## **1[st] West Byfleet Scout Group** **Annual Report & Financial Statements** Year end July 2024 Charity Commission Registered Number 305813 ## 1[st] West Byfleet Board of Trustees ## 2023-2024 ## Elected Members Chair: George Allan Treasurer: Angela Brown Trustee: Vacancy ## Ex Officio Members Group Lead Volunteer: Jo Graham Asst Group Lead Volunteer: Alison Hughes ## Nominated Members Secretary: Vacancy ## **Contents** ##  Annual reports: - Chair - Group Lead Volunteer - Beavers - Cubs - Scouts - Treasurer - Constitution - POR 5.4 has been fully adopted as our constitution and can be reviewed here: - - - - - https://www.scouts.org.uk/por/5 local governance and - - - - - finance of groups districts counties/#5.4 ##  Minutes from the last AGM (October 2023) ##  Agenda for the September 2024 AGM ##  Chair’s closing statement ## Chair 2023/24 has proven to be a transition year for 1[st] West Byfleet Scout Group in many ways indeed. As befits the 100 year anniversary of the Group, this year has shown that we are still managing to change to the demands of our ever changing internal and external circumstances. Firstly, in March of this year, after 18 years as GSL, **Lyn Blackman** stepped down and passed the baton to **Jo Graham** . Adopting the new Scout title, Jo became the new GLV, (Group Lead Volunteer). I would like to thank Lyn formally for all of her great work within the 1[st] West Byfleet Scout Group and wish her well in the future as she stays connected to the group. With a new GLV, a refocused Trustee Board and with the financial support from our landlords, Byfleet United Charities (who donated £7k), we have undertaken substantial improvements to our Scout HQ. Over the last 6 months, we have managed to install new double-glazed windows and new electrics throughout the Scout Hut. This will help greatly with the running costs of the Scout Hut and try to increase the efficiency of our energy usage. We have also given the hut and the garden a severe makeover - In the hut we have painted and decorated, upgraded appliances and had a massive clear-out at the back of the hut to create much needed space. - In the back garden, this has been totally revamped, clearing out all the shrubs and bushes, creating a safe play environment for the children. All this work could not have been done without the tireless efforts of all the Scout members and families who came to help on our DIY SOS clearout weekend and also the local businesses who helped with donations of equipment, especially Selco, Wickes and KGB Old Woking. My thanks to all and I particularly want to congratulate the core team of Jo, Rebecca, Angela and Alison who coordinated all of this. With regard to the Scout hut, many of you may have heard that Byfleet United Charities are looking to redevelop the land upon which the Scout Hut sits. After much discussion and lobbying, we are pleased to say that despite their plans, they have stated that in principle they will proceed but without the land currently occupied by the Scouts. This is great news and helps secure the future of our hut. We will continue to stay close to them. With regard to the activities within the Group, all three sections of Scouts, Cubs and Beavers have had another fun-packed year and as usual the group has been led and supported by our very committed leaders. Each of the section leaders have gone into great detail about last year’s activities in their respective reports attached. Looking at the financials for the year, I am pleased again to report that we are still looking pretty healthy with a positive closing balance in our accounts. Angela Brown, our Treasurer continues to do a super job in managing our finances and her report is also attached and provides great insight as to how the finances work within the group. In summary, it’s been another highly successful year for the group despite the challenges of the transition. I would like to thank and congratulate all the leaders for their efforts this year. I would also like to offer my personal thanks to Jo, Angela and Rebecca for their tenacity and dedication this year with all of the complications involved. Finally, and as I have mentioned above, this year is the 100[th] anniversary of the founding of 1[st] West Byfleet Scout Group. The demand for Scouting still remains strong in West Byfleet and we aim to celebrate this with our centenary party, where many past members, leaders and associates will be in attendance. I hope you will also be able to attend. George Allan ## Group Lead