Arundel & Littlehampton District Scout Council
Board of Trustees Report for the period from 1[st ] April 2022 to 31[st ] March 2023
TRUSTEES’ ANNUAL REPORT
FOR THE PERIOD 1[ST ] APRIL 2022 – 31[st ] MARCH 2023
Charity Name: Arundel & Littlehampton District Scout Association Charity Number: 305868
Scouts HQ Number: 306101 [England and Wales]
STRUCTURE GOVERNANCE & MANAGEMENT
The District’s governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of the Scout Association.
The District is a Trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
The District is made up of 10 Groups, 5 Explorer Units [one virtual], three Active Support Units, one supporting our District Band, one supporting the District Campsite and a third which provides support to a range of District events and activities.
The District is managed by the District Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chairman, Treasurer and Secretary together with the ex-officio, nominated, elected and co-opted members.
The District Executive Committee exists to support the District Commissioner in meeting the responsibilities of their appointment and is responsible for the maintenance of District property, the raising of funds and the administration of District finance; the insurance of
persons, property and equipment as appropriate within the District. District public occasions, assisting in the recruitment of leaders and other adult support, appointing any sub-committees that may be required appointing District administrators and advisers other than those who are elected.
Members of the Executive Committee must act as charity trustees of the Scout District and in the best interests of its members.
Listed below are the Trustees of Arundel & Littlehampton District Scouts Council as at 31[st] March 2023 and during the financial year 2022/2023.
| JillLong | District Chairman | Ex-Officio |
|---|---|---|
| Mark Hewson | District Commissioner | Resigned 30thNov. 2022 |
| Ian Buckman | District Commissioner | Ex-Officio appointed 1stDec. 2022 |
| Prue Payne | District Secretary | Ex-Officio |
| Jane Hewson | District Treasurer | Ex-Officio |
| Adam Grevett | District Youth Commissioner | Ex-Officio resigned 30thSept 2022 |
| Ian Buckman | District Scout Network | Ex-Officio resigned 30thNov 2022 |
| Commissioner | ||
| Jon Harris | District Explorer Commissioner | Ex-Officio |
| Margaret Marshall | Committee Member | Resigned 7thDec 2022 |
| GillHart | Committee Member | Elected 26thJune 2014 |
| Mary Harvey | Committee Member | Elected 30thJune 2011 |
| Katie Frost | Committee Member | Co-Opted 13thAugust 2019 |
| JillGladman | Committee Member | Co-Opted 23rdJuly 2020 |
| Sally Holmes | Committee Member | Co-Opted 28thMarch 2021 |
| Martin Ferris | GSL Duty Group | Resigned 22ndJune 2022 |
| Daniel Lecuyer | GSL Duty Group | Co-Opted 22ndJune 2022 |
Risk & Internal Control
The District Executive Committee has identified the major risks to which they believe the District is exposed and these have been reviewed and systems established to mitigate against them. The District has in place systems of internal controls that are designed to provide reasonable assurance against material management or loss. These include two signatories for all payments and a comprehensive insurance policy to ensure all insurable risks are covered.
Objective & Activities
A summary of the objects of the charity set out in its governing document.
The Purpose of Scouting
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values: Integrity – we act with integrity; we are honest, trustworthy and loyal Respect – we have self-respect and respect for others Care – we support others and take care of the world in which we live
Belief – we explore our faiths, beliefs and attitudes
Co-operation – we make a positive difference, we co-operate with others and make friends
The Scout Method
Scouting takes place when young people, in partnership with adults, work together based on the values of scouting and:
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Enjoy what they are doing and have fun
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Take part in activities indoors and outdoors
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Learn by doing
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Share in spiritual reflection
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Take responsibility and make choices
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Undertake new and challenging activities
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Make and live by their Promise
Achievements & Performance
This information is contained within the reports from the individual Commissioners.
Public Benefit Statement
The District meets the Charity Commissioner’s public health benefits criteria under both the advancement of education and the advancement of citizenship or community development headings.
18/06/2023 17:21
Arundel & Littlehampton District Scout Association
Receipts and Payments account for the year ended 31 March 2023 As at: 31/3/23
| As at: 31/3/23 | ||
|---|---|---|
| RECEIPTS Membership subscriptions Less amount paid on to county Net membership subscriptions retained District activities Camp site Band Active Support Unit Scout/Cub/Beaver sections Explorer units Network Jamboree 2023 Other receipts Armed Forces Day St George's Day collection Equipment hire Grants Donations Sundry Investment Income Interest Total receipts |
2022/23 Unrestricted funds Restricted funds Total funds £ £ £ 8,601.00 30,271.00 38,872.00 - (41,571.00) (41,571.00) 8,601.00 (11,300.00) (2,699.00) 10,939.50 250.00 - 765.00 25,244.87 - - - 10,939.50 - 250.00 - - - 765.00 - 25,244.87 - 7,550.00 - 7,550.00 |
2021/22 Total funds £ |
| 60,076.50 (38,269.00) |
||
| 21,807.50 | ||
| 10,218.50 265.00 - 11.50 6,283.87 - - |
||
| 1,015.03 - 1,015.03 309.00 - 309.00 - - - - 1,085.48 - 1,085.48 (36.49) - (36.49) 155.70 - 155.70 48,329.09 (3,750.00) 44,579.09 45,800.37 (3,750.00) 42,050.37 - |
38,586.37 - - - - 2,667.00 102.10 - |
|
| 41,355.47 |
Arundel & Littlehampton District Scout Association Receipts and Payments account for the year ended 31 March 2023
| PAYMENTS District activities Camp site Band Active Support Unit Scout/Cub/Beaver sections Explorer units Network Jamboree 2023 Other payments St George's Day Armed Forces Day District Team expenses Licences Stationery Insurance District Meetings Website Hall hire Training Presentations and Memoria Donations Equipment Campsite Capital Projects Sundries Badges/Scarves Other expenses Miscellaneous Total payments Net of receipts and payments Cash funds 31 March 2022 Cash funds 31 March 2023 |
