n. 8a¥l¥ of Indepgnd•nt Ex•mlnrf¥ Ygport My examirTration wa$ Garrpd out in 8ccordarKe the Gener* DireL*on& given by Charity Commis*oners. An exAminalion Indudes a re￿￿* of kne Accounbng recor(Ss kept by the Groupioistri¢t and 8 comparison ￿ the acu)unt5 presented those reLord5 h also indudes consider*on of any unusu81 Items LY disclosures In lh8 accounts, and seekiny explanations from you as Ituslees concemiw any such matters. Tha procedures undertaken do not all thtr evidencé that ￿UkI btr required in an audit. and ¢ensequ8nly no wrdc*) is gwen as tthrthe accounts pr￿n1 8'true and f81rf view 8nd the rewrt Is limited lo ttLose matters 8el OLrt in the Slalemenl Indop•ndont Ex8mlD•¢$ 8latsm•nt In connectson wth my examination, matter has ctymo to my attention lolher than that disclosed bd(Mf"I". 1. which give5 me reasonable cause to bel￿ th81 in. gny Materi￿ respect. Ihe requiraff*ni$ lo keep accounting record5 in aCcordan￿￿th Sedion 130 of the ChanbesAd,and 10 prep8re ar*ounis a￿d with Iha accounting records and comtyy the accountin9 rw4uirements Oftt￿ Ch8nivds AGt have not mat". or 2. to in my wnK)n. attention shtsu￿ bo dr*Yn in ord¥te enable a proper undw8tanthrrtJ ot the xwunl$ to ' Please lh8 wordsln br8ckelsrflhey th) t70t8ppIy Name". Add￿8$.. r5F, RHILkqLF LT70000611It Fobruary 20171 ||**Billingshurst S**
**Acco**|**cout &**
**unts**|**Guides**||||||| |---|---|---|---|---|---|---|---|---|---| |**Income and Expenditure - Account Summ**||**ary 1st**|**April 2025**|**- 31st March 2026**|||||| ||||||||||| |**1st April 2024- 31st March 2025**||||**1st April 2025- 31st March 2026**|||||| ||||||||||| |Balance B/fwd.|**17.106.57**|||Balance B/Fwd|**14,124.45**
**£**||||| |||**IN**|**COME**||||||| |**Fund Raising**||||**Fund Raising**|||||| |Billingshurst Show 2024 income|7,500.00
£|||Billingshurst Show 2025 income|8,000.00
£||||| |Fireworks-Refreshments ( Int Jamboree)|-
£
-
£
-
£|||Fireworks-refreshments|147.85
£
-
£
130.00
£||||| |Christmas Fayre||||Christmas Fayre|||||| |Donations & Grants||||Donations & Grants|||||| |WS Event 2025|500.00
£|||WS Event 2025|-
£||||| |Easy Fund raising|157.14
£
99.69
£|||Easy Fund raising|158.48
£
20.60
£||||| |Recycled Stamps||||Recycled Stamps|||||| |Hire of Equipment|-
£|||Hire of Equipment|-
£||||| |**Total Fundraising**|**8,256.83**
**£**|||**Total Fundraising**|**8,456.93**
**£**||||| ||||||||||| ||||||||||| |Hire of Scout Hut|195.00
£|||Hire of Scout Hut|140.00
£||||| |Hut Levy|1,200.00
£
-
£
256.00
£|||Hut Levy|1,560.00
£||||| |Misc./Sundry||||Misc./Sundry|-
£||||| |Uniform / Scarves||||Uniform / Scarves|618.32
£||||| |**Total Income**|**9,907.83**
**£**|||**Total Income**|**10,775.25**
**£**||||| ||||||||||| |Gross Income including balance b/fwd.|**27,014.40**
**£**|||Gross Income including balance b/fwd.|**24,899.70**
**£**||||| ||||||||||| ||**Exp**
**EXPENDITURE**||||||||| |**Activity Costs**||||**Activity Costs**|||||| |Fireworks|-
£
20.00
£|||Fireworks|124.58
£
-
£
1,896.00
£||||| |Lottery Licence||||Lottery Licence|||||| |||||WS Event Coaches|||||| |**Activities Total**|**20.00**
**£**|||**Activities Total**|**2,020.58**
**£**||||| ||954.12
£
3,008.78
£
1,449.20
£
1,395.12
£
85.60
£
49.95
£
698.89
£
2,557.50
£||||||||| |**Hut Costs**||||**Hut Costs**|||||| |Cleaning||||Cleaning|950.87
£||||| |Electricity||||Electricity|1,824.38
£||||| |Equipment||||Equipment|2,075.92
£||||| |Buildings and Contents Ins||||Buildings and Contents Ins|1,530.40
£||||| |Personal Act Ins Non Members||||Personal Act Ins. (Non Members )|85.60
£||||| |Admin costs||||Admin costs|-
£||||| |Maintenance||||Maintenance|365.30
£||||| |Improvements||||Improvements|2,784.00
£||||| |Rates|73.60
£|||Rates|176.65
£||||| |Water Rates|289.32
£|||Water Rates|270.35
£||||| |Gas|92.49
£|||Gas|693.98
£||||| |Wi-Fi (MI-Fi system)|277.81
