Annual Report 2023-2024
Our aim is to offer and promote quality Scouting in a caring friendly way to all our members Registered Charity No 305849
www.egscouts.org.uk
District Trustee Board
Providing active support to the District & Group Lead Volunteers and the Group Trustee Boards
As Scouting continues to slowly transform to new methods, leadership teams, a better membership scheme and learning provision it is good to see that leaders across East Grinstead have continued to provide young people with opportunities to gain new skills for life. We look forward to seeing how The Scout Association will provide the new resource to enhance what we currently do.
It is pleasing to see that our Groups are already facing up to the challenge of moving from Executive Committees to Trustee Boards and getting use to the new names such as Group Scout Leader now being called Group Lead Volunteer.
The District is led by Heather Furminger who has spent many more hours than expected to lead the District so brilliantly. From visiting many section/group meetings, assisting with their fund raising, visiting 99% of all camps/sleepovers and the regular responsibilities of the Lead Volunteer. Thank you, Heather, for all you do to ensure Scouting in our District is so well supported.
We were once again able to provide financial support to our young members. Due to the costof-living crisis still hitting families, for the 2[nd] year running we were able to reduce the amount the Sections needed to pay for the annual Scouting membership fees.
At last year’s AGM we reported we had 5 Explorer Scouts and 2 adults about to experience the once in a lifetime opportunity to attend the World Scout Jamboree. Despite the unusually
extreme weather conditions they had a good time. We are now making sure we have funds available to offer support to our young people at the next one in 2027 taking place in
Polland
Another change coming up is the disbanding of appointments panels. I would like to thank Tony Harvey and his team for the important work they have done to make new adults welcome to Scouting across the District.
After 30yrs of providing 1[st] Response courses, John Railton and Paul Mortimer have decided now is the time to stand down. In that time they have provided a very important role in a fun way. Our thanks go out to both of them.
Finally, I would like to thank every adult, Leaders, Trustees, Scout Active Support and supporters for all the time you give to making Scouting in East Grinstead District a success
David Matthews
Chair East Grinstead Scouts
Our Young People aged 10½ to 14
Troops have been running a wide spectrum of activities from indoor training sessions to outdoor hikes, kayaking, camps plus many other adventurous activities. These activities would not happen without the leader teams that are doing such a good job, which is much appreciated.
A big thank you to the Marathon Committee for running the event again this year. It was good to see 6 Scout teams entering the
event from 4 different Troops. Congratulations to 1st EG Dolphin Troop for winning the Scout section.
Also, a big thank you to Adrian and Sarah’s Kayaking team for getting the Scouts out onto the water again.
Congratulation to all leaders that have received awards this year, these are well deserved.
All the best for your summer camps this year, I hope the weather is good to you.
Andy Ruxton
Assistant District Commissioner – Scouts
Providing Scouting for the 14 -18 years old
At census time in January we recorded that we have 59 Explorer scouts across our 4 units.
We had 2 Platinum and 3 Diamond Chief Scouts awards along with 4 Bronze & 2 Silver Duke of Edinburgh Awards
East Grinstead District Annual Report 2023-2024 Page 2 of 8
Matterhorn ESU have 14 explorers. Since last year Matterhorn were part of the Copthorne gang show that took place in May. They also attended summer camp at Frylands Wood near New Addington and a trip to Ikea at the request of the explorers, so we turned it in to a treasure hunt visit and it went very well, we also had a day out London which was great but very hot!
Later in the year we had the Copthorne bonfire night, the explorers built the bonfire and we had a sleep over at Copthorne scout centre.
Kelly Young - Matterhorn Explorer Scout Unit
Griffyn ESU has had another busy year, we have undertaken a full programme of Scouting activities, including camping throughout the year. We undertook our 1st camp with Andy our new Leader at Broadstone Warren which involved a trip to Knockhatch Adventure Park for dry slope skiing which was a 1st for the Unit and a brilliant activity, we also played wide games, had a camp fire and on-site activities. We also camped at Broadstone in advance of the District St Georges day celebrations, assisting with activities on the day for the younger sections.
Our weekly programme has included regular favourites such as archery and kayaking, along with our annual assistance to Father Christmas collecting money on behalf of Rotary charities to help those members of our community who are less fortunate than us. We have also fund raised for ourselves at the Edenbridge & Oxted Agricultural show.
We have also benefitted from evenings run by Lily our District Youth Commissioner and Anderida NSU, which have been received well, and to which we would like to extend our thanks,
Weekly leadership remains a significant barrier to the Unit, we have been without an ESL for over 2 years, and are operating with a caretaker leader and 1 AESL. The Unit would greatly benefit from further leaders to boost the team and to carry on delivering for our members.
District, Griffyn and the other Units are hoping to attend WSIJ25 at Ardingly in summer 2025, and look forward to the year ahead.
Brian Riches – Griffyn ESU
Young people aged 14-18yr who provide active support to our Section Leaders form the District Young Leader Unit
Many Groups have benefited from having Young Leader helping the adult leaders.
We thank them for their continued enthusiasm and energy for helping the sections they volunteer in to help deliver fantastic, exciting balanced programmes.
Young Leaders have their own learning (formally called training) to complete with the modules of the YL Award Scheme available online, this gives a lot of flexibility and allows self-service of the scheme, although that interaction that a face-toface course give is certainly lost.
Module A, which is the only compulsory module in the scheme, is still delivered face to face and we are endeavouring to deliver this once a term. At census we recorded 36 Young Leaders and
this year we have again awarded a Young Leader Belt Award, this is an award that the Young Leaders should be proud of and gives them an exclusive belt buckle to wear to show their award.
The Young Leader unit moving forward is now being led by Chris White, we wish him well in this role.
Enabling 18-25s to continue their Scouting journey
Growing Network has proven to be a challenge with the Explorer units being relatively young and not many young adults that aren’t already involved in Scouts in East Grinstead.
In September 2023 we organised a taster day/social at Broadstone Warren. It was a fun day (photos below) with axe throwing, orienteering, investing two members and we gained one new member, who is now involved as a leader with the 4[th] East Grinstead Scout Troop.
With additional leader support from across the
East Grinstead District Annual Report 2023-2024 Page 3 of 8
Other activities that we have done in the last year have included hikes, quizzes, badminton, escape rooms and litter picks.
We have enjoyed running some sessions for Gryffin Explorers, including a pioneering challenge, a quiz and a presentation about the King’s Scout Award. Next week we are looking forward to doing an East Grinstead Monopoly Run with the Explorers.
year have donated 276 hours to help the District in variety of different ways.
There are 21 of us, using skills from our previous roles within Scouting. We support Groups, Sections and the new Trustee Board Chairman as well as District Events.
Some of our members also have other roles in Scouting but still give of their time to helping others.
We have had three social events, our AGM BBQ, a Town Walk and a Meal Out. All very much enjoyed.
Rowan Saunders District Scout Network Commissioner/Network Team Leader
#YouShape helping to get more Young People involved in the way their Scouting is run
Youth Shaped Scouting is important and I’m looking forward to the year ahead, planning some exciting
opportunities to engage with young people and leaders within the district.
Reflecting on the past year we had a very exciting St George's day, with a walk and campfire at Broadstone Warren. We look forward to adapting this further to ensure we celebrate St George's day and engage with the young people within our district.
I would welcome any feedback and offer my support to any groups in the district who would like to hear more about youth shaped scouting.
Thank you
Lily Graham District Youth Commissioner (DYC)
Providing Support to East Grinstead District
We are very grateful to our Scout Active Support Units (SASU) for the help they provide
Meridian Scout Active Support Unit
We did however hold our own St. Georges Day Tea on 23[rd] April when members came together to renew their Promises as they were unable to attend the Camp Fire at Broadstone. There were 14 of us, enjoyed by all.
Our AGM for this year, we had a BBQ where we were joined by wives, husbands and friends when we will once again signed up to a new Service Agreement with the District.
If you would like to become one of our members you would be very welcome. We do of course, as members, have the main four modules of training to keep up to date, Safeguarding, GDPR, First Aid and Safety.
Lynda Railton
Meridian SASU Lead Volunteer
The Rover Scout Active Support Unit (Rover Crew)
As part of Scouting transition the RSASU will become a sub-team of the Programme Team, as such, please get in touch if we can help you with a skills evening. We have been helping with a number of events this year,
Poppy collection, Marathon hike for Scouts and Guides, Overland hike, St George’s day celebration at Broadstone Warren, helping at a troop evenings.
We ran Operation Triangle a night navigation exercise for Explorer Scouts where we had a total of 16 teams from West Sussex, Kent and Surrey. The next one is planned for the 16th - 17th November 2024, if you would like to help and haven’t before, then please get in touch.