Volunteer It has been a busy year of change in our Scout Group. Each section has continued to run some amazing programmes and camps. My thanks goes to all the dedicated leaders and parent volunteers who regularly give up their time to help. We have also seen a lot of effort put into improving our premises, as noted by George. We had a really busy and fun DIY SOS weekend back in the Spring. We are so grateful to everyone who came and helped that weekend. It made such a difference. We have also been very fortunate to have been supported by local businesses and Byfleet United Charity. We are looking forward to showing off our lovely garden and all the improvements at our 100 year celebration on Saturday. Jo Graham We have had another fun-filled year with up to 17 Beavers attending each week. We have three committed leaders and several parent helpers who regularly come along and join in the fun. Some of this year’s highlights have been the District Science Day in March, a trip to RHS Wisley, and a visit to Woking Planetarium. We continue to visit Birchmere campsite regularly for wide games and a campfire. We have also gained a new campfire venue which we are able to walk to from the hut and we call it ‘Our Secret Campsite.’ In June, seven children and six adults set up camp at Walton Firs. It was a busy weekend with lots of other groups camping there too. The children took part in lots of activities including archery and caving, but their favourite activity of the weekend was making bows and arrows out of sticks and string. Thank you to all the leaders and parents that have helped us run so many fun activities this year! We look forward to more adventures in 2025. Jo, Pete & Charlie As ever, the Cubs have been able to take part in a wide range of activities, with lots of them being outdoors. This year, we ran a weekend camp for our Cubs at the district campsite at Birchmere in June. The cubs hiked in from Byfleet then took part in a weekend of fun and traditional scouting activities. The Cubs put up their own tents, cooked a meal on open fires and had great fun firing stomp powered rockets. The weather was kind to us and everyone participated enthusiastically and showed true Scouting values. As ever, the district-organised ‘Back to Basics’ camp in May was very successful. This was a great opportunity for mostly sixers and seconders who’ve camped before and those who were new to camping to take part in a wide range of activities and camp with cubs from across the district. Activities were organised by each pack and the cubs got to try branding a piece of wood, making bread on a stick, knots and lashings, first aid and other activities. Despite the very hot conditions, the cubs all enjoyed the full range of activities, and we had a great campfire on Saturday night. As last year, I feel incredibly lucky to have a great team of Assistant Cub leaders in the team to help me run the Cubs, without them it would be impossible to offer all the activities we do. All the leaders have been fantastic, organising sessions and helping with the planning of the programme, I really couldn’t do it all without them. We’ve been very glad of the help that we’ve got from parents acting as parent helpers for occasional sessions over the last year. When parents can help out, it makes it possible for us to do more out of the hut activities, particularly in the Summer term, which all the Cubs thoroughly enjoy. Without this parent support we would be unable to run such an active programme and I urge all parents to consider if they could help out occasionally. I think the Cubs would agree some of the highlights for the year were: - Cycling to the Anchor pub along the canal and back again - Cooking a delicious meal in the Scout Hut - Canoeing along the canal in Addlestone Thanks once again to all the team who’ve helped me deliver the programme this year, the uniformed leaders, parent helpers for meetings and administration, our Duke of Edinburgh helpers and of course Lyn for her valued support in the background. I hope that we’ll be able to deliver as exciting a programme over the coming year. Alison Hughes and the Cubs team Over the last year we’ve continued to focus on the completion of badges. 