1[st] Billingshurst Scout Group & The Billingshurst Scouts & Guides Executive Management Committee
Annual Report and Financial Statement For the year ended 31[st] March 2025
Contents: Annual Report 1 -3 Report of the independent examiner & Statement of financial activities for: 4- 5 1[st] Billingshurst Scout Group Statement of financial activities for: 6 Billingshurst Scouts & Guides
Address: Billingshurst Scouts & Guide Headquarters Lower Station Road Billingshurst West Susse RH14 9SU Chairman: Glyn Pullen Independent Sue Gatland Examiner: Treasurer Billingshurst Family Church Bankers: Barclays PLC
Our Aims and Purpose:
Scouts actively engage and support young people in their personal development, empowering them to make a positive contribution to society. In partnership with adults, young people take part in fun indoor and outdoor activities. They learn by doing, by sharing spiritual reflection and by taking responsibility. They make choices, undertake new and challenging activities, and they live their Scout Promise.
Objectives and Activities:
The Group operates within a partnership agreement between Scouts and Guides to facilitate sharing of premises and equipment plus appropriately joint activities.
As such the purpose of the Group is to make available full Scout and Guide programs for young people in the Billingshurst area in accordance with the Scout Association Policy Organisation and rules (POR) and the Girl Guiding UK POR.
As a member of the Scout Association the Scout Group shares its purpose of promoting the development of young people in achieving their full physical, intellectual, social, and spiritual potentials, as individuals, as responsible citizens and as members of their local, national, and international communities. The Scout Method provides an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law, which is guided by trained volunteer leaders.
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As a member of Girl Guiding UK, the Guide Group shares its purpose of enabling girls and young women to fulfil their potential and to take an active and responsible role in society through its distinctive, stimulating, and enjoyable programme of activities delivered by trained volunteer leaders.
Group members meet regularly and enjoy a varied and structured programme of training, education and guided activities designed to meet this purpose. The Group welcomes members from all kinds of backgrounds. It is open to every boy, girl, young man, or woman, regardless of race, faith, or personal circumstance.
The trustees follow POR and Guidance issued by the Charity Commission on public benefit. No trustee receives any financial reward other than the recovery of necessary expenses.
1[st] Billingshurst Group Structure
The composition of the Scout Group encompasses Beaver Scouts, Cub Scouts and Scouts and the Guide Group encompasses Rainbows, Brownies, and Guides. Reliable performance in line with training programs are maintained and progress measured by the attainment of badges and awards.
Jointly we were able to work together for the benefit of our young people, with both Petworth Park Camp weekend , and The Billingshurst Show and Carnival being our main annual fundraising event, the proceeds of which are used for the benefit of our Group Scouts & Guides.
Financial Review:
1[st] Billingshurst Scout Group
Total receipts £44,349.51 - Total payments £32,560.85 This resulted in a net surplus of £11,788.66
Bank statements and accounts reconciled across the group at year end = £44,939.77
Billingshurst Scouts & guides joint group venture
Total receipts £9,907.83 - Total payments £10,932.38 This resulted in net deficit of £2,982.12 Bank Statement and accounts reconciled at year end = £14,124.45
The trustees have not identified any major risks to which they believe the Group is exposed, please see reserves policy.
Systems are reviewed on an on-going basis to mitigate adverse financial exposure.
The accounts are drawn up on the receipts and payments basis, which remains consistent with previous years.
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Reserves Policy
It is the Scout & Guide Executive policy to maintain a balance equating to approximately 6 months’ worth of payments as a contingency against any unforeseen situations.
Structure, Governance and Management
The Group is a trust established under rules, which are consistent with all other Scout and Guide Groups.
Trustees appointed in accordance with POR.
