## **District Annual Report for the Year 2022**
It would be easy to make this a very gloomy report, but I will instead start with some bright news. In June we celebrated the late Queen's Platinum Jubilee with a District Event at Stanford which included a side show/entertainment from each Group, Arena competitions and demonstrations, a climbing wall, but unfortunately no bouncy castles as the weather on the day was too windy for them to be safe. The event attracted ~700+ leaders, parents, children and dignitaries on what was not a particularly nice day weather wise and concluded with a camp fire.
Across the District we have no assistant District Commissioners for Cubs, Scouts and Explorers. In addition, of the eleven Scout Groups in the District, five have no full time Group Scout Leader. Since September 2021 we have been seeking a full time District Commissioner with no success, which is hardly surprising given the lack of assistance any potential candidate would be able to call on across the Sections to support them in the role
The January 23 Census reveals that overall youth numbers have decreased from the previous year by 5% from 814 in 2021 to 775 this year compared to a high of 917 in 2020 Some of this decrease is as a result of the closure of the Saturday (Muslim) sections at 2[nd] Crawley and Groups being more realistic about the numbers in each section now we have been back to normal regular meetings each week since mid 2022. Numbers have fallen across all sections roughly by the same amount although Explorers have increased by nearly 30% year on year.
The failure of the Saturday sections at 2nd Crawley should be taken as a salutary lesson should any Group consider or be pressured into starting a Squirrel section for the 4-6yr olds. I believe that it should only be considered by Groups which already have a strong leadership team backed up by a fully functioning Executive Committee, and the complete “buy in” from all the Group.
Adult numbers on the census are surprisingly, largely unchanged at 293, only a small drop from the 2020 high of 317. But there are too few adults who are prepared to step up from a Sectional Assistant Role to Leadership roles This reluctance places a huge strain on the warranted leaders, at least one of whom must be present at every meeting.
Despite all of the above, all eleven Groups have survived and most are beginning to grow again. In part his has been due to other Groups and District personnel helping out the smaller Groups where possible. In particular Yvonne Seetayah who has been helping at 2[nd] Crawley Beavers as well as her primary role as ADC Cubs, and Chris Hobbs who has been mentoring 1[st] Langley Green, and Eddy Hills at 2[nd] Crawley, in addition to their primary roles as GSL of two of the stronger Groups.
Many Groups held group, sectional or family camps through last summer and the Explorer Units are flourishing (see separate report). Stanford has been well used by district groups and scout and youth groups from other parts of the South East all of whom are enthusiastic about the facilities and opportunities available on or near the site.
Crawley Archery Club have rented a field adjacent to our site (across the lane) and we hope to establish a good working relationship with them to both parties mutual benefit.
To end on a high note we are holding a District event at Stanford on May 7th along the lines of the Platinum Jubilee event entitled “Coronation Capers” and we hope to see as
many Groups, Sections and parents as possible on what we hope will be a warm sunny day.
Barry Jones Chair Crawley District Scouts
## **District Executive Report for 2022**
The District Executive met five times in 2022.
Regular topics for discussion have been the Bunkhouse which is still mired in discussions with the Building Regulations Department which prevents us from moving forward although we are hopeful that progress will be made in the relatively near future.
We also regularly review the management of Stanford camp site and Lark Rise Scout HQ and have set up a Stanford management committee with its own budget to oversee the site.
Inevitably the problems of leadership at District and various Groups has also occupied a portion of each meeting, as has a financial update although fortunately, as the Treasurer reports, as a District we are in a comfortable position.
Change is coming and by the time you read this report all Leaders and Executives should have be offered the chance to attend a “transitions” meeting to hear how Scouts are to be organised in the future. This of course may have consequences for the District Executive, both its membership and role.