99 badges have been awarded across 23 activities, including a Chief Scout’s Gold Award. Another 28 badges are due to be awarded in the coming weeks. In May, 5 of our older scouts completed the Expedition Badge, which involved the planning and completion of a weekend of hiking, navigation and camping. In late June, 11 Scouts attended the Surrey Scoutabout weekend; an activity – filled event that takes place once every 3 years, and which this year involved more than 5,000 scouts. The Troop is currently close to capacity, with 26 scouts and 4 leaders. The scouts are organised into 4 Patrols, which provides 4 of our older scouts an opportunity to be a Patrol Leader and assist the adult leaders in running some of the activities, and we’re pleased to say that the Patrol Leaders have been keen to expand their responsibilities. This year some of our Scouts volunteered in the community. The Scouts ran the Archery stall at West Byfleet Junior School’s summer fair and again at St John’s Church Summer Fair, and some of the Exec Committee members together with several Scouts ran a cake sale at West Byfleet Junior School’s fireworks evening. All these events raised valuable funds for the scout group. We have recently seen a change in our adult leaders. Matt Blackman has resigned due to work / family commitments, and Dave Earl has joined scouts from Cubs. We thank Matt for his years of support and offer Dave a big welcome. We would like to thank the parents who have helped us on Tuesday evenings as well as at Scoutabout. Your support is invaluable to us. All the Scout Leaders: Gavin, Paul, Becks & Dave. Scouts 1st West 8yfteet 2023124 Treasurers AGM Report Money - Our Aim is to maintain the financial security of the group for the future We wilL Budget and spend carefully to ensure the maximum amount possibLe is spent on Scouting activities Keep parent payments for subs and additional activites as Low as is practical Retain sufficient reserves of at least l years running costs in case of emergency Make a small annual surplus in order to save up for future investments (in both the building and equipment) Where did we spend money. Scouts 2022r23 Wl 2023r24 1st West Bynwl SectSon actlvit•s & camps 1£6.3551 Every Section IBeavers. Cubs & Scouts) gets a Budget of £10 per child every term to spend on Artivities. We spent less last year as there was no Summer Camp. 1£3.9531 Fees to Gn>up HQ 1£3.3001 1£3.851) These are the lees we have to pay to Group HQ which were £63 per child. These increased by £3 and we had more children compared to the prior year. Hut Maintenance & Refurbishment 1£3,1101 We spent a lot of money making the hut nicer and more energy efficient withe out"DIY SOS- project-we replaced the electrics, the windows. fixed the hot tap in the kitchen. and have landscaped Ihe garden. Bffjeet United Charity kindly donated £7,221 to cover part of this cost but we had to pay the rest from our own funds. 1£10.7691 1£2.938) 1£2,1821 Energy costs have reduced ès we moved to better deals and saved energy through the DIY SOS wor knsurance 1£2.628> 1£1.8981 We have to have Insurance. lor the hut. our equipment and also for when wo have activits'es Outside of the hu Rent i£i,0001 i£i.0001 This is the money we pay to Bffleet United Charity. who own the land our hut is built on. 8adgts (£5881 (£801) More money spènt on badgÈs- which is grèat ￿¢￿￿$É it means the childrèn are earning more badgesl Admin & other (£3681 1£1.1251 These are other running costs. like the cost of using OSM. leader uniform5. last years Halloween party and end of year award New Camplng Equbpment {£0) COST (£28,113) Last year we bought some new camping equipment as ours was getting old- 9 new tents. a Coleman shelier and some Expedition equipment that we had been saving up for. 1£2.5341 How did we raise money. 2022r23 Wl 2023124 Scouts £8.273 Subscription incorne went up as we increased the monthly charge frorn £15 to £17.50 to cover our cots (the first increase in S years) and we had more members. Subxriptions £11.675 £2.668 Gift Aid is the money we can get back Irom HMRC for all Subscriptions paid and donations received from UK taxpayers. We receive 28p for every £ I given to us by individuals. The 2023124 Gift Aid was 2.734.58 but it was received just after our year end date so we cannot include it here. Gift Ald £0 One off don•tlon £7,221 This is the donation made by Byfleet United Charity for our DIY SOS worL £5.048 Thi$ is the money paid by parents for activities and camps over arHI above the termly BudgeL It was lower last year as there was no Summer Camp. Camps & paid for •vents £3.333 £1.425 We made £583 profit from fundraising lasl year: £352 ai fireworks. £318 at Summer fairs and spent £138 on fundraising equipment for future event% Thi5 wa5 lower than the year before where the Cub5 raised an additional £540 with a sponsored walk. Fundraisir•g £583 £75 We keep £30.OCKI l¢xked away for emergencies which was donated to us some time ag¢x That money goes into a special high interest savings account whi¢h gave u5 £964 of extra income last year- taking advantage of the high UK interest rates. Bank Interest INCOME +£23,776 £964 So Overall... Scouts BUT: INCOME +£23,776 If we ADD the Gift Aid £2,375 that was received late (so we have to put in next years accounts) COST (£28,113) And deduct the cost of the one off Equipment purchases £2,534 that we have been saving up for LOSS (£4,337) Then our surplus would have been: Note in the 12 months prior we made a £1.392 loss PROFIT +£572 1st West Byneet Scout Group Icharlty 3058131 Re￿Ipts and payments account T• Rocoipts and paymonls 202Y14 12 2022tt3 18 I￿r￿1h• Ji J4 x2J 202212J 12 mth woxy Roceipts 11410 7.211 J21 l.)•J )$ 181 Wast Byfieol Scout Group (Charlty no. 305813) Roc•lp18 and payments account •4J To Receipts and payments 2022ft) 18rnw +JiJ￿￿1) 2022ttJ t•>1￿12 Paym*ni$ JMI 7JO 4JOT 1210 11 2.1 1,tt2 i•J• 4tJ N•1 ol rocaiptsiipaymentsl Cash fund5 th15 yoar ond 1st West Byfieet Scoul Group (Charlty no. 305813) Recelpts and payments account iQJ Statement of assets and liabilities at the end of the year 12 .sos to31 >Jl 2024 ID 31 2023 Group Actlvltles Summary E735 7 26)1 (£2￿1 140 £1fj31 l 1781 [1 SST 18ni 6..81 TrnJ (tsi• Scouts 1st West Byfieet ## **Minutes of the Annual General Meeting of the 1[st] West Byfleet Scout Group held on Friday 20[th]** ## **October 2023 at Scout Headquarters.** **----- Start of picture text -----**
||||| |---|---|---|---| |Attendees| |Lyn Blackman (GSL)|Gavin Blackman|George Allan (Chair)| |(Quartermaster & Scout Leader)| |Alison Hughes|Paul Watson (Asst. Scout Leader)|Jo Graham| |(Asst. GSL & Cub|(Beaver Leader)| |Matt Blackman (Asst. Sout Leader)| |Leader)| |Andy Brown|Angela Brown (Treasurer)|Charlie Earl| |(Asst. Cub Leader)|(Asst. Beaver Leader)| |Dave Earl|John Pain (ADC Scouts)|Pete Holcroft| |(Asst Cub Leader)|(Asst. Beaver Leader)| |Parents & families of:| |Beavers|Charlie|Haskell, Oscar Haskell, Harry Hawke, Joshua|Smith,| |Lenny Tongue, Charlie Denman, Dylan Holcroft, Toby Charles-| |Jones, Bryn Lawry, Charles Warne| |Cubs|Eliza Lowry, Fletcher Lowry, Eliza Earl, Sammy Watson,| |Artemis Papadimitriou, Toby Graham, Harry Cruse,| |Elizabeth Urwin, James Robinson, Gus Persson, Harry Aldridge, Theo| |Ribolla, Aaron Dar| |Scouts|Evan Brown, Vivian Zhang, Micah Graham, Hasti Brannigan| |Alexander Frewin, Harrison Peppiatt-Pratt, Henry Madden,| |Amelia Isaac, Mikaela Isaac, Archie Hadjicostas| **----- End of picture text -----**
## 1. **Introduction and welcome & Apologies for Absence** George Allan welcomed everyone to the meeting. He introduced himself and explained his role as Chairman. Kath Ashworth (DC Woking) Geraldine Meldrum (ADC Beavers) Jan Parker (ADC Cubs) Becky Gardner (Asst. Scout Leader) Mark Rennie (Asst. Cub Leader) Parents & Families of: **----- Start of picture text -----**
||| |---|---| |Beavers|Miles Brown, Gabriel Bennett, Samuel James| |Cubs|Harrison Brown, Leo Murphy| |Scouts|Katie Gardner, Ben Stockford, Abigail Stockford, Oliver| |Richardson| **----- End of picture text -----**
## **2. Accept Minutes of 2022 Annual General Meeting** There were no outstanding actions from last year and so the minutes were proposed by Angela Brown and seconded by Lyn Blackman. ## **3. Matters Arising from last meeting** There were no outstanding actions. ## 4. **Annual Reports** All the reports were sent out earlier in the week in an email to all members and are included in the Appendix. As Chairman, George felt from his perspective that things have been going well. There also lots of changes taking place such as the Executive Committee becoming a more formal Trustee Board that has responsibility for the governance of the group. There is also new constitution to be adopted. George also welcomed our new treasurer, Angela Brown, who has been helping tighten things up in terms of compliance. There is a lot of work in progress and lots of place in places to improve things. As GSL, Lyn shared that there have been many things going on. All the sections have had intense programmes, especially in the summer term. Summer Camp took place for Cubs & Scouts which went well despite the very wet weather conditions. Scouts went away for Scoutabout, Cubs attended a day at SCRAM and Beavers went on a joint camp with Pyrford Beavers. Lyn also shared that next year 1[st] West Byfleet Scout