There are no funds held as custodian trustees on behalf of others
Reference and Administrative details
Charity Name: 1[st] Billingshurst Scout Group. Registered Charity Number 305886 Address:
1[st] Billingshurst Scout Head Quarters Lower Station Road Billingshurst RH14 9SU
| Name | Ofce held (if any) | Dates of service (if not for fullyear) |
|---|---|---|
| Glyn Pullen Changingto LucySexton |
Chairman | |
| Clare Collyer Changingto vacant |
Secretary | |
| Helen Pullen | Governance | |
| Lucy Sexton Changingto Monicka Frisby |
Treasurer | |
| Monicka Frisby | AssistantTreasurer | |
| Sandy Duck Steppingdown |
Trustee | |
| Zoe Jenkins | Group Scout Leader | |
| Stuart Sexton | Trustee |
Approved by 1[st] Billingshurst Scout Group Trustees on: 11[th] July 2025 and signed on their behalf by :
Glyn Pullen Chairman
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1st Billingshurst Scout Group Annual Summary Of Accounts 1st April 2024- 31st March 2025 Balance Sheet
1st April 2023- 31st March 2024
1st April 2024- 31st March 2025
| Balance across the group B/F | £27,988.40 | Balance across the group B/F | £33,151.11 | |
|---|---|---|---|---|
| Income | ||||
| Subs received (all sections) | £12,551.50 | Subs received (all sections) | £14,727.00 | |
| Gift Aid | £3,048.08 | Gift Aid | £1,550.40 | |
| Donations / Grants | £2,793.00 | Donations / Grants | £3,551.00 | |
| Fund Raising | £1,200.00 | Fund Raising | £0.00 | |
| Easy Fundraising | £92.91 | Easy Fundraising | £160.28 | |
| Activities & Trips | £3,554.50 | Activities & Trips | £2,900.83 | |
| Camps & Sleepovers | £14,950.00 | Camps & Sleepovers | £20,751.00 | |
| Badge Receipts | £34.40 | Badge Receipts | £14.00 | |
| Sundry Receipts | £2,062.50 | Sundry Receipts | £667.00 | |
| Misc. | £0.00 | Misc. | £0.00 | |
| Uniform | £536.50 | Uniform | £8.00 | |
| Equipment Hire | £0.00 | Equipment Hire | £20.00 | |
| Total Income | £40,823.39 | Total Income | £44,349.51 | |
| Gross Income inc balance b/fwd. | £68,811.79 | Gross Income inc balance b/fwd. | £77,500.62 | |
| Expenditure | ||||
| * | ||||
| Annual Membership (2023-24) | £8,816.00 | Annual Membership (2024-25) | £0.00 | * |
| Hut Levy | £720.00 | Hut Levy | £720.00 | |
| Activities & Trips | £6,950.74 | Activities & Trips | £6,276.70 | |
| Camping / Sleepovers | £12,592.43 | Camping / Sleepovers | £18,887.94 | |
| Craft Materials | £568.88 | Craft Materials | £297.49 | |
| Equipment | £1,653.92 | Equipment | £2,915.04 | |
| Fund Raising | £51.43 | Admin | £10.00 | |
| Donations and Gifts | £1,000.00 | Donations and Gifts | £0.00 | |
| Uniform/ Scarves | £849.89 | Uniform/ Scarves | £330.50 | |
| Training | £31.68 | Training | £381.01 | |
| Badges | £1,877.41 | Badges | £1,898.93 | |
| Sundry Payments | £170.88 | Sundry Payments | £277.40 | |
| Website | £258.92 | Website | £221.72 | |
| Recruitment/Marketing | £331.12 | |||
| Gifts | £118.50 | Gifts | £13.00 | |
| Total Expenditure | £35,660.68 | Total Expenditure | £32,560.85 | |
| Bank statements and accounts | Bank statements and accounts | |||
| reconciled across the group | reconciled across the group | |||
| 31.03.2024 | £33,151.11 | 31.03.2024 | £44,939.77 | |
| Annual net surplus / deficit | £5,162.71 | Annual net surplus / deficit | £11,788.66 | |
| Bank Reconciliation | ||||
| Balance c/f | £44,939.77 | |||
| Cheques not cashed | £0.00 | |||
| Income not paid into bank | Income not paid into bank | £0.00 | ||
| Bank Reconciliation wi | n with all 7 Bank Accounts -31.03.2024 | £44,939.77 |
** Membership of £9636 went out in April after end of year
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Independent Examinerfs Report to the Trustees of the ..SCOUT GROUPIDISTrICTICOUNfYiAREA SCOUT COUNCIL I rewrt on the accounts ofthe GrOuDiStriJCntyIAre8 for the year endgj ....Sl.. rn.¥W. ...&).1.. .. which comprise Ihe Ststement of Financial Activities. the Balar Sheet and related notes set Lxrt on pages.... This report is made solely to the Iruslees in ance wilh seth 145 of the Charilies Acl 2011. My work has bèen uertaken so that I might slate lo the ehanty's trustees those matters l am required lo state to them in an Independent Examinefs report and for no other purpose. To the ftjllest extent permitted by law, I do not acpt or assume responsibilty to anyone other than the tharity and the charity'5 trustees my examinab.on work. Respecove responslbllilie5 of Tntslegs and Examlner The Group'slDislrict's trust&s a Spt51ble for Ihe prepaTrtion of the &Lwnts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charitres Adl) and that an independent examinalion is needed. It is my responsibillty lo- Examine the accounts (urKler SeCb( 145 of the Charilies Acti.. To fdlow the w(edureS laid d(Mn in the General thrections given by the Charity Commissioners (under Section 14515}Ibl of the Charitres Act); and