## **5[th] Crawley Scout Group**
## **Annual Report 2024/25**
**Annual General Meeting**
## **13[th] September 2025**
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## **Chair’s Report**
Welcome to this years Annual General Meeting and the Annual Report for the past year. You will learn of the fabulous achievements earned by our young people and leaders.
Probably one of the most notable is the formation of our new Squirrel Drey led by Sam Richards. Opening a section for 4–6-year-old is new experience. It has been very popular, so much so with the extra interest we could open a second drey in Maidenbower but can only do so if we have a minimum three new volunteers. This is an exciting age group and the and will contribute to further growth of the Group. Prior to the Summer holidays young people numbers stood at 130 and 27 adults, with 23 eligible Squirrel and Beaver aged children on the Group waiting list.
After the initial updating of the Group Website, it now being maintained by Gareth Thrower, soon to be come a Beaver Leader with the Group. Take a look at it and see the new content and features at www. 5thcrawley.org.uk.
Mandatory safety training has been updated, with leaders and trustees undertaking this online this year. In addition, the Group has reviewed the H&S Risk assessment for the premises at Gales Place including fire safety and passed a West Sussex Fire Service inspection.
One area we are still working on is recruiting Scout section leaders; the situation has become serious for the Friday Phoenix Scouts. As well as parent helpers we urgently require leaders too. If you can help on Friday evenings, please can you respond to the request later in this report.
I’d like to thank all the volunteers whether leaders, trustees or parent helpers, your input and support is greatly appreciated. I would like to say how grateful we are for Karolis’s efforts as our Treasurer. After several years performing this responsible role he feels the time is right to hand the baton on. He has made great strides in delivering a great service and providing valuable financial information.
This is my last AGM as Chair and a trustee as my work and family commitments currently must take precedence, I feel sure the Group will continue to flourish under the current Trustees and Leadership team.
Clive Hilton, Chair of Trustees
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## **Three Bridges Squirrels - Leader Sam Richards**
## **Summary: May-25 - Sep-25**
We opened our first Squirrels Drey within 5[th] Crawley on 6[th] May 2025 after much interest and growing numbers on the group waiting list, investing our first member on 10[th] June 2025.
## **Attendance & Support**
There is always good support from parents at each session, and if asked, are willing to help with activities. We are currently pursuing DBS checks for interested parents to become regular helpers. We have lost 2 leaders; however other section leaders have volunteered to help on rotation as a temporary solution. We are urgently looking for 2 permanent leaders as a matter of priority.
## **Current Section Numbers**
We opened with 3 leaders, and a maximum number of 12 members. This fluctuated over the first term, mainly due to member age/ not feeling ready/ wanting to wait for Beavers. We will open the Autumn term with 12 members, and all will have been invested by the beginning of October 2025. First members moving on to Beavers will be February 2026 and there are plenty on the waiting list to fill spaces.
## **Key Activities**
- Investiture of our first Squirrels within 5[th] Crawley
- Gardening skills and growing our own plants
- Exciting science experiments which wowed!
- Keeping fit with sports activities
- Our first hike to Three Bridges playing field
## **Other Points**
Still finding our feet with regards to what works and what doesn’t. Admin help to start in September, mirroring Maidenbower Beavers. Payments/ subs via OSM working well. Most Squirrels will move on having not had the opportunity to earn their Acorn badge; however, this is a goal for the younger members and new intake to work towards going forward.
## **Future Events**
- District Teddy Bears’ Picnic- September 2025
- Poppy Sleepover- November 2025, 1 Squirrel currently attending
- 1[st] moving on ceremony- February 2026
- 1[st] Squirrels sleepover- TBC 2026
3
## **– Three Bridges Beavers Leader Helen Ives / Kyle Garner**
We had roughly between 16 and 20 beavers over the course of last term, with the number diminishing as we went through the term. Averaged about 14-18 turning up on an evening. Due to beavers moving to Cubs, we will drop to 13 members on the books by the time we start back in September.
We have sent invites out to seven new beavers and had confirmation that two will join on 8[th] September, we are hoping to have around 20 by the end of the year.
We are expecting to have 3 squirrels move up to Beavers in the coming months and usually in September we see an influx of new members.
