1" CROWBOROUGH SCOUT GROUP TRUSTEES, REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 Charlty No: 305839
1st CROWBOROUGH SCOUT GROUP Charity Information Trustees Beesley, Michael John Buckingham, Steven Carmichael, Lauren Carmichael, Robin Dalton, Tom (resigned 16.9.23 Davison, Jeremy Everitt, Martyn Douglas Hemsley, Valerie Hockin, Gareth Lomax, Stewart (resigned 16.9.23) Moon, Terry George Ringe, Henry James George Ringe, Sheila Ann Robison, Oliver Sheppard, Heather (resigned 16.9.23) hittle, Natalie Helen {resigned 16.9.23) Charity Number 305839 Charity Address Scout Headquarters Vlthitehill Road CROVdBOROUGH East Sussex TN6 1JA Independent Examiner T S B Lee ACIB Bankers Lloyds Bank plc Victoria Branch
1" CROWBOROUGH SCOUT GROUP Contents Page Charity Information Trustees, Report Income and Expenditure Account Balance Sheet Independent Examiner's Report
1st CROWBOROUGH SCOUT GROUP Trustees, Report for the year ended 31 March 2024 The Trustees present their report and accounts for the year ended 31 March 2024. Chairnian's Report There have been several changes in the Trustee team this year, including my very recent appointment as Chairman. However, I've had the privilege to serve on the board for a number of years and I hope Ihat I can bring some Slability to the roll and the broader Trustee team, in support of our Leadership team, both now and in the future. I'd like to start by thanking everyone who has supported our group through the year, in every capacity, whether as a leader running the sections and providing unique opportunities for the young people in our Group. or someone who gives a few hours he or there to help, maybe as part of a working party, or on the Trustee Board. I feel Ihat it's never been more important to offer young people the opportunity to PA)cialise and take part in the types of activities provided through Scouting, every one of our volunteers is helping provide those opportunities to them. That said we are always looking for more people to help and one of our aims in the coming year is to find new ways lo help encourage more of our community to volunteer and get involved. It's been a tough year for fundraising, we're heavily reliant on income from our participation in town evenls and due to the weather, some of the bigger events in 2023 were cancelled or moved last minule. As a result, and although we remain in strong position, our finances have taken a bit of a hil this year. To remedy this, we will be looking to find new ways to raise funds in the year ahead and any ideas or suggestions to do this would be welcome. I'd like lo finish as I started, by saying a big thank you to everyone involved in supporting 1st Crowborough, without the enthusiasm and dedication of our volunteers, the group simply wouldn't exist. Trustees The Trustees named on Page 1 have served during the year. The Trustees are appointed in accordance with the Policy. Organisation and Rules of The Scout Association. which allows Warranted Leaders to opt-in as Trustees and for Ihe Group Scoul Council to elect others as is felt appropriate. As charity Trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making retums to the Charity Commission as appropriate. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunleers run high quality and safe programmes that gives young people skills for life.
1" CROWBOROUGH SCOUT GROUP Investment Policy The Group's Trustees are authorised to make and hold investments using the general funds of Ihe charity. However, the Group does nol hold sufficient funds to invest and has therefore adopted a risk averse strategy with all funds being held in cash using only banks or building societies that are included in the Financial Services Compensation Scheme. Constitutlon. Objects and Pollcles The Group is a trust established under its rules, which are common to all Scouts. Its governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to Bye Laws of the Association and the Policy, Organisation and Rules of The Scoul Association. The Objectives of the group are as a unit of the Scout Association. The aim of which is to promote the development of young people in achieving their full physical, intelleclual, social and spirilual potentials, as individuals, as responsible citizens and as members of Iheir local, national and international communities. The method of achieving this aim is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. Reserves pollcy The Group's policy on reserve is to maintain suffiaent funds lo continue the charitable activities of the Group for a minimum period of 3 months should income and fundraising activities cease and also sufficient to meet any major unforeseen cost generated as a result of necessary maintenance to the Group's freehold property. The Trustees consider that the Group should hold circa £15.000 in this respect. The Group held reserves sufficienl to meet this target at the year-end wholly in line with the policy. The Sections hold sufficient funds to meet Iheir immediate needs. Rlsk and Intsrnal Control The group has in place systems of internal controls that are designed to provide reasonable assurance against malerial mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. Public Benefft The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Financial View Funds available are sufficlenl to pemiit the charity to continue in operation in the medium term.
