## **Trustees report 2024** The group continues to grow and go from strength to strength, maintaining our high section numbers and achieving the top awards across all sections. We are very proud of the work done by the young people and the amazing work of the leaders to provide the opportunities to achieve this. Activities provided during the year include hikes, wide games, birds of prey experience, Lego nights, quiz nights, gaming, star gazing, nights away, cooking and plenty of other exciting experiences. The year ahead looks exciting with our recent introduction of a Squirrel drey for members 4- 6 years. This is something slowly being introduced across the movement and we finally have capacity to offer it at Horsell. Squirrels has been up and running for two terms. Numbers remain healthy with a large waiting list. We held our joint Remembrance parade in Horsell village bringing together the Scouts, Guides, church, veterans and village, coming together at the memorial to remember those who were lost from the village. Horsell also had a presence at Brookwood last post held in Brookwood cemetery bringing together groups from all over the District. Next year could pose some challenges with Woking Council being in trouble financially, we have been given the news that they may start charging us business rates or rent so we need to plan for this and make sure we will be secure financially if it happens. Thankfully for now the group is in a secure financial position but we need to be sensible with how we plan for the future. Scouting is making changes. These include changes to the training, hopefully making completing the essential training more streamlined and making volunteering less of a time constraint, with most training now being online and automatically available on Members’ profiles. As previously noted, there will be a new Digital Framework: Compass will be replaced on 4 November and a new system will be rolled out in phases which may take as long as January. Other changes that have taken place in Scouting include change of titles. I am now the Group Lead Volunteer rather than the Group Scout Leader. Section Leaders are known as Section Team Leaders and other leaders become Section Team Members. The Executive Committee is now a Trustee Board and anyone who sits on the Trustee Board becomes a Trustee. Nights Away Advisors are now known as Nights Away Assessors and Occasional Helpers (who are DBS checked) are known as non-Members. All changes are fully documented online. There are no changes to roles, just titles. Changes to leaders: we are again looking lean on leaders but there will be another recruitment drive, possibly from parents who want their children to join the Group. The May Fayre was successful despite the torrential rain. There have been many issues with building and antisocial behaviour however this has improved in recent months. I would like to take this opportunity to say a huge thank you to everyone that is involved with Horsell for their hard work and dedication. Thank you for giving up your time to give these young people great experiences and achieve things they wouldn’t normally have the chance to. Ali Stubbs, Lead Volunteer 1st HORSELL SCOUT GROUP COUNCIL TRUSTEES ANNUAL REPORT, ACCOUNTS AND REPORTS FROM THE UNITS FOR THE YEAR ENDED 31ST Mar-24 ## **1ST HORSELL GROUP COUNCIL** ## **Report & accounts for the year ended 31st March 2024** |Trustees : Ex Officio|| |---|---| |Appointment|Name| |Group Scout Leader|Miss. A Stubbs| |Beaver Scout Leader- Adventurers|Mrs H Wood| |Beaver Scout Leader -Trailblazers|Mr R Cole| |Cub Scout Leader - Baden-Powell|Mr N Longley| |Cub Scout Leader - Brownsea|Mr D Sawyer| |Scout Leader - Somers|Mr R Sutcliffe| |Scout Leader - Gladstone|Mrs S Cartwright| |Group Chairperson|Mrs C. Wavish| |Group Secretary|Mrs. F Bootle-Wilbraham| |Group Treasurer|Mrs L Ellis| |Trustees: Nominated|| |Parent Representative, Executive Committe|Mrs T Fleetwood| |Bankers:||| |---|---|---| |Group|Barclays Bank Woking|| |HQ Mgt & FR Committee|Lloyds Bank Woking|| |Group Registration Number with The Scout|Association|6084| |Charity Registration Number||305810| |Contact (gsl) Name and Address||| |Ali Stubbs||| |27 Bloomfield Close, Knaphill, GU21 2BL||| **PAGE C1** At the end of the year income reserves amounted To £ ## **104,423** The Group's policy on reserves is to hold an amount sufficient to enable it to meet its forthcoming obligations. The Trustees have identified the major risks to which they believe the Group is exposed. They have reviewed these and have established systems to mitigate them The objectives of the Group are as a unit of the Scout Association. The aim of the Scout Association is to promote the development of young people in achieving their full physical,intellectual,social and spiritual potentials,as individuals, as responsible citizens and as members of their local, national and international communities.The method of achieving the aim of the association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. Subscriptions are charged for membership to cover immediate running costs of the Group, and