2022/23 Unrestricted funds Restricted funds Total funds £ £ £ 6,546.13 6,546.13 1,167.78 - 1,167.78 - 1,327.37 1,327.37 25,451.19 25,451.19 - (1,850.00) 12,200.00 - 10,350.00 32,642.47 12,200.00 44,842.47 985.89 985.89 423.30 423.30 774.93 774.93 36.99 36.99 913.85 913.85 1,186.57 1,186.57 182.99 182.99 - - 313.65 313.65 160.00 160.00 292.76 292.76 100.00 100.00 - - - 7,124.00 7,124.00 257.66 257.66 972.70 972.70 - - - - 39,243.76 19,324.00 58,567.76 9,085.33 (23,074.00) (13,988.67) 44,440.51 66,296.95 110,737.46 |
2021/22 |
|---|---|---|
| Total funds | ||
| £ | ||
| 4,345.07 | ||
| - | ||
| - | ||
| - | ||
| 5,392.58 | ||
| - | ||
| 1,850.00 | ||
| 11,587.65 | ||
| - | ||
| - | ||
| 4,011.04 | ||
| - | ||
| - | ||
| 1,678.75 | ||
| - | ||
| - | ||
| - | ||
| - | ||
| - | ||
| - | ||
| 43.20 | ||
| 8,004.00 | ||
| - | ||
| 2,652.00 | ||
| - | ||
| - | ||
| 27,976.64 | ||
| 13,378.83 | ||
| 97,358.63 | ||
| 53,525.84 43,222.95 96,748.79 |
110,737.46 |
Arundel & Littlehampton District Scout Association Receipts and Payments account for the year ended 31 March 2023
| 2022/23 Unrestricted funds £ Restricted funds £ Total funds £ ASSETS Cash Funds Bank current accounts 34,426.98 43,222.95 77,649.93 HQ Charity Deposit Account 18,917.47 - 18,917.47 Cash in hand 181.39 - 181.39 53,525.84 43,222.95 96,748.79 Other assets Campsite 1.00 1.00 Scouting equipment etc 1.00 1.00 Total Assets 53,527.84 43,222.95 96,750.79 The unrestricted cash funds relate to the following activities £ District 28,397.94 Band 1,798.03 Jamboree 2019 / Eurojam 2020 3,600.00 Campsite 10,716.31 Support unit 368.44 Network 600.26 Explorer units 8,044.86 53,525.84 |
2021/22 |
|---|---|
| Total funds | |
| £ | |
| 91,794.30 | |
| 18,761.77 | |
| 181.39 | |
| 110,737.46 | |
| 1.00 | |
| 1.00 | |
| 110,739.46 | |
| £ | |
| 22,451.98 | |
| 2,845.71 | |
| 3,600.00 | |
| 6,322.94 | |
| 368.44 | |
| 600.26 | |
| 8,251.18 | |
| 44,440.51 |
NOTES
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As the accounts are presented on a cash basis the District executive has decided to reduce the historic cost of the scouting equipment and furniture, which is still owned by the District, to £1. The Campsite improvements have been included at £1. The insurance value of the equipment is £31,700 (2020 - £31,700)
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The District currently pays annual rent of £813 in respect of the lease of the Campsite which expires on 31 January 2038. 3 No remuneration is paid to Trustees.
Jill Long Jane Hewson
District Chairman District Treasurer
Statement of Trustee's Responsibilities
The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year that give a true and fair view of the charity's financial activities during the year and of its financial position at the end of the year. In preparing financial statements giving a true and fair view, the Trustees should follow best practice and:
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(a) select suitable accounting policies and then apply them consistently
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(b) make judgements and estimates that are reasonable and prudent
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(c) state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements; and
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(d) prepare the financial statements on the going concern basis unless it is inappropriate to assume that the charity will continue in business
The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the charity and which enable them to ascertain the financial with applicable Accounting Standards and Statements of Recommended Practice and the regulations made under the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.
Consideration of Risks
The District Scout Executive (as Charity Trustees) has always been mindful of its responsibilities in Risk Management and, in accordance with the requirements of The Statement of Recommended Practice (SORP 2005), is outlining the major risks and appropriate systems that are in place to mitigate those risks.
The Executive has specialist sub-committees to manage these risks and highly values the reputation of Scouting. It seeks to enhance this reputation through effective publicity; care in recruitment (including adoption of the Disclosure & Barring Service screening procedures), financial control, management of adults; and by working closely with the District and County Teams to amicably resolve those few disputes which do arise.
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Independent Examiner's Report to the Trustees of the Arundel & Littlehampton District Scout Council
I report on the accounts of the District for the year ended 31 March 2023 which comprise the Statement of Financial Activities, the Balance Sheet and related notes set out on pages 1&2.
This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity's trustees those matters I am required to state to them in an Independent Examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity's trustees for my examination work.
Respective responsibilities of Trustees and Examiner
The District's trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed.
It is my responsibility to:
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Examine the accounts (under Section 145 of the Charities Act);
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To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145(5){b) of the Charities Act); and
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To state whether particular matters have come to my attention.
Basis of Independent Examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the District and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.
Independent Examiner's statement
In connection with my examination, no matter has come to my attention:
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which gives me reasonable cause to believe that in, any material respect, the requirements
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to keep accounting records in accordance with Section 130 of the Charities Act ;and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to 31 March 2023 be reached.
Steve Johnson FCA
Highdown House Yeoman Way Goring-by-Sea West Sussex BN99 3HH 16[th] June 2023