We have issued four Chief Scout Awards to Evan Garner, Felicity Lane, Peter Hodgson and Leo Johnson. We are also expecting to present two further Beavers with their Chief Scout award in the first month of returning.
We have also awarded 195 additional badges this year.
Overall, the colony has been very engaged with most of the evenings, especially when we are doing activities outside of the hut and with visitors. They all appear to be getting on very well, working well within their lodges, and supporting each other. It’s great to see positive relationships building amongst the Beavers.
Some highlights to note over the last year would include:
- Chinese New Year Camp
- Fire building and climbing at Stanford
- Group Bowling with Maidenbower Beavers
- Mother’s Day café, the beavers invited all moms to their café and served them cake, tea and presents they had prepared
- Squirrel and Beaver Open Day in July
Looking forward to next term, we have a busy programme coming up including:
- A visit to a fire station
- Emergency First Aid session
- Completing lots of badges both for indoor and outdoor activities
James and Charlotte have joined the leadership team and have been a massive help with running and planning evenings; we have also had Valerie join us as a helper.
4
## **Maidenbower Beavers – Leader Veronica Bird/ Gareth Thrower**
Attendance & Support: The number of leaders is currently at 6, which will reduce to 5 after October Half Term. This includes 2 leaders that are not always able to attend due to other commitments. An additional parent provides well appreciated admin support. Other parent support is good with several parents expressing interest in DBS checks.
Current Section Numbers: 25 beavers (3 linking to cubs) Current concerns are that 11 beavers will transition to cubs in 2025. Presently, with Maidenbower Cubs being unable to take our Beavers on reaching the age of 8, we are promoting Three Bridges cubs, unfortunately there is some reluctance to follow this path. 6 new beavers are forecast to join in October 25. The waiting list longer term looks reasonably healthy providing we can recruit Squirrel leaders for Maidenbower.
Key activities held in the last year - What A Busy Year we’ve had!
● 3 Sleepovers: Joint Poppy & Winter Sleepovers, 2-night Summer Camp
- 2 District Events: Xmas Crafts, Easter Funday
- Various Group Events: Celebrating Differences Day, Christmas Panto, St Georges Day, Remembrance Parade
- Joint Events with Three Bridges Beavers: Bowling, Trick or Treating, Family Funday
- Other Events & Trips: Fruit Picking, Rowfant Trail, Wings Museum, Bluebell Walk, Goffs Park Railway, Litter Picking, Fire Lighting at Stanford
We attended County ‘Go Beavers 25 in June
Well done to the 9 beavers who have achieved their Bronze Chief Scouts Award.
14 beavers have been invested
500 badges have been awarded - including 16 Nights Away Badges
8 beavers went on their first night away.
Other News- Behaviour is manageable, supported by Code of Conduct and lodge points. Finally, paying subs and investment is still working well via OSM.
Future Events - Hospital Walk to thank workers - - - - - September Sleepover 25 (for those not yet done one)
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## **Beavers & Squirrels Fun Day- Gales Place**
## **- Three Bridges Cubs Leader Cathryn Pernstich**
As a Section we run at around 18 - 20 members, with these coming from Beavers and brandnew joiners.
Over the last year we ran a successful camp jointly with Maidenbower Cubs where 22 children camped for two nights, using their skills of pitching and striking tents, making a draining board with various knots and cooking dinner for themselves. The Cubs also had fun building dens, working towards the Earth Tribe Award, embarked on 5km hike and sang a lot of songs.
The Cubs have earned a varied lot of badges - Photography, Skater, Naturalist, Emergency Aid, Animal Carer, Musician, Entertainer, Communicator as an example. We visited local parks to look at the different trees and settings, taking photographs of what we saw. Whilst there we also managed to do some bouldering and had a go on the zip wire. We visited Pets at Home and the Ambulance Centre. The Cubs had great fun bandaging themselves in different ways.
The Cubs marked various anniversaries and events, enjoying a red, white and blue themed party for VE Day where they played hopscotch, tiddlywinks and jacks as well as biscuits and ice cream for a mini street party. Celebrations were also had for Chinese New Year, Thanksgiving and Pancake Day.
A big thank you goes out to all the Leaders, Supporters and Parents for the help given in
6
enabling us to run a successful and action-packed programme. Plans are in place for more fun and activities in the coming year.