1°, CROWBOROUGH SCOUT GROUP Statement of trust•e5' responsibilities The Group, which is an educational charity, is managed by its Truslee Board. As charity trustees they are responsible for complying with legislation applicable to charilies including the registration, keeping of proper accounts and making returns to the Charity Commission as appropriate. The Group Trustee Board exists to support the Group Lead Volunteer in meeting the responsibilities of the appointment, and is responsible for the maintenance of the property. the raising and administration of the Group's funds, the insurance of people, property and equipmenl, assisting with recruitmenl and appointment of necessary sub committees, administrators and advisors other than those elected. The Trustees are responsible for the identification of major risks and for safeguarding the resources of the charity and to this end the Group has in place insurances and intemal controls that are designed to provide reasonable assurance against material mismanagement or loss. Damage to the building may require use of the premises of neighbouring organisations, reduced income could demand increased subscriptions, a material reduction in Leaders or members could result in a conlraction, consolidation or closure of a section. Risk Assessments are undertaken before 811 activities. Approval on their behalf Trustee Trustse OLIUé(L £f/w&J aAufwGkiq
Yèar ending 31sr Mèrch 2024 forihe wr ended INCOME Suiwlptlons £ 2I99B.(O É 12 155.111 f 10.843.(M) £ 22.622.C f 11.715. £ 10,W7 1 3,VJ9.LX) Cw•t•kJThJ. £ 7.632.rKI f 6,132. 353 É 2,183.l¥J 559.ri) 256LIJ É 5.275.¢XI 353.fA) £ 2,130.D) £ 1.2C6.ts) 220.LK 281.C¥J W•b f 1,570. £ I.1f.( Ib R•t•s. É IXJ77.C 129.oj 536. 240,(XJ £ 17,428tsJ 602.C(I 246.C(J 564.0) £ 20,4n.fy) Co#t 8t•tknw & P G1ft5 & Tiophles 102.LX) 596.(Y) 140.r £ 2,147.CrfJ 12J.O) 201,¢k) 2JJ30.CiI I1 Co•1 dT $hlrt•, 4 8•d9•1 £ 2.W2. Im6.Ql 4 £ 1.146.Tr) C•nw £ 3.644,¢JJ f 2,911m £ 3,1770) £ W. £ 1,099. £ 4,7151Q 4 3,62&Ql 410L ¢ 4.545.fJJ .f 4,lJS.0) •xc••• •1 Exp•rthrn o¥•r kK•ffl• b•lJr• Fundr•l•lno 11,411.C 18.816.0) £ 3.144.flJ pd Il•l•lnp Acllvll•s fjii. )x 418.tsj £ 1,225.ty) 115.1 Xrfb Hkn ol H•1 Ir4w•# r•¢d 724.LX) f 5.970.Q) 39.IXI £ 9. (XI s,4.¢0 267.LX> f 7,161. txt•i* ol ExF•ndllur• w Ine ,250.C¥J 3,848
Rwstered Ch•rky no J06839 Flx•d A¥s•ts LaThl & 8uwdiw8 S2,1.0) £ s2,1.} £30.093 27,l.L[l £ £30.C03.CQ 28,8Cfj.Tr) £ 3,286.0) LESS tYeww•tNJ) 2,192.Ll) at C¢•t £ ia.sJ7.0) 18.rA) £ £ 54.J52.LKI £ 18.9)7.LXI I8.7 C() £ £ $5.448. LESS ¢TnI As••l• BaMrKe Bank. £.7.c £24.87T.IJ) £ tS,¢JXs.C É 7,LY2.C É 7,655 O) s.o) 28. .397CQ 97.749 Q) £ 48.7S5 C¢ £ i¢Y2.203 C¥) N•t A••rt• 97e84C £ 101.V34 IJJ REPRESENTED BY- £ 101,P34. £ 17&2.} 4,29).lJ) 3,848.CQ 31 Mw¢h 3Yd4 97.684.OJ £ 101.9341XJ Nri•1••Klb th• Ilx•Y l•rtff •wr•B 21 11.24. E4trk, 2 rnr 14rtff •¥4r•d 9.23 w•• wll•d M•rcb NL•3 ofth• tknMt•J umlul IW• Equ1wl at Cr•t Gift Ahl 25% C etht
1" CROWBOROUGH SCOUT GROUP Independent examinefs report to the trustees of 111 Crowborough Scout Group I report on the accounts of the Group for the year ended 31 March 2024, which are set out on pages 6 and 7. Respectlve responsibilfties of trustees and examiner The charily's trustees are spOnSible for the preparation of the accounts. The charity's trustees consider that an audil is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to.. examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the charleS Act) and to state whether particular matters have come to my attention. Basis of Independent examlnef s report My examination was carried out in accordance with Ihe general Directions given by the Charity Commission. An examination indudes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual ilems or disclosures in the accounts and seeking explanations from you as trustees conceming any such matters. The procedures undertaken do not provide all the evidence thal would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fairf view and the report is limited to those matters set out in the statement below. Independent examine3 ststement In connection with my examination, no matter has come to my attention.. which gives me reasonable cause to believe that in, any material respect, the requirements.. to keep accounting records in accordance wilh section 130 of the Charities Act. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charits"es Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 7A