Group will be celebrating it’s 100[th] year. She would like to get a committee together to plan a celebration event. Any parents interested to get in touch. On a similar, but more permanent note, she would also like to set up a fundraising committee to help with replacing camping equipment and increasing running costs. The cost of camps is also increasing. ## **5. Treasurer Statement of Accounts** We had lots of children interested in the meeting and two cubs in particular asking some great questions. Therefore, Angela’s summary was given in a child friendly way. Angela explained that our aim has been not to make money but also not to lose any. We have been losing money over the last few years but a grant that we received during COVID has kept us going. We have managed to reduce our energy costs and we were able to claim £10k of gift aid from the last 5 years. We would like to raise surplus funds, not for profit, but so that we can look after the building and purchase new equipment when needed. £1,300 was raised through fundraising this year so thank you to all the parents that were a part of this. We have also raised the cost of subscriptions for the first time in several years. Thanks also to Emma Weston who was able to secure £1k through her company’s fundraising scheme which we used to buy new equipment. Angela would be happy to talk to any other parents who have companies with similar schemes. ## **6. Adoption of new Scouts Constitution POR 5.4** An outline of the new constitution was shared with members in advance of the meeting. The new constitution was proposed by Lyn Blackman and seconded by Angela Brown ## 7. **Confirmation of Nominated Officers for 2023/2024 (appointed by GSL)** - Chair (George Allan) - Parent Representatives – Scouts, Cubs, Beavers - Quartermaster (Gavin Blackman) - Other Exec Officers - Other non-Exec Officers - Fund Raising (TBC) ## 8. **Election of Officers for 2023/2024** - Chair – George Allan for a final year (Proposer – Angela Brown, Seconder – Lyn Blackman) - Parent Representatives – Scouts, Cubs, Beavers – Vacancy Parents to let us know if interested. It’s only one meeting per term. - Secretary – Jo Graham (Proposer – Charlie Earl, Seconder – Dave Earl) - Treasurer – Angela Brown (Proposer – Alison Hughes, Seconder – Thomi Papadimitriou ) - Independent Accounts Scrutineer/Examiner – Vacancy ## 9. **Any Other Business** - George shared that the set quorum for decision making by the Trustee Board is four people. ## 10. **Closing Statement from Chairman** George closed with thanks to everyone for coming along. It’s been good to see everyone in person. It’s been loud but good! A fantastic forum for asking questions and receiving input from our members. We are always open for suggestions. George has been Chair of this group for nearly 14 years and is looking for someone to take his place. There are lots of changes happening in Scouting as well as in terms of the leadership of this particular group. It will be a busy year and he will be looking to step back once he has someone to pass this onto. The AGM closed at 7.25 pm. ## **Awards presented** Beaver of the year – Harry Hawke Chief Scout Silver Awards – Elyse Brown & Henry Madden Scout of the year – Micah Graham DP Award (Adult) – Alison Hughes ## ANNUAL GENERAL MEETING Saturday, 28th September 2024 ## AGENDA 1. Introduction and welcome by the Chairman 2. Apologies for Absence 3. Accept Minutes of 2023 Annual General Meeting 4. Adoption of new Scouts Constitution POR 5.4 5. Review of Previous Year - Group Lead Volunteer Report - Treasurer Annual Report and Statement of Accounts 2023/24 6. Confirmation of Appointments - Group Chair (Rebecca Gardner) - Group Treasurer (Angela Brown) - Independent Accounts Examiner - Group Trustee Board members and quorum 7. Any Other Business 8. Closing Statement from Chairman Presentations and Awards ## **Chairman’s Closing Statement** As always, I would like to thank all of you for attending the AGM today and supporting the West Byfleet Scouts Group. It is hard to believe that the Group has been going now for 100 years. I hope that this will still be the case in 100 years time! If anyone has any questions that they wish to ask post the meeting, by all means contact myself or Jo and we will try to help. As I have mentioned, the Scout Group rely upon volunteers and we are always open to new recruits. Parents move on as their children move through and out of Scouts, so it is a constantly evolving situation, from helpers to leaders to the exec