## **Trustees’ Annual Report for the period** **From 1[st] April 2021 To 31[st] March 2022** ## **Charity name: 1[st] Ferring Sea Scout (St Andrews) Group Charity registration number: 305883** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|1stFerring’s purpose is to actively engage
and support young people in their personal
development, empowering them to make a
positive contribution to society.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The provision of inclusive scouting activities,
to young people via their attendance at
weekly section meetings, regular outdoor
activities and residential camps. We follow
the balanced program of the UK Scout
Association which includes community
engagement and an element of service for
all the young people to engage with. We
currently have four sections; Squirrels (age
4-6), Beavers (age 6-8), Cubs (age 8 -10)
and Scouts(age 10 – 14).| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees are fully aware that public
benefit is at the heart of our charity. The
group is entirely staffed by volunteers
working for the benefit of our young people
and our community. We are based in a
village and make a concerted effort to
contribute towards our community.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|N/A| |Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|1st Ferring would not exist at all if it were not
for the countless hours of volunteering. In
addition to our dedicated Section Leaders,
our Trustees act as members of our
Executive Committee, managing all aspects
of the group behind the scenes. Everyone
working towards the successful and safe
operation of 1stFerring is a volunteer and not
one person is paid for their many hours work
for the benefit of our young people and the| wider community. Our volunteers are invaluable. N/A Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Year 21-22 has been exceptionally busy as
1stFerring worked hard to resume the range
of activities and face to face section
evenings after the pandemic ‘crisis’ started
to subside (though this is still very much in
the minds of leaders who continue to
practice safe hygiene protocols as part of
their ‘every day’ evenings).
The group has been able to resume its
biggest fundraiser of the year undertaking a
full beach clean in the summer. Equally
Christmas activities in 2022 were back to
normal which the children and young people
particularly enjoyed, including a carol service
within the community at local care/nursing
homes. This year the children and young
people were invited on a Scarecrow hunt
through the village, with funds raised being
shared with the group.
Camping resumed during this period, within
carefully risk assessed venues and the
Scouts were fortunate to camp on HMS
Cavalier at Chatham Dockyard and Lord
Amory in the Thames, experiencing life
within a naval environment.
The biggest achievement arguably was
launching a new section for younger
beneficiaries who are aged 4-6 years,
namely Squirrels. 1stFerring is proudly one
of the first groups in the District to evaluate,
plan and launch this opportunity and there
are approximately 12-15 children (with
parent support) attending on a weekly basis.
Already the waiting list for the group is
expanding.| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|N/A| |---|---|---| |Performance of fundraising
activities against objectives set|Para 1.41|N/A| |Investment performance
against objectives|Para 1.41|N/A| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|Finances remain healthy and well managed.
There has been extensive investment in the
building this past year, including internal and
external maintenance to the roof, including
an overhaul of the roof materials.
Stringent measures are in place to ensure
income is generated and saved towards
such significant repairs and there are
specific accounts designed with
maintenance in mind, such as a ‘mini-bus’
fund which will be another large expense in
the future.
Subscriptions were raised following a normal
5 year review, and these are now sitting at
£15 per child per month which parents
continue to agree, is exceptional value for
money.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are held to cover annual expenses
incurred in annual membership of the
national scout association, running the
group, our minibus and our premises
We also periodically have specific reserve
pots for projects such as premises
improvement, vehicle replacement and
funding trips away for young people| |Amount of reserves held|Para 1.22|Approx £10K| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Monthly subs paid for the young people to
attend the sections (£15 per month).
Fundraising includes; annual beach clean,
fund raising nights, stalls at community
events, annual Christmas card delivery
service etc.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A| |A description of the principal
risks facing the charity|Para 1.46|Loss of Membership
Loss of Volunteers
Loss of Premises| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Royal Charter Granted 4 January 1912| |How is the charity
constituted?
(e.g unincorporated
association,CIO)|Para 1.25|Unincorporated Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Chair, Treasurer, Secretary and 3 – 6 other
members voted in annually at AGM by the
Scout Council. Group Scout Leader, 3
Section Leaders are invited to be Ex Officio
Members of Exec Committee and Trustees
at AGM. Exec Members are able to become
Trustees.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|The Scout Association is mandatory and
must be kept up to date – Trustee
Introduction – Module 1 – GDPR – Safety -
Safeguarding| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Group Scout Leader (GSL) is the senior
uniformed leader, member of the Executive
Committee and trustee. They are the line
manager to all uniformed leaders and the
Chair of The Exec Committee. The GSL’s
line manager is the District Commissioner.