Barry Jones Chair Crawley District Scouts
## CRAWLEY DISTRICT SCOUT COUNCIL
ANNUAL ACCOUNTS FOR 2022
## **CRAWLEY DISTRICT SCOUT COUNCIL**
## **Receipts & Payments Account Summary for the year ended 31 December 2022**
|**Receipts & Payments Account Summary**
**for the year ended**
**31 December 2022**||
|---|---|
|Total receipts for the year
Total payments for the year
Net receipts (payments) for year
Movement between funds
Cash, bank & similar funds brought
forward
Cash, bank & similar funds carried
forward|General
Designated
Restricted
Total
Previous
Funds
Funds
Funds
Year
Total
£
£
£
£
£
34,009.43
16,961.64
58,197.02
109,168.09
45,583.98
(17,640.51)
(24,103.61)
(52,767.19)
(94,511.31)
(21,223.46)|
||**16,368.92**
**(7,141.97)**
**5,429.83**
**14,656.78**
**24,360.52**|
||12,839.15
11,669.44
9,164.58
33,673.17
5,017.75|
||**29,208.07**
**4,527.47**
**14,594.41**
**48,329.95**
**29,378.27**|
||52,021.02
17,751.55
32,770.63
102,543.20
73,164.93|
||**81,229.09**
**22,279.02**
**47,365.04**
**150,873.15**
**102,543.20**|
Account approved by the Trustees at their meeting on 15 February 2023, subject to review by the Independent Examiner
2 of 8
CDS Accounts 2022.xlsx
receipts & payments summary
## **CRAWLEY DISTRICT SCOUT COUNCIL**
|**Receipts for year ended**
**This year**
**This year**
**This year**
**This year**
**Previous**
**31 December 2022 General**
**Designated**
**Restricted**
**Total**
**year Total**
**Funds**
**Funds**
**Funds**
**Funds**
**Funds**
**£**
**£**
**£**
**£**
**£**|**Receipts for year ended**
**This year**
**This year**
**This year**
**This year**
**Previous**
**31 December 2022 General**
**Designated**
**Restricted**
**Total**
**year Total**
**Funds**
**Funds**
**Funds**
**Funds**
**Funds**
**£**
**£**
**£**
**£**
**£**|
|---|---|
|**MEMBERSHIP SUBS**
Subscriptions 2022
HQ & County
**STANFORD CAMP SITE**
Camping Fees & Pennant Sales
Lottery Grant
Miscellaneous
Electr. Meter
Stanford 100 Club
COVID-19 Support
Archery
**INVESTMENT INCOME**
Bank interest
Scout Assoc. Charity Account
**DONATIONS / GRANTS**
District Scout Shop
Misc Donations
Grants
**ACTIVITIES**
Chief Scouts Award Events
St George's Day
AGM
Explorer Units
Network
District Events/Activities
International
**SUNDRY RECEIPTS**
Oak Road
Lark Rise
Miscellaneous
Gift Aid (Net)
Debt Repayments
**Training**
Archery
Young Leaders
**SALE OF BADGES**
All Badge sales|13,294.00
38,316.00
51,610.00
45,110.00
0.00
0.00
-38,316.00
-38,316.00
-34,006.00|
||13,294.00
0.00
0.00
13,294.00
11,104.00
9,209.68
9,209.68
3,163.50
9,000.00
9,000.00
0.00
84.05
84.05
0.00
3.00
3.00
0.00
1,690.00
1,690.00
1,815.00
2,667.00
2,667.00
17,431.00
20.00
20.00
0.00
54.04
54.04
4.64
93.97
93.97
34.56
1,000.00
1,000.00
2,000.00
1,662.21
1,662.21
490.01
470.00
6,230.00
6,700.00
2,733.90
0.00
0.00
0.00
0.00
0.00
0.00
42,967.02
42,967.02
0.00
0.00
0.00
2,346.20
2,346.20
0.00
8,160.84
8,160.84
463.50
0.00
0.00
2,748.00
2,748.00
2,673.00
345.46
54.00
399.46
0.00
39.82
39.82
0.00
1500.00
1,500.00
0.00
0.00
0.00
0.00
0.00
5,528.80
5,528.80
3,670.87|
|**Totals**|**34,009.43**
**16,961.64**
**58,197.02**
**109,168.09**
**45,583.98**|
3 of 8
CDS Accounts 2022.xlsx
receipyts 22
## **CRAWLEY DISTRICT SCOUT COUNCIL**
|**Payments for year ended**
|**Payments for year ended**
|**This year**|**This year**
