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2021-03-31-accounts

Arundel & Littlehampton District Scouts Council

Trustee Report for the period from 1[st] April 2020 to 31[st] March 2021 District Charity No. 305868 Scouts HQ No. 306101 [England and Wales]

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Contents

Contents
Page Number
Trustees Annual Report 4
District Chairman’s Report 7
District Commissioner’s Report 8
DDC Programme Report 9
DDC People & Communications 10
District Beavers Report 11
District Cubs Report 17
District Scout Report 21
District Explorer Report 23
District Network Report 24
District Summer Challenge 2020 25
District Scout Band - SASU 27
District Active Support Report 28
District Campsite Report 29
Night’s Away Report 30
Appointments Advisory Panel Report 31
District Long Service Awards 32
District Membership / Census 2021 33
District Treasurer’s Report 34
Statement of Accounts 36
Statement of Trustees Responsibility 39
Independent Examiners Report 40
Minutes of 105th Annual General Meeting 41

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Notes on the 2021 Annual General Meeting Arrangements

  1. Following a meeting of the District Executive Committee, held on the 17[th] June 2021 it was agreed that the District’s 2021 Annual General Meeting would be held on Thursday 22[nd] July 2021. Members of Council will be invited to attend the meeting by way of ZOOM to ensure compliance with the Covid 19 distancing regulations.

  2. An invitation has to be sent to all District members and guests

  3. a. inviting them to the meeting

  4. b. attaching the A.G.M. agenda

  5. c. they have to RSVP to the invitation

  6. d. The Annual Report is attached to this invitation letter together with the District accounts.

  7. If there are any questions to be raised under Any Other Business these have to be submitted at least one week prior to the meeting [14[th] July 2021] after that no ad hoc questions should be raised / answered.

  8. The District’s accounts will be put on the Charities Commission site as usual.

  9. A copy of the Annual Report together with the District’s full accounts will be put on the District website following the meeting.

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TRUSTEES’ ANNUAL REPORT

FOR THE PERIOD 1[ST] APRIL 2020 – 31[st] MARCH 2021

Charity Name: Arundel & Littlehampton District Scout Association Charity Number: 305868 Scouts HQ Number: 306101 [England and Wales]

STRUCTURE GOVERNANCE & MANAGEMENT

The District’s governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of the Scout Association.

The District is a Trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

The District is made up of 10 Groups, 5 Explorer Units [one virtual], two active support units, one of which is the District Band, the other a more traditional District Scout Active Support Unit and a District Campsite.

The District is managed by the District Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Committee consists of 3 independent representatives, Chairman, Treasurer and Secretary together with the ex-officio, nominated, elected and co-opted members.

Members of the Executive Committee exists to support the District Commissioner in meeting the responsibilities of their appointment and is responsible for the maintenance of District property, the raising of funds and the administration of District finance; the insurance of persons, property and equipment as appropriate within the District. District public occasions, assisting in the recruitment of leaders and other adult support, appointing any sub-committees that may be required appointing District administrators and advisers other than those who are elected.

Members of the Executive Committee must act as charity trustees of the Scout District and in the best interests of its members.

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Listed below are the Trustees of Arundel & Littlehampton District Scouts Council as at 31[st] March 2021 and during the financial year 2020/2021.

Jill Long District Chairman Ex-Officio
Mark Hewson District Commissioner Ex-Officio
Prue Payne District Secretary Ex-Officio
Jeremy Kett District Treasurer Ex-Officio resigned 15 September 2020
Jane Hewson District Treasurer Ex Officio appointed 17 January 2021
Adam Grevett Youth Commissioner Ex Officio appointed 8 October 2020
Edward Spencer Scout Network Commissioner Ex-Officio resigned 8 August 2020
Ian Buckman Scout Network Commissioner Ex – Officio appointed 8 October 2020
Jon Harris Explorer Scout Commissioner Ex-Officio
Margaret Marshall Committee Member Elected 30 June 2011
Gill Hart Committee Member Elected 26 June 2014
Mary Harvey Committee Member Elected 30 June 2011
Katie Frost Committee Member Elected 17 Jan 2021
Kester Riley Committee Member [Duty Group] Nominated resigned 17 Sept 2020
Alan Moss Committee Member [Duty Group] Nominated 8 October 2020
Mick Stevens Committee Member [Campsite] Nominated 19 June 2019
Jill Gladman Committee Member (DDC) Co-opted 23 July 2020
Jane Hewson Committee Member Co-opted 23 July 2020 to 17 Jan 2021
Sally Holmes Committee Member (DDC) Co-opted 28 March 2021

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Risk & Internal Control

The District Executive Committee has identified the major risks to which they believe the District is exposed and these have been reviewed and systems established to mitigate against them. The District has in place systems of internal controls that are designed to provide reasonable assurance against material management or loss. These include two signatories for all payments and a comprehensive insurance policy to ensure all insurable risks are covered.

Objective & Activities

A summary of the objectives of the charity is set out in its governing document.

The Purpose of Scouting

Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

The Values of Scouting

As Scouts we are guided by these values:

Integrity – we act with integrity; we are honest, trustworthy and loyal

Respect – we have self-respect and respect for others

Care – we support others and take care of the world in which we live

Belief – we explore our faiths, beliefs and attitudes

Co-operation – we make a positive difference, we co-operate with others and make friends

The Scout Method

Scouting takes place when young people, in partnership with adults, work together based on the values of scouting and:

Achievements & Performance

This information is contained within the reports from the individual Commissioners.