Who are we? We are a group of Volunteers with a Service Agreement with the District who this
East Grinstead District Annual Report 2023-2024 Page 4 of 8
We have also had our usual mix of social events, backwoods cooking, BBQ’s, evening walks and our annual pitch and putt competition
Andy Ruxton - Rover Crew Mate
Providing opportunities for Adults and helpers to gain the information and support they need for their Role
Once again, our young people have been able to gain valuable #skills for life thanks to our brilliant leader teams and new adult volunteers coming forward.
Face to face training run by West Sussex Scouts, has continued at Lodge Hill with a few more new wood badges being completed this year.
Mandatory training (Safety, Safeguarding, 1[st] Aid) renewable every 3yrs has not always been completed in time but we are getting there.
We are very grateful to Paul Mortimer and John Railton who have continued to provide First Response training to our adults and young leaders. We are sorry to hear that after 30yrs they have decided to stand down. We are very grateful to the support they have given providing this important training.
The Positive behaviour and Scouting for all Workshops: Led by Suzanne Few (Deputy County Commissioner Diversity) have been run with these popular Workshops helping both new and existing leaders with ways to combat some of the challenges they face in Scouting from both young people as well as adults.
I would like to express my thanks to the Appointments Advisory Committee led by Tony Harvey for ensuring new leaders have a better understanding of their role and the commitment to training they are making. It is good to see in line with Scouting guidelines that we are able to have an under 25yr member on the appointment panels
Nights Away events (or sleepovers & camping as most of us call it) are now a regular part of scouting programmes. We have
even seen our 1[st] Beaver Camp. The past 12months has also seen a number of new
camping permits which will give more of our young people the chance to experience the new skills that these events provide.
We are sorry to say Laura Carter has decided to stand down as Local Training Manager. We thank her for the time given to the role.
David Matthews
APPOINTMENTS ADVISORY COMMITTEE
Approving our new leaders suitability and helping them to understand their role
Appointments have slowed down this year with only four meetings held.
4 of the 9 Groups have seen new Section Leaders, Assistant Section Leaders and Section Assistants appointed.
As I write this report we are hoping to schedule two more meetings at the start of the autumn term. This will clear the current backlog as it becomes increasingly challenging in this busy world to both get a panel together and to coordinate times convenient to the appointees.
It has been a real pleasure to see the new Squirrel Drey attract and welcome so many new leaders - we do hope you will continue with your Scouting as your offspring move through the Sections.
The Welcome Conversations will start very soon and will become the responsibility of each Group. It is envisaged that the existing panel will join the District Volunteer Team and will of course be happy to assist and coordinate as the new process settles down. The 3 videos which form the online training and accreditation are now available and may be completed and added to your ongoing learning before the new digital system kicks in. It is really important that each Group has at least two people who are able to deliver these conversations and take up references - maybe an agenda item for your next Leaders meeting? This will ensure that these conversations are more timely, relevant and will not put off those new volunteers who are enthusiastic and just want to settle into their chosen roles and start on their Scouting journeys.
Finally I would personally like to thank my team Lynda Railton, Allie Poole, Barbara
East Grinstead District Annual Report 2023-2024 Page 5 of 8
Groat, Hannah Brown, Sophie Freeland, Jake Sheeran, and local training manager Laura Carter who have assisted with appointments this last year - your advice has always been reasoned, assured and valued.
Tony Harvey – Appointment Chair
First Aid Response
To provide 1[st] Aid skills for adults and Young Leaders working with our Young People
Another year on, has seen First Response change yet again for Scouting.
However the fundamentals of First Response and the latest methods of CPR are what Paul Mortimer and I teach to the Leaders and young people in our District and beyond.
Last October and November we held two courses on two separate Sundays which seem to be more popular that Saturdays.
In January I visited a Scout Troop, and I must say what a pleasure it was to have a troop who really took part and so very interested.
Shortly after my visit to the 8[th] , I had a massive heart attack and finished up in Brighton hospital for two weeks.
Paul came and ran the March course that we had already organised and thanks to David, Lynda, and Heather this was able to take place. However,
Paul decided that after 30 years of delivering the courses with me that it was time for us to step down. We worked together as paramedics for over 17 years and the 30 years of presenting the courses.
Sorry, we have enjoyed our times with you all but my health is not good enough to carry on and Paul is working long hours looking after the King in the background.
I do still have the Annie’s at home and if any Group would like to borrow them for your badge work, please get in touch with me and those who feel able then the AED is also available.
A little reminder to everyone , carry a Mask ( if you are able to wear one) and gloves in your First Aid Kit and or pockets , and do not be afraid to stop and help someone in
trouble. Remember the golden rule for CPR .... NO KISSING!!
I would like to say ‘ thank you’ to Paul Mortimer our Registered Paramedic Tutor, David Matthews our District Chair for updating Compass and informing me of those who need to renew their tickets and to Lynda for the admin and Heather for all her support.
JOHN RAILTON - DISTRICT FIRST AID ADVISER
A system to help parents find Scouting in their area.
First introduced by Scout Association and adopted in our District in 2013.
This last year has been busy with Parents wanting their children to join. Most inquiries come via Head Quarters and a few on our dedicated phone line 0845 475 5378. I then, either make contact with the Parent to offer choices of night or Saturday morning before contacting the Group.
Overall this year I have placed:
9 Squirrels, 48 Beaver Scouts, 15 Cub Scouts, 14 Scouts and 8 Explorer Scouts
As I write my report, we now have another 6 pending.
I find it so much easier to contact the section Leaders who always respond to my email. Thank you. They know if they have spaces or when they are likely to. However those Groups who have Membership Secretary’s take a little longer. I always ask for a confirmation from the Leader or Membership Secretary so that I know the child has been given a start date or has confirmation they are on the waiting list so that I can close file on the inquiry. This way, I do not keep any names or email addresses once I know the request has been dealt with.
I need your help, please... I need to know how long is your waiting list? Do you have any spaces? Let me know if you have any changes in the group, such as section days of the week and times of meetings. Change of Leadership in the sections. One question I get asked a lot by Parents, especially those that phone me, is how much are the Subs? Group Leader Volunteers please can you send me an update for each section in your Group? I need to know this information to be able to place a young person in
East Grinstead District Annual Report 2023-2024 Page 6 of 8
the Section/Group of the Parent’s choice. I am working to the way that HQ expects; I try to respond to Parents within a 48 hour window. Sadly, I am having increasing requests for people asking to change Groups, especially when a section has a change of Leadership I find this very difficult especially when I have known many of the Leaders for a long time. I do my best to try and keep them where they are but then sometimes I hear they have made a direct move. Sorry, not a lot I can do about that.
I would like to finish my report by saying a ‘ huge thank you’ to those Leaders who really engage with W2J, you know who you are and long may you have full sections and long waiting lists.
Lynda Railton – Want to Join Co-ordinator
The Last word(s) (As always) comes from our District Lead Volunteer
Well nobody ever said it would be easy and this year, in my opinion, has not been the best. If we continue to live in the past we will never get to the future. Times are challenging, day to day survival is hard but we must continue to be proud of what we do, focus on our successes, reflect on things that have not gone so well and simply be kind to one another. Celebrate the positives, have fun, be accepting of change and do remember that Scouting is a hobby which we choose to do. Life is short, Stop worrying so much, Have fun, Be grateful, Be yourself and don’t allow others to bring you down. And above all be kind to yourself. Highlights of the year 2023-2024.
The launch of our 1[st] Squirrel Dray at 1[st] Turners Hill and Crawley Down – so much enjoyment from our youngest members
The relaunching of our young leader training programme and the awarding of our first young leaders belt buckle in a couple of years. We are in discussion with Crawley District and are hoping to hold some joint training sessions and a social event too.
We welcomed back our units from the WSJ in
South Korea where it is fair to say our young people - Thomas, Michael, Matthew, Ruby and Cameron and Rowfant Explorer Leader Toby - had certainly been challenged – not quite the
experience they had trained so hard for, or signed up for, but life changing nevertheless.
Camps and sleepovers are back to pre-pandemic levels at Group HQs, the stay at home with days out in London, Broadstone Warren, Blacklands, Stanfords in Crawley, Lyon Copse Southampton, Hammerwood, Edenbridge, Frylands Wood SE London, Chatham Dockyard, Buckmore Park Maidstone, Brecon Beacons, Chalfont St Peters, Winchester, Yorkshire and 1[st] Dolphin Troop are going to take up the latest opportunity sailing on the Supeta Yacht Portsmouth which I cannot wait to hear about. The weather has not always been kind but all have risen to the challenge and made memories for so many.
We are of course so really really excited that WSIJ25 is returning to Ardingly with Rob Marsh Rowfants ESL taking on the role as camp chief working alongside the
Guiding camp chief. We cannot wait.