## **Three Bridges Cubs on one of their local park visits**
## **Cubs Maidenbower - Leader Courtney Palmer-Jones**
We had 22-25 cub pack members over the course of last term, with the number steadily increasing. This is a very positive compared to last AGM’s report when we saw a decline in numbers. Attendance is still high, a sign of engagement and enjoyment. We have had 2 Cubs move into Scouts, 1 leave for personal reasons, and one Cub due to move up between now and Christmas; considering this and forecast of upcoming Beavers into Cubs, we will be operating at our maximum by Christmas.
We have had 4 Chief Scout Silver Awards achieved since our last AGM, a massive congratulations to: Joshua Upfold, Emily Pope, Alfred Bird, and Sienna Chivers. We do not have any Cubs targeted to complete their Silver between now and Christmas 25, we will continue to create an environment where this will happen during 2026.
As always, the Cubs have been extremely engaged with the delivered programme, and it’s been great to see their skills and confidence growing as they develop. We have had a diverse programme, including some notable highlights:
- A visit to The Apple Tree Centre to learn about the Hindu faith
- Exploring Reigate Caves and the deep history hidden under the town
- Evenings at Stanford sessions include Backwoods Cooking and Competitive Games
- Undertaking a community litter pick around Maidenbower
Next term’s programming is almost entirely youth led, incorporating ideas from our recent Cub forum where the young people told us what they want to see more of in the programme. These will include rock climbing, Disability Awareness, cooking, and finishing the term with a party to celebrate a fantastic 2025
7
With adult help, we have had a rough 12 months with a fluctuation in regular leader numbers; at one point, we had only 2 leaders regularly attending, which was particularly challenging, and we wouldn’t have been able to manage without the support of parents who are always willing to assist when required. We now have a strong team of approximately 5 leaders attending each week including new joiners Kyle (Buck) and Tracy (Rama). Our Young Leader, Conner, is still helping each week and it has been a joy to see him grow in his supporting role and we’re proud of the development he has made.
Overall, it’s been a challenging year to manage, but with the support of many hands, we are able to deliver a quality programme to our young people who are benefitting from the activities they are undertaking, and that is what we do this for.
## **Maidenbower Cubs explore ancient local caves**
## **The combined packs at the Joint Spring Cub Camp on a hike**
8
## **Scouts**
## **– Friday Phoenix Troop Eddy Hills**
Both Scout Troops follow similar programmes during the year and over time through attending meetings and demonstrating progress and understanding of the activities, the Scouts have been able to add to the badges and awards gained. Completing a badge requires effort and sustained learning, this is achieved by putting learning in to practice.
The following summarises the activities undertaken by Phoenix and Kraken Scouts -
Pioneering - building bridges, learning lashings and putting them to a practical use especially at survival camp.
Backwoods Cooking - including fire lighting without matches and learning and using sheath knives safely to prepare wood for fire lighting.
Survival Camp – shelter building and cooking without utensils, including a chicken dinner and full English breakfast over 24 hours.
Communicators Badge - concluding with the Jamboree on the Air and a visit to Crawley Amateur Radio gaining the opportunity to learn about radio communications as well as talking to other international scouts.
Navigation Exercises - including map and compass training, an evening hike to Stanford in the dark and a day hike through Worth and Tilgate Forest, both hikes involved invaluable parent support. In time this practice will lead to a two-day Scout led expedition with an overnight lightweight camp, counting towards their Chief Scouts Gold Award.
Social and fun activities - these involved campfires, wide games (always a big hit), team games and a water fight at the end of the summer term.
Community Engagement - meeting a Borough Councillor and learning about local issues affecting young people, with the wider changes being introduced at Government level being discussed.
Camp Preparation - in preparation for summer and autumn camps learning about different cooking methods/ and safely using the equipment. Preparing camp menus which can be used for these events. Looking at what equipment to take and how that can change depending on changes in weather, location and activities
Summer Camp- a range of activities were carried out, some for the first time, with those including quad biking, angel knife throwing, archery, climbing, various water sports, human football table. Those attending took part in a day hike on the North Downs with a Leader to support but with each Scout contributing to the navigation of the route. Every Scout had a day cooking in the camp kitchen for their fellow twenty scouts and leaders.