£|||Wi-Fi (MI-Fi system)|344.71
£||||| ||||||||||| |**Hut Expenses Total**|**10,932.38**
**£**|||**Hut Expenses Total**|**11,102.16**
**£**||||| ||||||||||| |**General Expenses**||||**General Expenses**|||||| |Sundries( Remembrance Wreaths)|256.00
£|||Misc. / Sundries inc Rem Wreaths|221.50
£||||| |Health & Safety|42.36
£|||Health & Safety|-
£||||| |Uniform / Scarves|1,545.94
£|||Uniform / Scarves|262.96
£||||| |Donations & Gifts|93.27
£|||Donations / Gifts|-
£||||| |**General Expenses Total**|**1,937.57**
**£**|||**General Expenses Total**|**484.46**
**£**||||| ||-
£||||-
£||||| |**Total Expenses**|**12,889.95**
**£**|||**Total Expenses**|**13,607.20**
**£**||||| ||||||||||| ||||||||||| |**Closing balance 31.03.25 C/fwd**|**14,124.45**
**£**|||**Closing balance 31.03.26**|**11,292.50**
**£**||||| ||||||||||| |**Annual surplus / deficit**|**2,982.12**
**-£**|||**Annual surplus / deficit**|**2,831.95**
**-£**||||| ||||||||||| ||||||||||| |||||**Bank Reconciliation**|||||| |||||Balance c/f|11,292.50
£||||| |||||Payments not processed through bank|||||| |||||Receipts not processed through bank|-
£||||| |||||**Agreed 31.03.2026**|**11,292.50**
**£**||||| Indo￿nd￿nI Exomln•rfs Report to th? Tru$ts•s ofth• 1•t BllllngshurstS¢rJut Group & 8111ing¥hurst SCO￿ & Gulde A88oclation I rewrton the aGcounts ofthe G￿pIlor the ye8r ended.31" Marth 2028 whKh ¢omprisethe St8lement of Finanoal Ao*ivilffjS. the Balan￿ Sheet and notes set on pages......... This r8POrtlsm8de sdety tothetru5tÉ&s irtac¢ord8nc6wth SectK)n 145 of ChgntiesAct2011. Mywork has U￿￿rtaken solhat I might 5tstelolhe tharity'6trustse$lho8ematters1 am rtqulred lostatelolhern in an Independent Examinerf5 repDrt and for no other p￿rrthe. To the full8st 8￿ent perrnitted by law. I do Dot aceEpl or as6um& FO8ponsitAlity to anyone olh8r than thè charfty and Ihe charity's tFU¥tèès for my examination work. Rospe¢￿v• rqsponslb116tl•s of Tru¥tso8 •nd Ex•mln@r The Group'slthstriGt'$ Iru$tee8 arn reSpO￿lb￿*f¢r1he preparatitin ofthexuunts. They wn*derihatan 8uditis n required for tais year lund&r Secbon 144 of CWJe$ Act 2011 (ltte ChadJe8 Actll and Ihllt an independent examination 1$ nooded tt * my r8spon8lblllty lo.. Exprnine the aceounts (under￿￿ 145 ofth¢CharibesArtI,' To fOll￿the pro￿￿￿￿$ igld dDwTh in the Genero1 fhrechDn$¥'v•n bythe ehBThty Commi$worw6 lurrfjor S￿￿On 145lSllbl of th8 Chadtks Actl.. To ststewthether paibculer rnatters have comato my attention. ￿￿1* ol Ind•pond￿l Examlnefs rewt y examinBtion WBS catried Okrt in atcordanctr *ith Gener81 Direct￿￿$ given by tha Chadty Cornmi¥$iwers. An èxaminati￿ Indudes a revlth¥oflhe accounting records kept bythe GrouplDlstrict and a comparison of I￿3cCOunt5 presented those records. 11 also includes ¢on$ideraliDn of Any unusual item$ or di$do$ures in the accounts. and see￿ng eXp￿natiOnS trorn ￿ astfustses conceming any suth rnatter5. The procedures undertaken do not provide all 8￿￿enCe Ih81 would bo required In an audit, aNJ consequtniiy no opinion is given as lo vthetF*r Ihg a(£ounts present a'lTue and fair. vièw and thè report 1$ limited iolhoge matters set out In the ststement below. Independqnt ÈAamlnqf7 statstnpnt In connedb)nwith my Oxan￿n8￿c￿. no m8tt8r h88 Mme to my attèrtKJn I•*ttI￿￿.l'. 1. whl¢h gives me rnasonable ca￿e to bel￿¢ thbt In, any matsrial resFe¢t, IhereqLlr￿nts to keep accounting records in %￿rdanC•w5th Secoon 130 Of1￿ Ch8rfUe8A¢t.'8nd toprepare accoLnt$whi¢h 8￿rd wlh the 8ccDuntin9 recoTrl$ eonWy*ikn the Bccounbng rewirements of the ChaiibesAct havo not been met., or 2. towhth. in my attentbn 8hwld ￿ drown in orderlo en8￿8 a prOper￿ders￿nthn9 oflha accountsto be reached ' Ilgase dolet8 th8 Hwés In Ihs bra¢ketB rflheydo notap Name". Sue GallaTh Qualfficaith.. Treosufer, Eillin fiafflilj chvcck. vcsb, £uiLF qLF. Addrn88." iil*l2ts.