scouts 44 Brighton Trustees, Annual Report for the period From 0110912020 Period start date To 3110812021 Period end dats Reference and Administration Detsils Charty Name: Charity Number. PrincipaL Address: 44th Brfghton Scout Group 305830 as listed on Chartty Comrnlsslon register 21 Old London Road Patcham. BNI 8XR 1.1 Trustees Paul Chapman Lynn Watts Julia Lenton Group Chair Group Secretary Group Treasurer Group Scout Leader Scout Leader Cub Scout Leader Executive Committee Member representing AIL Saints Church Executive Committee Member Mike Bassett David Allan Jonathan Harrls Geraldine James Lynn filtman Structure. Governance and Management 2.1 Governing Document The Group's governing documents are those of The Scout Association. They consist of a Royal Charter. which in ttjm gives authorty to the Bye Laws of the Association and the Policy. Organisation and Rules IPORI of the Scout Association. 2.2 Group Scout Council The Group Sc(yJt Council is the elettoral body to which the Group Executive Committee is accountable. Membership of the Group Scout Council is open to.. Scouters Group Active Support Managers arKJ members Colony Pack and Troop Assistants Skills Instsuctors Administrators Advisers Patrol Leaders AIL Parents of Beavers. Cubs and Scouts the Distrirt Commissioner and District Chair are ex-officio members of the Group Scout CounciL 2.3 Constitution The Group is a trust estsblished under the Policy. Organisation and Rules of the Scout A550ciation. It has a con5trtution agreed by the Group Scout CounciL but which is subservient to its governing documents. 2.4 Trustee Selection The trustees are appointsd in accordance with the PoLicy. Organisation and Rules of the Scout Association 2.5 Group Executive Committee The Group is led by a Group Scout Leader and managed by a Group Exectrtive Committee. They are accountsbie to the Group Scout Council for the satisfartory running of the Group. The Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of their appointment Members of the Executive Committee must act coLlecttvely as charty Trustees of the Scout Group, and in the best interests of its members to: Comply with the Policy. Organisation and Rules of Thè S¢out Association Protect and maintain any property and equipment owned by andjor used by the Group Manage the Group finances. Provide insurance for people. propety and equipment Provide sufficient resources for Scouting to operate. This includes. but is not limited to, supporting recruitment. other adult supporL and fund-raising activities. Promote and supportthe development of Scouting in the local area. Manage and implement the Safety Policy locally Ensure that a positive image of Scouting exists in the local communty. Appoint and manage the operation of any sub-committees, including appointing a Chair to lead the sub-CommTttees Ensure that Young People are meaningfully involved in decision making at all Levels within the Group The opening, closure and amaLgamation of sections as necessary. And all other duties as set out in Policy. Organisation and Rules. Z6 Risk and IntemaL Control The Group Executive Committee has identtried the major risks to which they believe the Group is exposed which are- 2.6.1 Injury to Leaders Helpers, Supporters or Members The Group supports Complian￿ wrth the Safety Policy and ensure5 appropriate risk assessment elimination. reduction and control measures are tsken to reduce the likelihood of any injurie> In addition. through membership fees the Group contributes to the ScoLrt Association's national accident insurance policy. 2.6.2 Damage to Buildings, prope￿ or Equipment The Group would request the use of building& property and equipment from neighbouring organisation5. The Group has suffKient buiLdings and contents insurance in place to mitigate against pemianent ioss. 2.6.3 Reduced Income from Substriptions and Fund Ralsing The Group is primarily reliant upon in¢orne from subscriptions and fund-raising. The Group holds adequate reserves to ensure the continvty of act¢vities should there be a major reduction in income. The committee could also raise the value of subscriptions to increase the Group income either temporarily or permanently. 