I would like to thank Cathryn for leading the Phoenix Troop on the many occasions when I was unable and Fran for her weekly support. We have had regular help from many parents over the year especially from Trish and Terry who we hope will join us as team members
9
along with Valarie shortly. Many thanks to everyone who has helped with Scout evenings, hikes, putting tents up, decorating, or other work for the Group.
## **– Thursday Kraken Troop Hayden Titman**
This year our troop has continued to thrive with 17 Scouts. We saw some leadership changes, with Emily stepping down and myself taking over, as well as welcoming Claire, Sarah, Ronnie and Helen to the team. Our Scouts have enjoyed a wide variety of activities including archery, axe throwing, climbing, festive Christmas cooking, and the highlight of the year – our amazing summer camp. These experiences have given our young people the chance to learn new skills, grow in confidence and most importantly have fun together. A huge thank you goes to all parents and volunteers for their time, energy, and support – we couldn’t do it without you!
## **Joint Summer Camp Capers – Lower Grange Farm, Nr. Maidstone**
10
## **’ Group Lead Volunteer s Comments – Eddy Hills**
5[th] Crawley Scout Group has once again had a remarkable year making it one of the larger Groups in the District with 127 youth members and 27 leaders and team members.
At times it has proved a challenge to find volunteers to help in its sections, however the current leaders have been instrumental in finding solutions in most cases. In other situations, Cathryn and I have covered gaps for sections. This is only sustainable for the short term. I have personally felt the impact on my Group role of covering for vacancies in other sections on different nights of the week especially with the introduction of new headquarter processes and systems, which have brought about additional work.
Last year, the youth numbers had started to decline in some sections, yet one year on those sections have made positive gains. Further supported by the opening of our newest section Squirrels.
Our Cubs and Beavers excelled themselves by gaining many Bronze and Silver Chief Scouts Awards over the past 12 months. Again, each section held joint camps and activities whilst running their weekly programmes independently.
The two Scout sections are now making good progress towards their badges and awards and in time this will result in Gold CSAs. They shared an exciting summer camp in Kent in extreme UK temperatures undertaking a range of activities.
This year a significant number of scouts have moved on to Neil Armstrong Explorers, as the main partner with the Explorer Scout Unit, this is very satisfying to see former Beavers, Cubs and Scouts graduate through the sections into the Unit. We look forward to learning of their future progress in the older section.
## **All adults helping the sections are volunteers and they dedicate a good deal of their time to the young people running meetings and activities and indirectly by training**
11
## **and planning programmes. Some sections in the Group are now struggling, needing more help from parents immediately especially for the scout and squirrel teams so our young people do not miss out. Please see the vacancy at the end of this report for further details.**
Our Maidenbower Cub Lead Volunteer, Courtney, has completed her King’s Scout Award as part of Crawley Network Scouting, this is a significant achievement – Many Congratulations.
On a sadder note, two of our Trustees are stepping down this year. I am very grateful for Karolis Pulokas and Clive Hilton for their support to the Group in their different roles.
Clive has served as Chair for nearly 2 years, although he had worked with the Group as a leader and helper in the past. He has helped bring together a leader team in transition, overseen the Health and Safety ensuring the HQ is complaint with best practices and initiated the refresh of the Group’s Website and aspects of its IT.
Karolis has been Treasurer since 2018, transforming how 5th Crawley managed its finances during which time membership has doubled, OSM adopted, impacted by Covid and needed to replenish much of its equipment. His approach has been refreshing ensuring that the Group had what it needed yet was able to meet its commitments.
Finally, I thank all leaders and helpers for their ongoing support to the Group whether that is running or supporting sections, providing administration, carrying out essential maintenance at the HQ.
## **Group - St. George’s Day Memorial Gardens Crawley**
12
## **Treasurer’s Report (Please see meeting agenda)**
13
51h Crawley Scout Group
Notes to the accounts for financial year 2024-25
111 +£I8891+16% intrease in subscriptions vs lastyear. Thegrrxjp integrated the PaYttts modulefrom Online kout Man89erto collett
subscriptions which avoids gapsexwÉnc8J p$1yhen co¢kcting by cash or bankttansfer.
12) +£1,351 increase in rent dueto Maidenbiywer rEntfor Sep-23 to Feb-24 (prifinancIal year) piid in Apr-24 i.e. the n8rtfinarKial year.
