## **Trustees report 2024**
This is a strange annual report for me to write as after 11 years as AGSL and then GSL it is my final report. It has been an incredible 11 years and I am sad to step down but it is time to take a rest from running the group and focus on my family. I am going to be staying involved with the HQ and FR committee and the May Fayre for now.
## **Achievements and performance**
As always it has been another fantastic year for Horsell Scout Group. We are currently running at 154 members which is brilliant, the group is bursting at the seams! As always, I am so proud of what we achieve and how many opportunities we offer the young people to experience new things, learn new skills and grow as individuals.
Helen, Sarah, Anne Marie and Sylvia stepped down as the leaders of Adventures Beavers after many years of service. A huge thank you to them for everything they have done. Thankfully Sarah is continuing with Scouts and Explorers and Sylvia is going to be helping out with Scouts as well. Helen and Anne Marie are focusing on other volunteering roles. A new team has stepped in to run the colony alongside Anna and Jenny from Squirrels, but moving to a Friday night.
All sections have had exciting years some highlights include the Squirrels celebrated its first birthday and handed out the first chief scout acorn awards. Some scouts enjoyed a trip to Ypres to take part in the last post service which is an amazing experience. All sections have handed out some of the top awards and hundreds of badges between them.
This year has seen the introduction of a new adult membership system, which has had its teething problems and made on boarding new leaders an interesting process.
This year’s May Fayre was a huge success, the weather wasn’t amazing, but the rain held off and we raised a good amount of money. Next year we are going to see some changes to the way the fayre runs with a shortage of volunteers, we will be streamlining and changing some of the processes. If you enjoy the fayre and feel you would like to be involved please do reach out.
I would like to take this opportunity to wish Rob Cole the new Group Lead Volunteer, all the luck in his new role. I hope everyone will support him in the transition and I’m sure the group will flourish under his leadership.
Finally let me thank the leaders, committee members, occasional helpers, parents, young people and community for another fabulous year of Horsell Scouts. Your hard work, commitment and enthusiasm amaze me and you all play a vital role in it all.
Ali Stubbs, Lead Volunteer
1st HORSELL SCOUT GROUP COUNCIL
TRUSTEES ANNUAL REPORT, ACCOUNTS AND REPORTS FROM THE UNITS FOR THE YEAR ENDED 31ST Mar-25
## **1ST HORSELL GROUP COUNCIL**
## **Report & accounts for the year ended 31st March 2025**
## **Reference and Administration Details**
Trustees : Ex Officio
|Appointment|Name|
|---|---|
|Group Scout Leader|Miss. A Stubbs|
|Beaver Scout Leader- Adventurers|Mrs H Wood|
|Beaver Scout Leader -Trailblazers|Mr R Cole|
|Cub Scout Leader - Baden-Powell|Mr N Longley|
|Cub Scout Leader - Brownsea|Mr D Sawyer|
|Scout Leader - Gladstone|Mrs T Fleetwood|
|Group Chairperson|Mrs C. Wavish|
|Group Secretary|Mrs. F Bootle-Wilbraham|
|Group Treasurer|Mrs L Ellis|
|Trustee|Mr R Mackie|
|Bankers:|||
|---|---|---|
|Group|Barclays Bank Woking||
|HQ Mgt & FR Committee|Lloyds Bank Woking||
|Group Registration Number with The Scout|Association|6084|
|Charity Registration Number||305810|
|Contact (gsl) Name and Address|||
|Ali Stubbs|||
|27 Bloomfield Close, Knaphill, GU21 2BL|||
**PAGE C1**
## **Financial Review**
At the end of the year income reserves amounted To £ **127,144**
The Group's policy on reserves is to hold an amount sufficient to enable it to meet its forthcoming obligations.
## **Objectives and Activities**
The objectives of the Group are as a unit of the Scout Association. The aim of the Scout Association is to promote the development of young people in achieving their full physical,intellectual,social and spiritual potentials,as individuals, as responsible citizens and as members of their local, national and international communities.The method of achieving the aim of the association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.
Subscriptions are charged for membership to cover immediate running costs of the Group, and these do not unduly restrict membership.The Group follows the principle that no one should be excluded because of their inability to pay membership subscriptions.
Two key principles that demonstrate Scouting's aims are for the public benefit are that through the Scout method young people develop towards their full potential and that there is a clear link between the benefits for young people and the purpose of Scouting.The safety of young people is taken very seriously and the benefits Scouting activities provide far outweigh the risks. Any private benefits from Scouting are incidental,other than to those as a beneficiary.
## **Structure, Governance and Management**
The Trustees have identified the major risks to which they believe the Group is exposed. They have reviewed these and have established systems to mitigate them
The Group's governing documents are those of the
The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
The Group is managed by the Group Trustee Board, the members of which are the 'Charity Trustees'of the Scout Group which is an educational charity. As charity trustees they are responsible for complying
with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer and 8 Trustees and meets throughout the year.
Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board.
This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life.
Trustees are appointed in accordance with Policy, Organisation and Rules of the Scout Association.
The Accounts have been drawn up on the receipts and payments basis, which is consistent with the previous year.
Approved by the trustees on and signed on their behalf by
Group Chair
**PAGE C2**
## **1st HORSELL SCOUT GROUP**
The Group is a trust established under its rules which are common to all Groups. Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association.