2.6.4 Redurtion or Loss of Leaders The Group is totally reliant upon volunteers to run and administer the artivities of the Group. If there were a reduction in the number of volunteers to an unacceptable leveL then there would have to be a contrartion. consolidation or closure of acbvitses or sections. 2.6.5 Redurtion or Loss of Members If there were a red¢Jction in membership of a particular section or the Group as a whole then there would have to be a contraction, consolidatbon or closure of a section. Objectives and Activities The primary objertive of the Group is that of the Scout Association generally. namely.. 'to actively engage and support young people in their personal deveiopmenL eTnpowewiiiy tIi¢iTI tv ITi%lk¥ PV¥ttive cotrtrilxrtion to society.. As Scouts we are guided by these vaLues: Integrty - We art wilh integrty. we are honesL trustworthy and loyaL Respect - We have self-respect and respert for others. Care- We support others and takp. rAre. of thÉ* world in which WÈ ￿Ve. Belief - We explore our faiths, betiets and atbtude& Co-operation - We make a posttive difference: we cooperate wtth others and make friends. Scouting takes pla￿ when young people, in partnership with adults, work together based on the vaLues of Scouting and: enjoywhatthey are doing and havefvn take part in activities indoors and outdoors learn by doing share in spiritual refiection tske responsibility and make chol￿S undertake new and challenging activities make and live bytheir Promise. The activrfcies ofthè Group are: The provision of the Scouting programme for ￿14 year old members Athievements and Performance Please see the separately produced Annual Review document submited with the Trustees Annual ReporL 4.1 Public benefrt ststsment The Group meets the Charity Commission's public benefrt crlteria under both the advancemert of educat#)n and the advancement of cttizenship or communrty development headings. Financial Review 5.1 Reserves Poticy The Group's policy on reseNes is to hoLd sufficient resources to continue the chartsble activtties of the group should income and fU￿1raIsIng activths fall shorL The Group Executive Commthe considers that the group should hold a sum equivalent to 12 months running costs. circa £lO.000 The Group heLd reserves of approximately £20.000 against this at year end. This is above the Level required for operating expenses. However this can be explained by the need to cover extensive costs to the roof HQ in the near future. 5.2 Investment Policy The Group's Income and Expendrture is very small and as a consequence, does not have sufficient funds to invest in longer-tem investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of ts funds. AIL funds are held in cash using only mainstream banks or building societies or The Scout Association's ShortTem Investment Service. Dedaration The trustees declare that they have approved the trustees ￿POrt above. Signed on behalf of the charty's trustses: Signature: Date: i/*/ 11 Full Name: Mlke Bassett Position.. Group Scout Leader Signature: i J4lIL Full Name: Paul Chapman Position: Group Chair |Income and Expenditure
Year End 31 Aug 2021
Income
Rent received
Donations
Membership
Gift aid
Membership paid
Scarves
Fundraising
Beavers
Cubs
Scouts other
Scouts subs
Kandersteg income
Cub camp
Scout camps income
Sundry
Interest
Transfers in
Total Income
Expenditure
HQ Maintenance
Rent
Rates
Utilities
Water
Insurance
Fundraising
Admin
Other
Payment fees
Cleaning and decoration
Pantomime
Sections - district+national fees
Beavers
Cubs
Scouts other
Cub camp
Kandersteg expenditure
Scout camp expenditure
Transfer out
Total Expenditure
Net
Opening Bank & Cash Balances as at 31st August|