1stFerring is a member of the UK Scout
Association and exist within the County
(West Sussex) and District (Arundel and
Littlehampton) structure. We pay an annual
membership / capitation for each youth
member to be apart of this organisation.| |Relationship with any related
parties|Para 1.51|We share the objectives and follow the rules
of the UK Scout Organisation and adhere to
their requirements and those of our County
or District| |Other||N/A| ## **Reference and Administrative details** |Charity name|1stFerring Sea Scout (St Andrews) Group| |---|---| |Other name the charity uses|N/A| |Registered charity number|305883| |Charity’s principal address|1st Ferring Sea Scout Hut
Meadow Way
Ferring
Worthing
West Sussex
BN12 5LD| ||| **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||CherrySimmonds|Chair||Scout Council at AGM| ||LucyTurner|Secretary||Scout Council at AGM| ||Jo Dommett|Treasurer||Scout Council at AGM| ||Stephen Dommett|Group Scout Leader||District Commissioner
Arundel & Littlehampton
Scout District| ||Paula Cooke|Scout Leader||GroupScout Leader| ||Jason Cooke|Quartermaster||Scout Council at AGM| ||Deborah Wilson|Trustee|Resigned July2022|Scout Council at AGM| ||Duncan Inch|Assistant Group
Scout Leader||District Commissioner
Arundel & Littlehampton
Scout District| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved **Director name** N/A Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for wholeyear**|| |---|---|---| |Lease Under Review||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|N/A| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/A| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**dditional information (optional)**
**Names and addresses of advisers (Optional information)**|**dditional information (optional)**
**Names and addresses of advisers (Optional information)**|**dditional information (optional)**
**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |N/A||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |N/A||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details N/A ## **Other optional information** N/A ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** _CSimmonds_ **Full name(s)** CHERRY SIMMONDS **Position (eg Secretary,** CHAIR **Chair, etc) Date** 15/01/2023 ## Income & Expenditure 2021 - 2022 |**General Income 21-22**|**Amount**||**General Expenditure 21-22**|**Amount**||**Scouts**|**Amount**| |---|---|---|---|---|---|---|---| |Subs|12,116.60||Rates & Ground Rent|-577.10||OpeningBalance|4,731.02| |Donations for Hut & Minibus|595.03||EDF Energy|-256.01||Total Income|6,250.38| |Uniform|358.00||Water|-30.89||Total Expenditure|-4,277.40| |Sundries|0.00||Scarves/Uniform|-563.44||Income minus Expenditure|1,972.98| |Jamboree/Euro Refund|0.00||Badges|-1,396.49||ClosingBalance|6,704.00| |Beach Clean|6,223.70||GroupEquipment|-2,427.90|||| |Xmas Post/Raffle/Post|351.73||HQMaintenance & Cleaning|-426.02||**Cubs**|**Amount**| |Race Night|0.00||Subs/Capitation|-9,830.00||OpeningBalance|1,430.43| |Donations|5,290.13||Beaver|-8.00||Total Income|0.00| |Grants|2,667.00||Cub|-225.74||Acc closed,funds trfd togroup|-1,430.43| |Camps|6,141.00||Scouts|-1,066.15||Income minus Expenditure|-1,430.43| |Gift Aid|2,658.77||Camps|-3,617.89||ClosingBalance|0.00| |Cub Activities|1,640.43||Prepaid Card Surplus|-2,516.58|||| |Scout Activities|339.00||Jamboree|-1,250.00||**Beavers**|**Amount**| |Beaver Activities|593.25||Minibus Expenses|-2,065.58||OpeningBalance|86.25| ||||Insurance|-1,158.12||Total Income|0.00| ||||Subscriptions|-283.92||Acc closed,funds trfd togroup|-86.25| ||||Sundries|-18.50||Income minus Expenditure|-86.25| ||||Flower Boat|-53.03||ClosingBalance|0.00| ||||AGM/Beach Clean|-110.00|||| |Total Income|38,974.64||Total Expenditure|-27,881.36||Combined Section Opening Balances|6,247.70| |||||||Combined Section Closing Balances|6,704.00| |**General Account 21-22**|**Amount**||**Business Premium Account 21-22**|**Amount**|||| |OpeningBalance|21,474.73||OpeningBalance|4,982.32||**Allocated Monies 21-22**|**Amount**| |Total Income|38,974.64||Total Income|0.31||Jamboree Fund|-2,370.06| |Total Expenditure|-27,881.36||Acc closed,funds trfd togroup|-4,982.63||Roof Fund|-20,308.33| |Income minus Expenditure|11,093.28||Income minus Expenditure|-4,982.32||Miscellaneous Fund|-9,092.05| |ClosingBalance|32,568.01||ClosingBalance|0.00||Equipment Fund|-226.56| |||||||Minibus Fund|0.00| ||||Combined Closing balances|39,272.01||Total Allocated Funds|-31,997.00| ||||Less Allocated Funds|-31,997.00|||| ||||Closing balance on prepaid card|2,516.58|||| ||||Available Funds|9,791.59|||| ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** |**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**
**Responsibilities and**
**basis of report**
**ndependent**
**examiner's statement**
**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**

|Charity Name
1stFerring Sea Scouts|Charity Name
1stFerring Sea Scouts|Charity Name
1stFerring Sea Scouts| |---|---|---|---| ||||| ||31/03/2022|**Charity no**
**(if any)**|305883| ||||| ||(remember to include the page numbers of additional sheets)||| ||I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended**31 / 03 / 2022**.
As the charity trustees of the Trust, you are responsible for the preparation
of the accounts in accordance with the requirements of the Charities Act
2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
I have completed my examination. I confirm that no material matters have
come to my attention (other than that disclosed below *) in connection with
the examination which gives me cause to believe that in, any material
respect:
•
accounting records were not kept in accordance with section 130 of
the Act or
•
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
*_Please delete the words in the brackets if they do not apply._
Chris Salt
**Date:**26/06/2022||| ||||26/06/2022| ||||| ||Chris Salt||| ||||| ||Chartered Institute of Public Finance and Accountancy||| ||||| ||5 Thakeham Close||| ||Worthing||| ||BN12 5BA||| **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: **October 2018** 1 **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of** N/A **any items that the examiner wishes to disclose** . **October 2018** 2 **IER**