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2020-07-31-accounts

Objecti ves and activiti es
SORP reference
Summary ofthe purposes of Para 1.17 As an educational
charity, the primary		 object ofthe
the charity as set out in its trust is the instruction
ofyoung people		 in the
governing document principles ofdiscipline,
loyalty and good citizenship.
Summary
activities		 ofthe main
in relation to those		 Para 1.17and
1.19		 The aim of the Scout Association
is to promote
the development
ofyoung
people
in achieving
purposes for the public their
full physical,
intellectual,
social		 and
benefit,
in particular,		 the spiritual
potential, as individuals,
as
activities, projects or services responsible
citizens
and as members		 of their
identified in the accounts. local, nationaland
international
communities.
The method
of achieving
the aim of		 the Scout
Association
is translated
at the Group		 level into
an enjoyable
and attractive
scheme		 of
progressivetraining
based
on the		 Scout
Promise,
Law
and
Motto, guided
by adult
leadership.
Statement confirming Para 1.18
whether the trustees have
had regard to the guidance
issued
by		 the Charity
Commission
on public
benefit

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risks facing the charity
Risk: General
risks involved
in the pursuit
of
scouting activities
Mitigation: Scouting pursuits
naturally
involve
exposing
adults and young people to risks; that is
the nature ofan activity-based
ethos. Whilst it is
impossible
to counter every possible
risk, itis
possible to ensure that volunteers
are adequately
trained fortheir roles and are capable ofidentifying
and managing
risk in a sensible fashion. All new
volunteers
must subscribe to Disclosure and Barring
Service checks and third party references
are taken.
The Ashdown
District maintains
a training
manager
and all Leaders
follow a programme
ofmodular
training
which includes risk identification,
first aid
and the safeguarding
ofchildren.
Events are subject
to their own risk assessments.
Codes ofBehaviour
are used to educate and inform Leaders. Checks and
core safety training
are subject to renewal at regular
Intervals.
Risk: Injury to leaders, supporters
and members
Mitigation:
In conjunction
with the mitigation
applied to the general risks above, an annual census
ofthe Group is submitted
to the Ashdown
District.
This establishes
a capitation fee, which is paid to the
Scout Association. The capitation
fee contributes
to
the Scout Association's
national accident
insurance
policy, which provides necessary insurance
to
mitigate personal
injury risk to Leaders, supporters
and members.
Risk: Damage tothe Scout hut building and or
equipment.
Mitigation:
In the event that Group premises
and/or
property
become
unusable
the Group
would
request the use ofbuildings,
property
and
equipment
from neighbouring
organisations
such		 as
other Scout Groups. The Group has buildings
and
contents insurance
in place to partially mitigate
against permanent
loss and the Quartermaster
conducts
an annual audit ofthe Group assets. The
Group insurance
is placed through
the Scout
Association
insurance
broker. The level ofcover
reflects as far as possible (within the capacity for
meeting
the insurance
premium)
the replacement
cost ofthe refurbished
building
and its contents		 in
the event oftotal loss.
Risk: Reduced income from fund
raising
Mitigation: The Group is primarily
reliant
upon
income from subscriptions
and fundraising.
The
Group does hold areserve to ensure the continuity of
activities should there be a major reduction
in
income. The Committee
could raise subscriptions		 to
increase income on an on-going basis either
temporarily
or permanently.
Risk: Reduction or loss ofLeaders Mitigation: The
Group is totally reliant
upon volunteers
to run and
administer
the activities
ofthe Group. Ifthere was		 a
reduction
in the number ofleaders to an
unacceptable
level in a particular
section or the
Group as awhole there would have to be a closure of
a section or in the worst case scenario the complete
closure ofthe Group.
Historically
the Ashdown
District in the Scouting organisation
has provided
excellent support to the Group
during periods
when
local leaders have been unavailable.
The Group
would request assistance from Ashdown
District		 in
the event ofany future difficulties.
However, the
section leaders have extensive
experience of
coordinating
Group
activities
and do an excellent
job maintaining
an appropriate
programme
of
activities.
Risk: Financial irregularities
Mitigation:
Group finances are controlled
by the
Group Treasurer, who monitors
and controls income
and expenditure,
which is largely conducted through
the section leaders. The Group Treasurer maintains
written accounts and produces regular financial
updates to the Executive Committee.
With regard		 to
disbursements,
all bank transfers require three
authorised
signatures.
The Group produces annual
accounts which are subject to independent
inspection
and which are submitted
to the Scout
District.
All funds are held in cash using only mainstream
banks or building societies.
The land on which the Group hut is situated
belongs
to a community
trust, the lonides Trust. The
Trustees have already leased asignificant
area ofthe
land in their care to ahealth centre. The objects of
the trust also permit the appropriation
ofpart of
The land to build avillage hall, the Group is in the
final
stages ofentering into a replacement
lease to reflect
the new BCHT area extending to aterm of125years.

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Description
ofthe assets
held
in this capacity
Name and objects ofthe
charity on whose behalf the
assets are held and how this
falls within the custodian
charity's objects
Details ofarrangements for
safe custody and
segregation
of such assets
from the charity's
own assets

R~ecei
s
Subscriptions
h/d beavers		 F782.34
Subscriptions
Buxted Beavers		 L1,358.80
Subscriptions
h/d cubs		 6988.22
Subscriptions
Buxted Cubs Wednesday		 6815.28
Subscriptions
Buxted Cubs Thursday		 E1,357.92
Subscriptions
Scouts Tuesday/both		 added together 82,922.45
Subscriptions
Scouts Wednesday		 E0.00
Gift Aid Refund F3,905.59
Donations/sponshorship 613,881.69
cub activities 8647.63
Cub Camps f465.84
bonfire night income F3,591.77
other fundraising F.O.00
Beaver activities 874.10
h/d beaver activities E0.00
hall/equipment
hire		 F0.00
h/d cub activities 657.00
Badges/Scarves/Tshirts 80.00
scout camps f929.67
scout activities 2906.78
Group Camp 880.00
Total Receipts f32,765.08
P~sth
Capitation E7,182.00
Hut Maintenance 8407.40
Hut Running
Expenses		 64,655.80
Equipment
Bought/Repaired		 61,295.78
hd beaver activities 60.00
Beaver activities 284.00
h/d cub activities 80.00
Section Materials E1,455.57
Family camp f73.99
Leaders
Uniforms/Training		 2140.35
cub activities K1,617.15
cub camps 8342.52
Badge Scarves Tshirts f906.09
Bonfire Night costs E1,262.88
Other Fundraising
Costs		 E0.00
Exceptional Costs f580.34
scout camps 61,684.61
scout activities F897.24
Total Payments K22,585.72
Surplus/Deficit
for the year		 f10,179.36
BALANCE SHEETAt...
Opening
Reserves		 16988.50
Surplus/Deficit
for the Year		 10179.36
Reserves to Carry Forward f27,167.86
Represented
by:
Online Account 2017onwards 20631.04
Bank Deposit Account - 10-day Access 0.00
Old account 2017/18 (was cash before) 6536.82
627 167.86