Public Benefit Statement

The District meets the Charity Commissioner’s public health benefits criteria under both the advancement of education and the advancement of citizenship or community development headings.

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DISTRICT CHAIRMAN’S REPORT

A year without precedent. Unbelievable impact on all aspects of our lives. Some have experienced loss, sadness and disappointments, and none of us have been untouched by the effects of the Coronavirus pandemic.

There have been so many words written, in the national and local press, on social media, everywhere, to describe the past twelve months – when everything came to a grinding halt in March 2020.

But our local Scout Groups have shown such incredible resilience, determination and perseverance throughout this period, it is humbling to witness their strength.

We all had to get used to a very different way of life, with new restrictions on our activities and an enormous reliance on internet technologies, to enable our activities to continue, with a renewed energy and adaptability.

Lockdown after lockdown meant our everyday activities were curtailed in the extreme, yet new ways of working were developed and adapted to meet the challenges.

And now we are preparing to return to a semblance of normal life.

I can only offer a huge ‘Thank You’ to all our members and supporters for the efforts everyone put in over 2020/21, to ensure that our members were able to stay involved, learn new skills and share their experiences. I have seen Groups’ Facebook pages full of photos of the activities developed by leaders, and the most important part were the smiles – big grins of enjoyment from everyone.

Local Scouting has prevailed and will continue to flourish, I am sure.

Thank you all again for your contributions, support and enthusiasm.

Gone Home:

I would like to pay tribute to our District Vice President, Maurice Edwards, who sadly passed away this year. Maurice helped his late wife Polly, establish the Barnham Scout Group. Over the years he helped her when she ran the inaugural Cub Pack and several years later the inaugural Beaver Colony. After a short illness Maurice passed in February.

We also acknowledge the recent loss of His Royal Highness The Prince Philip, Duke of Edinburgh. Scouting has been enriched by his creation of the Duke of Edinburgh’s Award scheme, started in 1956 and now available across 144 nations. Our thoughts and thanks are with the royal family at this sad time.

Jill Long District Chairman

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DISTRICT COMMISSIONER’S REPORT

Wow is all I can say. Scouting in Arundel & Littlehampton has been tested in the last 12 months and it is fair to say we have been found far from wanting. I am in awe at the determination, grit, enthusiasm and dedication of all of our volunteers and young people who have “worked their socks off” to deliver a diverse and challenging programme in the most difficult of circumstances.

I know it has not been easy and the health and safety hoops that we have all had to jump through have often meant that we could not run our programmes exactly as we would have liked to. However necessity is the mother of invention, and we have some really inventive people in Arundel & Littlehampton.

The volume of badges and Chief Scout awards obtained during the year is a testament to the ability and enthusiasm of you all to knuckle down and to “Do Your Best”. The District has certainly done its best, and whilst we saw a modest drop in our census numbers I am pleased to see those numbers are bouncing back quickly since face to face Scouting resumed at the end of March.

Despite the restrictions, the structure and organisation of the District has continued to develop.

We formally appointed our Chairman, Jill Long and our new Treasurer, Jane Hewson. Our Network section has been revamped, following the appointment of Ian Buckman as our Network Commissioner, and with a remit of ensuring that everything we do is youth focused we have appointed our new Youth Commissioner Adam Grevett.

It has been a difficult year for some of our sections, such as our District Active Support Unit, Young Leader Unit and the District Scout Band, all of whom have been unable to meet in the past year. I would like to thank the section leaders for keeping members informed and in the loop whilst unable to meet face to face.

As you will read in the following pages 2020 / 21 has been an exceptional year!

Exceptionally busy Exceptionally challenging Exceptionally imaginative programmes Exceptional leaders Exceptional young people

My hearty thanks goes to all involved in the provision of Scouting in Arundel & Littlehampton, in whatever role you have contributed I Thank You.

Looking to the future, fingers crossed we can get back under canvas soon and also look forward to parading up Arundel High Street for St Georges Day in 2022.

Mark Hewson

District Commissioner

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DEPUTY DISTRICT COMMISSIONER PROGRAMME

Well what a year it has been!

I am totally amazed at the innovative and ingenious methods used by all the leaders who have been determined to deliver scouting one way or another to the young people of Arundel and Littlehampton District during months of “lockdown”. Whether it has been Zoom meetings, Facebook, WhatsApp, doorstep deliveries or socially distanced outside meetings, they have enabled beavers, cubs, scouts, and explorers to continue to ‘do their best’, gain their badges and still have fun in the strangest of times.

My thanks go to all the leaders and their teams who have adapted programmes, learning new skills in the process, with ideas from icing biscuits via Zoom to camping in front rooms and fire lighting in back gardens.

May I congratulate the young people and leaders for the number of Chief Scout Awards earned during the ‘scouting lockdown’ periods these amount to 60 Bronze, 51 Silver, 10 Gold, 3 Platinum and 1 Diamond. These awards are the highest award which can be earned in each section of scouting. Not to mention the copious number of challenge and proficiency badges that have been earned under the most challenging of times.

It just goes to show that whatever life throws at us, scouters will always ‘do their best’ to enable the young people in their sections gain skills that will stay with them for life no matter happens in the world around us.

You are all “Superstars”

Jill Gladman Deputy District Commissioner Programme

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DEPUTY DISTRICT COMMISSIONER PEOPLE & COMMUNICATIONS

It has been a strange year but Scouting has carried on in the best way it can. Appointments meetings have continued to take place, albeit virtually. Details of numbers of interviews and reviews are included in Jo Dommett’s report.