To sLe whether partilar matters have come to my attention. Basts of Indendent Examinerfs report My examination was carried OLrt in ac¢ordarts wrth the General Direcborks gNen by the Charity Commissioners. An examinalion indudes a review of the accounting records kept by Ihe GrouplDistrict and a comparison of the accounts presented those records. It also indudes consider'on of any unusual rtems or disclosures in the accounts, and seeking explanations from you as bustees CO[em1j any such matters. The procedures undertaken do not prowde all the eviden that would te required in an audit, and conSequerY opinion is given as to whether the accounts present a 'tr and view and the rewt is limited to those matters set out in the ststemenl below. Indepond•nt Examin•f$ ststamgnt In connection hth my examination. no matter has come to my attention (other than that disdosed below").. 1. which gives me reasonable cajse to believe that in. any material respert. the rulmerS lo keep accwnting rwds in accortlae vith SeLlion 130 ofthe Chariiies Act ',and lo prepare accounts vthich d the accounlirg reclyds and comply Vith the accounting requirements of Ihe Chanties A(a have Th)t been met.. or 2. to which, in my opinion. attenb.on should be drawn in order to enable a proper urKJerstanding of the ac¢ounts to be reached. ' He888 delete the in the brnckels rfthey th noi appty Name.. Qualification." Address: .... Date.. Lf100006 (1*t February 2017)
Billingshurst Scout & Guides Accounts
Income and Expenditure - Account Summary 1st April 2024 - 31st March 2025
| 1st April 2022 - 31st March 2024 | 1st April 2023 - 31st March 2025 | |||
|---|---|---|---|---|
| £15,405.1 | £17,106.5 | |||
| 8 | Balance B/F | 7 | ||
| INCOME | ||||
| Fund Raising | Fund Raising | |||
| Billingshurst Show 2022 income | £8,000.00 | Billingshurst Show 2023 income | £7,500.00 | |
| Fireworks - Refreshments ( Int Jamboree) | £187.28 | Fireworks - refreshments | £0.00 | |
| Christmas Fayre | £179.60 | Christmas Fayre | £0.00 | |
| Donations & Grants_(Water Leak & Centrica_ | ||||
| B/Gas) | £7,550.00 | Donations & Grants | £0.00 | |
| WS Event 2025 | £500.00 | |||
| Easy Fund raising | £253.60 | Easy Fund raising | £157.14 | |
| Recycled Stamps | £66.75 | Recycled Stamps | £99.69 | |
| Hire of Equipment | £0.00 | Hire of Equipment | £0.00 | |
| £16,237.2 | ||||
| Total Fundraising | 3 | Total Fundraising | £8,256.83 | |
| Hire of Scout Hut | £1,210.00 | Hire of Scout Hut | £195.00 | |
| Hut Levy | £1,080.00 | Hut Levy | £1,200.00 | |
| Misc./Sundry | £17.98 | Misc./Sundry | £0.00 | |
| Uniform / Scarves | £288.00 | Uniform / Scarves | £256.00 | |
| £18,833.2 | ||||
| Total Income | 1 | Total Income | £9,907.83 | |
| £34,238.3 | Gross Income including balance | £27,014.4 | ||
| Gross Income including balance b/fwd. | 9 | b/fwd. | 0 | |
| EXPENDITUR | ||||
| E | ||||
| Activity Costs | Activity Costs | |||
| Fireworks | £37.00 | Fireworks | £0.00 | |
| Lottery Licence | £20.00 | Lottery Licence | £20.00 | |
| Activities Total | £57.00 | Activities Total | £20.00 | |
| Hut Costs | Hut Costs | |||
| Cleaning | £934.70 | Cleaning | £954.12 | |
| Electricity | £5,375.15 | Electricity | £3,008.78 | |
| Equipment | £33.49 | Equipment | £1,449.20 | |
| Buildings and Contents Ins | £1,368.24 | Buildings and Contents Ins | £1,395.12 | |
| Personal Act Ins Non Members | £52.00 | Personal Act Ins. Non Members | £85.60 | |
| Admin costs | £174.30 | Admin costs | £49.95 | |
| Maintenance | £3,882.56 | Maintenance | £698.89 | |
| Improvements | £2,383.49 | Improvements | £2,557.50 | |
| Rates | £75.27 | Rates | £73.60 | |
| Water Rates | £1,393.84 | Water Rates | £289.32 | |
| Gas | £190.00 | Gas | £92.49 | |
| Wi-Fi (MI-Fi system) | £209.11 | Wi-Fi (MI-Fi system) | £277.81 | |
| £16,072.1 | £10,932.3 | |||
| Hut Expenses Total | 5 | Hut Expenses Total | 8 | |
| General Expenses | General Expenses | |||
| Sundries( Remembrance Wreaths) | £265.48 | Misc / Sundries inc Rem Wreaths | £256.00 | |
| Health & Safety | £0.00 | Health & Safety | £42.36 | |
| Uniform / Scarves | £737.19 | Uniform / Scarves | £1,545.94 | |
| Donations & Gifts | £0.00 | Donations / Gifts | £93.27 | |
| General Expenses Total | £1,002.67 | General Expenses Total | £1,937.57 | |
| £0.00 | £0.00 | |||
| £17,131.8 | £12,889.9 | |||
| Total Expenses | 2 | Total Expenses | 5 | |
| £17,106.5 | £14,124.4 | |||
| Closing balance 31.03.2023 c/fwd | 7 | Closing balance 31.03.25 | 5 | |
| - | ||||
| Annual surplus / deficit | £1,701.39 | Annual surplus / deficit | £2,982.12 |
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| Bank Reconciliation | |
|---|---|
| Balance c/f | £14,124.4 5 |
| Payments not processed through bank |
£0.00 |
| Receipts not processed through bank |
£0.00 |
| Agreed 31.03.2025 | £14,124.4 5 |
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