1" CROWBOROUGH SCOUT GROUP TRUSTEESI REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025 Charlty No: 305839 1" CROWBOROUGH SCOUT GROUP Charity Information Trustees Beesley, Michael John Buckingham, Steven Carmichael, Lauren Carmichael, Robin Davison, Jeremy Everitt, Martyn Douglas Hemsley, Valerie Hockin. Gareth Moon, Terry George Ringe, Henry James George Ringe, Sheila Ann Robison, Oliver Charity Number 305839 Charity Address Scout Headquarters Vthitehill Road CROWBOROUGH East Sussex TN6 1JA Independent Examiner T S B Lee ACIB Bankers Lloyds Bank plc Victoria Branch 1" CROWBOROUGH SCOUT GROUP Contents Page Charity Information Trustees. Report Income and Expenditure Account Balance Sheet Independent Examiner's Report 1", CROWBOROUGH SCOUT GROUP Trustees. Report for the year ended 31 March 2025 The Trustees presenl their report and accounts for the year ended 31 March 2025. Chaimian's Report Following a number of years of disruption, we have been able to run a full program of activities and events for our Group this year, with the highlight being the Group Scout Camp last summer. The Group camp was the first time we've been able to run such a large gathering since 2019 and it took a huge effort from our volunteers to make it the success that it was. This along with many Section camps. 'Wake Overs,, Wide Games and other activities has been a pleasure to witness becoming normal again. Financially we are on an even keel, though we are dependent on charitable donations to make that so. In the future we will move back towards charging subscriptions at a level that will cover the running costs of the group, so that any donations go diredly to enhancing the experience of our group. I believe that this is an important step to ensuring that we have a solid financial foundation and will make it easier to focus future fund raising initiatives. The purpose of our Board of Trustees is to ensure that the Group is run to the standards asked of us by the Charity Commission and Scout Association. We believe that we are meeting and exceeding the requirements set out for us, which should ensure the safety of everyone involved in 1st Crowborough, as well as our long temi stability. Thank you to all our volunteers. Every person who works directly for 1st Crowborough does so as a volunteer, without that support and help from our community., made up of parents, grandparents and ex scouts., from our Young Leaders who may still be studying, to people who have selflessly given their time for many decades. That our volunteers are able and willing to give their time, week in and week out, is the only reason that we can continue to support the young people in our Group in Ihe way thal we do. Trustsos The Trustees named on Page 1 have senled during the year. The Trustees are appointed in accordan￿ with the Policy, Organisation and Rules of The Scout Association, which allows Warranted Leaders to opt-in as Trustees and for the Group Scoul Council to elect others as is felt appropriate. As charity Trustees they are responsible for complying with legislation applicable to charilies. This includes the registration, keeping proper accounts and making retums to the Charity Commission as appropriate. This Group Trustee Board exists lo make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in go¢xl working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high quality and safe programmes that gives young people skills for life. 1" CROWBOROUGH SCOUT GROUP Investment Policy The Group's Truslees are authorised to make and hold investments using the general funds of the charity. However, the Group does not hold sufficienl funds to invest and has therefore adopted a risk averse strategy with all funds being held in cash using only banks or building societies that are induded in the Financial Services Compensation Scheme. Constltutlon, Objects and Policles The Group is a trust established under its rules, which are common to all Scouts. Its governing documents are those of The Scout Assoaation. They consist of a Royal Charter, which in turn gives authority to Bye Laws of the Association and the Policy, Organisation and Rules of The Scout Association. The Objectives of the group are as a unit of the Scoul Association. The aim of which is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local. nalional and international communities. The method of achieving this aim is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. Reserves pollcy The Group's pollcy on reserve Is to maintain sufflclenl funds to continue the charitable activities of the Group for a minimum period of 3 months should income and fundraising activities cease and also sufficient to meet any major unforeseen cost generated as a result of necessary maintenance to the Group's freehold property. The Trustees consider thal the Group should hold circa £15,000 in this respect. The Group held reserves sufficient to meet this target at