team. If after today, you feel you could help the Group out by becoming a leader, helper, or more, we would be very happy to speak with you. As always, we need new volunteers so we would very much welcome any new interest from you as parents to come and join our Leadership team. Without them, we would not have the Scout group at all so if you fancy it, please let Lyn or Alison know and we would welcome your support. Finally, after almost 14 years as the Group’s Chair, I will be stepping down this year as I look to take on new challenges. Being the Chair of the Scout Group has been great fun and it has been so rewarding watching the Group develop over the years. I would like to wish you all a great end to the year and best wishes for a new year of scouting in 2025. George Allan Chair 1st WBSG BIRCHYERE Scouts 1st West Byfleet Scouts 1st West Byfieet ## **1st West Byfleet Scout Group (Charity no. 305813) Receipts and payments account** Year start date Year end date **01-Aug-23 To 31-Jul-24** |**01-Aug-23**
**To**
**31-Jul-24**
~~[|~~|**01-Aug-23**
**To**
**31-Jul-24**
~~[|~~|**01-Aug-23**
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**31-Jul-24**
~~[|~~|**01-Aug-23**
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**31-Jul-24**
~~[|~~|**01-Aug-23**
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**31-Jul-24**
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**To**
**31-Jul-24**
~~[|~~|**01-Aug-23**
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**31-Jul-24**
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**31-Jul-24**
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**2023/24**
**2022/23**
—CSCSCSCis||||||||||**2022/23**
a||||||| ||||**12 months**|||**18 months**|||**_Comments_**||**12 mth proxy**||**Variance**|||**_Comments_**| ||||**to 31 Jul 2024**|**to 31 Jul 2024**||**to 31 Jul 2023**|**to 31 Jul 2023**||||**Adjusted**|||||| ||**Receipts**||**£**|||**£**|||||**£**||**£**|||| ||**Donations, legacies and similar income**|||||||||||||||| ||Membershipsubscriptions||**11**|**11,675**||**12**|**12,410**||||**8,273**||**3**|**3,402**||_More members & increase price from £15 to £17.50 p/m_| ||Donations||**7**|**7,221**||**1**|**1,035**||BUC donation for Scout Hut repairs||**-**||**7**|**7,221**||_BUC Donation for Scout Hut update_| ||Gift Aid||**-**|**-**||**10**|**10,138**||Gift Aid of £2,734.58 was received 6 Aug||**2,688**||**- 2**|**- 2,688**||_Gift Aid did not land in time due to bank account closure_| ||Other similar income||**-**|**-**||**95**|**95**||||**95**||**- 95**|**- 95**||| ||**Sub total**||**18,896**|**18,896**||**23,678**|**23,678**||||**12,441**||**7,840**|**7,840**||| ||**Group Activities**|||||||||||||||| ||Summer Camp||**735**|**735**||**6**|**6,663**||Funds relate to 2023 camp, no camp in 2024||**3,359**||**- 2**|**- 2,623**||_No Summer Camp in 2024_| ||Scouts||**1**|**1,118**||**982**|**982**||||**402**||**716**|**716**||_More organised activities_| ||Cubs||**1**|**1,031**||**1**|**1,551**||||**963**||**68**|**68**||_More organised activities_| ||Beavers||**450**|**450**||**488**|**488**||||**325**||**125**|**125**||_More organised activities_| ||**Sub total**||**3,333**|**3,333**||**9,684**|**9,684**||||**5,048**||**- 1,715**|**- 1,715**||| ||**Grants**|||||||||||||||| ||Othergrants||**-**|**-**||**-**|**-**||||**-**||**-**|**-**||| ||**Sub total**||**-**|**-**||**-**|**-**||||**-**||**-**|**-**||| ||Fireworks(BBQ & cakes)||**1**|**1,383**||**-**|**-**||||||**1**|**1,383**||| ||Beaversgames fundraiser||**85**|**85**||**-**|**-**||||||**85**|**85**||| ||Cubs Sponsored Walk||**-**|**-**||**540**|**540**||||**540**||**- 540**|**- 540**||| ||Junior School & local Fairs(Archery)||**343**|**343**||**739**|**739**||||**739**||**- 396**|**- 396**||| ||Other||**35**|**35**||**50**|**50**||||**50**||**- 15**|**- 15**||| ||**Sub total**||**1,846**|**1,846**||**1,330**|**1,330**||||**1,330**||**517**|**517**||_Fireworks a key new fundraising activity_| ||**Investment income**|||||||||||||||| ||Bank interest||**964**|**964**||**113**|**113**||£30,000 of funds were put on high interest savers in year||**75**||**889**|**889**||_£30,000 of funds were put on high interest savers in year_| ||**Sub total**||**964**|**964**||**113**|**113**||||**75**||**889**|**889**||| ||**_Total Gross Income_ **
**Asset and investment sales, etc.**
**_Total receipts_**|**25,039**
**34,804**
**-**
**-**
**25,039**
**34,804**
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~~|~~
~~meoa~~||||||||**18,894**