131 £edecreaSe in in electricityexpensedueto reduced tsriff and sub5equenty charge
11 .IW-46% le55 in activty exFense5 dueto different choice ofe*ntsthat tydea ljettervaluefor Trrf)nry.
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which provide5 the retums sevefal times overthe cost
## **Appendix 1**
## **- Agenda Annual General Meeting 2025**
Date: Saturday 13th September
Time: 14.00 - 15.00
Location: Crawley District Scout Campsite Old Brighton Road Pease Pottage
Agenda:
1. Welcome
2. Chairperson’s introduction (or delegate in their absence)
3. Apologies for absence
4. Approval of minutes for last year’s AGM (See Appendix 2)
5. Draft Financial Report and questions (meeting to be asked to approve that the final audit accounts can be approved at the next Board of Trustees Meeting)
6. Nominations & approval of Group Chairperson
7. Nominations & Approval of Group Treasurer
8. Nomination. & approval of Trustees to the Board of Trustees
9. Presentations - Awards and Spirit of 5th Crawley
10. Group Lead Volunteers Comments
11. District Lead Volunteer’s Representative Comments
12. Closing Remarks by Group Chair (or delegate)
15
## **Appendix 2**
## **Minutes of 5[th] Crawley Scouts AGM 14[th] September 2024 Stanford Scout Campsite Crawley**
1. Clive introduced himself as the new Group Chairman, he welcomed everyone and thanked them for attending including our guest Ollie Gidman the District Lead Volunteer. He explained that 5[th] Crawley held a special memory for him as many years ago he was a Scout in the Group. He went on to say that he has seen first-hand what a positive difference Scouting makes to the lives of young people, and he was honoured to be asked to be the Group chairman.
2. Apologies have been received from Hayden Tiltman, Michael Gauntlett, John Simmons, Jane Pelham, Russel Stallibrass, Jenny Kolda, Courtney Palmer-Jones and Veronica Bird.
3. Copies of last year’s minutes were distributed in the pack and were approved. Clive asked for a show of hands from the meeting to agree last year’s minutes. They were agreed.
4. Financial Report-Karolis Pulokas- Group Treasurer. The accounts were presented in the pack however they were currently still with the auditors and regrettably have not been audited prior to the AGM. Those present were asked to confirm that they gave permission for the next Trustee meeting to formally approve the accounts. This was agreed by the meeting. Karolis reported that the group finances were in a good position but were £6286 down on the previous year. Following on from Covid- The Group Trustee (Exec) committee had made the decision to use some of the grant monies received to improve the HQ facilities as well as to purchase equipment items for sections to use. During the past year the Group have continued to build on this by purchasing new tents and improving the activities offered to the young people. The membership has increased from 107 last year to 120 this year so there was an increase in subscriptions received. There have been additional expenses incurred by increased water and electricity charges, repairs and maintenance at the HQ to keep compliant with the Scout Association safety guidance. The Group have continued to build on the use of OSM (Online Scout Manager) for processing payments and will be moving to collecting subs by this method in the coming year. Karolis invited comments from the meeting about the financial position and was happy to clarify any queries, however, there were no questions regarding the accounts.
5. GSL Nomination of Group Chairman-Eddy had asked Clive if he will kindly agree to continue as Chairman for the next year and he has agreed. He also mentioned that If anyone would like information about joining the Group Trustee committee then please speak to either Clive or Eddy. The meeting approved the nomination of Clive Hilton as Group chairman Eddy Hills proposed Clive, and this was seconded by Fran Head.
16
6. Election of the Group Trustee Committee- The list of people who had agreed to serve on the Group Trustee Committee for the coming year was read out to the meeting. Eddy Hills GSL, Clive Hilton Chairman, Karolis Pulokis Treasurer, Bev Hills Secretary, Emily Donald, Hayden Tiltman, Cathryn Pernstich, Veronica Bird, Francesca Head, Russell Stallibrass and Magdalene Palling.
The meeting was asked to confirm the election of the committee members by a show of hands-this was approved.
