9TH BEXHILL SCOUT GROUP
TRUSTEES' ANNUAL REPORT
FOR THE YEAR 1 MAY 2024 to 30 APRIL 2025
Reference and administration details
Charity name 9th Bexhill Scout Group Registered charity number 305823 Charity's principal address Wainwright Road Bexhill-on-sea East Sussex TN39 3UR
Names of the charity trustees who manage the charity
| 1 2 3 4 5 |
Trustee Name | Ofce (if any) | |
|---|---|---|---|
| P Plim M Dugdale T Gill B Grice J Ansermoz |
Chairman |
Names and addresses of advisers
| Type of adviser | Name | Address |
|---|---|---|
| Independent Examiner | Galloways Accountng (Bexhill) Limited |
23 St Leonards Road, Bexhill-on-Sea, East Sussex, TN40 1HH |
1
Structure, Governance and Management
Description of the charity's trusts
Type of governing document
The Group's governing documents are those of The Scouts. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of The Scouts.
How the charity is constituted
The Group is a trust established under its rules which are common to all Scouts.
Additional governance issues
The Group is managed by the Group Executive Committee, the members of which are the "Charity Trustees" of the Scout Group, which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chairman, Treasurer and Secretary, together with the Group Commissioner, Group Explorer Scout Commissioner and Group Network Scout Commissioner and elected, appointed and co-opted members. The Committee usually meets 4 times a year.
The Group Executive Committee exists to support the Group Commissioner in meeting the responsibilities of the appointment and is responsible for:
-
The maintenance of Group property;
-
The raising of funds and the administration of Group finance;
-
The insurance of persons, property and equipment;
-
Group public occasions;
-
Assisting in the recruitment of leaders and other adult support;
-
Appointing any sub-committees that may be required;
-
Appointing Group Administrators and Advisors, other than those who are elected.
Risk and Internal Control
The Group Executive Committee has identified the major risks to which they believe the Group is exposed; these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
Damage to buildings, property and equipment. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The Group, through the membership fees contributes to the Scout Association's national accident insurance policy. The Group also has an extension policy with the Scout Association to pay set sums for personal accident and medical expenses for non-member helpers and supporters. Risk Assessments are untertaken before all activities.
Reduced income. The Group holds reserves to ensure the continuity of activities in the event of a major reduction in income. The Committee could introduce a Group subscription to increase the income to the Group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The Groups that form the Group are totally reliant upon volunteers to run and administer the activities of the Group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or a group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of a Group. The Group has put in place policies to encourage new leaders to join the Groups.
2
Structure, governance and management (continued)
Reduction or loss of members. The Group provides activities for all young people aged 6 to 25. If there was a reduction in membership in a particular section or a group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of a Group.
Internal Control. The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss; these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.
Objectives and activities
Summary of the objectives of the charity set out in its governing document
The objectives of the Group are as a unit of The Scouts.
The Aim of the Scout Group, as part of The Scouts, is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials; as individuals, as responsible citizens and as members of their local, national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.
Summary of the main activities in relation to these objects
Meetings are held with Leaders from Groups, to discuss proposed activities and events and to provide assistance to Groups in an endeavour to meet their needs and requirements.
The Group has, over the year, organised numerous activities, events, outings, camps and expeditions to assist the young people in achieving their full potential, at levels suitable for each age group.
The Group Appointments Advisory Committee oversees adult appointments in the Group to ensure that suitable adults are appointed and that they receive appropriate, ongoing, training.
Contribution made by volunteers
All adults within the Group are volunteers and their valuable contribution to the success of the Group is greatly appreciated.
Public Benefit Statement
The Trustees confirm that they have complied with the duty, in the Charities Act 2011, to have due regard to the Charity Commission's general guidance on public benefit. The Trustees believe that the benefits enjoyed by young people in Scouting activities, supported by 9th Bexhill Scout Group, meet the public benefit criteria of the Charities Act 2011, without distinction by reason of age, disability or diversity.
Achievements and performance
During the year, the Group delivered a range of regular meetings, activities, events and camping trips in line with the aims of the Scouts. Participation across sections remained positive, supported by a committed team of volunteers. These activities provided young people with opportunities to develop skills, confidence and teamwork, particularly through outdoor experiences and residential camps. The trustees are satisfied that the Group has achieved its objectives and delivered public benefit during the year.
Financial review
Income for the year was £ 40,224 (2024: £46,194), with expenditure of £39,526 (2024: £49,168), leaving a net surplus of £697 (2024: deficit £2,974).
Reserves policy
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the Group, should income and fundraising activities fall short. The Group Executive Committee considers that the Group should hold a sum equivalent to between 3 and 6 months running expenditure.
The Group held cash reserves of £26,265 (2024: £25,568) at the year end. This is in line with the reserves policy.
Investment policy
The Group has adopted a low risk strategy to the investment of its funds. All funds are held in cash using only UK banks or building societies.
The Group Executive regularly monitors the levels of bank balances and the interest rates received, to ensure that the Group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the possible cash flow requirements.