**7,531**
**-**
**-**
**18,894**
**7,531**
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~~oa~~||||||**7,531**| 1 of 4 ## **1st West Byfleet Scout Group (Charity no. 305813) Receipts and payments account** |||Year start date|Year start date|||Year end date|Year end date||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||**01-Aug-23**
~~ee~~||||**To**|**31-Jul-24**
~~ee~~|||||||||||| |**Receipts and payments**
~~Ps =~~||||~~=~~|~~=~~||||||||||||| |||**2023/24**||||**2022/23**|||||**2022/23**||||||| |||**12 months**||||**18 months**|||**_Comments_**||**12 mth proxy**|||**Variance**|||**_Comments_**| |||**to 31 Jul 2024**|**to 31 Jul 2024**|||**to 31 Jul 2023**|**to 31 Jul 2023**||||**Adjusted**||||||| |||**£**||||**£**|||||**£**|||**£**|||| |**Payments**|||||||||||||||||| |**Charitable Payments**|||||||||||||||||| |Membershipsubscriptionspaid||**3**|**3,851**|||**3**|**3,300**||||**3,300**|||**551**|**551**||_Higher capitation due to more members_| |Insurance||**1**|**1,898**|||**5,006**|**5,006**||||**2,628**|||**- 730**|**- 730**||_Unity insurance went down in year (no change in cover)_| |Utilities||**2**|**2,182**|||**4,407**|**4,407**||||**2,938**|||**- 756**|**- 756**||_New contracts reflecting Gas & Elec price reductions_| |Cleaning& Gardening||**410**|**410**|||**1,465**|**1,465**||||**977**|||**- 567**|**- 567**||_Cut back on cleaning & Gardening as we revamped the hut_| |Rent||**1**|**1,000**|||**1,250**|**1,250**||||**1,000**|||**-**|**-**||| |Inspections,Repairs and Renewals||**10**|**10,359**|||**2**|**2,133**||£7,221 funded by BUC for Scout Hut repairs, Electrics, new windows etc||**2,133**|||**8**|**8,226**||_1 off Scout hut revamp - mostly funded by BUC_| |Badges||**801**|**801**|||**882**|**882**||||**588**|||**213**|**213**||| |Uniform||**130**|**130**|||**64**|**64**||||**64**|||**66**|**66**||| |AGM and meetings||**265**|**265**|||**45**|**45**||||**45**|||**220**|**220**||_Held halloween party for AGM to try and boost engagement_| |Bank Charges||**-**|**-**|||**60**|**60**||||**40**|||**- 40**|**- 40**||| |Admin charges||**730**|**730**|||**136**|**136**||Includes: £130 gifts & awards, £209 OSM, £190 Centenary badges||**219**|||**511**|**511**||_Includes: £130 gifts & awards, £209 OSM, £190 Centenary badges_| |Other costs||**-**|**-**|||**-**|**-**||||**-**|||**-**|**-**||| |**Sub total**||**21,627**|**21,627**|||**18,748**|**18,748**||||**13,932**|||**7,695**|**7,695**||| |**Group Activities**|||||||||||||||||| |Camps||**220**|**220**|||**7**|**7,263**||Non-refundable Summer camp deposit for cancelled camp||**3,558**|||**- 3**|**- 3,337**||_No summer camp_| |GroupActivities - Scouts||**1**|**1,722**|||**2**|**2,638**||||**1,044**|||**678**|**678**||_More activites + Budget of £10 per child per term_| |GroupActivities - Cubs||**1**|**1,176**|||**1,873**|**1,873**||||**1,342**|||**- 166**|**- 166**||_More activites + Budget of £10 per child per term_| |GroupActivities - Beavers||**834**|**834**|||**616**|**616**||||**411**|||**423**|**423**||_More activites + Budget of £10 per child per term_| |**Sub total**||**3,953**|**3,953**|||**12,390**|**12,390**||||**6,355**|||**- 2,402**|**- 2,402**||| |**Fundraising expenses**|||||||||||||||||| |Equipment||**139**|**139**|||**83**|**83**||Card readers & collection buckets||**-**|||**139**|**139**||_Card readers & collection buckets_| |Fireworks||**1**|**1,030**|||**-**|**-**||£352 profit after costs||**-**|||**1**|**1,030**||_£352 profit after costs_| |Beavers Games||**70**|**70**|||**-**|**-**||Funded by Beavers fundraising - well done Beavers!||**-**|||**70**|**70**||_Funded by Beavers fundraising - well done Beavers!_| |Other fundraisingcosts||**25**|**25**|||**-**|**-**||||**-**|||**25**|**25**||| |**Sub total**||**1,263**|**1,263**|||**83**|**83**||||**-**|||**1,263**|**1,263**||_Minor spend in prior year as only did Archery_| |**_Total Gross Expenditure_ **
**Asset and investment purchases, etc.**|**26,843**
**2,534**
~~Se~~fy
~~ee~~|||||**31,221**|**31,221**
**1,126**||New camping equipment - tents, shelter, trangias and other items|**20,286**
-
**-**
~~LE ~~
~~ee~~|||**6,556**
**2,534**
~~0~~||||_New camping equipment - tents, shelter, trangias and other items_| |**_Total payments_**
**29,377**
**Net of receipts/(payments)**
**(4,338)**
**Cash funds last year end**
**38,850**
**Cash funds this year end**
**34,512**
~~LE~~
~~——~~|||||**32,347**
**2,457**
**36,393**
**38,850**
~~El~~|||||**20,286**
**9,091**
**(1,392)**
**(1,560)**
~~LE Ol~~