|**This year**
|**This year**|**Previous**|
|---|---|---|---|---|---|---|
||**31 December 2022 **|**General**|**Designated**|**Restricted**
|**Total**|**year Total**|
|||**Funds**|**Funds**
|**Funds**
|**Funds**|**Funds**|
|||**£**|**£**
|**£**
|**£**|**£**|
|**STANFORD CAMPSITE**|||||||
|100 Club [Prizes]||1,255.00|||1,255.00|1,145.00|
|Cess Pit Emptying||265.00|||265.00|0.00|
|Equipment; Purchase||4,950.85||9,000.00|13,950.85|991.22|
|Equipment; Rental||250.00|||250.00|0.00|
|Equipment; Repairs & Maintenance||625.63|||625.63|399.76|
|Equipment; Fuel||232.02|||232.02|0.00|
|Fire Preventation||62.40|||62.40|242.40|
|Gas/Electric [Light|& Heat]|1,091.00|||1,091.00|1,366.74|
|Insurance||3,164.29|||3,164.29|3,041.57|
|Licenses||126.88|||126.88|156.00|
|Misc||151.50|||151.50|12.45|
|Rent||565.75|||565.75|559.00|
|Telephone & Broadband||706.27|||706.27|570.78|
|Water rate||56.51|||56.51|135.25|
|Working Parties||103.50|||103.50|66.73|
|**Bunk House Project**|||||||
|Planning Permission||1,500.00|||1,500.00|0.00|
|Installation||0.00|||0.00|0.00|
|**Lark Rise**|||||||
|Rent|||1,528.16||1,528.16|1,884.99|
|Cleaning|||745.00||745.00|524.75|
|Water rate|||78.70||78.70|222.26|
|Gas/Electric [Light|& heat]||444.00||444.00|642.00|
|Repairs, maintenance & equipment|||4,582.11||4,582.11|1,325.30|
|Internet|||910.36||910.36|817.56|
|Insurance|||0.00||0.00|2,100.45|
|**ACTIVITIES**|||||||
|Explorers|||364.36|2,000.00|2,364.36|4.48|
|Explorer Units||||41,767.19|41,767.19|0.00|
|Network|||153.43||153.43|0.00|
|District Events/Activities||1,355.65|||1,355.65|0.00|
|Chief Scout's Award Ceremonies||514.22|||514.22|162.54|
|International|||9,306.80||9,306.80|84.77|
|**ADMIN / ESTABLISHMENT**|||||||
|**District General Expenses**|||||||
|District administration|||||0.00|0.00|
|AGM||131.55|||131.55|0.00|
|Hardship Payments|||105.00||105.00|0.00|
|Insurance||84.00|||84.00|84.00|
|Meetings/Hospitality/Refreshments|||||0.00|16.80|
|Miscellaneous||155.54|||155.54|602.59|
|Uniforms||58.50|||58.50|39.75|
|**Training**|||||||
|First Aid||89.89|||89.89|0.00|
|General||94.86|||94.86|0.00|
|Young Leaders||49.70|||49.70|41.20|
|**PURCHASE OF BADGES**|||||||
|Badge Purchases (all)|||5,885.69||5,885.69|3,983.12|
|**Totals**||**17,640.51**|**24,103.61**|**52,767.19**|**94,511.31**|**21,223.46**|
4 of 8
CDS Accounts 2022.xlsx
payments 22
## **CRAWLEY DISTRICT SCOUT COUNCIL**
|**STATEMENT OF ASSETS & LIABILITIES**|**STATEMENT OF ASSETS & LIABILITIES**|**STATEMENT OF ASSETS & LIABILITIES**||
|---|---|---|---|
||**31 December 2022**||**This year**
**This year**
**This year**
**This year**
**Previous**
**General**
**Designated**
**Restricted**
**Total**
**year**
**Funds**
**Funds**
**Funds**
**Total**|
|£
£
£
£
£
**Monetary Assets Cash, Bank and**
**similar funds**
Bank Current Account - Royal Bank of
Scotland
566.43
566.43
1,265.67
Bank Current Account - Barclays
13,643.25
13,643.25
42,142.56
Barclays Savings Account
17,388.81
19,258.87
13,394.58
50,042.26
-
Barclays Int'l fund [Note 1]
3,020.15
3,020.15
2,287.90
Campsite Barclays Account [Note 2]
13,274.22
13,274.22
21,992.17
PayPal Campsite Account [Note 2]
5.00
5.00
-
Stanford's float (Cash & Equals) [Note 2]
291.51
291.51
329.27
Barclays Stanford 100 Club [Note 2]
2,190.00
2,190.00
1,755.00
The Scout Association Charity Deposit Account