7. Presentation of Awards- The Sprit of 5[th] Crawley -Certificates/tokens were presented to some of the young people who were nominated by their section lead volunteers for outstanding participation and attitude. The overall winner of the Spirit of 5[th] Crawley was Joel Harrison-Kitcherside from Kraken Scout troop. The other award winners were Shradha Tummalapenta Three Bridges Beavers, Abby Williams-Three Bridges cubs, Ewan Garner Maidenbower beavers, Darcey Spencer-Maidenbower cubs and Connor Sellers Pheonix Scout troop.
8. The GSL Eddy summarised the year. He thanked everyone for attending the AGM and highlighted all the section reports in the pack, which was a good reflection of all the activities that the Group have done over the past year. The current group membership is 115 youth members, and we continue to get regular enquiries about joining 5[th] Crawley however we are facing some adult leadership challenges in the coming months. The Group are grateful for all parent support received and have been fortunate to have had good responses from parents when requested. Eddy highlighted the leaflet about volunteering (on the chairs), he mentioned that most parents enjoy participating in weekly meetings. He promised that volunteering is flexible and no one would be ‘dropped in it’! If anyone would like further information, please speak to Eddy or any of the section lead volunteers. He also mentioned that all volunteer leaders and Trustees undertake Safeguarding and Safety training to keep all young people safe. As mentioned previously there are some leadership changes and challenges. Three Bridges beavers have lost the team of Jane and Marie, who after over 60 years of combined service have decided to step down as section leaders. They have been with 5[th] for the last ten years having previously helped at 6[th] Crawley, 1[st] Crawley and Marie started her volunteering in Haywards Heath. He thanked them for all that they have done at 5[th] and was pleased that they are not leaving the group completely. Helen Ives has moved from supporting Maidenbower beavers to take the lead at Three Bridges and support the new leaders until a replacement lead volunteer can be found. There are also changes to the Scout troops. Emily (Thursday troop leader) will be relocating to Oxfordshire after 8 years at 5[th] Crawley. We thank her and wish her all the best, she will be missed as this year’s summer camp which was masterminded by Emily and the team was the most successful ever-with 24 Scouts attending. Hayden will be moving to be the lead volunteer at Thursday troop and will be working with Emily until she moves-which
17
leaves Eddy to cover as lead volunteer at Friday Scouts until a replacement leader can be found. Eddy also thanked Clive and Cathryn for keeping the Group on an even keel during the last year, whilst he had faced some health challenges. He continued by saying that the group is continuing to grow and that in due course we hope to open a Squirrel section. This year the young people had achieved the most Bronze and Silver Chief Scouts Awards to date and he hopes the group would continue to build on this success. He concluded with giving his thanks to all the parents for their continued support, the Trustee committee and every leader for all their hard work during the last year.
9. Ollie Gidman the District Lead Volunteer was asked to say a few words-he introduced himself and explained that he was responsible for approx.1000 young people and 350 volunteer leaders in the District. He endorsed Eddy’s mention of volunteering, ‘every little helps and Scouting needs volunteers to be able to continue to deliver the activities to our young people. He also expressed his thanks to Clive and Cathryn for their extra work in covering whilst Eddy was absent due to his health. He presented Karolis and Clive with their 5-year service awards, Emily and Cathryn with their Wood Badges and finally he presented Marie with the Award for Merit for outstanding service. He mentioned that there was another Merit Award to be presented in the near future, and he looked forward to being able to do this as soon as possible.
Clive thanked all for attending the AGM/Fun afternoon -gave an outline of the rest of the day’s activities/timings and brought the meeting to a close.
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## **Appendix 3 - Things to do**
1. Make sure your child’s OSM record is up to date especially parent or carer’s contact details and medical history.
2. Sew badges on to uniform, check out 5th Crawley Scout Group | Skills for Life for positioning.
3. Consider completing Gift Aid form for subscriptions for your child if applicable (this can be a valuable source of income for the Group). Details in Group Handbook / See Website 5th Crawley Scout Group | Skills for Life
4. Check subs payments are set up correctly – see Group Handbook.
5. Sign up to your child’s section parent rota, the Group relies on every parent volunteering twice a term. Speak to your Child’s section leader.
6. Consider becoming a team member, Trustee or helping in other ways.. See Poster for contact details.
Thank you for your support.
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WE NEED YOU!
5th Crawley is Looking
for more volunteers to
help within the Group.
Whether you want to
work directly with
young people, help with
the site, or as a trustee...