~~a~~|||||||| 2 of 4 ## **1st West Byfleet Scout Group (Charity no. 305813) Receipts and payments account** Year start date Year end date **01-Aug-23 To 31-Jul-24** |**Statement of assets and liabilities at the end of the year**
~~ee~~|**Statement of assets and liabilities at the end of the year**
~~ee~~|**Statement of assets and liabilities at the end of the year**
~~ee~~|**Statement of assets and liabilities at the end of the year**
~~ee~~|**Statement of assets and liabilities at the end of the year**
~~ee~~| |---|---|---|---|---| ||**2023/24**||**2022/23**|| ||**12 months**||**18 months**|| ||**to 31 Jul 2024**||**to 31 Jul 2023**|**to 31 Jul 2023**| |**Cash funds**||||| |Bank current account|**4,093**||**18**|**18,751**| |Bank deposit account|**30,000**||**20**|**20,000**| |Cash/Floats/Prepaid cards|**419**||**99**|**99**| |**Total cash funds**|**34,512**||**38,850**|**38,850**| ||ok|||ok| |**Non monetary assets for charity's own use**||||| |Motor vehicles - Blue Line Trailor|**6,000**||**6**|**6,000**| |Scouting equipment, furniture etc|**21,505**||**20,000**|**20,000**| |**Sub total**|**27,505**||**26,000**|**26,000**| |**Liabilities**||||| |Accounts not yet paid|**-**||**-**|**-**| |Expenses incurred but not invoiced|**-**||**-**|**-**| |Subscriptions not yet paid|**-**||**-**|**-**| |**Sub total**|**-**||**-**|**-**| |**Total net assets**
**62,017**
~~TE~~
~~Es~~|||**64,850**|**64,850**| Per insurance estimate Per insurance estimate **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 29th September 2023 and signed on their behalf by** |Signature|Print Name|| |---|---|---| |||Chair| |||Treasurer| 3 of 4 |||**2023/24**|**2022/23**||| |---|---|---|---|---|---| |||**12 months**|**18 months**||**_Comments_**| |||**to 31 Jul 2024**|**to 31 Jul 2023**||| ||**Group Activities Summary**
Fr|**£**|**£**||| ||**Net receipts/(payments) for Camps**|**£515**|**(£600)**||Income in current year relating to prior years camps| ||Receipts for Camps|£735|£6,663||| ||Payments for Camps|(£220)|(£7,263)||| ||**Net receipts/(payments) for Scouts**|**(£605)**|**(£1,655)**||Avg 18 Scouts @ £10 per child per term = £530 Budget. Overspent by £75| ||Receipts for Scouts|£1,118|£982||due to loss on Scoutabout camp of £66, Donutting of £32 and early payment| ||Payments for Scouts|(£1,722)|(£2,638)||of next years activites of £52, offset by Term 2 savings.| ||**Net receipts/(payments) for Cubs**|**(£146)**|**(£322)**||Avg 26 Cubs @ £10 per child per term = £790 Budget. Underspent by £644| ||Receipts for Cubs|£1,031|£1,551||due to £220 invoice being paid after year end, accidental profit of £285 made| ||Payments for Cubs|(£1,176)|(£1,873)||on cubs camp and general underspend of termly budget.| ||**Net receipts/(payments) for Beavers**|**(£384)**|**(£128)**||Avg 14 Beavers @ £10 per child per term = £410 Budget. Spent on Budget;| ||Receipts for Beavers|£450|£488||Loss made on Beaver camp of £84 countered by underspend of termly| ||Payments for Beavers|(£834)|(£616)||budget in Term 3.| |**Net receipts/(payments) for Activities**
**(£619)**
**(£2,706)**
~~OO~~|||||| Income in current year relating to prior years camps Avg 18 Scouts @ £10 per child per term = £530 Budget. Overspent by £75 due to loss on Scoutabout camp of £66, Donutting of £32 and early payment of next years activites of £52, offset by Term 2 savings. Avg 26 Cubs @ £10 per child per term = £790 Budget. Underspent by £644 due to £220 invoice being paid after year end, accidental profit of £285 made on cubs camp and general underspend of termly budget. Avg 14 Beavers @ £10 per child per term = £410 Budget. Spent on Budget; Loss made on Beaver camp of £84 countered by underspend of termly budget in Term 3. 4 of 4 ## England & Wales **Template 1: Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250,000 or less in the relevant financial year** ## **Independent examiner’s report to the trustees of 1st West Byfleet Scouts Group** - **Scout Council** I report to the trustees on my examination of the accounts of the 1st West Byfleet Scouts Group for the year ended July 2024. ## **Responsibilities and basis of report** As the charity trustees of the 1st West Byfleet Scouts Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the 1st West Byfleet Scouts Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the 1st West Byfleet Scouts Group as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Kate Silversword Relevant professional qualification or membership of professional bodies (if any): Previous Treasurer of 1[st] New Haw Scout Group Address: 14 Acacia Drive, Woodham, KT15 3SH Date: 29/09/2024