Whilst many of the Troops in particular have struggled, in the current climate, to get a reasonable sign up to make these camps financially viable there may be value in looking at the resurrection of District camps in the future. It is good to see Blacklands back up and running following a successful sale and all our Groups have been able to use this excellent facility once more.
Fundraising there have been the usual fairs and fetes in Copthorne, Turners Hill and Crawley Down, West Hoathly and Forest Row and Tony H and I, Chris, Jake and Owen from the 4[th] Troop answering a plea for help from 1[st] Ardingly to support their main fund raising event - a refreshment stop on the London to Brighton BHF cycle ride. Nigel, Jane, Nick and their trustee board warned us we would be busy well 1000 plus customers later and a complete sell out of all stock bar a {pRicnToN couple of onions we were well and truly exhausted but what a fun, warm, and welcoming atmosphere. I have no doubt that Brian R will also put out a plea for help at the Edenbridge and Oxted show at the end of August and I would ask that you offer him support too at another event that gives local Scouting a huge profile. Our young people and
East Grinstead District Annual Report 2023-2024 Page 7 of 8
leaders continue to support the RBL with poppy selling in the towns and villages and I know that the EG branch banked in excess of £25,000 this year.
Our colonies supported Go Beavers 24 with their usual enthusiasm and what a great day that was. So many activities and supported by EG District Scouters in force – you all continue to make me so proud.
St Georges day celebration was well organised by Lily (our DYC), Griffyn Explorers and Leaders, campfire leaders Marcus and James who did a sterling job under the direction of site manager Chris Vickers.
Top awards celebrations – returning once more and under the stewardship of Tricia Hughes (former Scouter, GSL and Chair at West Hoathly) – it was fantastic to have this back with
the recognition that our young people so deserve. To Leaders Marcus and James on receiving their commissioner commendations and to David Matthews our District Chair on receipt of one of Scouting’s top awards the Bar to the Silver acorn.
District and County hikes and camp – triangle, marathon, overland and downsman have been organised and supported by members of our District assisted brilliantly by the SASU units Rover Crew, Challenger, Copthorne and Meridian and all events without exception so well organised.
Kayaking has been taking place over the summer with many of our Scouts able to enjoy their time on the water. Many thanks Adrian and Sarah.
Recruitment well we have tried but we simply need new ideas and a greater engagement if this is to be successful. We have a new County Commissioner Tom Dalton and a new growth and development officer Joe Firth who are more than happy to support and engage. There have been successes in both Crawley and Chichester Districts. We too should be particularly proud of appointing our new Treasurers in the 1[st] EG, 1[st] THCD and the District.
us in widening our search network considering contacts who may be worth approaching for sponsorship, funding, or simply with an interest in tendering for quotes I know Nigel the GLV at Ardingly and Sarah DGLV at Forest Row would just love to hear from you.
We have held the transformation meetings, engaged with countless webinars.
I am reminded of a quote from Charles Darwin “It is not the strongest species that survive, nor the most intelligent but the ones who are most responsive to change”. How true – come on The Scout Association we are ready to make the latest changes for the betterment of Scouting and let us make it work for our District too in 2025.
Heather Furminger - District Lead Volunteer
| Awards for Length of Service | Awards for Length of Service |
|---|---|
| Jill Beckingham | Lance Brown |
| John Marsh | Angela Bryant |
| Vicky Crawley | |
| KellyYoung | |
| Rowan Carter | Martyn Baker |
| Rob Marsh | Mollie Carse |
| Deborah Clark | |
| James Costain | |
| Laura Carter | Simon Maidment |
| Anne Hammond | Andrew Mildner |
| Mark Hammond | Lynne Patel |
| Jonathan Parrett | David Prince |
| Peter Robinson | |
| Ian Spencer | |
| Jacqueline Spencer | |
| Jason Stewart | |
| Some 300 years between them – WHAT TREMENDOUS EFFORT and contributions to East Grinstead District Scouts – THANK YOU ALL |
We have two headquarters that need renovating/rebuilding in 2025 – if you could help
East Grinstead District Annual Report 2023-2024 Page 8 of 8
East Grinstead District Scout Council Registered Charity No. 305849 Scout Association Registration No.15514
Report and Accounts For the Year Ended 31[st] March, 2024
Trustees' Annual Report
For the period
From (start date) 0 1 0 4 2 2 to end date 3 1 0 3 2 3 Section A Reference and administration details East Grinstead District Scout Council Charity name EGDSC Other names the charity is known by 3 0 5 8 4 9 Registered charity number (if any) c/o 5 Faraday Avenue Charity’s principal address East Grinstead West Sussex Postcode R H 1 9 4 A Y
Names of the charity trustees who manage the charity
| Trustee Name | Office (if any) | Office (if any) | Dates acted if not for whole year |
|
|---|---|---|---|---|
| Heather Furminger | District Commissioner | Appointed 19/05/2023 | ||
| Nicholas Hills | ||||
| David Matthews | District Chairman | Appointed 8/11/2023 | ||
| Andy Smith | District Treasurer | Appointed 1/04/2023 | ||
| Anthony Baulch | Resigned 15/08/2023 | |||
| Peter Smith | ||||
| Brian Riches | ||||
| Tony Harvey | ||||
| Lily Graham | District Youth Commissioner | |||
| Gwyn Cheesmur | Resigned 15/08/2023 | |||
| Roger Mourton | Appointed 15/08/2023 | |||
| Allie Poole | Appointed 15/08/2023 | |||
| Rowan Saunders | District Network Commissioner | Appointed 1/04/2023 | ||
| Type of advisor | Name | Address | ||
| Solicitor | Ms Cl Lumley LLB | Waughs Solicitors, East Grinstead | ||
| Insurance | Unity Insurance Services | Lancing, West Sussex BN15 8UW | ||
| Bankers | Lloyds Bank Plc. | East Grinstead Branch | ||
| Property | Philip K A Baker FRICS | RH & RW Clutton LLP |
Section B
Structure, governance and management
----- Start of picture text -----
The District's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which
in turn gives authority to the Bye Laws of the Association
and The Policy, Organisation and Rules of The Scout
Association.
The District is a trust established under its rules which are
common to all Scouts.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The District is managed by the District Executive
Committee, the members of which are the ‘Charity
Trustees’ of the Scout District which is an educational
charity. As charity trustees they are responsible for
complying with legislation applicable to charities. This
includes the registration, keeping proper accounts and
making returns to the Charity Commission as appropriate.
The Committee meets regularly during the year and
consists of the District Chair and Treasurer, together with
the District Commissioner and ex-officio representatives
together with co-opted representatives.
This District Executive Committee exists to support the
District Commissioner in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of District property;
The raising of funds and the administration of District
The insurance of persons, property and equipment;
District public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing District Administrators and Advisors other than
those who are elected.
----- End of picture text -----
----- Start of picture text -----
Section B Structure, governance and management (continued)
Risk and Internal Control
The District Executive Committee has identified the major
risks to which they believe the District is exposed, these
have been reviewed and systems have been established
to mitigate against them. The main areas of concern that
have been identified are:
Damage to the building, property and equipment. The
District has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
District through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
The District has in place systems of internal controls that
are designed to provide reasonable assurance against
material mismanagement or loss, these include 2
signatories for all payments and a comprehensive
insurance policies to ensure that insurable risks are
covered.
----- End of picture text -----
| are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. |
||
|---|---|---|
| Section C | Objectives and activities | |
| The objectives of the District are as a unit of the Scout Association. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. The District actively seeks to develop and grow Scouting in the area through the provision of training and recruitment for leaders and members, together with organising events to promote Scouting and raise the public awareness. |
Section C Objectives and activities (continued)
During the year under review the District, along with all Scouting in the UK, was no longer impacted by the Covid-19 pandemic and activities were no longer restricted which is reflected in the Income and Expenditure reported for the year.
----- Start of picture text -----
Section D Financial Review
Reserves Policy
The District's policy on reserves is to hold sufficient resources to
continue the charitable activities of the District should income and
fundraising activities fall short. The District Executive Committee
considers that the District should hold a sum equivalent to 12
months running costs, circa £40k in any normal trading year.
The District held unrestricted reserves, excluding property
revaluations, of approximately £151k, against this at year end. This
is above the level required for operating expenses. However this
can be explained by the inclusion of reserves in relation to District
Explorer and Network funds included in this total. The Trustees
have again committed to support young people from the District
such as those who attended the 2023 World Jamboree in Korea and
monies were designated in the accounts for this purpose.