33,673.17
33,673.17
-
Cash on Hand
196.70
196.70
-
Explorer Bank Accounts [Note 4]
33,616.80
33,616.80
32,064.26
Explorer Petty Cash [Note 4]
353.66
353.66
706.37
81,229.09
22,279.02
47,365.04
150,873.15
102,543.20
**Investment Assets**
The Scout Association Short Term Investment Fund
-
33,579.20
(This fund is now closed)
CAF UK Equity Growth Fund
[Note 3]
The movement on this fund is represented by:
Opening Balance
4,912.38
Div. income re-invested
-
Sale of Shares
-
Return of Capital
-
Unrealised capital gain/(loss)
(161.74)
Total
4,750.64
4,750.64
4,750.64
4,912.38|||£
£
£
£
£
566.43
566.43
1,265.67
13,643.25
13,643.25
42,142.56
17,388.81
19,258.87
13,394.58
50,042.26
-
3,020.15
3,020.15
2,287.90
13,274.22
13,274.22
21,992.17
5.00
5.00
-
291.51
291.51
329.27
2,190.00
2,190.00
1,755.00
33,673.17
33,673.17
-
196.70
196.70
-
33,616.80
33,616.80
32,064.26
353.66
353.66
706.37|
||||81,229.09
22,279.02
47,365.04
150,873.15
102,543.20|
|Total||4,750.64||
|**Other Monetary Assets**
Sundry Debtors [Note 6]
**Non-Monetary Assets**
Badge Stock Valuation [Note 7]
Crawley District Scout Shop [Note 5]
**Liabilities**
Accounts Payable
Receipts in advance
**Net Assets**|||85,979.73
22,279.02
47,365.04
155,623.79
141,034.78|
||||-
-
3,281.50|
||||85,979.73
22,279.02
47,365.04
155,623.79
144,316.28|
||||4,307.51
4,307.51
4,545.25
3,775.15
3,775.15
3,511.82|
||||85,979.73
26,586.53
51,140.19
163,706.45
152,373.35|
|||||
||||-
-
-
-
-|
|||||
||||**85,979.73**
**26,586.53**
**51,140.19**
**163,706.45**
**152,373.35**|
Stanford camp site:- hut, toilet and shower block, equipment containers, on leasehold land, insured for £543,495 including contents
5 of 8
CDS Accounts 2022.xlsx
asset & liab 22
**Note 1**
## **CRAWLEY DISTRICT SCOUT COUNCIL**
## **NOTES TO STATEMENT OF ASSETS AND LIABILITIES AS AT 31ST. DECEMBER 2022**
**Note 2**
**Note 3**
|**Analysis of Funds**
**General Funds**
Royal Bank of Scotland Bank Account
Barclays Bank Accounts
Scout Ass'n Charity Account
CAF UK Equity Growth Fund
Cash on Hand
**Designated**
District Development Fund
District Event Fund
Explorer Activities
Hardship Fund
International Fund
Lark Rise Building Management
Network Activities
Stanford Relief Fund
**Restricted**
Grant Holding Fund
Grant Holding Fund; Stanford Projects
Grant Holding Fund: S/Ford Bunkhouse
District Explorer Units
**Stanford Campsite Total Cash Asset**
Bank Balance - Barclays
Bank Balance - Stanford 100 Club
Paypal
Equals Card - Kevin Ives
Equals Card - Eddy Hills
Cash Float
**Total**
**CAF UK Equity Growth Fund**|566.43
£
31,032.06
£
33,673.17
£
4,750.64
£
(see note 3)
196.70
£
**70,219.00**
**£**
7,982.27
£
1,610.69
£
1,509.34
£
1,805.00
£
3,020.15
£
-
£
351.57
£
6,000.00
£
**22,279.02**
**£**
3,036.56
£
6,598.02
£
3,760.00
£
33,970.46
£
(See Note 4)
**47,365.04**
**£**
13,274.22
£
2,190.00
£
5.00
£
91.51
£
100.00
£
100.00
£
**15,760.73**
**£**
**155,623.79**
**£**|
|---|---|
The Fund consists of 2,313.7756 units valued £ 4,750.64
**Note 4**
## **Crawley Explorer Units**
Since the introduction of Explorer Scouts(14 to 18 yr olds) their units have been officially designated as part of the Scout District and not independent charities or parts of Groups. For this reason their monetary assets are included as as Assets of the District.