The following Accounts, drawn up on the receipts and payments basis have been compiled from two separate sets of accounts prepared by the Trustee Board and the HQ Management & Fund-Raising Committee, both of which were independently examined by Miss Morey
The Accounts have been signed on behalf of the Trustees by:
Date
## **Receipts & Payments Account Summary for the year ended March 31st 2025**
|**for the year ended**
**March 31st 2025**|||
|---|---|---|
||**2025**|**2024**|
|Total receipts for the year (see page C4)
Total Payments for the year (see C5)
Net receipts(payments)for theyear|65943
43222
22721|51240
53585
-2344|
|Cash,bank and similar funds brought forward|104423|106767|
|Cash,bank and similar funds carried forward|127144|104423|
|**REPRESENTED :**
Scout Group Funds
HQM&FR Cttee Funds|15302
111842|17695
86728|
||127144|104423|
**PAGE C3**
## **1st HORSELL SCOUT GROUP**
## **Receipts for the year ended 31st March 2025**
|**Receipts for the year ended**
**31st March 2025**|||||
|---|---|---|---|---|
||**2025**||**2024**||
|Membership subscriptions
(lesspaid to District)|3,152
3,152||6,948
6,948||
|||3,152||6,948|
|**INVESTMENT INCOME RECEIVED**
Bank Interest|55
55||52
52||
|||55||52|
|**PROPERTY RENTS**
Income from lettings|22,608
22,608||9,321
9,321||
|||22,608||9,321|
|**DONATIONS/GRANTS**
Donations/grants|330
330||872
872||
|**ACTIVITIES**
Camp & Activities
Other|10,268
0
10,268||13,700
0
13,700||
|||10,268||13,700|
|**FUND RAISING**
May Fayre
Fireworks
other
Payment for park lighting|16,222
0
1,342
10,089
27,654||18,461
0
225
0
18,686||
|||27,654||18,686|
|**OTHER INCOME**
Guiding annual contribution
Gift Aid
Hire equipment|525
0
1,250
1,775||843
0
790
1,633||
|||1,775||1,633|
|**SUNDRY RECEIPTS**
Sundries|101
101||28
28||
|||101||28|
|**TOTAL RECEIPTS FOR THE YEAR**||65,943||51,240|
**PAGE C4**
## **1st HORSELL SCOUT GROUP Payments for the year ended 31st March 2025**
|**Payments for the year ended**
**31st March 2025**|||||
|---|---|---|---|---|
||**2025**||**2024**||
|**PREMISES**
Wifi
Light & Heat & Water
Insurance
Repairs and Renewals|364
4,660
2,642
0
7,665||717
13055
2505
0
16276||
|||7,665||16276|
|**DONATIONS/GRANTS**
To Charities|0
0||0
0||
|||0||0|
|**ACTIVITIES**
Transport
Leaders social
Camps & Activities|0
0
10,540
10,540||0
0
17110
17110||
|||10,540||17110|
|**FUND/RAISING EXPENSES**
May Fayre
Other
Fireworks|11,208
0
0
11,208||7414
359
0
7773||
|||11,208||7773|
|**ADMIN/ESTABLISHMENT EXPENSES**
HQ expenses
HQ cleaning
Literature/stationary/admin
Meetings- incl AGM
Donations
Equipment/Materials|3,213
4,097
103
0
2,605
10,017||3310
3732
112
0
1466
8620||
|||10,017||8620|
|Explorer Subs|0
0||0
0||
|||0||0|
|**OTHER EXPENSES**
Uniforms/badges
Training|2,514
30
2,544||1745
24
1769||
|||2,544||1769|
|**PURCHASE OF CAPITAL EQUIPMENT**
Storage Crate
Equipment|0
150
150||0
529
529||
|||150||529|
|**SUNDRY PAYMENTS**
Other|1,097
1,097||1507
1507||
|||1,097||1507|
|**TOTAL PAYMENTS FOR THE YEAR**||43,222||53,585|
## **1st HORSELL SCOUT GROUP**
## **Statement of Assets and Liabilities at 31st March 2025**
||**2025**
£|**2025**
£|**2024**
£|**2024**
£|
|---|---|---|---|---|
|Scout Group
**MONETARY ASSETS**Cash, bank
and similar funds
Scout & Guide Headquarters
Management and Fund-raising
Committee|15,302
111,842
127,144||17,695
86,728
104,423||
|||127,144||104,423|
|**OTHER MONETARY ASSETS**
Accrued Income
Payments in advance|||||
||||||
|**LIABILITIES**
Cheques issued notpaid|0||0||
|**TOTAL MONETARY ASSETS**|127,144||104,423||
|**NON-MONETARY ASSETS**
Assets for Charity's own use
Motor Vehicles
Scoutingequipment,furniture,etc.|30,000||30,000||
|**LIABILITIES:**
Deferred Income|0||0||
||0||0||
CONTINGENT LIABILITIES AND FUTURE OBLIGATIONS: none
**PAGE C6**
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
On accounts for the year
ended
31 mApc'
Charity no
(if any)
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity ("the Trust") for the year ended
Responslbllltles and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 ("the Act").
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
I have completed my examination. I confirm that no material matters have
come to my attention (other than that disclosed below ') in connection with
the examination which gives me cause to believe Ihat in, any material
respect:
accounting records were nol kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examiner's statement
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
Signed:
io/
Name:
cThfvN.
TCAE_KJ & CTaT
Relevant professional
qualification(s) or body
(if any):
Address:
GL40 L
IER
October 2018
Section B
Disclosure
Only complete if the examiner needs to highlight matters of concem (see CC32,
Independent examination of charity accounts: directions and guidan for
examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
IER
October 2018