Declaration
The trustees declare that they have approved the trustees' report above
Signed on behalf of the charity's trustees
Signatures
Full Names Position Chairman Treasurer Date
Receipts & Payments Account
| Year Ended 30/04/2024 |
Year Ended 30/04/2024 |
|
|---|---|---|
| Receipts and Payments | ||
| Receipts | £ | |
| Donatons, Legacies and Similar Income | ||
| Subs | £15,767.50 | |
| Capitaton paid | £(4,740.00) | |
| Net Subs | £11,027.50 | |
| Donatons | £1,000.00 | |
| Gif Aid | £- | |
| Badges/Uniform | £9.00 | |
| Other similar income | £10.00 | |
| Camp & Excursion Fees | £9,543.56 | |
| Archery & Shootng | £- | |
| EDF Energy - Solar Panel Profts | £1,752.50 | |
| Sub total | £23,342.56 |
|
| Grants | ||
| Maintenance grants | £- | |
| Other grants | £- | |
| Sub total | £- |
|
| Fundraising (gross) | ||
| Jumble Sales | £- | |
| Summer Fete | £- | |
| Other Fundraising | £- | |
| Table Sales | £2,730.20 | |
| Sub total | £2,730.20 |
|
| Investment Income | ||
| Bank interest | £- | |
| Property rent income | £1,750.00 | |
| The Scout Associaton Short Term Investment Service | £13,631.30 | |
| Sub total | £15,381.30 |
|
| Total Gross Income Asset and investment sales, etc. Total receipts |
£41,454.06 £- £41,454.06 |
|
| £41,454.06 |
Receipts & Payments Account
Year Ended 30/04/2024 Receipts and Payments
£
| £ | |
|---|---|
| Payments | |
| Charitable Payments | £- |
| Actvites | £10,426.11 |
| Adult Support and Training | £930.00 |
| Rent | £- |
| Water and Sewerage | £169.25 |
| Electricity, Gas & Heatng | £2,152.00 |
| Insurance | £1,436.38 |
| Phone/Broadband | £- |
| Repairs, Renewals & BldgMaintenance | £9,827.79 |
| Materials and Equipment | £1,979.66 |
| Printngand Photocopying(Statonery) | £- |
| Camp & Excursion Expenses | £4,036.15 |
| Uniforms | £- |
| AGM and Trustee Expenses | £- |
| Online Scout Manager & Go Cardless Fees | £- |
| Badges | £209.62 |
| Archery Hire | £- |
| Sub Total | £31,166.96 |
| Accountng adjustments | £13,261.06 |
| Jumble Sales | £- |
| Summer Fete | £- |
| Fundraising Costs | £- |
| Other Fundraising Costs | £13,261.06 |
| Sub Total Total Gross Expenditure Asset and Investment Purchases, etc. Total Payments Receipts net of Payments Cash Funds Last Year End Cash Funds This Year End |
|
| £44,428.02 | |
| £- | |
| £44,428.02 | |
| £(2,973.96) | |
| £28,541.55 | |
| £25,567.59 |
Statement of Assets and Liabilities at the End of the Year Unrestricted Funds 30/04/2024
£
| £ | |
|---|---|
| Cash Funds | |
| Bank Current Account | |
| Jamboree Support Fund | £- |
| Hardship Fund | £- |
| Held for General Use | £- |
| Bank Current Account Balance | £25,560.02 |
| The Scout Associaton Short Term Invest Serv - Long Term | £- |
| The Scout Associaton Short Term Invest Serv - Short Term | £- |
| Cash/Floats | £7.57 |
| Total Cash Funds | £25,567.59 |
| Other Monetary Assets | |
| Tax Claim | £- |
| Debts Due from the County/Area/District/Group | £- |
| Insurance Claim | £- |
| Sub Total | £- |
| Non-Monetary Assets for Charity's Own Use At Cost | |
| Badge Stock | £- |
| Solar Panels | £6,825.00 |
| Archery & Shootng Equipment | £420.00 |
| Land | £15,000.00 |
| Garage | £7,000.00 |
| Scoutng Equipment, Furniture etc. | £3,570.00 |
| Kiteye Shelter | £2,646.00 |
| Improvement to Building | £137,229.00 |
| Sub Total | £172,690.00 |
| Liabilites | |
| Accounts not yet paid | £- |
| Expenses incurred but not invoiced | £- |
| Subscriptons not yet paid | £- |
| Loan - detail | £- |
| Other liabilites | £- |
| Sub Total | £- |
Contingent liabilities and future obligations
The above receipts and payments account and statement of assets and liabilities were approve …....................... and signed on their behalf by
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Signature
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Chair
Treasurer
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Year Ended 30/04/2025
£ £16,645.00 £(11,166.00) £5,479.00 £763.00 £- £- £100.00 £16,397.50 £- £1,464.71 £24,204.21 £- £- £- £- £- £82.69 £3,605.77 £3,688.46 £- £1,165.00 £- £1,165.00 £29,057.67 £- £29,057.67
Year Ended 30/04/2025
£
£- £1,287.23 £90.00 £- £321.96 £1,992.00 £1,623.77 £- £6,041.71 £2,418.41 £45.00 £13,795.05 £296.30 £- £152.00 £294.02 £- £28,357.45 £3.00 £- £- £- £3.00 £28,360.45 £- £28,360.45 £697.22 £25,567.59 £26,264.81
Unrestricted Funds
30/04/2025
£
£- £- £- £26,257.24 £- £- £7.57 £26,264.81 £- £- £- £- £- £6,825.00 £420.00 £15,000.00 £7,000.00 £3,570.00 £2,646.00 £137,229.00 £172,690.00 £- £- £- £- £- £-
ed by the Trustees on
Chair Treasurer