Training was largely put on hold during the year although a few courses were offered virtually and others could be completed through e-learning or workbooks. Fourteen leaders took advantage of the online St John First Aid theory training that we were able to access free of charge. Training validations have been carried out virtually. The Training Adviser surgeries that were introduced prior to the lockdowns of 2020 will be reinstated once we are able to meet in this way.

Training compliance has vastly improved since the introduction of the new routine whereby leaders must complete their Getting Started training before attending Appointments. However there are still gaps in training for leaders who were in post before this system was introduced. As reviews take place this situation is slowly improving.

The District website is up and running and there are plans to set up a closed District Facebook page to further bolster communications.

I am very grateful to all the members of the Appointments and Training team but special thanks must go to Jo Dommett for the sterling job that she does in her double role of Appointments Secretary and Local Training Manager. I would also like to express a special thank you to Kester Riley for setting up and looking after the District website.

Sally Holmes DDC People and Communications

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DISTRICT BEAVER REPORT

We were all shocked when Scouting ‘face2face’ was cancelled in 2020 due to the COVID19 pandemic. However all Beaver Leaders took the challenge to produce scouting programs which could be used technically either via ZOOM, WhatsApp, or ‘bag drop’ activities.

The ideas that were used virtually have been amazing and inventive i.e. pet evening, “JOTT on the air” [a virtual hike], cooking – a few of which are shown in the report.

Scientific experiments – both at home and on ZOOM – balancing objects, spaghetti towers, growing cress, food experiments

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Bag drop activities – these were activities which the young people had to carry out, perform, complete at home with the help of their parents e.g. taking a photo and making the frame for it; collecting nature items and making pictures therefrom; scavenger hunt at home, healthy eating, first aid, green cross code, stone painting, origami.

Over ZOOM meetings District Beavers have managed to cook a great variety of menus e.g. Duffins, pizza in a mug; a variety of cakes and bread, gingerbread, chocolate chip shortbread, Italian recipes, ice cream in a bag and copious amounts of pancakes for Shrove Tuesday.

They have made pictures out of a tin of baked beans. Cook their own breakfasts either in the kitchen or outdoors.

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Making music from items found in the home proved interesting and loud

Planning and walking their own hikes, woodland walks and collecting items for picture making. Planting bulbs and general gardening. Don’t forget the Bug houses.

Lots of new skills have been learnt and lots of badges earnt. We learnt how to ride bikes, safely crossing the road, how to swim. Safety, Cook and Hobbies badges have been earned. Learning about space, stars and the planets - star gazing was an adventure and the Beavers were able to watch Tim Peake give a talk about space and ask him questions.

Beavers showed their collections via ZOOM [to mention a few] shells, rocks, fossils, ducks, Jurassic world, sharks teeth, Pokemon cards, Lego, dinosaurs

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COVID restrictions did not deter Leaders from arranging sleepovers – Llama camp was one which was thoroughly enjoyed by Beavers, Cubs, Scouts and parents. A day of Llama activities – visiting a Llama farm, Llama activities, bingo, camp fire with hot chocolate and marshmallows, camp fire sing song

Building shelters, dens both in the house and garden, camping at home in a variety of places was yet another challenge Beavers accepted

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Several Beaver Colonies saw young people joining Beaver Scouts at various times during the past 12 months – unfortunately these Beavers only experienced ZOOM meetings or ‘bag drop’ activities – however undeterred Beaver Leaders visited the Beavers at home to perform their investitures and/or badge presentations.

“Virtual” Beavers joined the Beaver Colony but only experienced ZOOM meetings or ‘bag drops’. These Beavers were invested at a ZOOM meeting – which meant they made their promise and received their group scarves technically. They are looking forward to their first face2face meeting after 29[th] March 2021.

The majority of Beaver Colonies have had “Virtual” Beaver meetings and it is only now that we are starting to get back to face to face meetings.

Please may I thank all Beaver Leaders for their enthusiasm in organizing and carrying out programmes on ZOOM and at home activities. I would also like to thank all the parents who have helped, encouraged and supported their Beavers throughout the past 12 months.

Debbie Deacon Assistant District Commissioner Beaver Scouts

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DISTRICT CUB REPORT

“Do our Best” to try different topics and challenges but continuing with our badge work on our own at home as well as using ZOOM / WhatsApp / activity bag drops, we certainly did our best to keep the show on the road.

Scavenger hunts, country walks, map reading, navigation skills, decorating a shopping bag, book reading, different forms of art, gardening, helping at home i.e. keeping their bedroom tidy, cooking different recipes including cheese on toast, pizzas, enchiladas and chips, pancakes, lots of different varieties of cakes and bread and a full Chinese meal.

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Several incentives were achieved by both Cubs and Beavers during the past 12 months not only weekend camps but District, Nationwide and international badges to be earned i.e. Hike to the Moon and several Camp at Home events.

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The annual St George Parade was cancelled due to COVID restrictions – Beavers and Cubs put on their uniform and renewed their promises on their door steps

V.E. Day 2020 was marked with Cubs making the cakes for the tea party at home. They also made their own bunting.

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Remembrance was celebrated either wearing uniform to school and / or a 2 minute silence on the doorstep as well as their own remembrance posters at home. Making poppies red, black and green from items around the house

Julia Ferris Assistant District Commissioner Cubs

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DISTRICT SCOUT REPORT

The year started off in the traditional way, with St George’s Day. Not being able to meet as a District didn’t stop us. A call from Mark Hewson and the Scouting movement saw so many of us clap for our carers and celebrate St George’s Day on our doorsteps, in uniform, clapping and wealding suacepans and other noisy instruments. Well done to those who got involved and retook their promise.