The Units in Crawley are:
|**(i) Drake Unit**
B/F Dec 2021
Net movement
Error b/f
**C/F Dec 2022**
**(ii) James Cook**
B/F Dec 2021
Net movement
**C/F Dec 2022**
**(iii) Neil Armstrong Unit**
B/F Dec 2021
Net movement
**C/F Dec 2022**|
12,521.55
£
£3,043.45
Bank
7,400.69
£
Barclays
(3,365.19)
Bank
4,799.12
£
Santander
Cash
-
£
**12,199.81**
**£**
**12,199.81**
**£**
-
£
Bank
-
£
£0.00
Bank
-
£
Cash £ -
**-**
**£**
**-**
**£**
3,491.19
£
Bank
2,720.98
£
Barclays
(549.45)
Bank
-
£
Santander
Cash
220.76
£
**2,941.74**
**£**
**2,941.74**
**£**|
|---|---|
6 of 8
CDS Accounts 2022.xlsx
notes 22
|**(iv) Sir Ranulf Feines Unit**
B/F Dec 2021
Net movement
**C/F Dec 2022**
**(v) Shackleton Unit**
B/F Dec 2021
Net movement
**C/F Dec 2022**|
8,201.58
£
Bank
9,390.14
£
Barclays
£1,321.46
Bank
-
£
Santander
Cash
132.90
£
**9,523.04**
**£**
**9,523.04**
**£**
8,556.31
£
Bank
9,305.87
£
Barclays
749.56
£
Bank
-
£
Santander
Cash
-
£
**9,305.87**
**£**
**9,305.87**
**£**
Total Bank
33,616.80
£
Total Cash
353.66
£
Total Funds
**33,970.46**
**£**|
|---|---|
## **Note 5**
## **Crawley District Scout Shop**
This is a joint venture with 1st Southgate Scout Group which has been trading since 27th November 2004. The District has a 50% interest in the net worth with a value as at 31st December 2022 of £3,775.15
**Note 6**
**Note 7**
## **Sundry Debtors**
|**Sundry Debtors**|||
|---|---|---|
|B/F Dec 2021
2nd Crawley Payment
Written Off
C/F Dec 2022
**Badge Stock Valuation**
Badges
District Badges
**Total Stock**|
**3,281.50**
**£**
(1,500.00)
(1,781.50)
**-**
**£**
**B/F Dec 2021**
**4,545.25**
**£**
Purchases
5,885.69
£4,186.51
Sales
(5,528.80)
£121.00
Stock Gain/(Loss)
(594.63)
**4,307.51**
**£**
**C/F Dec 2022**
**4,307.51**
**£**||
|||
**4,307.51**
**£**|
7 of 8
CDS Accounts 2022.xlsx
notes 22
INDEPENDENT EXAMINER'5 REPORT TO THE TRUSTEES OF
CRAWLEY 01STRICT SCOUT COUNCIL
I report on the accouTht5 Of the District lor the year enrjed 31st December 2022 whlch cornprlse the Statement of
Flnanclal Activltles. the Balon¢e Sheet and related notes sei OUL ors page5 2 to 8.
IlespÈctlve responslbllltles olTru5tMs and Examlfier
The Group'slDisirict'5 trusiees are respon51ble lor rhe preparatlon of the account5. They ¢on51der that aTr atsdlt Is
noi required for this year lundEr Section 144 of the Charlties Act 2011 Ithe Chatities A¢tll and that an
independent examination Is needed.