----- End of picture text -----
Section E Declaration
The trustees declare that they have approved the trustees’ report above
| Signed on behalf of the charity’s trustees | Signed on behalf of the charity’s trustees | |||||||
|---|---|---|---|---|---|---|---|---|
| Signature(s) | ||||||||
| Full name(s) | ||||||||
| Position (eg Secretary, Chair) | ||||||||
| Date | 2 | 4 |
Independent examiner's report to the trustees of the East Grinstead District Scout Council
I report on the accounts of the Trust for the year ended 31 March 2023, which are set out on pages 7 to 20.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act;
-
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
-
to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with section 130 of the 2011 Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Name: Address: Date: .............. 2023
East Grinstead District Scout Council
Financial statements for the year ending 31st March 2024
Statement of financial activities
| Note Incoming resources Incoming resources from generated funds 3 Voluntary income 3 Activities for generating funds 3 Investment income 3 Incoming resources from charitable activities 3 Other incoming resources 3 & 15 Total incoming resources Resources expended Costs of Generating Funds 4- 8 Costs of generating voluntary income 4- 8 Fundraising trading costs 4- 8 Investment management costs 4- 8 Charitable activities 4- 8 Governance costs 4- 8 Other resources expended 4-8 & 15 Total resources expended Net incoming/(outgoing) resources before transfers Gross transfers between funds Net incoming/(outgoing) resources before other recognised gains/(losses) Other recognised gains/(losses) Gains and losses on revaluation of fixed assets for the charity’s own use Gains and losses on investment assets Net movement in funds Total funds brought forward Total funds carried forward |
2022/23 Unrestricted funds Restricted funds Endowment funds Total Total £ £ £ £ £ 0 0 0 0 0 268 0 0 268 1,427 577 0 0 577 14,449 14,156 0 0 14,156 12,521 10,213 0 0 10,213 9,770 0 0 0 0 0 2023/24 |
|---|---|
| 25,214 0 0 25,214 38,167 |
|
| 0 0 0 0 0 4,112 0 0 4,112 4,561 0 0 0 0 0 0 0 0 0 0 11,661 0 0 11,661 40,325 84 0 0 84 (84) 0 0 0 0 0 |
|
| 15,857 0 0 15,857 44,802 9,357 0 0 9,357 (6,635) |
|
| 0 0 0 0 0 |
|
| 9,357 0 0 9,357 (6,635) |
|
| 0 0 0 0 0 0 0 0 0 0 |
|
| 9,357 0 0 9,357 (6,635) |
|
| 329,598 0 3,454 333,052 339,687 |
|
| 338,955 0 3,454 342,409 333,052 |
East Grinstead District Scout Council
Financial statements for the year ending 31st March 2024
Balance sheet
| Note Fixed assets Tangible assets 9 Other fixed assets Investments 10 Total fixed assets Current assets Stock and work in progress Debtors 11 (Short term) investments 12 Cash at bank and in hand 13 Total current assets Creditors: amounts falling due within one year 14 Net current assets/(liabilities) Total assets less current liabilities Creditors: amounts falling due after one year 14 Provisions for liabilities and charges Net assets Funds of the Charity Unrestricted funds Restricted income funds 15 Endowment funds 15 Total funds |
31st March 2023 Unrestricted funds Restricted funds Endowment funds Total Total £ £ £ £ £ - - - - - - - - - - 187,500 - - 187,500 187,500 31st March 2024 |
|---|---|
| 187,500 - - 187,500 187,500 |
|
| 1,588 - - 1,588 1,588 - - - - 12,427 83,439 - - 83,439 82,405 103,445 - - 103,445 59,510 |
|
| 188,472 - - 188,472 155,930 |
|
| 33,563 - - 33,563 3,743 |
|
| 154,909 - - 154,909 152,187 |
|
| 342,409 - - 342,409 339,687 |
|
| - - - - - - - - - - |
|
| 342,409 - - 342,409 339,687 |
|
| 338,955 - - 338,955 336,233 - - - - - - - 3,454 3,454 3,454 |
|
| 338,955 - 3,454 342,409 339,687 |
The financial statements were approved by the Trustees on …............... 2023 and signed on their behalf by
Signature Print Name
Notes to the accounts
Note 1 Basis of preparation
1.1 Basis of accounting
These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with:
-
Accounting and Reporting by Charities – Statement of Recommended Practice (SORP 2005);
-
and with Accounting Standards
-
and with the Charities Act 1993.
1.2 Change in basis of accounting
There has been no change to the accounting policies (valuation rules and methods of accounting) since last year.
1.3 Changes to previous accounts
No changes have been made to accounts for previous years.
Notes to the accounts (cont)
Note 2 Accounting policies INCOMING RESOURCES
| Recognition of incoming | These are included in the Statement of Financial Activities (SoFA) when: |
|---|---|
| resources | the charity becomes entitled to the resources; |
| the trustees are virtually certain they will receive the resources; and | |
| the monetary value can be measured with sufficient reliability. | |
| Membership subscriptions | Memberships subscription collected on behalf of other parts of the Scout Movement are |
| reported in the SoFA net of any amount paid out. This is because these subscription are in | |
| effect held as agents before being paid out. | |
| Incoming resources with | Where incoming resources have related expenditure (as with fundraising or contract income) |
| related expenditure | the incoming resources and related expenditure are reported gross in the SoFA. |
| Grants and donations | Grants and donations are only included in the SoFA when the charity has unconditional |
| entitlement to the resources. | |
| Tax reclaims on donations | Incoming resources from tax reclaims are included in the SoFA at the same time as the gift to |
| and gifts | which they relate. |
| Contractual income and | This is only included in the SoFA once the related goods or services have been delivered. |
| performance related grants | |
| Gifts in kind | Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. |
| Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or | |
| distributed by the charity. | |
| Gifts in kind for use by the charity are included in the SoFA as incoming resources when | |
| receivable. | |
| Donated services and | These are only included in incoming resources (with an equivalent amount in resources |
| facilities | expended) where the benefit to the charity is reasonably quantifiable, measurable and |
| material_._The value placed on these resources is the estimated value to the charity of the | |
| service or facility received. | |
| Volunteer help | The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report. |
| Investment income | This is included in the accounts when receivable. |
| Investment gains and losses | This includes any gain or loss on the sale of investments and any gain or loss resulting from |
| revaluing investments to market value at the end of the year. | |
| EXPENDITURE AND | LIABILITIES |
| Liability recognition | Liabilities are recognised as soon as there is a legal or constructive obligation committing the |
| charity to pay out resources. | |
| Governance costs | Include costs of the preparation and examination of statutory accounts, the costs of trustee |
| meetings and cost of any legal advice to trustees on governance or constitutional matters. | |
| Grants with performance | Where the charity gives a grant with conditions for its payment being a specific level of service |
| conditions | or output to be provided, such grants are only recognised in the SoFA once the recipient of the |
| grant has provided the specified service or output. | |
| Grants payable without | These are only recognised in the accounts when a commitment has been made and there are |
| performance conditions | no conditions to be met relating to the grant which remain in the control of the charity. |
| Support Costs | Support costs include central functions and have been allocated to activity cost categories on a |
| basis consistent with the use of resources, eg allocating property costs by floor areas, or per | |
| capita, staff costs by the time spent and other costs by their usage. | |
| ASSETS | |
| Tangible fixed assets for use | These are capitalised if they can be used for more than one year, and cost at least £X. They |
| by charity | are valued at cost or a reasonable value on receipt. |
| Investments | Investments quoted on a recognised stock exchange are valued at market value at the year |
| end. Other investment assets are included at trustees' best estimate of market value. | |
| Stocks and work in progress | These are valued at the lower of cost or market value. |
Notes to the accounts (cont)
Note 3 Analysis of incoming resources
| Activities for generating funds Investment income Incoming resources from charitable activities Voluntary income |
2023/24 2022/23 £ £ Membership subscriptions 33,829 34,155 Less: Membership subscriptions paid to HQ/County (33,561) (32,728) Net membership subscriptions retained 268 1,427 Total 268 1,427 Jamboree Income 0 13,950 Others 577 499 Total 577 14,449 Bank Interest 877 157 Property Rents 13,279 12,364 Total 14,156 12,521 Badge and Shop Sales 1,178 1,901 Youth programme and activities 9,035 7,854 Training 0 15 Total 10,213 9,770 Total 25,214 38,167 Analysis |
|---|---|
Notes to the accounts (cont)
Note 4 Analysis of resources expended
| Costs of generating voluntary income Governance costs Charitable activities |
2023/24 2022/23 £ £ 4,112 4,221 0 340 4,112 4,561 9,418 9,031 1,643 4,877 600 19,200 0 7,217 11,661 40,325 0 0 84 (84) 84 (84) Total 15,857 44,802 Training costs Support costs Total Youth programme and activities Badge and Shop Costs Total Movement in Stock Provision Jamboree Expenses Miscellaneous Total Trustees Expenses |
|---|---|
Notes to the accounts (cont)
Note 5 Support Costs
Support costs have been analysed as follows:
| Fundraising | activity | Charitable | Activity | Governance | Activity | Total Cost | |||
|---|---|---|---|---|---|---|---|---|---|
| £ | £ | £ | £ | ||||||
| Administrative | Support | Costs | - | 4,112 | - | 4,112 | |||
| - | - | - | - | ||||||
| Total | - | 4,112 | - | 4,112 |
Note 6 Expenses and fees
6.1 Trustee expenses
The total amount of payments or reimbursement of out-of-pocket expenses made to trustees or to third parties for expenses incurred by trustees was as follows:
| Number of trustees who were paid expenses Nature of the expenses Total amount paid |
2023/24 2022/23 0 0 £0 £0 Reimbursement for expenses directly incurred in relation to fulfilling the role of Trustees of the Charity |
|---|---|
6.2 Auditor/Independent Examiner fees
The following fees were paid for the statutory external scrutiny of accounts and other services provided by the auditor/independent examiner:
| Auditors'/Independent examiner’s fees for reporting on the accounts Other fees - advice, consultancy, accountancy services |
2023/24 2022/23 £ £ NIL NIL NIL NIL |
|---|---|
Notes to the accounts (cont)
Note 7 Paid employees
7.1 Staff Costs
| 7.1 Staff Costs | |||||||
|---|---|---|---|---|---|---|---|
| 2023/24 £ |
2022/23 £ |
||||||
| Gross wages, salaries and benefits in kind | - | - | |||||
| Employer’s National Insurance costs | - | - | |||||
| Pension costs | - | - | |||||
| Total staff costs | NIL | NIL | |||||
| 7.2 Average number of full-time equivalent employees in the year | 2023/24 Number |
2022/23 Number |
|||||
| The parts of the charity in which the | - | - | |||||
| employees work | - | - | |||||
| Total | NIL |
NIL | |||||
| 7.3 Defined contribution pension scheme | |||||||
| Brief details of the scheme | N/A | ||||||
| 2023/24 £ |
2022/23 £ |
||||||
| The costs of the scheme to the charity for the year | NIL | NIL | |||||
| The amount of any contributions outstanding | at the | year end | NIL | NIL | |||
| The amount of any contributions prepaid at the year | end | NIL | NIL |
Notes to the accounts (cont)
Note 8 Grantmaking
The charity made the following material grants and donations during the year
8.1 Total value of grants
----- Start of picture text -----
Grants to Grants to
institutions individuals
Purpose for which grants made Total amount £ Total amount £
Support for youth activities - -
Other 4,740 -
Total 4,740 -
8.2 Grants made to institutions
The charity made the following material grants to institutions.