The first line of the Scout promise, as you know, ‘On, my honour, I promise to do my best … ’ and my word, the Scouts of Arundel and Littlehampton really have. It has been a year like no other, starting with Scouting digitally, returning back to face to face Scouting for a brief time in the summer, followed by digital Scouting again , with now face to face Scouting across England. Some Scout groups even managed to meet the week before Easter.

With the dedication of Scouts and Leaders alike, the Scouts of this District have thrived and continued to earn badges and have fun; possibly even trying things that may not have been done at Scout huts such as the photography badge. A perfect example of how we have adapted.

During our time on Zoom, the Scouts across the District have cooked everything from pizzas to cakes, from rostis to prawn cocktails and of course, no Shrove Tuesday could pass without making pancakes! Wonderful preparation for our annual cooking competition. (dates and information to follow)

Scouts and Leaders took full advantage of being able to Scout face to face in the summer and some even Scouted through the summer. This is how much they missed our wonderful young people!

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A perfect time for outdoor activities, we saw tomahawk throwing, beach games, hikes and good old fashioned firelighting, backwards cooking and whittling feather sticks. Our steadfast leaders were ingenius in coming up with ideas for our Scouts to complete at distance and still have fun.

Can I please take this oportunity to say THANK YOU to all the Scout Leaders who have been adaptable in these different times; you have been flexible, ingenius and dedicated to our young people.

There have been deliveries happening everywhere from spare uniform to invest, Easter eggs, prawns and parachord to make knot boards and Chinese New Year dragonflies!

As a final note, I would like to congratulate everyone on earning 196 nights away across the district, and in a time where we are going on camp. There are have been tents in gardens, Scouts sleeping in cupboards and dens being built everywhere!

Congratulations on a wonderful year.

Paula Cooke Assistant District Commissioner Scouts

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DISTRICT EXPLORERS REPORT

Given the rough year that we’ve all had, we are glad to say that Explorers in Arundel & Littlehampton are still going strong.

We’re fortunate that we haven’t experienced a loss due to COVID and people re-prioritising their time, however, we have said goodbye to quite a number of Explorers that have come of age and didn’t get to take part in the final camps.

That being said, there has been a great influx moving up from Scouts which has bolstered our numbers, keeping us in good stead.

There were some fantastic efforts from all Units to keep the young people engaged throughout the downtime until we were able to start meeting face to face again. Specific praise must go to Peregrines and Vikings though, who from day one, were running weekly Zoom calls with a terrific turnout.

Once we were able to, all 4 Units jumped straight back to face to face meetings, which were a breath of fresh air to everyone. It was fantastic to get back to Scouting again, however, as has been seen at some meetings, it’s been just as great sitting around talking with friends.

There has been slow progress on the Young Leader scheme, however, with the support of surrounding Districts, we have been able to offer training material which the Explorers can tackle in their own time.

We would like to thank everyone for their support and ongoing dedication, and hope the next 12 months offers such great results.

Jon Harris & Dan Lecuyer District Explorer Scout Commissioners

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DISTRICT NETWORK REPORT

Since taking up the post of District Scout Network Commissioner last Autumn I have set myself the task of trying to get as much of the background work done as I could in order so that once Covid restrictions started to lift we would be in a position to start meeting face to face. We have now had 2 meetings with an increase in numbers seen at the second meeting.

The intention is to provide a Network Section within our District for our 18 to 25 year old members to meet up, provide ongoing training, awards, social engagement and whatever else they want to make it. I am hopeful that within the 40+ members we already have within the District of the right age we can set up a successful Network Unit from which we can then encourage other young people to join who may not have considered Scouting before or who may have left.

All we need from Groups is the support to allow your young people to engage and the occasional assistance with activities if permits are required. Together I am sure we can support the re-launch of our Scout Network. The outcome should be more Queen’s Scout Awards and more enthused young leaders within our District.

Ian Buckman.

District Scout Network Commissioner

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ARUNDEL AND LITTLEHAMPTON DISTRICT SUMMER CHALLENGE!

Monday 27th July - Friday 4th September was our Arundel and Littlehampton’s District Summer Challenge which saw Beavers, Cubs, Scouts, Explorers and Leaders completing challenges, earning badges and sleeping in dens and tents across the county.

At a time when we were restricted in our movements and many were stuck in doors, there was nothing that was going to stop our wonderful young people being adventurous and having fun!

Everything kicked off with a badge design competition. With a restriction on the number of colours and the must have words ‘Arundel and Littlehampton Summer Challenge 2020’, we had 24 amazing entries that showed the creativity of our Beavers, Cubs and Scouts.

The overall winner was Evangeline Blaker, from 1st East Present Beavers. Her badge now appears on camp blankets across the county. Congratulations Evangeline!

To earn this badge, our young people had to complete 5 of the wide range of activities given and submit their evidence to their leaders.

We had hikes logged on Strava, young people practicing knots and even making mini pioneering projects in the shape of shelters for their favourite teddies, water everywhere in back garden water fights and summer fun. Our young people showed off their cooking skills in kitchens and gardens alike and Scouts made themselves useful around the house.