It is my responsibility to..
Examine the accounts lurnder Stctlon 145 of the Charitles Act)..
To follow the piocedures lald down In the General Directlons 8lven by the Charlty COmmSSIonerS lunder
Èttlon 14515llbl of the Charlties Actl. and
To state whether panlcular matters have come to my attentiun.
Basls of Ind•pend•nt Examln•r's f*POrt
My examination was carried out in accordance wSth the General Dlrectlons glven by the Charlty Commi591oners.
An examination Includes a review of ihe accountlll8 fe¢ords kep¢ by the Group/Dlstrlcr and a eomparlson of
accounts presented with those records. It also includes conslderation of any unusual ItÈms or di5£1osure5 In the
tcounrs, and seekin8 explanations fTOm you as trvsfees concerning any such matters. The procedures
undertaken do not provlde all the ev+dence Ihat would be requlred Ir* an audit. and ccn5equently 0 opinion is
given as to whether the accoun15 present a'irué and fair, view and the report 15 limlted to those rnatters set o
in the staternent below.
Independent Examln•r's statement
In connection wlth my exarninailon, no matter ha5 come to my attentlon-.
l. which 8lve$ me reasonable ¢au5e to believe that in anv material respect the requlrernents
to keep accountlng records ln accordance wlta Section 130 of the Charitles Act',and
to prepare accounts which accord wlth the ac£ounting records and comply with the accountin8 iequlremeTht5 of
e Charirles Act have nE)t been met- or
Bank Current Acco4tnt- Royal 8ank ot Scoll?nd
Name & $18nature'.
Quallfic¥tlon'.
rccq
Addres5'. .....
iÉkK 2rJ73
114DEPENOENT EXAMINER'5 REPORT TO THE TRUSTEES Of
CRAWLEY DISTRicf SCOUT COUNCIL
I report on the accounts of the District for the yeaf endÈd 315t Oecember 2022 whlch comprlst the Statement af
Flnantial Artivltles, the 8ol•nce Sheet and related notes set oul on page$ 2 to 8.
Respertl¥• responslbllltl•s of Trustees •nd Examlner
The Group'slDtstrict's trustees are responslble for ihe preparatSon of the accounts. They consider that an JudSt is
not required for this year lunder Seciion 144 of the Charllles Act 2011 (the charlts.es and thai an
ndependent examlnation Is needèd.
It Is my responslbllliy to..
Examine the accounis lunder Sectlon 145 01 the Charltles Act):
To follow ihe procedures14ld down in the Gener•1 Oirections 8lven by the Charlty Commlssioners lund¢r
eeTlon 1451511bl ol the Charltles Attl,. and
To state whether particular maiters have come to my attenlbon.
O•$1s ol Ind•wnd•nt Ex*mlMf'l f•POrt
My examinatlon was carried oul In accordance with the General Olrectlons en by the Charlty Commlssloners.
An examination Includes a revlew of the accountin4 records kepi by the Grouplolstrict and a comparlson of the
accounts presented with those records. It Jlso includes consideratlon of any unusual items or d15cIosures In the
ccounts, and seeklnB explènatlons Irom you as trustees concerning Jny such matters. The procedures
undertaken do not provide all the evidence that would be requlred In an audlt, and consequently no oplnlon Is
glven as io whether the accounts wesent a 'true and lairf view ènd the repon Is Ilmlted to Ihose m•tters set out
In the slaiement below,
Independent Exam5n•r'5 statement
In connection with my e¥aminaiion, no matter ha5 eome ro my •ttentlon'.
whlch 8lves me Teasonoble cause to believe that in any material respect the requlrements
to keep accouniing e0rd% in accordance wlth Sectlon 130 of the Chafltles Act,'and
to prepare a¢¢ounis whlch accord wlth the •¢eountln8 records Ind comply with the accounilni requlrement5 of
e Chailties Act have not been mel,. or
Bank Curreni At¢ount . Royal 8ink of Scotland
Name & SIMnatur•.'
Quallncatlon..
rcc
Addre55'.
19,..
JoQr
QH 10
Date: