## **Annual Report 2022-2023** 



_Our aim is to offer and promote quality Scouting in a caring friendly way to all our members_ Registered Charity No 305849 www.egscouts.org.uk 



## **District Executive Committee** 

## **(To be renamed Trustee Board from 2023 AGM) Providing active support to the District Commissioner and the Group Executive Committees** 

As Scouting continues to recover from the effects of covid I am really please to our Scout Groups and Explorer Scout Units are still able to put on exciting programmes providing new skills for our young people. 

I would like to the Executive committees both Group and District for their tireless work in supporting the leader teams. 

This year has seen many changes of personal. I would like to express my thanks to Marcus Williams who stood down as District Treasurer at the last AGM but continued to 


support us from afar as an executive member to the end of the financial year. He will be missed by all. We are pleased to have found Andy Smith to take on this important role. 

We are grateful to Gwyn Cheesmur for taking over the Wagg Centre lease agreement a role previously carried out by Marcus. 

Due to moving out of the District our Chair Nick Hills stood down in November. Nick has done a very good job in ensuring we are compliant in all rules. Nick has a wealth of experience so I am pleased to say he agreed to stay on the Executive as a co-opted member. 

We are also very pleased that Heather Furminger agreed to change her role from Acting to full District Commissioner. Our thanks to Heather for taking on this important role. 

The appointments panel under the leadership of Tony Harvey has continued to do a good job in ensuring we offer new adults a warm welcome into Scouting. It is pleasing to see there is a suitable mix of ages on the panel meetings to ensure the new adults attending feel at ease. 

By the time you read this we will have 5 Explorer Scouts and 2 adults experiencing the once in a life time opportunity to attend the World Scout Jamboree. We have also supported some of our young people with the cost of their local camps. 

As you will know Scouting will be going through many changes over the next few years. As with all new processes it will take some getting used to but with the right support, I am sure we all benefit and move forward just like we have done in the past. 

Finally, I would like to thank every adult, Leaders, Executive members, Scout Active support and supporters for all the time you give to making Scouting in East Grinstead a success 

## **David Matthews Chair East Grinstead Scouts** 


## **Our Young People aged 10½ to 14** 

Troops have been running a wide spectrum of activities from indoor training sessions to outdoor hikes, kayaking, camps plus many other adventurous activities. These activities would not happen without the leader teams that are doing such a good job, which is much appreciated. 

A big thank you to the Marathon Committee for running the event again this year. It was good to see 14 Scout teams entering the event from 9 different Troops. And congratulations to 1st Turners Hill and Crawley Down for winning the Scout section. 

Also a big thank you to Adrian and Sarah’s Kayaking team for getting the Scouts out onto the water again. 

Congratulation to all leaders that have received awards this year, there are well deserved. 

**Andy Ruxton** 

**Assistant District Commissioner – Scouts** 

As a District we are fortunate to be able to provide financial support to our young members. Due to “the cost-of-living crisis” at this year’s census we were able to reduce the amount the Sections needed to pay for the annual Scouting membership fees. 

East Grinstead District Annual Report 2022-2023                                         Page 2 of 10 




**Providing Scouting for the 14 -18 years old Griffyn** have had another successful, if slightly quiet year. 

Nigel Williams our long-term Explorer Leader stepped down after nearly 30 years and moved onto SASU, and Brian Riches after 20 years has also taken a long-term sabbatical from weekly leadership. However, the Unit has been in Jonny Parrett able hands for the year albeit in a temporary caretaker role. We welcomed a new Tony to the Unit at the start of the year, but unfortunately, he was unable to stay. We were pleased that Andy Rose a former 7[th] EG Scout and Venture has now come on board as an Assistant Leader, and Rowan Carter has joined the team as a Sectional Assistant. We would very much welcome additional individuals who would like to join the Unit as members of the leader team to carry the Unit forwards. 

The unit has been undertaking traditional scouting activities such as indoor pioneering, cooking and cultural evenings, as well as outdoor fire lighting, town trails, and we were also privileged to host 


Miles Price Kings Scout report back and celebrate the achievement of receiving the award. 

We were also pleased to assist with the District St 

George’s Day celebrations and undertake service work at Broadstone Warren Scout Camp. We also welcomed evenings from the Scout Network and our Youth Commissioner, both of whom are really important in our members Scouting journey and giving them a voice in the District. 

We are incredibly proud to have 3 Unit members who are attending the World Scout Jamboree along with 1 former member who is going as a participant, and a 2[nd] former member (Rowan) who is attending as part of the IST (International 

Service Team). 

Next year we are going to build on the past year, with camping and more activities and events to help support and develop our young people. 

## **Brian Riches - Griffyn Explorer Scout Unit** 

**Matterhorn** have had a busy year, we had summer camp at Thriftwood scout camp last august taking part in their #intent camp, the Explorers were joined by Copthorne Ranger Guides and both sections had lots of fun which included a day out at Southend. In May Copthorne Scouts did their Gang show which Matterhorn Explorers took part in. Matterhorn current have 9 

members in the unit with scouts due to come up soon. 

The unit have done a joint evening with Rowfant ESU and Scout Network 

We have also had joint evening with Copthorne Ranger Guides 

**Kelly Young - Matterhorn Explorer Scout Unit** 


**Young people aged 14-18yr who provide active support to our Section Leaders form the District Young Leader Unit** 

The Young Leader section continues to thrive in the district, and it has been a pleasure, as ever, to work with the Young People in the Young Leaders section, I thank them for their continued 

enthusiasm and energy for helping the sections they volunteer in to help deliver fantastic scouting in the district. 

One of the big changes that we have introduced this year is to allow the Young Leaders to complete the modules of the YL Award Scheme through online courses, this gives a lot of 

flexibility and allows self-service of the scheme, although that interaction that a face-to-face course gives is certainly lost. Module A, which is the only compulsory module in the scheme, is still delivered face to face and we are endeavouring to deliver this once a term. 

We have approximately 35 Young Leaders registered in the district and this year we have awarded a number of Yong Leader Belt Award, this is 

an award that the Young Leaders should be proud of and gives them an exclusive belt buckle to wear to show their award. 

Thank you for the assistance from the other leaders in the district who get roped into the delivery of the Modules locally and to the Young 

East Grinstead District Annual Report 2022-2023                                         Page 3 of 10 




## _**#YouShape**_ **helping to get more Young People involved in the way their Scouting is run** 

Leaders for the time they give the sections, they are a very valuable addition to the leadership teams in the district and should be continued to be encouraged. 

Youth Shaped Scouting is important and I’m looking forward to the year ahead, planning some exciting opportunities to engage with young people and leaders within the district. 

## **Mel Fletcher** 

## **District Explorer Scout Leader (Young Leaders)** 



Reflecting on the past year we had a very exciting St George's day, taking on a different style to past years and we look forward to adapting this further to ensure we celebrate 

## **Enabling 18-25s to continue their Scouting journey** 

The last year has been a challenging one for Network, with many people moving away or starting new jobs. Unfortunately, Adam had to step down as Network Commissioner when he moved away; I took on the role in June and am keen to grow the unit, since May we have gained 3 new members! 

St George's day and engage with the young people within our district. 

I would welcome any feedback and offer my support to any groups in the district who would like to hear more about youth shaped scouting. 

We have enjoyed a varied programme over the last year, including Kayaking, Climbing, Quiz nights, a monopoly run, Escape rooms, Bowling and Cooking challenges. We have also been pleased to be involved with events in the District, including helping with carparking at the Edenbridge & Oxted show (which we will be doing again this year!), marshalling at Copthorne 

Thank you 

**Lily Graham District Youth Commissioner (DYC)** 


## **Providing Support to East Grinstead District** 

Scouts’ bonfire night, and evenings with Griffyn, Matterhorn & Rowfant ESU. A few of our members and exmembers also travelled 


**We are very grateful to our Scout Active Support Units (SASU) for the help they provide** 

## **Meridian Scout Active Support Unit** 

I took over the Manager of the District Meridian Scout Active Support Unit in September last year, from Jeff Dyson.  Thank you to Jeff for looking after us for so many years. 

up to Coventry recently for Network Festival they had a great time and we are hoping to gather some more people for next year. 

We currently have 19 members on our census but one of my aims is to encourage others to join us 

Lastly (but definitely not least) I am excited to be planning an activity day at Broadstone Warren for anyone network-aged! This will be open to anyone aged 18-25 in the District, as well as people not already in Scouts that would be interested in joining. There will also be an opportunity to discuss a programme for the new term; I look forward to welcoming some new members. 

especially those who think they can no longer give up a regular meeting night but could help in a variety of ways throughout the District. 


I introduced sending out a monthly newsletter to our members with the dates of activities that we have been asked to help with.  One of the events was the Go-Beavers – this was a great day out and it was wonderful to see many of our District Colonies there enjoying themselves and our members being able to help in different ways. Since our first meeting in October, we re-set our Service Agreement with the District and have managed to clock up 207 hours of service in a 

## **Rowan Saunders District Scout Network Commissioner (DSNC)** 

East Grinstead District Annual Report 2022-2023                                         Page 4 of 10 



variety of ways, helping at events and supporting Groups, in addition to other roles that some of us hold within the District. 

We have a big variety of skills between us, so please invite us to come to one of your section meetings to lend a hand or an extra pair of eyes if you are short of a Leader one week. We also have a social diary when we invite partners to join us.  This year we have had a bring and share afternoon tea, a Skittles match with a Pub meal and by the time you read this we will have had our AGM and Annual BBQ. How to make contact with us? 

Just email me on Lynda.railton@egscouts.org.uk with your request for help and I will find you a willing helper. 

Speak to you soon. Lynda Railton 

## **The Rover Scout Active Support Unit (Rover Crew)** 


We have been helping with a number of events this year, Poppy collection, Marathon hike for Scouts and Guides, Overland hike for Explorer Scouts, The District St 

George’s day celebration at Broadstone Warren as well as helping at troop evenings. 

We are planning to run Operation Triangle the night navigation exercise for Explorer Scouts on the 18th - 19th November 2023, if you would like to help and haven’t before, then please get in touch. 

We have also had our usual mix of social events, backwoods cooking, BBQ’s, evening walks and our annual pitch and putt competition. 

## **Andy Ruxton - Rover Crew Mate** 

## **Providing opportunities for Adults and helpers to gain the information and support they need for their Role** 


I would like to start by thanking Sue Mangan who has had to stand down for family reason for the time she gave to the role of Local Training Manager for our District. 

We are pleased to welcome Laura Carter to the District Team who has now taken on this important role at a time when training will be going through many changes as part of the Associations transformation 

Once again, our young people have been able to gain valuable _#skills for life_ thanks to our brilliant leader teams and new adult volunteers coming forward. 

Face to face training run by West Sussex Scouts has continued at Lodge Hill with a few more new wood badges being completed this year. 


Mandatory training (Safety, Safeguarding, 1[st] Aid) renewable every 3yrs has not always been completed in time but we are getting there. 

We are very grateful to Paul Mortimer and John Railton who have continued to provide First Response training to our adults and young leaders. John has also visited the sections to help the younger members gain first aid experience and badges. 

The Positive behaviour and Scouting for all Workshops: Led by Suzanne Few (Deputy County Commissioner Diversity) have been run with these popular Workshops helping both new and existing leaders with ways to combat some of the challenges they face in Scouting from both young people as well as adults. 

I would like to express my thanks to the Appointments Advisory Committee led by Tony Harvey for ensuring new leaders have a better understanding of their role and the commitment to training they are making. It is good to see in line with Scouting guidelines that we are able to have an under 25yr member on the appointment panels 

Nights Away events (or sleepovers & camping as most of us call it) are now getting back to normal and it is good to see that we have had more leaders over the past 12months taking out permits which will give more of our young people the chance to experience the new skills that these events provide. 

## **David Matthews** 

East Grinstead District Annual Report 2022-2023                                         Page 5 of 10 



## **APPOINTMENTS ADVISORY COMMITTEE Approving our new leaders suitability and helping them to understand their role** 

It has once again been a busy year for us largely as a result of the remarkable recruitment efforts undertaken by our Groups. 

We have held 7 meetings during the year and supported and approved some significant appointments. 

A new GSL (Group Scout Leader) at West Hoathly – a warm welcome to Des Henderson. 

A new GSL at 1[st] Ardingly – thank you to Nigel Cheater for stepping up to the role following the standing down of Brian Sawyer after so so many years at the helm. 

New DGSL (Deputy Group Scout Leader) roles at 1[st] Ardingly, 1[st] Turners Hill and Crawley Down, 1[st] Forest Row and at the 4[th] East Grinstead. 

A new DSNC (District Scout Network Commissioner) – welcome to Rowan Saunders. 

A new DTM (District Training Manger) – welcome to Laura Carter. 

A new SASU (Scout Active Support Unit) unit manager for Meridian – thank you to Lynda Railton. A new District Chair – David Matthews. 

A new District Treasurer - Andy Smith. A new Group chair at the 6[th] EG – Alison Poole and an interim Group chair at the 1[st] EG Martin Groat. 

As well as section leaders, assistant section leaders and section assistants at the 4[th] East Grinstead Scouts, 6[th] EG Beavers and Cubs, 8[th] EG Scouts, 1[st] Ardingly Beavers, 1[st] EG Winnipeg Beavers, Walker Cubs, and at Griffin Explorer Scout Unit. 

A thank you too to Lynda Railton, Barbara Groat, Allie Poole, Hannah Brown, Colin Robotham and Tina Robotham, and to Sophie Freeland and Jake Sheeran our younger representatives for their continued support and guidance to this committee. 

Neither should we under estimate the contribution made by David, Laura and Denise for explaining the training requirements so thoroughly to all. We are looking forward to the new transition and to supporting those warmer welcome within the Group environment going forward. 

Group administrators who already work hard to make the process of appointment and training easier for all. It does make a huge difference. 

**Tony Harvey** – Appointment Chair 

## **First Aid Response** 

## **To provide 1[st] Aid skills for adults and Young Leaders working with our Young People** 

Another year on, has seen First Response change yet again for Scouting.  However the fundamentals of First Response and the latest methods of CPR are what Paul and I teach to the Leaders and young people in our District and beyond. 

We did try to hold courses on a Saturday afternoon, /early evening for renewals only, but people still preferred to come for a full day on the Sunday. This year we have had 44 adults complete their First Response as well as some Explorer Young Leaders. 

A slight change to our day, now, is that we do not serve a lunch but provide teas and coffees all day including cake in the afternoons. 

This year during March, April and May I have been out more with the Annie and Practice AED, to all sections.  The Beavers love having a go and those with Parent Helpers also like to take a turn.  It is good that all the sections are working on their Emergency Aid Badges. 

With the help of the District we have now 

updated the spares for the AED and the District First Aid Kit for District Events.  Thank you. A little reminder to everyone, carry a Mask (if you are able to wear one) and gloves in your First Aid Kit and or pockets, and do not be afraid to stop and help someone in trouble.  Remember the golden rule for CPR ....NO KISSING!! 

I would like to say ‘thank you’ to Paul Mortimer our Registered Paramedic Tutor, David Matthews our District Chair for updating Compass and informing me of those who need to renew their tickets and to Lynda the admin and for making the teas and coffees. 

**JOHN RAILTON - DISTRICT FIRST AID ADVISER** 

And finally a huge thank you to the GSL and 

East Grinstead District Annual Report 2022-2023                                         Page 6 of 10 



## **A system to help parents find Scouting in their area.** 


## **First introduced by Scout Association and adopted in our District in 2013.** 

Well, this year has been a busy year for young people from Beavers to Explorers wanting to join us.  I get a lot of W2J’s especially after District events; such as the St. Georges celebration day camp fire or camps. 

Most requests come via HQ a few through our own web site or quite frequently from parents on our designated telephone line 0845 475 5378. This not just for young people but I have had adults showing interest as well. 

Again this year we have had a Ukrainian Beaver Scout in addition to the ones that joined us last year. 

One question I get asked a lot by Parents, especially those that phone me, is how much are the Subs? 

Once I have the information we need from the parent I can send it to the Leader of their choice. 

All I ask is you have make contact with the family, then let me know, so that I can close my file, keeping within the GDPR guidelines. 

All section Leaders are fantastic at responding to me and keeping me up to date with there waiting times or of any changes in meeting times.  Thank you, to them, they know who they are. Under GDPR, I do not keep details once the young person has been placed on a waiting list by the group or offered a place this is why I need a response from the Leader or Group Secretary. Some new Parents do not understand we are all volunteers, they expect a place immediately.   I do politely explain we are not a ‘club’ and we do have waiting lists some longer than others. I am working to the way that HQ expects; I try to respond to Parents within a 48-hour window. I would like to finish my report by saying ‘ **thank you’** to those Leaders who really engage with W2J, you know who you are and long may you have full sections and long waiting lists. 

**Lynda Railton – Want to Join Co-ordinator** 

## **The Last word(s) (As always) comes from our District Commissioner** 

Well in a moment of madness, after much deliberation and having identified a successor in two years’ time I said YES to accepting the full role so please do not let me regret it! It continues to be a real honour and privilege to have been entrusted to this role for yet another year and one I do not underestimate. 

Significant changes and events to mention just a few 

We said a fond farewell to Peter Hartley – former Group Chair at West Hoathly, Jim Goodbrand – former Scout Leader at 1[st] EG Dolphin Troop, Peter Roberts – former GSL at the 4[th] EG, Keith Morris – former Cub Leader at 1[st] TH/CD. 

We celebrated the marriage of Miles Price and Rebecca Hardcastle – apparently Miles proposed to Becca on a hike towards their Queen Scout award! – romantic? 

We also celebrated the selection of our five Explorer contingent members to World Scout Jamboree (WSJ) in South Korea – Cameron O’Brien, Ruby Doyle, Matthew Turner, Michael Murphy and Thomas Poole. Alongside Toby Robinson a leader from Rowfant 

Explorer unit and selected as a contingent leader for West Sussex Warriors and Rowan Saunders our new District Scout Network Commissioner on the International Service Team (IST). What an opportunity we wish you a fantastic time. 

We also and more recently received the news that Finlay WeightThompson has been selected for Roverway 2024 in Norway. 


Transformation of the Scout Association has started with Miles Price and David Matthews on the West Sussex team. 2 Group AGM’s and 1 Scout Active Support Unit AGM have now taken place incorporating the changes to governance and trustee boards. 

The changes to training are next and due to take place in October. 

East Grinstead District Annual Report 2022-2023                                         Page 7 of 10 



1[st] Copthorne Gang Show was back under the directorship of Lorraine Lecourtis, Jade Hawken a new Beaver Leader at the Group and Mollie Carse also a Beaver Leader at Copthorne. 

Fantastic show at The Hawth celebrating the real talent of all members of the Group a cast of some 160. 

1[st] West Hoathly group also held a Show put on by the Leader team and Scout troop. It is great to see Scouting back in the village and welcomed by the community there. Again some very talented singers. 

1[st] Turners Hill and Crawley Down have not had an easy year. The plan to split the Scout troops did not go ahead as designed and the Scouts were meeting every other week with the leaders who remained. Steve Bavin assisted by other leaders in the Group, the Rover SASU unit and ADC Scouts have worked hard to keep things going and as a result of teamwork have successfully got things back under control. 

The Group looks forward now to celebrating its 75[th] year (of 1[st] Turners Hill) and 50[th] year of incorporating Crawley Down) in 2024. 

Kings and Queens Scout awards – in recent years we have not had these to celebrate but I am delighted to announce that both Miles Price and Rebecca Hardcastle have been awarded these this year. What is also pleasing is that there are three more in progress in the District. 

Gold Chief Scout awards – 1[st] EG Tuesday Troop – have two to celebrate to Anthony Zahra and Kenzie Zahra. Both boys have worked against the odds to achieve these significant awards and have been hugely supported by the Tuesday Troop leaders who have show cased inclusivity at its very best. 

Our young leaders have simply thrived under the leadership, guidance and training from Mel Fletcher. 

There is some truly amazing work being done in all Sections across our district by these young leaders so please do value their contribution to your teams – they are after all the future. 

Rowfant Explorer Unit and leaders from the District took part in the London Monopoly Run and had a great day. 

St Georges Day celebration – thank you to the team who put forward and then executed this 

alternative event suggested by Marcus Bryant and James Cook at the 1[st] EG. Whether Broadstone would be ready, whether the campfire would be built or not – and the 


answer is NO had it not been for the sterling efforts of Marcus and Angela Bryant as part of the service crew at Broadstone. 

Lily Graham our District Youth Commissioner has volunteered to run the 2024 celebration and I know she would be delighted to hear from anyone who wishes to join her. 

The Coronation – 4[th] EG – represented us in the very wet parade organised by the town council. Thank you. 

The Lions May fair was again well supported by the Scouts. The 4[th] EG Scouts and Griffin Explorer Unit helped to sell the programmes and the 4[th] EG, 6[th] EG and the 8[th] EG proudly showcased Scouting at the main event. 

Go Beavers – Open to All Beaver Scouts across West Sussex, once again many of the Scouters and service crew from East Grinstead stepped up and did us proud. The day was a huge success and thoroughly enjoyed by some 650 Beavers. 

The annual Scout and Guide marathon hike was back bigger and better than ever under the stewardship of Tony Baulch GSL at the 6[th] EG. This event is all about the preparation – the word is “use the event to fill your spring and summer programmes” – do not enter them if they have never used a map and compass, have never cooked on whatever cooking device your Group uses, or have never pitched a tent. They simply will not enjoy it! (and will lose to the Guides!) 

1[st] Forest Row – the DGSL Sarah inspired by the Marathon hike? went on to walk 42.4 miles from Forest Row to Eastbourne with 


former members of the leader team and group executive to raise funds towards the future 

East Grinstead District Annual Report 2022-2023                                         Page 8 of 10 



rebuilding of the Scout HQ at Forest Row. Next time Sarah chose a cooler day. 

Camps and sleepovers have been enjoyed by all Groups and Units at a variety of sites, Bentley Copse, Blacklands, Broadstone, Thriftwood, Frylands Wood, Stanfords, Beacon Hill, Hillside, Bushy Wood, Edenbridge, and Yorkshire many of whom I have had the privilege of visiting. 

I am going to highlight the 4[th] EG as the showcase for Greenfield Camping (not for me I hasten to add). The enjoyment that these youngsters get from their camping is immeasurable, they enjoy pitching and striking their tents, digging their own fire and toilet pits, building their own camp gadgets and taking part in the competition element too. The leaders at the 4[th] EG are happy to share their skills set if you would like to know more. 

## We welcome Laura Carter to the LTM role 

Vacancies there are of course always a few – ADC (Assistant District Commissioner) Beaver, ADC Cubs, ADC events, DESC (District Explorer Scout Commissioner) Explorers, ESL Griffin, District Secretary – you will have to be quick though before we all become Team Leaders or Section team members under the transformation. 

Thank you – another great and memorable year. Let us make 2024 count too as we celebrate 50 years at the 8[th] East Grinstead, 70 years of 1[st] Copthorne and 75 years at 1[st] Turners Hill & Crawley Down. 

Heather Furminger District Commissioner 

District leavers during the year. Marcus Williams who served as our District Treasurer for 26 years and has recently been awarded his Long Service Award of 50 years. His contribution to governance at East Grinstead District Scouts cannot go without acknowledgement. We are Marcus so truly grateful for your years of service and look forward to seeing you perhaps as you continue volunteering with the adventure team at Broadstone Warren. 

District Scout Network Commissioner – Our thanks go to Adam Rayner who has moved away (but still returns to assist at some of our Group events) for the great work he did within our Network section increasing the numbers significantly and the encouragement he gave to supporting our future leaders. 

GSL – Brian Sawyer who stepped down after 35 years of service at 1[st] Ardingly Scout Group. Brian’s Scouting knowledge is immense and he had a real positive influence on so many young people and leaders at the Group. 

Local Training Manager (LTM) – David Matthews - who ensured that we all kept up to date with our training and now on a new challenge as District Chair. But do not worry he is still handling the census, the collation of the AGM reports, and challenging those Nights away forms - all I would say is do not be brave enough to submit on anything that is not the latest edition ! 

East Grinstead District Annual Report 2022-2023                                         Page 9 of 10 



|Awards for Length of Service|Awards for Length of Service|
|---|---|
|||
|Gwyn CHEESMUR|Nicholas HILLS|
|Marcus WILLIAMS|Richard NICHOLLS|
|||
|||
|Richard BUNNING|Alison BENTLEY|
||Angela VATER|
||Allison  ROYDS-JONES|
|John HITCHCOCK|Jonathan COATES|
|Melvin FLETCHER|Rachel SAVAGE|
||Laura CARSE|
|||
|||
|TraceyWILLIAMS|Aelwen LAVICTOIRE|
|Brian RICHES|Jack IVES|
|Marcus BRYANT|Jaime REED|
|Simon PARRETT|Nicholas SARGENT|
|Alison POOLE|Thomas WHELAN|
|Ian GRANTHAM|William MEWIS|
|James MILNE|Jennifer GRIGGS|
|Kristina PARSONS|Simon HASAN|
|Victoria TEESDALE|Suzanne TAYLOR|
||Judith RICHES|
||TraceyPOOLE|
||Sarah WINN|
||Terrie LOCHWOOD|
|Some 520 years between them – WHAT TREMENDOUS<br>EFFORT and contributions to East Grinstead District Scouts –<br>THANK YOU ALL||






East Grinstead District Annual Report 2022-2023                                         Page 10 of 10 




**East Grinstead District Scout Council** _**Registered Charity No. 305849 Scout Association Registration No.15514**_ 

**Report and Accounts For the Year Ended 31[st] March, 2023** 



## Trustees' Annual Report 

## For the period 

From (start date) **0 1 0 4 2 2** to end date **3 1 0 3 2 3** 


**----- Start of picture text -----**<br>
Section A Reference and administration details<br>East Grinstead District Scout Council<br>Charity name<br>EGDSC<br>Other names the charity is known by<br>3 0 5 8 4 9<br>Registered charity number (if any)<br>c/o 5 Faraday Avenue<br>Charity’s principal address<br>East Grinstead<br>West Sussex<br>Postcode R H 1 9 4 A Y<br>**----- End of picture text -----**<br>


Names of the charity trustees who manage the charity 

|**Trustee Name**|**Office (if any)**|**Office (if any)**||**Dates acted if not for**<br>**whole year**|
|---|---|---|---|---|
|Heather Furminger|District Commissioner|||Appointed 19/05/2023|
|Nicholas Hills|District Chairman|||Resigned 19/07/2022|
|David Matthews|District Chairman|||Appointed 8/11/2023|
|Marcus Williams|District Treasurer|||Resigned 31/03/2023|
|Andy Smith|District Treasurer|||Appointed 1/04/2023|
|Anthony Baulch|||||
|Peter Smith|||||
|Brian Riches|||||
|Michael Barty||||Resigned 19/07/2022|
|Tony Harvey|||||
|Lily Graham|District Youth Commissioner||||
|Adam Rayner|District Network Liaison|||Resigned 31/03/2023|
|Gwyn Cheesmur||||Appointed 19/07/2022|
|Rowan Saunders|District Network Liaison|||Appointed 1/04/2023|
||||||
|Type of advisor|Name|||Address|
|Solicitor|Ms Cl Lumley LLB|Waughs Solicitors, East Grinstead|||
|Insurance|Unity Insurance Services|Lancing, West Sussex BN15 8UW|||
|Bankers|Lloyds Bank Plc.|East Grinstead Branch|||
|Property|Philip K A Baker FRICS|RH & RW Clutton LLP|||





**Section B** 

**Structure, governance and management** 

The District's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. 

The District is a trust established under its rules which are common to all Scouts. 

The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The District is managed by the District Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee meets regularly during the year and consists of the District Chair and Treasurer, together with the District Commissioner and ex-officio representatives together with co-opted representatives. This District Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointments and is responsible for: The maintenance of District property; The raising of funds and the administration of District The insurance of persons, property and equipment; District public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing District Administrators and Advisors other than those who are elected. 




**----- Start of picture text -----**<br>
Section B Structure, governance and management (continued)<br>Risk and Internal Control<br>The District Executive Committee has identified the major<br>risks to which they believe the District is exposed, these<br>have been reviewed and systems have been established to<br>mitigate against them. The main areas of concern that<br>have been identified are:<br>Damage to the building, property and equipment. The<br>District has sufficient buildings and contents insurance in<br>place to mitigate against permanent loss.<br>Injury to leaders, helpers, supporters and members. The<br>District through the capitation fees contributes to the Scout<br>Associations national accident insurance policy. Risk<br>Assessments are undertaken before all activities.<br>The District has in place systems of internal controls that<br>are designed to provide reasonable assurance against<br>material mismanagement or loss, these include 2<br>signatories for all payments and a comprehensive<br>insurance policies to ensure that insurable risks are<br>covered.<br>Section C Objectives and activities<br>The objectives of the District are as a unit of the Scout Association.<br>The Aim of The Scout Association is to promote the development of<br>young people in achieving their full physical, intellectual, social and<br>spiritual potentials, as individuals, as responsible citizens and as<br>members of their local national and international communities. The<br>method of achieving the Aim of the Association is by providing an<br>enjoyable and attractive scheme of progressive training, based on<br>the Scout Promise and Law and guided by adult leadership.<br>The Aim of The Scout Association is to promote the development of<br>young people in achieving their full physical, intellectual, social and<br>spiritual potentials, as individuals, as responsible citizens and as<br>members of their local national and international communities. The<br>method of achieving the Aim of the Association is by providing an<br>enjoyable and attractive scheme of progressive training, based on<br>the Scout Promise and Law and guided by adult leadership.<br>The District actively seeks to develop and grow Scouting in the area<br>through the provision of training and recruitment for leaders and<br>members, together with organising events to promote Scouting and<br>raise the public awareness.<br>**----- End of picture text -----**<br>





**----- Start of picture text -----**<br>
Section C Objectives and activities (continued)<br>During the year under review the District, along with all Scouting in<br>the UK, was again impacted by the Covid-19 pandemic and<br>activities were significantly restricted which is reflected in the<br>Income and Expenditure reported for the year.<br>Income from investments was also impacted as the District<br>Executive took the decision to continue to support our tenant in the<br>short term to secure the long term benefits of the lease on the<br>Wagg Centre.<br>Section D Financial Review<br>Reserves Policy<br>The District's policy on reserves is to hold sufficient resources to<br>continue the charitable activities of the District should income and<br>fundraising activities fall short. The District Executive Committee<br>considers that the District should hold a sum equivalent to 12<br>months running costs, circa £40k in any normal trading year.<br>The District held unrestricted reserves, excluding property<br>revaluations, of approximately £148k,  against this at year end. This<br>is above the level required for operating expenses. However this<br>can be explained by the inclusion of reserves in relation to District<br>Explorer and Network funds included in this total. The Trustees<br>have again committed to support young people from the District<br>selected to attend the 2023 World Jamboree in Korea and monies<br>have been designated in the accounts for this purpose.<br>Section E Declaration<br>**----- End of picture text -----**<br>


The trustees declare that they have approved the trustees’ report above 

Signed on behalf of the charity’s trustees 

|Signature(s)<br>Full name(s)<br>Date<br>Position (eg Secretary, Chair)|2<br>3|
|---|---|





**Notes to the accounts                                   (cont)** 

## **Independent examiner's report to the trustees of  the East Grinstead District Scout Council** 

I report on the accounts of the Trust for the year ended 31 March 2023, which are set out on pages 7 to 20. 

Respective responsibilities of trustees and examiner 

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. 

It is my responsibility to: 

- examine the accounts under section 145 of the 2011 Act; 

- to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and 

- to state whether particular matters have come to my attention. 

## **Basis of independent examiner's report** 

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below. 

## **Independent examiner's statement** 

In connection with my examination, no matter has come to my attention: 

(1) which gives me reasonable cause to believe that in any material respect the requirements: 

- to keep accounting records in accordance with section 130 of the 2011 Act; and 

- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or 

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

Signed: Name: Address: Date: .............. 2023 



## East Grinstead District Scout Council 

## Financial statements for the year ending 31st March 2023 

## **Statement of financial activities** 

|Note<br>**Incoming resources**<br>**Incoming resources from generated funds**<br>3<br>Voluntary income<br>3<br>Activities for generating funds<br>3<br>Investment income<br>3<br>**Incoming resources from charitable activities**<br>3<br>**Other incoming resources**<br>3 & 15<br>**_Total incoming resources_**<br>**Resources expended**<br>**Costs of Generating Funds**<br>4- 8<br>Costs of generating voluntary income<br>4- 8<br>Fundraising trading costs<br>4- 8<br>Investment management costs<br>4- 8<br>**Charitable activities**<br>4- 8<br>**Governance costs**<br>4- 8<br>**Other resources expended**<br>4-8 & 15<br>**_Total resources expended_**<br>**_Net incoming/(outgoing) resources_**<br>**_before transfers_**<br>**Gross transfers between funds**<br>**_Net incoming/(outgoing) resources_**<br>**_before other recognised gains/(losses)_**<br>**Other recognised** **gains/(losses)**<br>Gains and losses on revaluation of fixed<br>assets for the charity’s own use<br>Gains and losses on investment assets<br>**_Net movement in funds_**<br>**Total funds brought forward**<br>**_Total funds carried forward_**|**2021/22**<br>**Unrestricted**<br>**funds**<br>**Restricted**<br>**funds**<br>**Endowment**<br>**funds**<br>**Total**<br>**Total**<br>**£**<br>**£**<br>**£**<br>**£**<br>**£**<br>0<br>0<br>0<br>0<br>0<br>1,427<br>0<br>0<br>1,427<br>1,328<br>14,449<br>0<br>0<br>14,449<br>1,050<br>12,521<br>0<br>0<br>12,521<br>11,129<br>9,770<br>0<br>0<br>9,770<br>9,924<br>0<br>0<br>0<br>0<br>0<br>**2022/23**|
|---|---|
||38,167<br>0<br>0<br>38,167<br>23,431|
||0<br>0<br>0<br>0<br>0<br>4,561<br>0<br>0<br>4,561<br>4,619<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>40,325<br>0<br>0<br>40,325<br>11,507<br>(84)<br>0<br>0<br>(84)<br>(196)<br>0<br>0<br>0<br>0<br>(90)|
||44,802<br>0<br>0<br>44,802<br>15,840<br>(6,635)<br>0<br>0<br>(6,635)<br>7,591|
||0<br>0<br>0<br>0<br>0|
||(6,635)<br>0<br>0<br>(6,635)<br>7,591|
||0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0|
||(6,635)<br>0<br>0<br>(6,635)<br>7,591|
||336,233<br>0<br>3,454<br>339,687<br>332,096|
||329,598<br>0<br>3,454<br>333,052<br>339,687|





## East Grinstead District Scout Council 

## Financial statements for the year ending 31st March 2023 **Balance sheet** 

|Note<br>**Fixed assets**<br>**Tangible assets**<br>9<br>**Other fixed assets**<br>**Investments**<br>10<br>**_Total fixed assets_**<br>**Current assets**<br>**Stock and work in progress**<br>**Debtors**<br>11<br>**(Short term) investments**<br>12<br>**Cash at bank and in hand**<br>13<br>**_Total current assets_**<br>**Creditors: amounts falling due within**<br>**one year**<br>14<br>**_Net current assets/(liabilities)_**<br>**_Total assets less current liabilities_**<br>**Creditors: amounts falling due after**<br>**one year**<br>14<br>**Provisions for liabilities and charges**<br>**_Net assets_**<br>**Funds of the Charity**<br>**Unrestricted funds**<br>**Restricted income funds**<br>15<br>**Endowment funds**<br>15<br>**_Total funds_**|**31st March**<br>**2022**<br>**Unrestricted**<br>**funds**<br>**Restricted**<br>**funds**<br>**Endowment**<br>**funds**<br>**Total**<br>**Total**<br>**£**<br>**£**<br>**£**<br>**£**<br>**£**<br>-                 -                 -                 -<br>-<br>-                 -                 -                 -<br>-<br>187,500                -                  -        187,500<br>187,500<br> <br> <br>**31st March 2023**|
|---|---|
||187,500<br>-                 -       187,500<br>187,500|
||1,200<br>-                 -           1,200<br>1,588<br>8,702                -                  -            8,702<br>12,427<br>82,561<br>-                 -         82,561<br>82,405<br>64,324<br>-                 -         64,324<br>59,510<br> <br>|
||156,787<br>-                 -       156,787<br>155,930|
||11,235                -                  -          11,235<br>3,743|
||145,552<br>-                 -       145,552<br>152,187|
|||
||333,052<br>-                 -       333,052<br>339,687|
||-                  -                  -                  -<br>-<br>-                 -                 -                 -<br>-|
||333,052<br>-                 -       333,052<br>339,687|
||329,598<br>-                 -       329,598<br>336,233<br>-                  -                  -                  -<br>-<br>-                  -            3,454          3,454<br>3,454|
||329,598<br>-           3,454<br>333,052<br>339,687|



The financial statements were approved by the Trustees on …............... 2023 and signed on their behalf by 

Signature Print Name 



## **Notes to the accounts** 

## **Note 1      Basis of preparation** 

## **1.1 Basis of accounting** 

These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with: 

- Accounting and Reporting by Charities – Statement of Recommended Practice (SORP 2005); 

- and with Accounting Standards 

- and with the Charities Act 1993. 

## **1.2 Change in basis of accounting** 

There has been no change to the accounting policies (valuation rules and methods of accounting) since last year. 

## **1.3 Changes to previous accounts** 

No changes have been made to accounts for previous years. 



**Notes to the accounts                                                        (cont)** 

## **Note 2                           Accounting policies INCOMING RESOURCES** 

|**Recognition of incoming**|These are included in the Statement of Financial Activities (SoFA) when:|
|---|---|
|**resources**| the charity becomes entitled to the resources;|
|| the trustees are virtually certain they will receive the resources; and|
|| the monetary value can be measured with sufficient reliability.|
|**Membership subscriptions**|Memberships subscription collected on behalf of other parts of the Scout Movement are|
||reported in the SoFA net of any amount paid out. This is because these subscription are in|
||effect held as agents before being paid out.|
|**Incoming resources with**|Where incoming resources have related expenditure (as with fundraising or contract income)|
|**related expenditure**|the incoming resources and related expenditure are reported gross in the SoFA.|
|**Grants and donations**|Grants and donations are only included in the SoFA when the charity has unconditional|
||entitlement to the resources.|
|**Tax reclaims on donations**|Incoming resources from tax reclaims are included in the SoFA at the same time as the gift to|
|**and gifts**|which they relate.|
|**Contractual income and**|This is only included in the SoFA once the related goods or services have been delivered.|
|**performance related grants**||
|**Gifts in kind**|Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the<br>amount actually realised.|
||Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or|
||distributed by the charity.|
||Gifts in kind for use by the charity are included in the SoFA as incoming resources when|
||receivable.|
|**Donated services and**|These are only included in incoming resources (with an equivalent amount in resources|
|**facilities**|expended) where the benefit to the charity is reasonably quantifiable, measurable and|
||material_._The value placed on these resources is the estimated value to the charity of the|
||service or facility received.|
|**Volunteer help**|The value of any voluntary help received is not included in the accounts but is described in the<br>trustees’ annual report.|
|**Investment income**|This is included in the accounts when receivable.|
|**Investment gains and losses**|This includes any gain or loss on the sale of investments and any gain or loss resulting from|
||revaluing investments to market value at the end of the year.|
|**EXPENDITURE AND LIABILITIES**||
|**Liability recognition**|Liabilities are recognised as soon as there is a legal or constructive obligation committing the|
||charity to pay out resources.|
|**Governance costs**|Include costs of the preparation and examination of statutory accounts, the costs of trustee|
||meetings and cost of any legal advice to trustees on governance or constitutional matters.|
|**Grants with performance**|Where the charity gives a grant with conditions for its payment being a specific level of service|
|**conditions**|or output to be provided, such grants are only recognised in the SoFA once the recipient of the|
||grant has provided the specified service or output.|
|**Grants payable without**|These are only recognised in the accounts when a commitment has been made and there are|
|**performance conditions**|no conditions to be met relating to the grant which remain in the control of the charity.|
|**Support Costs**|Support costs include central functions and have been allocated to activity cost categories on a|
||basis consistent with the use of resources, eg allocating property costs by floor areas, or per|
||capita, staff costs by the time spent and other costs by their usage.|
|**ASSETS**||
|**Tangible fixed assets for use**|These are capitalised if they can be used for more than one year, and cost at least £X.  They|
|**by charity**|are valued at cost or a reasonable value on receipt.|
|**Investments**|Investments quoted on a recognised stock exchange are valued at market value at the year|
||end.  Other investment assets are included at trustees' best estimate of market value.|



**Stocks and work in progress** These are valued at the lower of cost or market value. 



**Notes to the accounts                                                        (cont)** 

## **Note 3                           Analysis of incoming resources** 

|**Activities for generating funds**<br>**Investment income**<br>**Incoming resources from**<br>**charitable activities**<br>**Voluntary income**|**2022/23**<br>**2021/22**<br>**£**<br>**£**<br>Membership subscriptions<br>34,155<br>32,204<br>Less: Membership subscriptions paid to<br>HQ/County<br>(32,728)<br>(30,876)<br>Net membership subscriptions retained<br>1,427<br>1,328<br>**Total**<br>1,427<br>1,328<br>Jamboree Income<br>13,950<br>1,050<br>Others<br>499<br>0<br>**Total**<br>14,449<br>1,050<br>Bank Interest<br>157<br>8<br>Property Rents<br>12,364<br>11,121<br>**Total**<br>12,521<br>11,129<br>Badge and Shop Sales<br>1,901<br>2,197<br>Youth programme and activities<br>7,854<br>7,727<br>Training<br>15<br>0<br>**Total**<br>9,770<br>9,924<br>**Total**<br>38,167<br>23,431<br>**Analysis**|
|---|---|





**Notes to the accounts                                                        (cont)** 

## **Note 4                           Analysis of resources expended** 

|**Costs of generating**<br>**voluntary income**<br>**Governance costs**<br>**Charitable activities**|**2022/23**<br>**2021/22**<br>**£**<br>**£**<br>4,221<br>4,405<br>340<br>214<br>4,561<br>4,619<br>9,031<br>6,312<br>4,877<br>2,994<br>19,200<br>2,201<br>7,217<br>0<br>40,325<br>11,507<br>0<br>0<br>(84)<br>(196)<br>(84)<br>(196)<br>**Total**<br>44,802<br>15,930<br>Training costs<br>Support costs<br>**Total**<br>Youth programme and activities<br>Badge and Shop Costs<br>**Total**<br>Movement in Stock Provision<br>Jamboree Expenses<br>Miscellaneous<br>**Total**<br>Trustees Expenses|
|---|---|





**Notes to the accounts                                                        (cont)** 

## **Note 5                           Support Costs** 

Support costs have been analysed as follows: 


**----- Start of picture text -----**<br>
Fundraising activity Charitable Activity Governance Activity Total Cost<br>£ £ £ £<br>Administrative Support Costs                                  -                            4,221                              -                          4,221<br>                                 -                                  -                                -                                -<br>Total                                  -                            4,221                              -                          4,221<br>**----- End of picture text -----**<br>


## **Note 6                           Expenses and fees** 

## **6.1 Trustee expenses** 

The total amount of payments or reimbursement of out-of-pocket expenses made to trustees or to third parties for expenses incurred by trustees was as follows: 

|**Number of trustees** **who were paid expenses**<br>**Nature of the expenses**<br>**Total amount paid**|**2022/23**<br>**2021/22**<br>**0**<br>**0**<br>**£0**<br>**£0**<br>**Reimbursement for expenses directly**<br>**incurred in relation to fulfilling the role**<br>**of Trustees of the Charity**|
|---|---|



## **6.2 Auditor/Independent Examiner fees** 

The following fees were paid for the statutory external scrutiny of accounts and other services provided by the auditor/independent examiner: 

|Auditors'/Independent examiner’s fees for reporting on the accounts<br>Other fees - advice, consultancy, accountancy services|**2022/23**<br>**2021/22**<br>**£**<br>**£**<br>NIL<br>NIL<br>NIL<br>NIL|
|---|---|





**Notes to the accounts                                                        (cont)** 

## **Note 7                           Paid employees** 

## **7.1 Staff Costs** 

|**7.1 Staff Costs**||
|---|---|
|**2022/23**<br>**2021/22**<br>**£**<br>**£**<br>-                                -<br>-                                -<br>-                                -<br>NIL<br>NIL<br>**2022/23**<br>**2021/22**<br>**Number**<br>**Number**<br>-                                -<br>-                                -<br>**Total**<br>NIL<br>NIL<br>**7.3 Defined contribution pension scheme**<br>**N/A**<br>**Gross wages, salaries and benefits in kind**<br>**The parts of the charity in which the**<br>**employees work**<br>**Brief details of the scheme**<br>**7.2 Average number of full-time equivalent employees in the year**<br>**Employer’s National Insurance costs**<br>**Pension costs**<br>**Total staff costs**|**2022/23**<br>**2021/22**<br>**£**<br>**£**<br>-                                -<br>-                                -<br>-                                -|
|||
|**The amount of any contributions outstanding at the year end**<br>**The amount of any contributions prepaid at the year end**<br>**The costs of the scheme to the charity for the year**|**2022/23**<br>**2021/22**<br>**£**<br>**£**<br>NIL<br>NIL<br>NIL<br>NIL<br>NIL<br>NIL|



||**2022/23**<br>**£**|**2021/22**<br>**£**|
|---|---|---|
|**The costs of the scheme to the charity for the year**|NIL|NIL|
|**The amount of any contributions outstanding at the year end**|NIL|NIL|
|**The amount of any contributions prepaid at the year end**|NIL|NIL|





**Notes to the accounts                                                        (cont)** 

## **Note 8                           Grantmaking** 

The charity made the following material grants and donations during the year 

## **8.1 Total value of grants** 


**----- Start of picture text -----**<br>
Grants to  Grants to<br>institutions  individuals<br>Purpose for which grants made Total amount  £ Total amount  £<br>Support for youth activities                             -                            776<br>Other                       6,441                             -<br>Total                       6,441                          776<br>8.2 Grants made to institutions<br>The charity made the following material grants to institutions.<br>Total amount of<br>Names of institutions Purpose<br>grants paid £<br>                      6,441<br>Groups within East Grinstead District Cost of living support grants/rebate on Capitation<br>                           -<br>                           -<br>                           -<br>                           -<br>Total grants to institutions                       6,441<br>**----- End of picture text -----**<br>




**Notes to the accounts                                                        (cont)** 

**Note 9                           Tangible fixed assets** 

## **9.1 Cost or valuation** 

|**9.1 Cost or valuation**||||||||||
|---|---|---|---|---|---|---|---|---|---|
|||**Land &**||**Motor Vehicles**||**Furniture,**|**Scouting**||**Total**|
|||**Buildings**||||**Fittings and**|**Equipment etc**|||
|||||||**Office**||||
|||||||**Equipment**||||
|||**£**||**£**||**£**||**£**|**£**|
|Balance brought forward|||-|-||-||-|-|
|Additions|||-|-||-||-|-|
|Revaluations|||-|-||-||-|-|
|Disposals|||-|-||-||-|-|
|Transfers|||-|-||-||-|-|
|Balance carried forward|||-|-||-||-|-|
|**9.2 Accumulated depreciation and impairment provisions**||||||||||
|Depreciation is provided|on the above assets||at the following rates:|||||||
||**Basis**|Straight||Straight||Straight|Straight|||
|||Line/Reducing||Line/Reducing|Line/Reducing||Line/Reducing|||
|||Balance||Balance||Balance|Balance|||
||**Rate**|<br>0%||25%||25%|25%|||
|||||||||||
|||**Land &**||**Motor Vehicles**||**Furniture,**|**Scouting**||**Total**|
|||**Buildings**||||**Fittings and**|**Equipment etc**|||
|||||||**Office**||||
|||||||**Equipment**||||
|||**£**||**£**||**£**||**£**|**£**|
|Balance brought forward|||-|-||-||-|-|
|Depreciation charge for year|||-|-||-||-|-|
|Impairment provisions|||-|-||-||-|-|
|Revaluations|||-|-||-||-|-|
|Disposals|||-|-||-||-|-|
|Transfers|||-|-||-||-|-|
|Balance carried forward||||||||||
|||NIL||NIL||NIL|NIL||NIL|
|**9.3 Net book value**||||||||||
|Brought forward|||-|-||-||-|-|
|Carried forward|||-|-||-||-|-|
|**9.4 Revaluation**||||||||||





**Notes to the accounts                                                        (cont)** 

## **Note 10                         Investment assets** 

## **10.1 Fixed assets investments** 

Carrying (market) value at beginning of year **Add:** additions to investments at cost **Less:** disposals at carrying value **Add/(deduct):** net gain/(loss) on revaluation Carrying (market) value at end of year 


**----- Start of picture text -----**<br>
£<br>            85,000<br>                    -<br>                    -<br>          102,500<br>          187,500<br>**----- End of picture text -----**<br>


|||**10.2**|||**10.3**|
|---|---|---|---|---|---|
|||**Market value at**||**Income from**||
|||**year end**||**investments for**||
||||||**the year**|
|||**£**|||**£**|
|||187,500|||12,364|
||||-||-|
||**r**|||||
|||||||
||||-||-|
||||-||-|
||||-||-|
||||-||-|
||**Total**|187,500|||12,364|



## **Analysis of investments** 

## **Investment properties** 

**Investments listed on a recognised stock exchange or  held in common investment funds, open ended investment companies, unit trusts or other collective investment schemes** 

**Investments in subsidiary or connected undertakings and companies Securities not listed on a recognised Stock Exchange Cash held as part of the investment portfolio Other investments** 

## **10.4 Material investment holdings** 

## **Material Investments (more than 5 per cent of the value of the charity’s total investments) were:** 

## **Investment held** 

**Market Value** 

Portland Hall, Portland Road, East Grinstead The last formal valuation of the property was undertaken in 2019 where a freehold value of £187,500 was placed thereon, and a Property Revaluation Reserve of £181,000 established. The Trustees are of the opinion that, given the continual maintenance undertaken by the Tenant, the value has not diminished since that date. 



**Notes to the accounts                                                        (cont)** 

## **Note 11                         Debtors and prepayments** 

|**Analysis of debtors**||**Amounts falling due**<br>**within one year**|**Amounts falling due**<br>**within one year**|**Amounts falling due**<br>**within one year**|**Amounts falling due after**<br>**more than one year**|**Amounts falling due after**<br>**more than one year**|**Amounts falling due after**<br>**more than one year**||
|---|---|---|---|---|---|---|---|---|
|||**31st March**||**31st March**|**31st March**||**31st March**||
|||**2023**||**2022**|**2023**||**2022**||
|||**£**||**£**|**£**||**£**||
|**Debts due from the County/Area/District/Group**||594||9,830|-||-||
|**Prepayments and accrued income**||8,108||2,597|-||-||
||**Total**|8,702||12,427|NIL||NIL||



## **Note 12                         Short term investments** 

## _**Analysis of deposits**_ 

|**_Analysis of deposits_**|||
|---|---|---|
||**31st March**|**31st March**|
||**2023**|**2022**|
||**£**|**£**|
|**The Scout Association Charity Deposit Account**|100|100.0|
|**Other deposits**|82,461|82,305|
||**Total** 82,561|82,405|



## **Note 13                         Cash at bank and in hand** 

## _**Analysis of deposits**_ 

|**_Analysis of deposits_**||||
|---|---|---|---|
||**31st March**|**31st March**||
||**2023**|**2022**||
||**£**|**£**||
|**Bank current accounts**|64,324|59,512||
|**Cash in hand**|-|-||
||**Total** 64,324|59,512||



## **Note 14                         Creditors and accruals** 

**14.1 Analysis of creditors** 

|**14.1 Analysis of creditors**<br>**Note 14                         Creditors and**|**accruals**|||||
|---|---|---|---|---|---|
||**Amounts falling due**|**Amounts falling due after**||||
||**within one year**|**more than**||**one year**||
||**31st March**<br>**31st March**|**31st March**||**31st March**||
||**2023**<br>**2022**|**2023**||**2022**||
||**£**<br>**£**|**£**||**£**||
|**Subscriptions (Capitation)**|-                    -|-||-||
|**Accruals and deferred income**|11,235            3,743|-||-||
||**Total** 11,235           3,743|NIL||NIL||



## **14.2 Security over assets** 

_**None.**_ 



**Notes to the accounts                                                        (cont)** 

## **Note 15                         Endowment and restricted funds** 

## **15.1 Funds held** 

## **The charity held the following funds at the year end** 

- **permanent endowment funds (PE);** 

- **expendable endowment funds (EE); and** 

- **restricted income funds, including special trusts, of the charity (R).** 

|**Fund Name**|**Fund Name**|**Type PE, EE**<br>**or R**||**Purpose and Restrictions**|**Purpose and Restrictions**|**Purpose and Restrictions**||
|---|---|---|---|---|---|---|---|
|Darren Jackson Fund||EE|The fund is to|be used to provide additional funding to individual||||
||||Network members and Explorer Scouts of|||East Grinstead District when||
||||undertaking International Expeditions, other than World Jamborees, in|||||
||||particular Queen’s Scout, Duke of Edinburgh Award and||||Explorer Belt|
||||Expeditions.|||||
|**15.2 Movements of major funds**||||||||
|||**Fund**|||||**Fund**|
|||**balances**|||||**balances**|
|||**brought**|**Incoming**|**Outgoing**||**Gains and**|**carried**|
|||**forward**|**resources**|**resources**|**Transfers**|**losses**|**forward**|
|**Fund names**||**£**|**£**|**£**|**£**|**£**|**£**|
|Darren Jackson Fund||3,454|-|-|-|-|3,454|
||**Total Funds**|3,454|-|-|-|-|3,454|



## **15.3 Transfers between funds** 

|**From**|**Fund**|**(Name)**|**To**|**Fund**|**(Name)**|**Reason**|**Amount**|
|---|---|---|---|---|---|---|---|
||||||||NIL|





**Notes to the accounts                                                        (cont)** 

## **Note 16                         Transactions with related parties** 

## **16.1 Remuneration and benefits** 

|**Name of trustee or connected party**<br>**Legal authority (eg order,**<br>**governing document)**|**2022/23**<br>**2021/22**<br>**£**<br>**£**<br>**N/A**<br>**N/A**<br>**N/A**<br>**N/A**<br>**N/A**<br>**N/A**<br>**Amounts paid or benefit value**|
|---|---|



## **16.2 Loans** 

|Due to trustees and<br>related parties<br>Due from trustees and<br>related parties|**Name of trustee or**<br>**connected party**<br>**Legal authority**|**2022/23**<br>**2021/22**<br>**£**<br>**£**<br>**N/A**<br>**N/A**<br>**N/A**<br>**N/A**<br>**Amount owing**|
|---|---|---|



## **16.3 Other transaction(s) with trustees or related parties** 

|**Name of the trustee**|**Relationship to**|**Description of the**|**2022/23**|**2021/22**|
|---|---|---|---|---|
|**or related party**|**charity**|**transaction(s)**|**£**|**£**|
||||**N/A**|**N/A**|
||||**N/A**|**N/A**|
||||**N/A**|**N/A**|



## **Note 17                             Additional Disclosures** 

**The following are significant matters which are not covered in other notes and need to be included to provide a proper understanding of the accounts.** 

None. 




**East Grinstead District Scout Council** _**Registered Charity No. 305849 Scout Association Registration No.15514**_ 

**Report and Accounts For the Year Ended 31[st] March, 2023** 



## Trustees' Annual Report 

## For the period 

From (start date) **0 1 0 4 2 2** to end date **3 1 0 3 2 3** 


**----- Start of picture text -----**<br>
Section A Reference and administration details<br>East Grinstead District Scout Council<br>Charity name<br>EGDSC<br>Other names the charity is known by<br>3 0 5 8 4 9<br>Registered charity number (if any)<br>c/o 5 Faraday Avenue<br>Charity’s principal address<br>East Grinstead<br>West Sussex<br>Postcode R H 1 9 4 A Y<br>**----- End of picture text -----**<br>


Names of the charity trustees who manage the charity 

|**Trustee Name**|**Office (if any)**|**Office (if any)**||**Dates acted if not for**<br>**whole year**|
|---|---|---|---|---|
|Heather Furminger|District Commissioner|||Appointed 19/05/2023|
|Nicholas Hills|District Chairman|||Resigned 19/07/2022|
|David Matthews|District Chairman|||Appointed 8/11/2023|
|Marcus Williams|District Treasurer|||Resigned 31/03/2023|
|Andy Smith|District Treasurer|||Appointed 1/04/2023|
|Anthony Baulch|||||
|Peter Smith|||||
|Brian Riches|||||
|Michael Barty||||Resigned 19/07/2022|
|Tony Harvey|||||
|Lily Graham|District Youth Commissioner||||
|Adam Rayner|District Network Liaison|||Resigned 31/03/2023|
|Gwyn Cheesmur||||Appointed 19/07/2022|
|Rowan Saunders|District Network Liaison|||Appointed 1/04/2023|
||||||
|Type of advisor|Name|||Address|
|Solicitor|Ms Cl Lumley LLB|Waughs Solicitors, East Grinstead|||
|Insurance|Unity Insurance Services|Lancing, West Sussex BN15 8UW|||
|Bankers|Lloyds Bank Plc.|East Grinstead Branch|||
|Property|Philip K A Baker FRICS|RH & RW Clutton LLP|||





**Section B** 

**Structure, governance and management** 

The District's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. 

The District is a trust established under its rules which are common to all Scouts. 

The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The District is managed by the District Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee meets regularly during the year and consists of the District Chair and Treasurer, together with the District Commissioner and ex-officio representatives together with co-opted representatives. This District Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointments and is responsible for: The maintenance of District property; The raising of funds and the administration of District The insurance of persons, property and equipment; District public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing District Administrators and Advisors other than those who are elected. 




**----- Start of picture text -----**<br>
Section B Structure, governance and management (continued)<br>Risk and Internal Control<br>The District Executive Committee has identified the major<br>risks to which they believe the District is exposed, these<br>have been reviewed and systems have been established to<br>mitigate against them. The main areas of concern that<br>have been identified are:<br>Damage to the building, property and equipment. The<br>District has sufficient buildings and contents insurance in<br>place to mitigate against permanent loss.<br>Injury to leaders, helpers, supporters and members. The<br>District through the capitation fees contributes to the Scout<br>Associations national accident insurance policy. Risk<br>Assessments are undertaken before all activities.<br>The District has in place systems of internal controls that<br>are designed to provide reasonable assurance against<br>material mismanagement or loss, these include 2<br>signatories for all payments and a comprehensive<br>insurance policies to ensure that insurable risks are<br>covered.<br>Section C Objectives and activities<br>The objectives of the District are as a unit of the Scout Association.<br>The Aim of The Scout Association is to promote the development of<br>young people in achieving their full physical, intellectual, social and<br>spiritual potentials, as individuals, as responsible citizens and as<br>members of their local national and international communities. The<br>method of achieving the Aim of the Association is by providing an<br>enjoyable and attractive scheme of progressive training, based on<br>the Scout Promise and Law and guided by adult leadership.<br>The Aim of The Scout Association is to promote the development of<br>young people in achieving their full physical, intellectual, social and<br>spiritual potentials, as individuals, as responsible citizens and as<br>members of their local national and international communities. The<br>method of achieving the Aim of the Association is by providing an<br>enjoyable and attractive scheme of progressive training, based on<br>the Scout Promise and Law and guided by adult leadership.<br>The District actively seeks to develop and grow Scouting in the area<br>through the provision of training and recruitment for leaders and<br>members, together with organising events to promote Scouting and<br>raise the public awareness.<br>**----- End of picture text -----**<br>





**----- Start of picture text -----**<br>
Section C Objectives and activities (continued)<br>During the year under review the District, along with all Scouting in<br>the UK, was again impacted by the Covid-19 pandemic and<br>activities were significantly restricted which is reflected in the<br>Income and Expenditure reported for the year.<br>Income from investments was also impacted as the District<br>Executive took the decision to continue to support our tenant in the<br>short term to secure the long term benefits of the lease on the<br>Wagg Centre.<br>Section D Financial Review<br>Reserves Policy<br>The District's policy on reserves is to hold sufficient resources to<br>continue the charitable activities of the District should income and<br>fundraising activities fall short. The District Executive Committee<br>considers that the District should hold a sum equivalent to 12<br>months running costs, circa £40k in any normal trading year.<br>The District held unrestricted reserves, excluding property<br>revaluations, of approximately £148k,  against this at year end. This<br>is above the level required for operating expenses. However this<br>can be explained by the inclusion of reserves in relation to District<br>Explorer and Network funds included in this total. The Trustees<br>have again committed to support young people from the District<br>selected to attend the 2023 World Jamboree in Korea and monies<br>have been designated in the accounts for this purpose.<br>Section E Declaration<br>**----- End of picture text -----**<br>


The trustees declare that they have approved the trustees’ report above 

Signed on behalf of the charity’s trustees 

|Signature(s)<br>Full name(s)<br>Date<br>Position (eg Secretary, Chair)|2<br>3|
|---|---|





**Notes to the accounts                                   (cont)** 

## **Independent examiner's report to the trustees of  the East Grinstead District Scout Council** 

I report on the accounts of the Trust for the year ended 31 March 2023, which are set out on pages 7 to 20. 

Respective responsibilities of trustees and examiner 

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. 

It is my responsibility to: 

- examine the accounts under section 145 of the 2011 Act; 

- to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and 

- to state whether particular matters have come to my attention. 

## **Basis of independent examiner's report** 

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below. 

## **Independent examiner's statement** 

In connection with my examination, no matter has come to my attention: 

(1) which gives me reasonable cause to believe that in any material respect the requirements: 

- to keep accounting records in accordance with section 130 of the 2011 Act; and 

- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or 

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

Signed: Name: Address: Date: .............. 2023 



## East Grinstead District Scout Council 

## Financial statements for the year ending 31st March 2023 

## **Statement of financial activities** 

|Note<br>**Incoming resources**<br>**Incoming resources from generated funds**<br>3<br>Voluntary income<br>3<br>Activities for generating funds<br>3<br>Investment income<br>3<br>**Incoming resources from charitable activities**<br>3<br>**Other incoming resources**<br>3 & 15<br>**_Total incoming resources_**<br>**Resources expended**<br>**Costs of Generating Funds**<br>4- 8<br>Costs of generating voluntary income<br>4- 8<br>Fundraising trading costs<br>4- 8<br>Investment management costs<br>4- 8<br>**Charitable activities**<br>4- 8<br>**Governance costs**<br>4- 8<br>**Other resources expended**<br>4-8 & 15<br>**_Total resources expended_**<br>**_Net incoming/(outgoing) resources_**<br>**_before transfers_**<br>**Gross transfers between funds**<br>**_Net incoming/(outgoing) resources_**<br>**_before other recognised gains/(losses)_**<br>**Other recognised** **gains/(losses)**<br>Gains and losses on revaluation of fixed<br>assets for the charity’s own use<br>Gains and losses on investment assets<br>**_Net movement in funds_**<br>**Total funds brought forward**<br>**_Total funds carried forward_**|**2021/22**<br>**Unrestricted**<br>**funds**<br>**Restricted**<br>**funds**<br>**Endowment**<br>**funds**<br>**Total**<br>**Total**<br>**£**<br>**£**<br>**£**<br>**£**<br>**£**<br>0<br>0<br>0<br>0<br>0<br>1,427<br>0<br>0<br>1,427<br>1,328<br>14,449<br>0<br>0<br>14,449<br>1,050<br>12,521<br>0<br>0<br>12,521<br>11,129<br>9,770<br>0<br>0<br>9,770<br>9,924<br>0<br>0<br>0<br>0<br>0<br>**2022/23**|
|---|---|
||38,167<br>0<br>0<br>38,167<br>23,431|
||0<br>0<br>0<br>0<br>0<br>4,561<br>0<br>0<br>4,561<br>4,619<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>40,325<br>0<br>0<br>40,325<br>11,507<br>(84)<br>0<br>0<br>(84)<br>(196)<br>0<br>0<br>0<br>0<br>(90)|
||44,802<br>0<br>0<br>44,802<br>15,840<br>(6,635)<br>0<br>0<br>(6,635)<br>7,591|
||0<br>0<br>0<br>0<br>0|
||(6,635)<br>0<br>0<br>(6,635)<br>7,591|
||0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0|
||(6,635)<br>0<br>0<br>(6,635)<br>7,591|
||336,233<br>0<br>3,454<br>339,687<br>332,096|
||329,598<br>0<br>3,454<br>333,052<br>339,687|





## East Grinstead District Scout Council 

## Financial statements for the year ending 31st March 2023 **Balance sheet** 

|Note<br>**Fixed assets**<br>**Tangible assets**<br>9<br>**Other fixed assets**<br>**Investments**<br>10<br>**_Total fixed assets_**<br>**Current assets**<br>**Stock and work in progress**<br>**Debtors**<br>11<br>**(Short term) investments**<br>12<br>**Cash at bank and in hand**<br>13<br>**_Total current assets_**<br>**Creditors: amounts falling due within**<br>**one year**<br>14<br>**_Net current assets/(liabilities)_**<br>**_Total assets less current liabilities_**<br>**Creditors: amounts falling due after**<br>**one year**<br>14<br>**Provisions for liabilities and charges**<br>**_Net assets_**<br>**Funds of the Charity**<br>**Unrestricted funds**<br>**Restricted income funds**<br>15<br>**Endowment funds**<br>15<br>**_Total funds_**|**31st March**<br>**2022**<br>**Unrestricted**<br>**funds**<br>**Restricted**<br>**funds**<br>**Endowment**<br>**funds**<br>**Total**<br>**Total**<br>**£**<br>**£**<br>**£**<br>**£**<br>**£**<br>-                 -                 -                 -<br>-<br>-                 -                 -                 -<br>-<br>187,500                -                  -        187,500<br>187,500<br> <br> <br>**31st March 2023**|
|---|---|
||187,500<br>-                 -       187,500<br>187,500|
||1,200<br>-                 -           1,200<br>1,588<br>8,702                -                  -            8,702<br>12,427<br>82,561<br>-                 -         82,561<br>82,405<br>64,324<br>-                 -         64,324<br>59,510<br> <br>|
||156,787<br>-                 -       156,787<br>155,930|
||11,235                -                  -          11,235<br>3,743|
||145,552<br>-                 -       145,552<br>152,187|
|||
||333,052<br>-                 -       333,052<br>339,687|
||-                  -                  -                  -<br>-<br>-                 -                 -                 -<br>-|
||333,052<br>-                 -       333,052<br>339,687|
||329,598<br>-                 -       329,598<br>336,233<br>-                  -                  -                  -<br>-<br>-                  -            3,454          3,454<br>3,454|
||329,598<br>-           3,454<br>333,052<br>339,687|



The financial statements were approved by the Trustees on …............... 2023 and signed on their behalf by 

Signature Print Name 



## **Notes to the accounts** 

## **Note 1      Basis of preparation** 

## **1.1 Basis of accounting** 

These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with: 

- Accounting and Reporting by Charities – Statement of Recommended Practice (SORP 2005); 

- and with Accounting Standards 

- and with the Charities Act 1993. 

## **1.2 Change in basis of accounting** 

There has been no change to the accounting policies (valuation rules and methods of accounting) since last year. 

## **1.3 Changes to previous accounts** 

No changes have been made to accounts for previous years. 



**Notes to the accounts                                                        (cont)** 

## **Note 2                           Accounting policies INCOMING RESOURCES** 

|**Recognition of incoming**|These are included in the Statement of Financial Activities (SoFA) when:|
|---|---|
|**resources**| the charity becomes entitled to the resources;|
|| the trustees are virtually certain they will receive the resources; and|
|| the monetary value can be measured with sufficient reliability.|
|**Membership subscriptions**|Memberships subscription collected on behalf of other parts of the Scout Movement are|
||reported in the SoFA net of any amount paid out. This is because these subscription are in|
||effect held as agents before being paid out.|
|**Incoming resources with**|Where incoming resources have related expenditure (as with fundraising or contract income)|
|**related expenditure**|the incoming resources and related expenditure are reported gross in the SoFA.|
|**Grants and donations**|Grants and donations are only included in the SoFA when the charity has unconditional|
||entitlement to the resources.|
|**Tax reclaims on donations**|Incoming resources from tax reclaims are included in the SoFA at the same time as the gift to|
|**and gifts**|which they relate.|
|**Contractual income and**|This is only included in the SoFA once the related goods or services have been delivered.|
|**performance related grants**||
|**Gifts in kind**|Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the<br>amount actually realised.|
||Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or|
||distributed by the charity.|
||Gifts in kind for use by the charity are included in the SoFA as incoming resources when|
||receivable.|
|**Donated services and**|These are only included in incoming resources (with an equivalent amount in resources|
|**facilities**|expended) where the benefit to the charity is reasonably quantifiable, measurable and|
||material_._The value placed on these resources is the estimated value to the charity of the|
||service or facility received.|
|**Volunteer help**|The value of any voluntary help received is not included in the accounts but is described in the<br>trustees’ annual report.|
|**Investment income**|This is included in the accounts when receivable.|
|**Investment gains and losses**|This includes any gain or loss on the sale of investments and any gain or loss resulting from|
||revaluing investments to market value at the end of the year.|
|**EXPENDITURE AND LIABILITIES**||
|**Liability recognition**|Liabilities are recognised as soon as there is a legal or constructive obligation committing the|
||charity to pay out resources.|
|**Governance costs**|Include costs of the preparation and examination of statutory accounts, the costs of trustee|
||meetings and cost of any legal advice to trustees on governance or constitutional matters.|
|**Grants with performance**|Where the charity gives a grant with conditions for its payment being a specific level of service|
|**conditions**|or output to be provided, such grants are only recognised in the SoFA once the recipient of the|
||grant has provided the specified service or output.|
|**Grants payable without**|These are only recognised in the accounts when a commitment has been made and there are|
|**performance conditions**|no conditions to be met relating to the grant which remain in the control of the charity.|
|**Support Costs**|Support costs include central functions and have been allocated to activity cost categories on a|
||basis consistent with the use of resources, eg allocating property costs by floor areas, or per|
||capita, staff costs by the time spent and other costs by their usage.|
|**ASSETS**||
|**Tangible fixed assets for use**|These are capitalised if they can be used for more than one year, and cost at least £X.  They|
|**by charity**|are valued at cost or a reasonable value on receipt.|
|**Investments**|Investments quoted on a recognised stock exchange are valued at market value at the year|
||end.  Other investment assets are included at trustees' best estimate of market value.|



**Stocks and work in progress** These are valued at the lower of cost or market value. 



**Notes to the accounts                                                        (cont)** 

## **Note 3                           Analysis of incoming resources** 

|**Activities for generating funds**<br>**Investment income**<br>**Incoming resources from**<br>**charitable activities**<br>**Voluntary income**|**2022/23**<br>**2021/22**<br>**£**<br>**£**<br>Membership subscriptions<br>34,155<br>32,204<br>Less: Membership subscriptions paid to<br>HQ/County<br>(32,728)<br>(30,876)<br>Net membership subscriptions retained<br>1,427<br>1,328<br>**Total**<br>1,427<br>1,328<br>Jamboree Income<br>13,950<br>1,050<br>Others<br>499<br>0<br>**Total**<br>14,449<br>1,050<br>Bank Interest<br>157<br>8<br>Property Rents<br>12,364<br>11,121<br>**Total**<br>12,521<br>11,129<br>Badge and Shop Sales<br>1,901<br>2,197<br>Youth programme and activities<br>7,854<br>7,727<br>Training<br>15<br>0<br>**Total**<br>9,770<br>9,924<br>**Total**<br>38,167<br>23,431<br>**Analysis**|
|---|---|





**Notes to the accounts                                                        (cont)** 

## **Note 4                           Analysis of resources expended** 

|**Costs of generating**<br>**voluntary income**<br>**Governance costs**<br>**Charitable activities**|**2022/23**<br>**2021/22**<br>**£**<br>**£**<br>4,221<br>4,405<br>340<br>214<br>4,561<br>4,619<br>9,031<br>6,312<br>4,877<br>2,994<br>19,200<br>2,201<br>7,217<br>0<br>40,325<br>11,507<br>0<br>0<br>(84)<br>(196)<br>(84)<br>(196)<br>**Total**<br>44,802<br>15,930<br>Training costs<br>Support costs<br>**Total**<br>Youth programme and activities<br>Badge and Shop Costs<br>**Total**<br>Movement in Stock Provision<br>Jamboree Expenses<br>Miscellaneous<br>**Total**<br>Trustees Expenses|
|---|---|





**Notes to the accounts                                                        (cont)** 

## **Note 5                           Support Costs** 

Support costs have been analysed as follows: 


**----- Start of picture text -----**<br>
Fundraising activity Charitable Activity Governance Activity Total Cost<br>£ £ £ £<br>Administrative Support Costs                                  -                            4,221                              -                          4,221<br>                                 -                                  -                                -                                -<br>Total                                  -                            4,221                              -                          4,221<br>**----- End of picture text -----**<br>


## **Note 6                           Expenses and fees** 

## **6.1 Trustee expenses** 

The total amount of payments or reimbursement of out-of-pocket expenses made to trustees or to third parties for expenses incurred by trustees was as follows: 

|**Number of trustees** **who were paid expenses**<br>**Nature of the expenses**<br>**Total amount paid**|**2022/23**<br>**2021/22**<br>**0**<br>**0**<br>**£0**<br>**£0**<br>**Reimbursement for expenses directly**<br>**incurred in relation to fulfilling the role**<br>**of Trustees of the Charity**|
|---|---|



## **6.2 Auditor/Independent Examiner fees** 

The following fees were paid for the statutory external scrutiny of accounts and other services provided by the auditor/independent examiner: 

|Auditors'/Independent examiner’s fees for reporting on the accounts<br>Other fees - advice, consultancy, accountancy services|**2022/23**<br>**2021/22**<br>**£**<br>**£**<br>NIL<br>NIL<br>NIL<br>NIL|
|---|---|