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Of course, we had many young people sleeping in shelters, dens and tents earning unlimited number over Nights Away counters. Many congratulations to Becky and Sam Smith from 1st Ferring Scouts who slept in their tent throughout both lockdowns, through the Summer Challenge and beyond. This report was written on 8th May 2021 and they are both still

sleeping there and they haven’t missed a night … yes even over Christmas where they left a sign post out for the ‘big guy’!

All in all, we awarded 266 badges! That’s 1330 Scouting activities completed over the summer! Well done to all young people who took part and thank you to leaders who were clearly inundated with evidence of super work completed.

Paula Cooke Assistant District Commissioner Scouts

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DISTRICT SCOUT BAND

Due to the Scouting lockdown on 17[th] March 2020 all the District Scout Band’s events were cancelled as they could not meet at all. Over the months band members have been able to reflect on the many engagements the Band have performed at over the years i.e. Parham House; Littlehampton, Crowborough and Lewes Bonfire parades, East Preston carnival and Remembrance parade; Arundel Mayor’s Sunday - including the Band’s European tour in September 1991 which Tony Squires, then District Commissioner, organized, the highlight was playing at the European Parliament in Strasbourg; the Band Championships in London and in 2017 being one of the recipients of the Littlehampton Town Council Group Merit Awards for services in Littlehampton.

The Band always welcomes new members. If any young person or leader wishes to join the District Scout Band please get in touch with me or the District Commissioner.

Andy ‘Nobby’ Knight Band Master

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District Scout Active Support Unit

Due to Scouting activities being under COVID restrictions for the months of March 2020 – March 2021 this has been a very quiet year for the Active Support Unit as we have been unable to help the units/District as all activities/events were cancelled and most of us have had to stay indoors for health and safety reasons. However we have all kept in regular contact with each other which has provided support and communication to all members.

I am pleased to say that Margaret Baker was presented with her 25 years service to Scouting in February 2021. Margaret has been a staunch member of the Active Support Unit [formerly District Scout Fellowship] during these years helping at many District events and being the Active Support Chairman for 10 years. Margaret still helps at District events by providing a variety of cakes.

Richard Marshall Active Support Manager

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DISTRICT CAMPSITE

Due to COVID 19 we were unable to have any overnight campers and hardly any paying day users this past year.

As a result income has been minimal, however we were fortunate to receive a Retail, Hospitality & Leisure grant from the Arun District Council which will go towards essential tree maintenance on the site.

Those of you that use the site will have seen we lost a magnificent oak tree due to storm damage which also exposed a hornet’s nest, nasty but now dealt with.

Due to the age of some of the trees a tree surgeon has been employed to dead wood the site, which in turn will help replenish our wood supply.

We have managed to have a few “socially distanced work parties” with our regular dedicated team of campsite crew plus some other scouters volunteering. Thank you, you know who you are.

It is still quite sad that some groups continue to use the facility but have no interest in the upkeep of the site, it doesn’t maintain itself.

The perimeter fence is finished, new log sheds are situated by all fire pits and the campfire circle, most of which are also filled with split logs. We now have a log splitting machine on site which can only be used by proficient volunteers on work days.

Plans for the future are still focussing on replacing the toilet blocks but that is dependent on fundraising. A covered wood store is also on the agenda, when time and materials allow.

If anyone within the District would like to assist in any projects to maintain this valuable resource for scouting use, please speak either to me or the District Commissioner, Mark Hewson.

Yours in scouting

Mick Stevens

Campsite Warden

& ‘The Team’ - Dion Del-Smith, Elliott Crook, Jason Gilpin, Ian Gaskell, Trevor Buckland

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NIGHTS AWAY

As Scouting ceased in 2020 due to COVID 19 no camping outdoors was allowed but I am pleased to report that the young people completed an incredible number of Night’s ‘camping’ either Indoors or in their gardens and badges were earned.

The ingenuity of making dens to sleep in, tents in the garden and making their own sleeping areas both indoors and outdoors at their house has amazed me.

I am looking forward to restarting camping in 2021.

Graham “Chewy” Lincoln District Night’s Away Adviser

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APPOINTMENTS COMMITTEE

Despite the year we have had, the Appointments Committee have continued to meet virtually to ensure that new scouters can attend appointments in order to complete their “Getting Started” process within the 5-month time scale from starting their new role.

They have interviewed 36 adults, 17 of which were new roles and 19 additional or changing roles. They have reviewed 55 scouters, 42 who hadn’t completed their validation giving them an additional 5 months to complete otherwise have their role suspended or changed to Group Occasional Helper and 13 Adult Reviews for those who have been involved in scouting for much longer.

The Appointments Committee are a great team, and I would like to thank them all for their help this year. Also, a big thank you to Sally and Sue who are always there to help and support me.