the year-end wholly in line with the policy. The Sections hold sufficienl funds to meet their immediate needs. Rlsk and Intemal Control The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. Public Benefft The Group meets the Charity Commission's public benefit crileria under both the advancement of education and the advancement of citiz8nship or Gommunity development headings. Flnancial View Funds available are sufficient to permit the charity to continue in operation in the medium term. 1" CROWBOROUGH SCOUT GROUP ststement of trustees, responsibilities The Group, which is an educalional charity, is managed by its Trustee Board. As charity trustees they are responsible for complying with legislation applicable to charities induding the registration, keeping of proper accounts and making retums to the Charity Commission as appropriate. The Group Trustee Board exists to support the Group Lead Volunteer in meeting the responsibilities of the appointment. and is responsible for the maintenance of the property, the raising and administration of the Group's funds, the insurance of people, property and equipment, assisting wilh recruitment and appointment of ne￿$Sary sub committees, administrators and advisors other than those elected. The Trustees are responsible for the identification of major risks and for safeguarding the resources of the Charity and to Ihis end the Group has in place insurances and internal controls Ihat are designed to provide reasonable assurance against material mismanagement or loss. Damage to the building may require use of the premises of neighbouring organisations, reduced income could demand increased subscriptions, material reduction in Leaders or members could result in a contraction, consolidation or closure of a seclion. Risk Assessments are undertaken before all activities. Approval This report was approved by the trustees on the g¢L IIu4ustr 2025 and signed on their behalf Trustee Trustee ¥•4t8ndini31iiii*ch2025 OME &thc1ipi￿ft9 Lem Pll*J 25.783.00 li,J30.00 £ J4.4&7. E 22.889.00 £ Ui55.00 £10,843 00 Le81 EAp•ndlWM 2 1.828. £ &0*. E 4132.DJ 319.fy1 É 2.229. 243.fy) •. t 25&00 f 1,759. È 1.45&.(K* t 1.67QOO £ i.wc¢J W*•f 416. 127. E 699.thj 250.00 É r<1• 2 E L071.th) 12&00 Ftre I￿￿[￿ 210.00 £17.428C ¢Jffti&rwi•A Joioo CKqtdTShkt•, 8•1& 8tyJg•• 24tht¥) e 2.147.CbJ E 2.021.(17 2.t41CrfJ I.LMtsJ 3 £ f,crtfj fyj ¢•mp È 6,509.00 £ a.￿ 00 .E IAQD E O.Q250) £ 3.644 00 £ 2.901 tt1 È 2fy56.IA) È 7.m.co .t £ 1.OPDCO £ 4 725 00 4 1628.00 4.421.OD 18.7￿c¢ £ 1026.0) 611.40 105.th) £ L520.QQ 418.thj f S.475.00 43100 £ 12.95900 È E+.47S.QI 267.CX) £ 7 161 9040 .£ 425000 1*1 Crowborouqh S¢out Group Regi¥tw•J Ch•rtty ng ￿139 Flx•d A•i•t• Land & Puildl £ $2.1•J.OJ £ 52.1W.C¢ £JO.COJ Cpj -£28.997.fN) £ £So.￿.c 427.9)l.CQ £ 2,1V2.( LESS tknw•Gwthon £18.807.C 18.9)7.o) t £ $3.X8 £10.>J7.QJ 18.XIT Cp) f £ 54.352.fJJ Less D•tyqG Told FL*J A•Mt• Curr•rrt As•rf• O•knn¢• It B•nk. t31.$84. vnr•*rl¢t•J rna•r4• £I5,c￿l. £ 6.89•.Q) t20,n7. rK4•8 t 7,85S.LKI C••h Gr E 53,488 E 1C*.724.tsJ £ 43,397 C#) t 97.749 IYJ LE#8 ¢wrnnt U•lAIIII es. £ I￿.724 tsj É 97.884 O) RepRESEIITED IY. Fur* Il 1•t Ap¥ 2￿￿4 £ 97.884. £ 101,934.Lb) g.O•J.L¥J 4 4.250.DJ •• * 31* lknreh 202S £ 1Chfj.724 £ 97.064.CQ Equ￿￿￿1 Purth•M• NL*• 2 cuw* y••r•ntMMI •ppI￿￿ 111h 2ffd4 Flx•a AM•t• *j•￿&*￿ kn pr+>W It lh• In rAdw lo *T#• off •Kh uM*Jl IK• N¢4• J E4ulprn•nt •1 Qe4t Gfft Ald 1" CROWBOROUGH SCOUT GROUP Independent examIne￿S report to the trustees of 1" Crowborough Scout Group I report on the accounts of the Group for the year ended 31 March 2025. which are set out on pages 6 and 7. Respective responsibilltles of trustses and examlner The charity's trustees are responsible for the preparalion of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: examlne the accounts under sectlon 145 of the Charltles Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5){b) of the Charities Act) and to state whether particular matters have come lo my attention. Basls of Indepondent examiner's report My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charily and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disdosures in the accounts and seeking explanations from you as trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be ￿qUired in an audit and consequently no opinion is given as to whether the accounts present a 'true and fairf view and the report is limited to those matters set out in the statement below. Independent examlner's ststement In connection with my examination, no matter has come to my attention.. which gives me reasonable cause to believe that in, any material respect. the requirements.. to keep accounting record8 in accordance with Section 130 of the Charities Act. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met" or 2. to which, in rny opinion, attention should be drawn in order lo enable a proper undetstanding of the accounts to be reached. fj £ L.É /tc 1£ (rtekif) .