**Notes to the accounts                                                        (cont)** 

## **Note 7                           Paid employees** 

## **7.1 Staff Costs** 

|**7.1 Staff Costs**||
|---|---|
|**2022/23**<br>**2021/22**<br>**£**<br>**£**<br>-                                -<br>-                                -<br>-                                -<br>NIL<br>NIL<br>**2022/23**<br>**2021/22**<br>**Number**<br>**Number**<br>-                                -<br>-                                -<br>**Total**<br>NIL<br>NIL<br>**7.3 Defined contribution pension scheme**<br>**N/A**<br>**Gross wages, salaries and benefits in kind**<br>**The parts of the charity in which the**<br>**employees work**<br>**Brief details of the scheme**<br>**7.2 Average number of full-time equivalent employees in the year**<br>**Employer’s National Insurance costs**<br>**Pension costs**<br>**Total staff costs**|**2022/23**<br>**2021/22**<br>**£**<br>**£**<br>-                                -<br>-                                -<br>-                                -|
|||
|**The amount of any contributions outstanding at the year end**<br>**The amount of any contributions prepaid at the year end**<br>**The costs of the scheme to the charity for the year**|**2022/23**<br>**2021/22**<br>**£**<br>**£**<br>NIL<br>NIL<br>NIL<br>NIL<br>NIL<br>NIL|



||**2022/23**<br>**£**|**2021/22**<br>**£**|
|---|---|---|
|**The costs of the scheme to the charity for the year**|NIL|NIL|
|**The amount of any contributions outstanding at the year end**|NIL|NIL|
|**The amount of any contributions prepaid at the year end**|NIL|NIL|





**Notes to the accounts                                                        (cont)** 

## **Note 8                           Grantmaking** 

The charity made the following material grants and donations during the year 

## **8.1 Total value of grants** 


**----- Start of picture text -----**<br>
Grants to  Grants to<br>institutions  individuals<br>Purpose for which grants made Total amount  £ Total amount  £<br>Support for youth activities                             -                            776<br>Other                       6,441                             -<br>Total                       6,441                          776<br>8.2 Grants made to institutions<br>The charity made the following material grants to institutions.<br>Total amount of<br>Names of institutions Purpose<br>grants paid £<br>                      6,441<br>Groups within East Grinstead District Cost of living support grants/rebate on Capitation<br>                           -<br>                           -<br>                           -<br>                           -<br>Total grants to institutions                       6,441<br>**----- End of picture text -----**<br>




**Notes to the accounts                                                        (cont)** 

**Note 9                           Tangible fixed assets** 

## **9.1 Cost or valuation** 

|**9.1 Cost or valuation**||||||||||
|---|---|---|---|---|---|---|---|---|---|
|||**Land &**||**Motor Vehicles**||**Furniture,**|**Scouting**||**Total**|
|||**Buildings**||||**Fittings and**|**Equipment etc**|||
|||||||**Office**||||
|||||||**Equipment**||||
|||**£**||**£**||**£**||**£**|**£**|
|Balance brought forward|||-|-||-||-|-|
|Additions|||-|-||-||-|-|
|Revaluations|||-|-||-||-|-|
|Disposals|||-|-||-||-|-|
|Transfers|||-|-||-||-|-|
|Balance carried forward|||-|-||-||-|-|
|**9.2 Accumulated depreciation and impairment provisions**||||||||||
|Depreciation is provided|on the above assets||at the following rates:|||||||
||**Basis**|Straight||Straight||Straight|Straight|||
|||Line/Reducing||Line/Reducing|Line/Reducing||Line/Reducing|||
|||Balance||Balance||Balance|Balance|||
||**Rate**|<br>0%||25%||25%|25%|||
|||||||||||
|||**Land &**||**Motor Vehicles**||**Furniture,**|**Scouting**||**Total**|
|||**Buildings**||||**Fittings and**|**Equipment etc**|||
|||||||**Office**||||
|||||||**Equipment**||||
|||**£**||**£**||**£**||**£**|**£**|
|Balance brought forward|||-|-||-||-|-|
|Depreciation charge for year|||-|-||-||-|-|
|Impairment provisions|||-|-||-||-|-|
|Revaluations|||-|-||-||-|-|
|Disposals|||-|-||-||-|-|
|Transfers|||-|-||-||-|-|
|Balance carried forward||||||||||
|||NIL||NIL||NIL|NIL||NIL|
|**9.3 Net book value**||||||||||
|Brought forward|||-|-||-||-|-|
|Carried forward|||-|-||-||-|-|
|**9.4 Revaluation**||||||||||





**Notes to the accounts                                                        (cont)** 

## **Note 10                         Investment assets** 

## **10.1 Fixed assets investments** 

Carrying (market) value at beginning of year **Add:** additions to investments at cost **Less:** disposals at carrying value **Add/(deduct):** net gain/(loss) on revaluation Carrying (market) value at end of year 


**----- Start of picture text -----**<br>
£<br>            85,000<br>                    -<br>                    -<br>          102,500<br>          187,500<br>**----- End of picture text -----**<br>


|||**10.2**|||**10.3**|
|---|---|---|---|---|---|
|||**Market value at**||**Income from**||
|||**year end**||**investments for**||
||||||**the year**|
|||**£**|||**£**|
|||187,500|||12,364|
||||-||-|
||**r**|||||
|||||||
||||-||-|
||||-||-|
||||-||-|
||||-||-|
||**Total**|187,500|||12,364|



## **Analysis of investments** 

## **Investment properties** 

**Investments listed on a recognised stock exchange or  held in common investment funds, open ended investment companies, unit trusts or other collective investment schemes** 

**Investments in subsidiary or connected undertakings and companies Securities not listed on a recognised Stock Exchange Cash held as part of the investment portfolio Other investments** 

## **10.4 Material investment holdings** 

## **Material Investments (more than 5 per cent of the value of the charity’s total investments) were:** 

## **Investment held** 

**Market Value** 

Portland Hall, Portland Road, East Grinstead The last formal valuation of the property was undertaken in 2019 where a freehold value of £187,500 was placed thereon, and a Property Revaluation Reserve of £181,000 established. The Trustees are of the opinion that, given the continual maintenance undertaken by the Tenant, the value has not diminished since that date. 



**Notes to the accounts                                                        (cont)** 

## **Note 11                         Debtors and prepayments** 

|**Analysis of debtors**||**Amounts falling due**<br>**within one year**|**Amounts falling due**<br>**within one year**|**Amounts falling due**<br>**within one year**|**Amounts falling due after**<br>**more than one year**|**Amounts falling due after**<br>**more than one year**|**Amounts falling due after**<br>**more than one year**||
|---|---|---|---|---|---|---|---|---|
|||**31st March**||**31st March**|**31st March**||**31st March**||
|||**2023**||**2022**|**2023**||**2022**||
|||**£**||**£**|**£**||**£**||
|**Debts due from the County/Area/District/Group**||594||9,830|-||-||
|**Prepayments and accrued income**||8,108||2,597|-||-||
||**Total**|8,702||12,427|NIL||NIL||



## **Note 12                         Short term investments** 

## _**Analysis of deposits**_ 

|**_Analysis of deposits_**|||
|---|---|---|
||**31st March**|**31st March**|
||**2023**|**2022**|
||**£**|**£**|
|**The Scout Association Charity Deposit Account**|100|100.0|
|**Other deposits**|82,461|82,305|
||**Total** 82,561|82,405|



## **Note 13                         Cash at bank and in hand** 

## _**Analysis of deposits**_ 

|**_Analysis of deposits_**||||
|---|---|---|---|
||**31st March**|**31st March**||
||**2023**|**2022**||
||**£**|**£**||
|**Bank current accounts**|64,324|59,512||
|**Cash in hand**|-|-||
||**Total** 64,324|59,512||



## **Note 14                         Creditors and accruals** 

**14.1 Analysis of creditors** 

|**14.1 Analysis of creditors**<br>**Note 14                         Creditors and**|**accruals**|||||
|---|---|---|---|---|---|
||**Amounts falling due**|**Amounts falling due after**||||
||**within one year**|**more than**||**one year**||
||**31st March**<br>**31st March**|**31st March**||**31st March**||
||**2023**<br>**2022**|**2023**||**2022**||
||**£**<br>**£**|**£**||**£**||
|**Subscriptions (Capitation)**|-                    -|-||-||
|**Accruals and deferred income**|11,235            3,743|-||-||
||**Total** 11,235           3,743|NIL||NIL||



## **14.2 Security over assets** 

_**None.**_ 



**Notes to the accounts                                                        (cont)** 

## **Note 15                         Endowment and restricted funds** 

## **15.1 Funds held** 

## **The charity held the following funds at the year end** 

- **permanent endowment funds (PE);** 

- **expendable endowment funds (EE); and** 

- **restricted income funds, including special trusts, of the charity (R).** 

|**Fund Name**|**Fund Name**|**Type PE, EE**<br>**or R**||**Purpose and Restrictions**|**Purpose and Restrictions**|**Purpose and Restrictions**||
|---|---|---|---|---|---|---|---|
|Darren Jackson Fund||EE|The fund is to|be used to provide additional funding to individual||||
||||Network members and Explorer Scouts of|||East Grinstead District when||
||||undertaking International Expeditions, other than World Jamborees, in|||||
||||particular Queen’s Scout, Duke of Edinburgh Award and||||Explorer Belt|
||||Expeditions.|||||
|**15.2 Movements of major funds**||||||||
|||**Fund**|||||**Fund**|
|||**balances**|||||**balances**|
|||**brought**|**Incoming**|**Outgoing**||**Gains and**|**carried**|
|||**forward**|**resources**|**resources**|**Transfers**|**losses**|**forward**|
|**Fund names**||**£**|**£**|**£**|**£**|**£**|**£**|
|Darren Jackson Fund||3,454|-|-|-|-|3,454|
||**Total Funds**|3,454|-|-|-|-|3,454|



## **15.3 Transfers between funds** 

|**From**|**Fund**|**(Name)**|**To**|**Fund**|**(Name)**|**Reason**|**Amount**|
|---|---|---|---|---|---|---|---|
||||||||NIL|





**Notes to the accounts                                                        (cont)** 

## **Note 16                         Transactions with related parties** 

## **16.1 Remuneration and benefits** 

|**Name of trustee or connected party**<br>**Legal authority (eg order,**<br>**governing document)**|**2022/23**<br>**2021/22**<br>**£**<br>**£**<br>**N/A**<br>**N/A**<br>**N/A**<br>**N/A**<br>**N/A**<br>**N/A**<br>**Amounts paid or benefit value**|
|---|---|



## **16.2 Loans** 

|Due to trustees and<br>related parties<br>Due from trustees and<br>related parties|**Name of trustee or**<br>**connected party**<br>**Legal authority**|**2022/23**<br>**2021/22**<br>**£**<br>**£**<br>**N/A**<br>**N/A**<br>**N/A**<br>**N/A**<br>**Amount owing**|
|---|---|---|



## **16.3 Other transaction(s) with trustees or related parties** 

|**Name of the trustee**|**Relationship to**|**Description of the**|**2022/23**|**2021/22**|
|---|---|---|---|---|
|**or related party**|**charity**|**transaction(s)**|**£**|**£**|
||||**N/A**|**N/A**|
||||**N/A**|**N/A**|
||||**N/A**|**N/A**|



## **Note 17                             Additional Disclosures** 

**The following are significant matters which are not covered in other notes and need to be included to provide a proper understanding of the accounts.** 

None.