Jo Dommett Appointments Secretary & Local Training Manager

Wood Badge Training Completed

Ian Buckman Vikings Explorers James Cobb 1[st] Yapton & Ford Jason Gilpin Viking Explorers Jason Hylands 1[st] Yapton & Ford Kirsty Cheyne 4[th] Littlehampton Martin Ferris 7[th] Littlehampton Air Scouts Nicola Biddulph 1[st] Barnham Nigel Wilson District

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LONG SERVICE AWARDS

1[st] April 2020 to 31[st] March 2021

Jill Gladman

Graham Mills

Alan Moss David Ferris

Mags Marshall

James Dixon Jeremy Kett Kat Lucas

Alan Maher Elliott Crook Helen Millmore

Ben Cheesman Chelsea Cox Clare Crook Deborah Clark Jason Hylands Jason McRae

Chief Scouts 40 Years Service Award

District

Chief Scout’s 30 Years Service Award

1[st] Rustington

Chief Scout’s 25 Years Service Award

7[th] Littlehampton Air Scouts Margaret Baker Active Support 7[th] Littlehampton Air Scouts Mick Stevens 1[st] East Preston Chief Scout’s 20 Years Service Award District Sarah Greig 1[st] Rustington Chief Scout’s 15 Years Service Award 7[th] Littlehampton Air Scouts Malcolm Jukes 1[st] Angmering District Matt Phelps 1[st] Rustington 1[st] Rustington Sam Spurling 1[st] Yapton & Ford Chief Scout’s 10 Years Service Award 1[st] Rustington Henry Arundel 1[st] Arundel 1[st] East Preston Mark Gillott 1[st] Arundel 1[st] Arundel Nigel Wilson 1[st] Angmering Chief Scout’s 5 Years Service Award

Centurion Explorers Joanne Cheshire 4[th] Littlehampton Rustington Explorers Jon Harris District 1[st] East Preston Jon Stapleton 1[st] Barnham Centurion Explorers Mark Rumsey 1[st] East Preston 1[st] Yapton & Ford Michael Scott 1[st] Yapton & Ford 1[st] East Preston Nicole Cranford 1[st] Barnham

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Total District Membership 2001 to 2021

----- Start of picture text -----
Census 2001 2006 2011 2016 2017 2018 2019 2020 2021
Beavers 186 207 226 240 247 245 281 274 181
Cubs 257 211 262 292 311 296 302 296 296
Scouts 156 171 214 251 259 255 258 252 227
Explorers 68 87 86 76 77
Network 9 38 13 49 20
Total YP 634 589 702 783 894 921 940 947 801
Adults 123 110 129 194 229 245 244 241 238
Total 757 699 831 977 1123 1166 1184 1188 1039
% change 14.9% 3.8% 1.5% 0.3% -12.5%
----- End of picture text -----

Total District Membership

----- Start of picture text -----
1200
1000
Adults
800 Network
600 Explorers
Scouts
400
Cubs
200
Beavers
0
2001 2006 2011 2016 2017 2018 2019 2020 2021
----- End of picture text -----

Total District Youth Membership

----- Start of picture text -----
1000
900
800
700 Network
600 Explorers
500
Scouts
400
300 Cubs
200 Beavers
100
0
2001 2006 2011 2016 2017 2018 2019 2020 2021
----- End of picture text -----

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DISTRICT TREASURERS REPORT 2020/21

The following accounts show a record of the Receipts and Payments of the District for the year ended 31 March 2021 together with the Assets and Liabilities at the same date. The total receipts for the year were £63,016 and payments totalled £10,841 leaving a surplus for the year of £52,175 (2020: deficit £16,056) The results by activity area were

----- Start of picture text -----
Mar-21 Mar-20
UNRESTRICTED FUNDS £ £
Campsite (2,129) 219
Band - 65
Active Support 57 147
-
Explorers 1,933
Sections (Beavers, Cubs, Scouts) (331) (704)
-
Jamboree 2019 / Eurojam 2020 3,497
District 25,915 4,092
TOTAL 23,399 9,249
RESTRICTED FUNDS
-
Explorers 1,195
Membership 29,010 5,720
Jamboree 2019 / Eurojam 2020 (234) (108)
TOTAL 28,777 6,807
TOTAL RESULT 52,175 16,056
----- End of picture text -----

The surplus in unrestricted funds arises from Arun District Council grants relating to COVID-19 totalling £19,908, and the payment of membership fees from 2019 restricted funds of £5,720. There may be opportunity to receive further funding from ADC as the application process has reopened from April 2021. £1,000 has been transferred from District Funds to Campsite funds to recognise grant income. The restricted funds include membership fees for 2021/22 received in advance of £34,730.

The treasurer would recommend moving funds to restricted funds for the development of the Campsite once the latest forecast has been finalised.

Further information on the activities in the District are set out in the body of this annual report. At 31 March 2021 the District held total funds of £97,359 (2019: £45,184) which were split as follows:

----- Start of picture text -----
2021 2020
£ £
Activity Funds 15,613 17,799
District general funds 42,890 17,206
Restricted Funds 38,855 10,179
TOTAL 97,359 45,184
----- End of picture text -----

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The split of the Activity funds is set out in the accounts. Restricted funds include the £34,730 fees received for the year 2021/22.

The District’s policy on reserves is to hold sufficient resources to continue the charitable activities of the district should income and fundraising activities fall short. The District executive committee considers that the District General funds of £43,890 are sufficient to meet this requirement.

Since March 2020 Scouting has not been able to conduct face to face scouting and restrictions still apply at the date of this report. The District has obtained information from the ten Groups in the District and satisfied itself that on the basis of current information the Groups and the District should be able to maintain sufficient cash reserves for the foreseeable future.

The District does not have sufficient funds to invest in longer term investments. All funds are therefore held in cash using mainstream banks, building societies and a deposit with the Scout Association. The district Treasurer proposes that a further £25,000 is transferred to the deposit account held with the Scout Association.

The accounts are presented on a cash basis and other assets including the band instruments, district equipment and the campsite improvements have been written down to £2, although for insurance purposes the replacement value of the assets owned by the district exceeds this value.

Steve Johnson has carried out the independent examination of the 2020-2021accounts.

Jane Hewson District Treasurer.