Total amount of
Names of institutions Purpose
grants paid £
4,740
Groups within East Grinstead District Cost of living support grants/rebate on Capitation
-
-
-
-
Total grants to institutions 4,740
----- End of picture text -----
Notes to the accounts (cont)
Note 9 Tangible fixed assets
9.1 Cost or valuation
| 9.1 Cost or valuation | |||||||||
|---|---|---|---|---|---|---|---|---|---|
| Land & | Motor Vehicles | Furniture, | Scouting | Total | |||||
| Buildings | Fittings and | Equipment etc | |||||||
| Office | |||||||||
| Equipment | |||||||||
| £ | £ | £ | £ | £ | |||||
| Balance brought forward | - | - | - | - | - | ||||
| Additions | - | - | - | - | - | ||||
| Revaluations | - | - | - | - | - | ||||
| Disposals | - | - | - | - | - | ||||
| Transfers | - | - | - | - | - | ||||
| Balance carried forward | - | - | - | - | - | ||||
| 9.2 Accumulated depreciation and impairment provisions | |||||||||
| Depreciation is provided | on the | above assets | at the following rates: | ||||||
| Basis | Straight | Straight | Straight | Straight | |||||
| Line/Reducing | Line/Reducing | Line/Reducing | Line/Reducing | ||||||
| Balance | Balance | Balance | Balance | ||||||
| Rate | 0% |
25% | 25% | 25% | |||||
| Land & | Motor Vehicles | Furniture, | Scouting | Total | |||||
| Buildings | Fittings and | Equipment etc | |||||||
| Office | |||||||||
| Equipment | |||||||||
| £ | £ | £ | £ | £ | |||||
| Balance brought forward | - | - | - | - | - | ||||
| Depreciation charge for year | - | - | - | - | - | ||||
| Impairment provisions | - | - | - | - | - | ||||
| Revaluations | - | - | - | - | - | ||||
| Disposals | - | - | - | - | - | ||||
| Transfers | - | - | - | - | - | ||||
| Balance carried forward | |||||||||
| NIL | NIL | NIL | NIL | NIL | |||||
| 9.3 Net book value | |||||||||
| Brought forward | - | - | - | - | - | ||||
| Carried forward | - | - | - | - | - | ||||
| 9.4 Revaluation |
Notes to the accounts (cont)
Note 10 Investment assets
10.1 Fixed assets investments
Carrying (market) value at beginning of year Add: additions to investments at cost Less: disposals at carrying value Add/(deduct): net gain/(loss) on revaluation Carrying (market) value at end of year
----- Start of picture text -----
£
85,000
-
-
102,500
187,500
----- End of picture text -----
| Analysis of investments | 10.2 | 10.3 | ||
|---|---|---|---|---|
| Market value at | Income from | |||
| year end | investments for | |||
| the year | ||||
| £ | £ | |||
| Investment properties | 187,500 | 13,279 | ||
| Investments listed on a recognised stock exchange or held in common | - | - | ||
| investment funds, open ended investment companies, unit trusts or other | ||||
| collective investment schemes | ||||
| Investments in subsidiary or connected undertakings and companies | - | - | ||
| Securities not listed on a recognised Stock Exchange | - | - | ||
| Cash held as part of the investment portfolio | - | - | ||
| Other investments | - | - | ||
| Total | 187,500 | 13,279 |
10.4 Material investment holdings
Material Investments (more than 5 per cent of the value of the charity’s total investments) were:
Investment held
Market Value
Portland Hall, Portland Road, East Grinstead
The last formal valuation of the property was undertaken in 2019 where a freehold value of £187,500 was placed thereon, and a Property Revaluation Reserve of £181,000 established. The Trustees are of the opinion that, given the continual maintenance undertaken by the Tenant, the value has not diminished since that date.
Notes to the accounts (cont)
Note 11 Debtors and prepayments
| Analysis of debtors | Amounts within |
falling due one year |
falling due one year |
Amounts falling due after more than one year |
Amounts falling due after more than one year |
Amounts falling due after more than one year |
||
|---|---|---|---|---|---|---|---|---|
| 31st March | 31st March | 31st March | 31st March | |||||
| 2024 | 2023 | 2024 | 2023 | |||||
| £ | £ | £ | £ | |||||
| Debts due from the County/Area/District/Group | - | 594 | - | - | ||||
| Prepayments and accrued income | - | 8,108 | - | - | ||||
| Total | - | 8,702 | NIL | NIL |
Note 12 Short term investments
Analysis of deposits
| Analysis of deposits | |||||
|---|---|---|---|---|---|
| 31st March | 31st March | ||||
| 2024 | 2023 | ||||
| £ | £ | ||||
| The Scout Association Charity Deposit Account | 100 | 100 | |||
| Other deposits | 83,339 | 82,461 | |||
| Total | 83,439 | 82,561 | |||
| Note 13 Cash at bank and in hand | |||||
| Analysis of deposits | |||||
| 31st March | 31st March | ||||
| 2024 | 2023 | ||||
| £ | £ | ||||
| Bank current accounts | 103,445 | 64,324 | |||
| Cash in hand | - | - | |||
| Total | 103,445 | 64,324 |
Note 14 Creditors and accruals
14.1 Analysis of creditors
| 14.1 Analysis of creditors Note 14 Creditors and |
accruals | |||||||
|---|---|---|---|---|---|---|---|---|
| Amounts | falling due | Amounts falling due after | ||||||
| within | one year | more than | one year | |||||
| 31st March | 31st March | 31st March | 31st March | |||||
| 2024 | 2023 | 2024 | 2023 | |||||
| £ | £ | £ | £ | |||||
| Subscriptions (Capitation) | - | - | - | - | ||||
| Accruals and deferred income | 33,561 | 11,235 | - | - | ||||
| Total | 33,561 | 11,235 | NIL | NIL |
14.2 Security over assets
None.