|**Main A/c**
**Virgin**
6,650.00
3,161.67
20,918.00|**Treasurer**|**Beavers**
**Cubs**
**Scouts**
10.00
420.00

262.00|**Scout Camp**
**Cash**
Transfers
sundry
210.00
250.00
143.97
- 420.00
170.00
- 210.00|Total
6,860.00
260.00
3,305.64
-
-
-
-
-
-
-
-
-
170.00
262.00
20,708.00
-
- should be nil
31,565.64
**_31,565.64_**
2,571.63
-
761.41
2,178.87
443.42
1,703.08
-
-
-
143.97
489.60
-
2,544.00
-
251.74
575.67
-
- 154.00
-
- should be nil
11,509.39
20,056.25
**21.83**
**-**
**-**
**57.93**
**-**
**11,171.84**
**14,012.90**
**288.10**
**1,863.36**
**27,415.96**
0| |---|---|---|---|---|---|---| |||30,729.67 -|-|- - 692.00|420.00 - 143.97 - 420.00|| ||






|3,050.10
761.41
2,190.00
443.42
1,703.08
2,544.00
251.74
570.14||425.53
-|11.13 - 489.60
- 11.13
143.97
489.60
- 420.00
154.00|| |||11,513.89 -|-|- - 425.53 -|154.00 - 143.97 - 420.00|| |||||||| |||19,215.78 -|-|- - 266.47|574.00 - - -|| ||202|0||||| |Cash - Treasurer
Cash - Beavers
Cash - Cubs
Cash - Scouts
Cash - Fundraising Team
Barclays Main Account
Virgin Money
Barclays Scout Account
Barclays Camp Account
Movement for year||11171.84
14012.90|21.83|0.00
57.93
288.10|0.00
1863.36|| |||||||| |||19215.78
0.00|0.00|0.00
0.00
266.47|574.00
0.00
0.00
0.0|| |**Actual Closing Bank & Cash Balances as at 3**|**1st August 2021**| |---|---| |
Cash - Treasurer
Cash - Beavers
Cash - Cubs
Cash - Scouts
Cash - Fundraising Team
Barclays Main Account
Virgin Money
Barclays Scout Account
Barclays Camp Account
**_Total actual balance_**
Calculated closing balance
Diference|
21.83
**21.83**
**-**
0.00
**-**
6.42
**6.42**
0.00
**-**
30387.62
**30,387.62**
14012.90
**14,012.90**
606.08
**606.08**
2437.36
**2,437.36**| ||**_30387.62_**
**_14012.90_**
**_21.83_**
**_0.00_**
**_0.00_**
**_612.50_**
**_2437.36_**
**_0.00_**
**_0.00_**
**_0.00_ 47,472.21**| ||**30,387.62 14,012.90 21.83 - - 612.50 2,437.36 - - -**
**- - - - - - - - - -**| **44th Brighton Scout Group** **Annual Report and Review 2021** |Total receipts for the year
Total payments for the year
Net receipts (payments for the year)
Cash, bank & similar funds carried forward
Closing funds
**Receipts for the year ended 31st August 2021**
Membership subscriptions
Gift Aid
Less membership paid
Other Income
Interest received
Donations/grants received
Covid funding
sundry income
Rent received
Activities
Income from sections
Pantomime
Camps
Fundraising
Quiz Night
Other
Sale of scarves
Total Receipts for the Year
Payments for the year ended 31st August 2021
**Premises**
Rent & rates
Light & Heat
Water
Insurance
Cleaning & Decoration
Other HQ Expenses
Wndow/door works
**Activities**
Sections
Replacement Equipment & Repairs
Pantomime
Camps
Admin and fundraising costs
Capital Investments
Total payments for the year
Net Receipts (Payments) for the year
**Statement of Assets & Liabilities at 31st August 20**
Monetary Assets
Barclays Bank Current Accounts
Virgin Money
Cash|Receipts and Payments Summary for the|Receipts and Payments Summary for the|Receipts and Payments Summary for the| |---|---|---|---| ||




**21**
|
12 months ended 31st|
August 2021
Previous year
Total
£
18,871
10,920
7,951
19,465
27,416
Previous year
Total
£
2,161
0
2,161
2,070
91
52
330
10,000
17
3,640
14,039
1,073
0
1,597
2,670
0
0
0
0
16,800
Previous Year
Total
£
1,099
1,284
149
806
806
1,069
0
5,213
2,474
0
0
1,064
3,538
99
0
8,850
7,950
Previous
Total
£
13,322
14,013
79
27,414| |||
General Fund

Total
£
31,566
11,509
20,056
27,416
47,472
General Fund

Total
£
3,306
0
3,306
2,544
762
0
260
20,708
0
6,860
27,828
0
0
432
432
0
0
0
0
29,022
General Fund

Total
£
761
2,179
443
1,703
490
2,572
0
8,148
827
0
0
(154)
673
142
0
8,963
20,058

General Fund
Total
£
33,430
14,013
28
47,472|| checksum 0 ## **Independent examiner’s report to the trustees of 44[th] Brighton Scout Group** I report to the trustees on my examination of the accounts of the 44[th] Brighton Scout Group for the year ended 31 August 2021. ## **Responsibilities and basis of report** As the charity trustees of the 44[th] Brighton Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the 44[th] Brighton Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the 44[th] Brighton Scout Group as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Name: Stephen Oliver Relevant professional qualification or membership of professional bodies (if any): Chartered Accountant Address: Hove, Sussex Date: 13 February 2022