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13/06/2021 11:01 Arundel & Littlehampton District Scout Association Receipts and Payments account for the year ended 31 March 2021

RECEIPTS
Membership subscriptions
Less amount paid on to county
Net membership subscriptions retained
District activities
Camp site
Band
Active Support Unit
Scout/Cub/Beaver sections
Explorer units
Network
Jamboree / Eurojam
Other receipts
Armed Forces Day
St George's Day collection
Equipment hire
Grants
Sundry
Investment Income
Interest
Total receipts		 Unrestricted
funds
Restricted
funds
Total funds
£
£
£
43,175.00
34,730.00
77,905.00
33,792.00
5,720.00
39,512.00
9,383.00
29,010.00
38,393.00
815.50
815.50
-
-
-
-
-
-
-
-
-
-
-
3,900.00
3,900.00
2020/21		 2019/20
Total funds
£
55,778.00
39,861.00
15,917.00
2,972.50
665.00
420.10
768.00
18,829.57
-
9,659.50
10,198.50
32,910.00
43,108.50
-
-
-
-
-
-
19,907.50
19,907.50
-
-
-
30,106.00
32,910.00
63,016.00		 49,231.67
862.20
71.20
-
-
269.20
-
119.60
50,553.87

Arundel & Littlehampton District Scout Association Receipts and Payments account for the year ended 31 March 2021

PAYMENTS
District activities
Camp site
Band
Active Support Unit
Scout/Cub/Beaver sections
Explorer units
Network
Jamboree / Eurojam
Other payments
St George's Day
Armed Forces Day
District Team expenses
Licences
Stationery
Insurance
District Meetings
Website
Hall hire
Training
Presentations and Memoria
Donations
Equipment
Sundries
Total payments
Net of receipts and payments
Cash funds 31 March 2020
Cash funds 31 March 2021		 Unrestricted
funds
Restricted
funds
Total funds
£
£
£
3,944.17
3,944.17
-
-
-
56.75
56.75
331.20
331.20
-
-
-
-
-
4,133.50
4,133.50
4,332.12
4,133.50
8,465.62
-
-
-
-
337.01
337.01
-
-
89.00
89.00
1,671.97
1,671.97
-
-
257.34
257.34
20.00
20.00
-
-
-
-
-
-
-
-
-
-
6,707.44
4,133.50
10,840.94
23,398.56
28,776.50
52,175.06
35,105.12
10,078.45
45,183.57
58,503.68
38,854.95
97,358.63
2020/21		 2019/20
Total funds
£
2,753.31
600.00
272.38
1,472.28
15,701.97
-
6,270.00
27,069.94
900.44
459.37
2,615.28
20.00
279.22
1,645.41
158.41
14.38
230.00
185.60
549.19
101.20
-
269.20
34,497.64
16,056.23
29,127.34
45,183.57

Arundel & Littlehampton District Scout Association Receipts and Payments account for the year ended 31 March 2021

ASSETS
Cash Funds
Bank current accounts
HQ Charity Deposit Account
Cash in hand
Other assets
Campsite
Scouting equipment etc
Total Assets		 2019/20
Unrestricted
funds
Restricted
funds
Total funds
Total funds
£
£
£
£
39,518.49
38,854.95
78,373.44
26,199.01
18,761.77
-
18,761.77
18,761.77
223.42
223.42
222.79
58,503.68
38,854.95
97,358.63
45,183.57
1.00
1.00
1.00
1.00
1.00
1.00
58,505.68
38,854.95
97,360.63
45,185.57
2020/21

The unrestricted cash funds relate to the following activities

District
Band
Jamboree
Campsite
Support unit
Network
Explorer units		 £
£
42,890.36
17,306.38
2,580.71
2,580.71
3,600.00
3,600.00
449.51
2,578.18
368.44
425.19
600.26
600.26
8,014.40
8,014.40
58,503.68
35,105.12
£1k transferred from District to Campsite funds
in recognition of grants received

NOTES

  1. As the accounts are presented on a cash basis the District executive has decided to reduce the historic cost of the scouting equipment and furniture, which is still owned by the District, to £1. The Campsite improvements have been included at £1. The insurance value of the eqipment is £31,700 (2020 - £31,700) 2. The District currently pays annual rent of £706 in respect of the lease of the Campsite which expires on 31 January 2038.

3 No remuneration is paid to Trustees.

Jill Long Jane Hewson

District Chairman District Treasurer

STATEMENT OF TRUSTEE’S RESPONSIBILITIES

The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year that give a true and fair view of the charity’s financial activities during the year and of its financial position at the end of the year. In preparing financial statements giving a true and fair view, the Trustees should follow best practice and:

The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the charity and which enable them to ascertain the financial with applicable Accounting Standards and Statements of Recommended Practice and the regulations made under the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.

Consideration of Risks

The District Scout Executive (as Charity Trustees) has always been mindful of its responsibilities in Risk Management and, in accordance with the requirements of The Statement of Recommended Practice (SORP 2005), is outlining the major risks and appropriate systems that are in place to mitigate those risks.

The Executive has specialist sub-committees to manage these risks and highly values the reputation of Scouting. It seeks to enhance this reputation through effective publicity; care in recruitment (including adoption of the Disclosure & Barring Service screening procedures), financial control, management of adults; and by working closely with the District and County Teams to amicably resolve those few disputes which do arise.