We need people who
want to share skills
and a willingness to
get involved!
Contact:
cubs.threebridges@
5thcrawley.org.uk
with any questionsl
Scouts
5th Crawley
5th Crawley Scout Group
## Financial Statement for the year ended 31 March 2025
|**INCOME STATEMENT**
**Notes**
**Income**
Membership income
(1)
Charitable activity income
Grant and donation income
Other income
**Total Income**
**Expenses**
Building Expenses:
Property, plant and equipment
Repairs and maintenance
Rent
(2)
Insurance
Electricity
(3)
Water and sewerage
Cleaning
Total building expenses
Charitable activity expenses:
Activities
(4)
Camps
Uniforms and badges
Total activity expenses
Administrative expenses:
Capitation
Administration
Loan Repayments
Donations
Bank charges
Payment fees. Events
Payment fees. Subscriptions
(5)
Miscellaneous expenses
Total administrative expenses
**Total Expenses**
**SURPLUS/(DEFICIT) FOR THE YEAR**
**BALANCE SHEET as at 31st Mar**
**Accumulated funds**
Balance at 1st Apr 2024
Surplus/(deficit)for theyear
**Balance at 31st Mar**
**Represented by:**
Cash in hand
Cash at bank
**TOTAL ASSETS**|**2024-25**
21,165
7,381
87
795
**29,428**
2,006
1,010
3,293
895
900
903
738
9,745
4,734
3,368
3,718
11,820
8,470
1,226
0
232
0
305
568
339
11,139
**32,703**
**(3,275)**
**2024-25**
19,647
(3,275)
**16,372**
849
15,523
**16,372**|**2023-24**
18,276
7,081
1,567
428|
|---|---|---|
|||**27,352**
1,299
2,030
1,941
797
1,808
1,060
673|
|||9,607
8,430
2,902
3,265|
|||14,597
8,308
903
0
0
0
222
1
0|
|||9,434|
|||**33,638**|
|||**(6,286)**|
|||**2023-24**
25,933
(6,286)|
|||**19,647**|
|||1,091
18,556|
|||**19,647**|
5th Crawley Scout Group
## Notes to the accounts for financial year 2024-25
- (1) +£2,889/+16% increase in membership income vs last year. The group integrated the Payments module from Online Scout Manager to collect subscriptions which avoids gaps experienced previously when collecting by cash or bank transfers.
- (2) +£1,351 increase in rent due to Maidenbower rent for Sep-23 to Feb-24 (prior financial year) paid in Apr-24 i.e. the next financial year.
- (3) £908 decrease in in electricity expense due to reduced tariff and subsequently lower monthly charges.
- (4) -3,696/-44% less in activity expenses due to different choice of events that provide a better value for money.
- (5) +£568 increase in subscription fees due to integration of the payments platform. The platform provide a more efficient collection which provides the returns several times over the cost.
6th Crawlay Scoiit Group
Independent Examlnér'8 Report
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to fnllow Ilip. p)rocediire8 laid down in the general Directions grven by the Charftles
Con)iiiis81011 linder seclioii 14515llbl ol the 2011 Act, and
to state ivl)ellier p8rlicular matters have come lo my 8ttentFon.
My examinalion was carried out in accordance wilh the General Difections given ty the
Charity Comiiiissioi) An exaniinalion includes a review of the accounting fecords kept by
the Group aiid a coinparison of Ilie account5 presented with those records. It also includes
consideralioii of any unusual items or disclosures in the accounts. and seeking explanations
froni you as Ir(Istees concerning any such matters. The procedures undertaken do not
provide all tlie evidence Ihat would be required in an audit and consequently no opinion is
given as to whether the accounts present a "true and fair view" and the report is limited to
those matters set out in the statement below.
In conne10n with my examination, no matter has come to my attention:
which give me reasonable cause to believe that, in any rnaterial respect, the
requirements to '.
keep accounting records in accordance with section 130 of the 2011 Act; and.
prepare accounts which accord with the accounting records and compty wrth
the accounting requirements of the 2011 Act has not been met,. or
which. in my opinion. attention should be drawn in order io enable a proper
undersianding of the acc
ts to be reached.
Name: Mitchell Clark
Address.. Citycal House
12 Bridge Road Business Park
Hayviards Heath
RH16 1XT
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