Notes to the accounts (cont)
Note 15 Endowment and restricted funds
15.1 Funds held
The charity held the following funds at the year end
-
permanent endowment funds (PE);
-
expendable endowment funds (EE); and
-
restricted income funds, including special trusts, of the charity (R).
| Fund Name | Fund Name | Type PE, EE or R |
Purpose and Restrictions | Purpose and Restrictions | Purpose and Restrictions | ||
|---|---|---|---|---|---|---|---|
| Darren Jackson Fund | EE | The fund is to | be used to provide additional funding to individual | ||||
| Network members and Explorer Scouts of East Grinstead District when | |||||||
| undertaking International Expeditions, other than World Jamborees, in | |||||||
| particular Queen’s Scout, Duke of Edinburgh Award and Explorer Belt | |||||||
| Expeditions. | |||||||
| 15.2 Movements of major funds | |||||||
| Fund | Fund | ||||||
| balances | balances | ||||||
| brought | Incoming | Outgoing | Gains and | carried | |||
| forward | resources | resources | Transfers | losses | forward | ||
| Fund names | £ | £ | £ | £ | £ | £ | |
| Darren Jackson Fund | 3,454 | - | - | - | - | 3,454 | |
| Total Funds | 3,454 | - | - | - | - | 3,454 |
15.3 Transfers between funds
| From | Fund | (Name) | To | Fund | (Name) | Reason | Amount |
|---|---|---|---|---|---|---|---|
| NIL |
Notes to the accounts (cont)
Note 16 Transactions with related parties 16.1 Remuneration and benefits
----- Start of picture text -----
Amounts paid or benefit value
Legal authority (eg order,
Name of trustee or connected party governing document) 2023/24 2022/23
£ £
N/A N/A
N/A N/A
N/A N/A
16.2 Loans
Amount owing
Name of trustee or
Legal authority 2023/24 2022/23
connected party
£ £
Due to trustees and
related parties N/A N/A
Due from trustees and
N/A N/A
related parties
----- End of picture text -----
16.3 Other transaction(s) with trustees or related parties
| Name of the trustee | Relationship to | Description of the | 2023/24 | 2022/23 |
|---|---|---|---|---|
| or related party | charity | transaction(s) | £ | £ |
| N/A | N/A | |||
| N/A | N/A | |||
| N/A | N/A |
Note 17 Additional Disclosures
The following are significant matters which are not covered in other notes and need to be included to provide a proper understanding of the accounts.
None.
East Grinstead District Scout Council Registered Charity No. 305849 Scout Association Registration No.15514
Report and Accounts For the Year Ended 31[st] March, 2024
Trustees' Annual Report
For the period
From (start date) 0 1 0 4 2 2 to end date 3 1 0 3 2 3 Section A Reference and administration details East Grinstead District Scout Council Charity name EGDSC Other names the charity is known by 3 0 5 8 4 9 Registered charity number (if any) c/o 5 Faraday Avenue Charity’s principal address East Grinstead West Sussex Postcode R H 1 9 4 A Y
Names of the charity trustees who manage the charity
| Trustee Name | Office (if any) | Office (if any) | Dates acted if not for whole year |
|
|---|---|---|---|---|
| Heather Furminger | District Commissioner | Appointed 19/05/2023 | ||
| Nicholas Hills | ||||
| David Matthews | District Chairman | Appointed 8/11/2023 | ||
| Andy Smith | District Treasurer | Appointed 1/04/2023 | ||
| Anthony Baulch | Resigned 15/08/2023 | |||
| Peter Smith | ||||
| Brian Riches | ||||
| Tony Harvey | ||||
| Lily Graham | District Youth Commissioner | |||
| Gwyn Cheesmur | Resigned 15/08/2023 | |||
| Roger Mourton | Appointed 15/08/2023 | |||
| Allie Poole | Appointed 15/08/2023 | |||
| Rowan Saunders | District Network Commissioner | Appointed 1/04/2023 | ||
| Type of advisor | Name | Address | ||
| Solicitor | Ms Cl Lumley LLB | Waughs Solicitors, East Grinstead | ||
| Insurance | Unity Insurance Services | Lancing, West Sussex BN15 8UW | ||
| Bankers | Lloyds Bank Plc. | East Grinstead Branch | ||
| Property | Philip K A Baker FRICS | RH & RW Clutton LLP |
Section B
Structure, governance and management
----- Start of picture text -----
The District's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which
in turn gives authority to the Bye Laws of the Association
and The Policy, Organisation and Rules of The Scout
Association.
The District is a trust established under its rules which are
common to all Scouts.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The District is managed by the District Executive
Committee, the members of which are the ‘Charity
Trustees’ of the Scout District which is an educational
charity. As charity trustees they are responsible for
complying with legislation applicable to charities. This
includes the registration, keeping proper accounts and
making returns to the Charity Commission as appropriate.
The Committee meets regularly during the year and
consists of the District Chair and Treasurer, together with
the District Commissioner and ex-officio representatives
together with co-opted representatives.
This District Executive Committee exists to support the
District Commissioner in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of District property;
The raising of funds and the administration of District
The insurance of persons, property and equipment;
District public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing District Administrators and Advisors other than
those who are elected.
----- End of picture text -----
----- Start of picture text -----
Section B Structure, governance and management (continued)
Risk and Internal Control
The District Executive Committee has identified the major
risks to which they believe the District is exposed, these
have been reviewed and systems have been established
to mitigate against them. The main areas of concern that
have been identified are:
Damage to the building, property and equipment. The
District has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
District through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
The District has in place systems of internal controls that
are designed to provide reasonable assurance against
material mismanagement or loss, these include 2
signatories for all payments and a comprehensive
insurance policies to ensure that insurable risks are
covered.
----- End of picture text -----
| are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. |
||
|---|---|---|
| Section C | Objectives and activities | |
| The objectives of the District are as a unit of the Scout Association. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. The District actively seeks to develop and grow Scouting in the area through the provision of training and recruitment for leaders and members, together with organising events to promote Scouting and raise the public awareness. |
Section C Objectives and activities (continued)
During the year under review the District, along with all Scouting in the UK, was no longer impacted by the Covid-19 pandemic and activities were no longer restricted which is reflected in the Income and Expenditure reported for the year.
----- Start of picture text -----
Section D Financial Review
Reserves Policy
The District's policy on reserves is to hold sufficient resources to
continue the charitable activities of the District should income and
fundraising activities fall short. The District Executive Committee
considers that the District should hold a sum equivalent to 12
months running costs, circa £40k in any normal trading year.
The District held unrestricted reserves, excluding property
revaluations, of approximately £151k, against this at year end. This
is above the level required for operating expenses. However this
can be explained by the inclusion of reserves in relation to District
Explorer and Network funds included in this total. The Trustees
have again committed to support young people from the District
such as those who attended the 2023 World Jamboree in Korea and
monies were designated in the accounts for this purpose.
----- End of picture text -----
Section E Declaration
The trustees declare that they have approved the trustees’ report above
| Signed on behalf of the charity’s trustees | Signed on behalf of the charity’s trustees | |||||||
|---|---|---|---|---|---|---|---|---|
| Signature(s) | ||||||||
| Full name(s) | ||||||||
| Position (eg Secretary, Chair) | ||||||||
| Date | 2 | 4 |
Independent examiner's report to the trustees of the East Grinstead District Scout Council
I report on the accounts of the Trust for the year ended 31 March 2023, which are set out on pages 7 to 20.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act;
-
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
-
to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with section 130 of the 2011 Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Name: Address: Date: .............. 2023
East Grinstead District Scout Council
Financial statements for the year ending 31st March 2024
Statement of financial activities
| Note Incoming resources Incoming resources from generated funds 3 Voluntary income 3 Activities for generating funds 3 Investment income 3 Incoming resources from charitable activities 3 Other incoming resources 3 & 15 Total incoming resources Resources expended Costs of Generating Funds 4- 8 Costs of generating voluntary income 4- 8 Fundraising trading costs 4- 8 Investment management costs 4- 8 Charitable activities 4- 8 Governance costs 4- 8 Other resources expended 4-8 & 15 Total resources expended Net incoming/(outgoing) resources before transfers Gross transfers between funds Net incoming/(outgoing) resources before other recognised gains/(losses) Other recognised gains/(losses) Gains and losses on revaluation of fixed assets for the charity’s own use Gains and losses on investment assets Net movement in funds Total funds brought forward Total funds carried forward |
2022/23 Unrestricted funds Restricted funds Endowment funds Total Total £ £ £ £ £ 0 0 0 0 0 268 0 0 268 1,427 577 0 0 577 14,449 14,156 0 0 14,156 12,521 10,213 0 0 10,213 9,770 0 0 0 0 0 2023/24 |
|---|---|
| 25,214 0 0 25,214 38,167 |
|
| 0 0 0 0 0 4,112 0 0 4,112 4,561 0 0 0 0 0 0 0 0 0 0 11,661 0 0 11,661 40,325 84 0 0 84 (84) 0 0 0 0 0 |
|
| 15,857 0 0 15,857 44,802 9,357 0 0 9,357 (6,635) |
|
| 0 0 0 0 0 |
|
| 9,357 0 0 9,357 (6,635) |
|
| 0 0 0 0 0 0 0 0 0 0 |
|
| 9,357 0 0 9,357 (6,635) |
|
| 329,598 0 3,454 333,052 339,687 |
|
| 338,955 0 3,454 342,409 333,052 |
East Grinstead District Scout Council
Financial statements for the year ending 31st March 2024
Balance sheet
| Note Fixed assets Tangible assets 9 Other fixed assets Investments 10 Total fixed assets Current assets Stock and work in progress Debtors 11 (Short term) investments 12 Cash at bank and in hand 13 Total current assets Creditors: amounts falling due within one year 14 Net current assets/(liabilities) Total assets less current liabilities Creditors: amounts falling due after one year 14 Provisions for liabilities and charges Net assets Funds of the Charity Unrestricted funds Restricted income funds 15 Endowment funds 15 Total funds |
31st March 2023 Unrestricted funds Restricted funds Endowment funds Total Total £ £ £ £ £ - - - - - - - - - - 187,500 - - 187,500 187,500 31st March 2024 |
|---|---|
| 187,500 - - 187,500 187,500 |
|
| 1,588 - - 1,588 1,588 - - - - 12,427 83,439 - - 83,439 82,405 103,445 - - 103,445 59,510 |
|
| 188,472 - - 188,472 155,930 |
|
| 33,563 - - 33,563 3,743 |
|
| 154,909 - - 154,909 152,187 |
|
| 342,409 - - 342,409 339,687 |
|
| - - - - - - - - - - |
|
| 342,409 - - 342,409 339,687 |
|
| 338,955 - - 338,955 336,233 - - - - - - - 3,454 3,454 3,454 |
|
| 338,955 - 3,454 342,409 339,687 |
The financial statements were approved by the Trustees on …............... 2023 and signed on their behalf by
Signature Print Name
Notes to the accounts
Note 1 Basis of preparation
1.1 Basis of accounting
These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with:
-
Accounting and Reporting by Charities – Statement of Recommended Practice (SORP 2005);
-
and with Accounting Standards
-
and with the Charities Act 1993.
1.2 Change in basis of accounting
There has been no change to the accounting policies (valuation rules and methods of accounting) since last year.
1.3 Changes to previous accounts
No changes have been made to accounts for previous years.
Notes to the accounts (cont)
Note 2 Accounting policies INCOMING RESOURCES
| Recognition of incoming | These are included in the Statement of Financial Activities (SoFA) when: |
|---|---|
| resources | the charity becomes entitled to the resources; |
| the trustees are virtually certain they will receive the resources; and | |
| the monetary value can be measured with sufficient reliability. | |
| Membership subscriptions | Memberships subscription collected on behalf of other parts of the Scout Movement are |
| reported in the SoFA net of any amount paid out. This is because these subscription are in | |
| effect held as agents before being paid out. | |
| Incoming resources with | Where incoming resources have related expenditure (as with fundraising or contract income) |
| related expenditure | the incoming resources and related expenditure are reported gross in the SoFA. |
| Grants and donations | Grants and donations are only included in the SoFA when the charity has unconditional |
| entitlement to the resources. | |
| Tax reclaims on donations | Incoming resources from tax reclaims are included in the SoFA at the same time as the gift to |
| and gifts | which they relate. |
| Contractual income and | This is only included in the SoFA once the related goods or services have been delivered. |
| performance related grants | |
| Gifts in kind | Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. |
| Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or | |
| distributed by the charity. | |
| Gifts in kind for use by the charity are included in the SoFA as incoming resources when | |
| receivable. | |
| Donated services and | These are only included in incoming resources (with an equivalent amount in resources |
| facilities | expended) where the benefit to the charity is reasonably quantifiable, measurable and |
| material_._The value placed on these resources is the estimated value to the charity of the | |
| service or facility received. | |
| Volunteer help | The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report. |
| Investment income | This is included in the accounts when receivable. |
| Investment gains and losses | This includes any gain or loss on the sale of investments and any gain or loss resulting from |
| revaluing investments to market value at the end of the year. | |
| EXPENDITURE AND | LIABILITIES |
| Liability recognition | Liabilities are recognised as soon as there is a legal or constructive obligation committing the |
| charity to pay out resources. | |
| Governance costs | Include costs of the preparation and examination of statutory accounts, the costs of trustee |
| meetings and cost of any legal advice to trustees on governance or constitutional matters. | |
| Grants with performance | Where the charity gives a grant with conditions for its payment being a specific level of service |
| conditions | or output to be provided, such grants are only recognised in the SoFA once the recipient of the |
| grant has provided the specified service or output. | |
| Grants payable without | These are only recognised in the accounts when a commitment has been made and there are |
| performance conditions | no conditions to be met relating to the grant which remain in the control of the charity. |
| Support Costs | Support costs include central functions and have been allocated to activity cost categories on a |
| basis consistent with the use of resources, eg allocating property costs by floor areas, or per | |
| capita, staff costs by the time spent and other costs by their usage. | |
| ASSETS | |
| Tangible fixed assets for use | These are capitalised if they can be used for more than one year, and cost at least £X. They |
| by charity | are valued at cost or a reasonable value on receipt. |
| Investments | Investments quoted on a recognised stock exchange are valued at market value at the year |
| end. Other investment assets are included at trustees' best estimate of market value. | |
| Stocks and work in progress | These are valued at the lower of cost or market value. |
Notes to the accounts (cont)
Note 3 Analysis of incoming resources
| Activities for generating funds Investment income Incoming resources from charitable activities Voluntary income |
2023/24 2022/23 £ £ Membership subscriptions 33,829 34,155 Less: Membership subscriptions paid to HQ/County (33,561) (32,728) Net membership subscriptions retained 268 1,427 Total 268 1,427 Jamboree Income 0 13,950 Others 577 499 Total 577 14,449 Bank Interest 877 157 Property Rents 13,279 12,364 Total 14,156 12,521 Badge and Shop Sales 1,178 1,901 Youth programme and activities 9,035 7,854 Training 0 15 Total 10,213 9,770 Total 25,214 38,167 Analysis |
|---|---|
Notes to the accounts (cont)
Note 4 Analysis of resources expended
| Costs of generating voluntary income Governance costs Charitable activities |
2023/24 2022/23 £ £ 4,112 4,221 0 340 4,112 4,561 9,418 9,031 1,643 4,877 600 19,200 0 7,217 11,661 40,325 0 0 84 (84) 84 (84) Total 15,857 44,802 Training costs Support costs Total Youth programme and activities Badge and Shop Costs Total Movement in Stock Provision Jamboree Expenses Miscellaneous Total Trustees Expenses |
|---|---|
Notes to the accounts (cont)
Note 5 Support Costs
Support costs have been analysed as follows:
| Fundraising | activity | Charitable | Activity | Governance | Activity | Total Cost | |||
|---|---|---|---|---|---|---|---|---|---|
| £ | £ | £ | £ | ||||||
| Administrative | Support | Costs | - | 4,112 | - | 4,112 | |||
| - | - | - | - | ||||||
| Total | - | 4,112 | - | 4,112 |
Note 6 Expenses and fees
6.1 Trustee expenses
The total amount of payments or reimbursement of out-of-pocket expenses made to trustees or to third parties for expenses incurred by trustees was as follows:
| Number of trustees who were paid expenses Nature of the expenses Total amount paid |
2023/24 2022/23 0 0 £0 £0 Reimbursement for expenses directly incurred in relation to fulfilling the role of Trustees of the Charity |
|---|---|
6.2 Auditor/Independent Examiner fees
The following fees were paid for the statutory external scrutiny of accounts and other services provided by the auditor/independent examiner:
| Auditors'/Independent examiner’s fees for reporting on the accounts Other fees - advice, consultancy, accountancy services |
2023/24 2022/23 £ £ NIL NIL NIL NIL |
|---|---|
Notes to the accounts (cont)
Note 7 Paid employees
7.1 Staff Costs
| 7.1 Staff Costs | |||||||
|---|---|---|---|---|---|---|---|
| 2023/24 £ |
2022/23 £ |
||||||
| Gross wages, salaries and benefits in kind | - | - | |||||
| Employer’s National Insurance costs | - | - | |||||
| Pension costs | - | - | |||||
| Total staff costs | NIL | NIL | |||||
| 7.2 Average number of full-time equivalent employees in the year | 2023/24 Number |
2022/23 Number |
|||||
| The parts of the charity in which the | - | - | |||||
| employees work | - | - | |||||
| Total | NIL |
NIL | |||||
| 7.3 Defined contribution pension scheme | |||||||
| Brief details of the scheme | N/A | ||||||
| 2023/24 £ |
2022/23 £ |
||||||
| The costs of the scheme to the charity for the year | NIL | NIL | |||||
| The amount of any contributions outstanding | at the | year end | NIL | NIL | |||
| The amount of any contributions prepaid at the year | end | NIL | NIL |
Notes to the accounts (cont)
Note 8 Grantmaking
The charity made the following material grants and donations during the year
8.1 Total value of grants
----- Start of picture text -----
Grants to Grants to
institutions individuals
Purpose for which grants made Total amount £ Total amount £
Support for youth activities - -
Other 4,740 -
Total 4,740 -
8.2 Grants made to institutions
The charity made the following material grants to institutions.
Total amount of
Names of institutions Purpose
grants paid £
4,740
Groups within East Grinstead District Cost of living support grants/rebate on Capitation
-
-
-
-
Total grants to institutions 4,740
----- End of picture text -----
Notes to the accounts (cont)
Note 9 Tangible fixed assets
9.1 Cost or valuation
| 9.1 Cost or valuation | |||||||||
|---|---|---|---|---|---|---|---|---|---|
| Land & | Motor Vehicles | Furniture, | Scouting | Total | |||||
| Buildings | Fittings and | Equipment etc | |||||||
| Office | |||||||||
| Equipment | |||||||||
| £ | £ | £ | £ | £ | |||||
| Balance brought forward | - | - | - | - | - | ||||
| Additions | - | - | - | - | - | ||||
| Revaluations | - | - | - | - | - | ||||
| Disposals | - | - | - | - | - | ||||
| Transfers | - | - | - | - | - | ||||
| Balance carried forward | - | - | - | - | - | ||||
| 9.2 Accumulated depreciation and impairment provisions | |||||||||
| Depreciation is provided | on the | above assets | at the following rates: | ||||||
| Basis | Straight | Straight | Straight | Straight | |||||
| Line/Reducing | Line/Reducing | Line/Reducing | Line/Reducing | ||||||
| Balance | Balance | Balance | Balance | ||||||
| Rate | 0% |
25% | 25% | 25% | |||||
| Land & | Motor Vehicles | Furniture, | Scouting | Total | |||||
| Buildings | Fittings and | Equipment etc | |||||||
| Office | |||||||||
| Equipment | |||||||||
| £ | £ | £ | £ | £ | |||||
| Balance brought forward | - | - | - | - | - | ||||
| Depreciation charge for year | - | - | - | - | - | ||||
| Impairment provisions | - | - | - | - | - | ||||
| Revaluations | - | - | - | - | - | ||||
| Disposals | - | - | - | - | - | ||||
| Transfers | - | - | - | - | - | ||||
| Balance carried forward | |||||||||
| NIL | NIL | NIL | NIL | NIL | |||||
| 9.3 Net book value | |||||||||
| Brought forward | - | - | - | - | - | ||||
| Carried forward | - | - | - | - | - | ||||
| 9.4 Revaluation |
Notes to the accounts (cont)
Note 10 Investment assets
10.1 Fixed assets investments
Carrying (market) value at beginning of year Add: additions to investments at cost Less: disposals at carrying value Add/(deduct): net gain/(loss) on revaluation Carrying (market) value at end of year
----- Start of picture text -----
£
85,000
-
-
102,500
187,500
----- End of picture text -----
| Analysis of investments | 10.2 | 10.3 | ||
|---|---|---|---|---|
| Market value at | Income from | |||
| year end | investments for | |||
| the year | ||||
| £ | £ | |||
| Investment properties | 187,500 | 13,279 | ||
| Investments listed on a recognised stock exchange or held in common | - | - | ||
| investment funds, open ended investment companies, unit trusts or other | ||||
| collective investment schemes | ||||
| Investments in subsidiary or connected undertakings and companies | - | - | ||
| Securities not listed on a recognised Stock Exchange | - | - | ||
| Cash held as part of the investment portfolio | - | - | ||
| Other investments | - | - | ||
| Total | 187,500 | 13,279 |
10.4 Material investment holdings
Material Investments (more than 5 per cent of the value of the charity’s total investments) were:
Investment held
Market Value
Portland Hall, Portland Road, East Grinstead
The last formal valuation of the property was undertaken in 2019 where a freehold value of £187,500 was placed thereon, and a Property Revaluation Reserve of £181,000 established. The Trustees are of the opinion that, given the continual maintenance undertaken by the Tenant, the value has not diminished since that date.
Notes to the accounts (cont)
Note 11 Debtors and prepayments
| Analysis of debtors | Amounts within |
falling due one year |
falling due one year |
Amounts falling due after more than one year |
Amounts falling due after more than one year |
Amounts falling due after more than one year |
||
|---|---|---|---|---|---|---|---|---|
| 31st March | 31st March | 31st March | 31st March | |||||
| 2024 | 2023 | 2024 | 2023 | |||||
| £ | £ | £ | £ | |||||
| Debts due from the County/Area/District/Group | - | 594 | - | - | ||||
| Prepayments and accrued income | - | 8,108 | - | - | ||||
| Total | - | 8,702 | NIL | NIL |
Note 12 Short term investments
Analysis of deposits
| Analysis of deposits | |||||
|---|---|---|---|---|---|
| 31st March | 31st March | ||||
| 2024 | 2023 | ||||
| £ | £ | ||||
| The Scout Association Charity Deposit Account | 100 | 100 | |||
| Other deposits | 83,339 | 82,461 | |||
| Total | 83,439 | 82,561 | |||
| Note 13 Cash at bank and in hand | |||||
| Analysis of deposits | |||||
| 31st March | 31st March | ||||
| 2024 | 2023 | ||||
| £ | £ | ||||
| Bank current accounts | 103,445 | 64,324 | |||
| Cash in hand | - | - | |||
| Total | 103,445 | 64,324 |
Note 14 Creditors and accruals
14.1 Analysis of creditors
| 14.1 Analysis of creditors Note 14 Creditors and |
accruals | |||||||
|---|---|---|---|---|---|---|---|---|
| Amounts | falling due | Amounts falling due after | ||||||
| within | one year | more than | one year | |||||
| 31st March | 31st March | 31st March | 31st March | |||||
| 2024 | 2023 | 2024 | 2023 | |||||
| £ | £ | £ | £ | |||||
| Subscriptions (Capitation) | - | - | - | - | ||||
| Accruals and deferred income | 33,561 | 11,235 | - | - | ||||
| Total | 33,561 | 11,235 | NIL | NIL |
14.2 Security over assets
None.
Notes to the accounts (cont)
Note 15 Endowment and restricted funds
15.1 Funds held
The charity held the following funds at the year end
-
permanent endowment funds (PE);
-
expendable endowment funds (EE); and
-
restricted income funds, including special trusts, of the charity (R).
| Fund Name | Fund Name | Type PE, EE or R |
Purpose and Restrictions | Purpose and Restrictions | Purpose and Restrictions | ||
|---|---|---|---|---|---|---|---|
| Darren Jackson Fund | EE | The fund is to | be used to provide additional funding to individual | ||||
| Network members and Explorer Scouts of East Grinstead District when | |||||||
| undertaking International Expeditions, other than World Jamborees, in | |||||||
| particular Queen’s Scout, Duke of Edinburgh Award and Explorer Belt | |||||||
| Expeditions. | |||||||
| 15.2 Movements of major funds | |||||||
| Fund | Fund | ||||||
| balances | balances | ||||||
| brought | Incoming | Outgoing | Gains and | carried | |||
| forward | resources | resources | Transfers | losses | forward | ||
| Fund names | £ | £ | £ | £ | £ | £ | |
| Darren Jackson Fund | 3,454 | - | - | - | - | 3,454 | |
| Total Funds | 3,454 | - | - | - | - | 3,454 |
15.3 Transfers between funds
| From | Fund | (Name) | To | Fund | (Name) | Reason | Amount |
|---|---|---|---|---|---|---|---|
| NIL |
Notes to the accounts (cont)
Note 16 Transactions with related parties 16.1 Remuneration and benefits
----- Start of picture text -----
Amounts paid or benefit value
Legal authority (eg order,
Name of trustee or connected party governing document) 2023/24 2022/23
£ £
N/A N/A
N/A N/A
N/A N/A
16.2 Loans
Amount owing
Name of trustee or
Legal authority 2023/24 2022/23
connected party
£ £
Due to trustees and
related parties N/A N/A
Due from trustees and
N/A N/A
related parties
----- End of picture text -----
16.3 Other transaction(s) with trustees or related parties
| Name of the trustee | Relationship to | Description of the | 2023/24 | 2022/23 |
|---|---|---|---|---|
| or related party | charity | transaction(s) | £ | £ |
| N/A | N/A | |||
| N/A | N/A | |||
| N/A | N/A |
Note 17 Additional Disclosures
The following are significant matters which are not covered in other notes and need to be included to provide a proper understanding of the accounts.
None.