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INDEPENDENT EXAMINNER’S REPORT TO THE TRUSTEES OF THE ARUNDEL AND LITTLEHAMPTON DISTRICT SCOUT COUNCIL

I report on the accounts of the District for the year ended 31 March 2021 which comprise the Statement of Financial Activities, the Balance Sheet and related notes set out on pages 36 to 38.

This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work.

Respective responsibilities of Trustees and Examiner

The District’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed.

It is my responsibility to:

Basis of Independent Examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the District and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent Examiners Statement

In connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that in, any material respect, the requirements

  2. to keep accounting records in accordance with Section 130 of the Charities Act ;and

  3. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or

  4. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to 31 March 2021 be reached.

Steve Johnson FCA

Highdown House Yeoman Way Goring-by-Sea West Sussex BN99 3HH 10 June 2021

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Minutes of the 105[th] Arundel & Littlehampton Scout District Held on Tuesday 17[th] January 2021.

The meeting was held via ZOOM due to COVID 19 social distancing regulations

Joining instructions were issued to those accepting the written invitation.

Present: Members of the District Scouting Council and their County guests

  1. In the absence of His Grace, The Duke of Norfolk [who was unable to attend due to other commitments] Mark Hewson, District Commissioner, gave His Grace’s apologies and welcomed those present and opened the meeting.

  2. Prue Payne, District Secretary, presented the apologies for absence from 3 District Vice Presidents, 64 members of the District Scout Council

  3. The Minutes of the previous year’s Annual General Meeting - for the year ended 31[st] March 2019 were proposed, seconded, and these were unanimously carried by those present via ZOOM.

  4. Mark Hewson, District Commissioner, presented the Annual Report and accounts of the Arundel & Littlehampton Scout District for the year to 31[st] March 2020 which were approved by those present on ZOOM.

  5. Mark Hewson, District Commissioner, nominated His Grace The Duke of Norfolk to continue as District President for a further term of office. His Grace, who had previously agreed to accept this nomination, sent the meeting his message. The District Commissioner thanked His Grace for his continued support given to this Scout District by himself

  6. Mark Hewson confirmed the District Vice Presidents of the Arundel & Littlehampton Scout District for a further year as: Mr. Angus Attle, Mrs. Ruth Fraser, Mrs. Pamela Spencer.

  7. Mark Hewson, District Commissioner, nominated Ms. Jill Long as District Chairman. This was agreed to by those present on ZOOM.

  8. Jill Long nominated Mrs. Jane Hewson as District Treasurer. This was agreed to by those present on ZOOM.

  9. Jill Long nominated Mrs. Prue Payne as District Secretary. This was agreed to by those present on ZOOM.

  10. The District Commissioner nominated two members of the Arundel & Littlehampton District Executive Committee for the next 12 months. This was unanimously agreed to by those present on ZOOM.

  11. Four members of the District Scout Council were elected by those present to serve on the Arundel & Littlehampton Scout District Executive Committee.

  12. It was confirmed that the ex-officio members of the District Committee would be:

  13. Adam Grevett, District Youth Commissioner

  14. Jon Harris, District Explorer Scout Commissioner

  15. Ian Buckman, District Scout Network Commissioner

  16. Jo Dommett was confirmed in the appointment of District Appointments Secretary.

  17. Mike Burgan, Independent Examiner [to examine the accounts], had tendered his resignation and it was proposed that Steve Johnson take the position of Independent Examiner. This was agreed to by those on ZOOM.

  18. Tash Spencer, Beaver Scout Leader, was elected to represent the Arundel & Littlehampton Scout District to serve on the West Sussex County Scout Council for the forthcoming year and unanimously agreed to by those present on ZOOM.

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  1. Katie Frost, Assistant Scout Leader from 1st Rustington Scout Group was elected as the Network Scout, from the Arundel & Littlehampton Scout District Scout Council was elected to serve on the West Sussex County Scout Council for the forthcoming year – this was unanimously agreed by those present on ZOOM.

  2. The following resolution on the District Constitution was approved: The District Secretary is advising the Scout Council to adopt the written constitution as set out in rule 4.25 of POR with the following requirements:

  3. The quorum for future Scout Council meetings (AGM) will remain at twenty plus chair

  4. The quorum for future District Executive meetings will be five to include the Chair, or in the absence of the Chair, two ex-officio members and at least one non ex-officio member.

  5. The quorum for future District Executive Finance Sub-Committee meetings will be four to include the Chair of Finance, or in the absence of the Chair of Finance, two ex-officio members and at least one non ex-officio member.

  6. The quorum for future District Appointments Committee meetings will be four to include the Chair of Appointments, or in the absence of the Chair of Appointments, two ex-officio members and at least one non ex-officio member.

  7. Presidents and Vice Presidents of the District and the Groups in the District, if not members of Scouting, be additional members to be elected to the District Scout Council.

  8. Membership of the Scout Council will remain as written in POR rule 4.25

  9. Mark Hewson, District Commissioner, introduced the guests from the County namely Robert Sawyer, County Commissioner; Connor Holmes, County Youth Commissioner and Rachel Hammond, County Chairman – each of them spoke briefly.

  10. Everyone was thanked for attending this ‘different’ type of Annual General Meeting, there being no further business the meeting closed.

42

Face2face Scouting resumed on Monday 29[th] March 2021

Most Units have returned to outdoor activities as well as adapting indoor programmes to be held outdoors e.g. fire lighting and cooking marshmallows, scavenger hunts, looking for crabs on the beach.

43

LETS HOPE 2022 IS A LITTLE LESS ZOOM

AND A LOT MORE OF THIS

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