these do not unduly restrict membership.The Group follows the principle that no one should be excluded because of their inability to pay membership subscriptions. Two key principles that demonstrate Scouting's aims are for the public benefit are that through the Scout method young people develop towards their full potential and that there is a clear link between the benefits for young people and the purpose of Scouting.The safety of young people is taken very seriously and the benefits Scouting activities provide far outweigh the risks. Any private benefits from Scouting are incidental,other than to those as a beneficiary. The Group is a trust established under its rules, which are common to all Groups. Trustees are appointed in accordance with Policy, Organisation and Rules of the Scout Association. The Accounts have been drawn up on the receipts and payments basis, which is consistent with the previous year. Approved by the trustees on and signed on their behalf by Chris Wavish Group Chair **PAGE C2** ## **1st HORSELL SCOUT GROUP** The Group is a trust established under its rules which are common to all Groups. Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association. The following Accounts, drawn up on the receipts and payments basis have been compiled from two separate sets of accounts prepared by the Exec Committee and the HQ Management & Fund-Raising Committee, both of which were independently examined by Miss Morey The Accounts have been signed on behalf of the Trustees by: Date ## **Receipts & Payments Account Summary for the year ended March 31st 2024** |**for the year ended**
**March 31st 2024**||| |---|---|---| ||**2024**|**2023**| |Total receipts for the year (see page C4)
Total Payments for the year (see C5)
Net receipts(payments)for theyear|51240
53585
-2344|51257
43270
7987| |Cash,bank and similar funds brought forward|106767|98780| |Cash,bank and similar funds carried forward|104423|106767| |**REPRESENTED :**
Scout Group Funds
HQM&FR Cttee Funds|17695
86728|18020
88748| ||104423|106767| **PAGE C3** ## **1st HORSELL SCOUT GROUP** ## **Receipts for the year ended 31st March 2024** |**Receipts for the year ended**
**31st March 2024**||||| |---|---|---|---|---| ||**2024**||**2023**|| |Membership subscriptions
(lesspaid to District)|6,948
6,948||7,721
7,721|| |||6,948||7,721| |**INVESTMENT INCOME RECEIVED**
Bank Interest|52
52||10
10|| |||52||10| |**PROPERTY RENTS**
Income from lettings|9,321
9,321||9,920
9,920|| |||9,321||9,920| |**DONATIONS/GRANTS**
Donations/grants|872
872||460
460|| |**ACTIVITIES**
Camp & Activities
Other|13,700
0
13,700||16,282
0
16,282|| |||13,700||16,282| |**FUND RAISING**
May Fayre
Fireworks
other
Payment for park lighting|18,461
0
225
0
18,686||14,786
0
27
0
14,813|| |||18,686||14,813| |**OTHER INCOME**
Guiding annual contribution
Gift Aid
Hire equipment|843
0
790
1,633||0
0
1,480
1,480|| |||1,633||1,480| |**SUNDRY RECEIPTS**
Sundries|28
28||571
571|| |||28||571| |**TOTAL RECEIPTS FOR THE YEAR**||51,240||51,257| **PAGE C4** ## **1st HORSELL SCOUT GROUP Payments for the year ended 31st March 2024** |**Payments for the year ended**
**31st March 2024**||||| |---|---|---|---|---| ||**2024**||**2023**|| |**PREMISES**
Wifi
Light & Heat & Water
Insurance
Repairs and Renewals|717
13,055
2,505
0
16,276||484
7456
3370
0
11310|| |||16,276||11310| |**DONATIONS/GRANTS**
To Charities|0
0||0
0|| |||0||0| |**ACTIVITIES**
Transport
Leaders social
Camps & Activities|0
0
17,110
17,110||34
0
16767
16802|| |||17,110||16802| |**FUND/RAISING EXPENSES**
May Fayre
Other
Fireworks|7,414
359
0
7,773||6332
0
0
6332|| |||7,773||6332| |**ADMIN/ESTABLISHMENT EXPENSES**
HQ expenses
HQ cleaning
Literature/stationary/admin
Meetings- incl AGM
Donations
Equipment/Materials|3,310
3,732
112
0
1,466
8,620||1257
2040
253
0
1862
5412|| |||8,620||5412| |Explorer Subs|0
0||181
181|| |||0||181| |**OTHER EXPENSES**
Uniforms/badges
Training|1,745
24
1,769||2038
0
2038|| |||1,769||2038| |**PURCHASE OF CAPITAL EQUIPMENT**
Storage Crate
Equipment|0
529
529||0
0
0|| |||529||0| |**SUNDRY PAYMENTS**
Other|1,507
1,507||1196
1196|| |||1,507||1196| |**TOTAL PAYMENTS FOR THE YEAR**||53,585||43,270| ## **1st HORSELL SCOUT GROUP** ## **Statement of Assets and Liabilities at 31st March 2024** ||**2024**
£|**2024**
£|**2023**
£|**2023**
£| |---|---|---|---|---| |Scout Group
**MONETARY ASSETS**Cash, bank
and similar funds
Scout & Guide Headquarters
Management and Fund-raising
Committee|17,695
86,728
104,423||18,020
88,748
106,767|| |||104,423||106,767| |**OTHER MONETARY ASSETS**
Accrued Income
Payments in advance||||| |||||| |**LIABILITIES**
Cheques issued notpaid|0||0|| |**TOTAL MONETARY ASSETS**|104,423||106,767|| |**NON-MONETARY ASSETS**
Assets for Charity's own use
Motor Vehicles
Scoutingequipment,furniture,etc.|30,000||30,000|| |**LIABILITIES:**
Deferred Income|0||0|| ||0||0|| CONTINGENT LIABILITIES AND FUTURE OBLIGATIONS: none **PAGE C6** CHARITY COMMISSION FOR ENGLAND AND WALES Independent exarninerfs report on the accounts Sectioh A Independent Exam¥neVs Report Report to the trustee members of st H crgei I Sc(Tr GTC On a6Gounts for the year ended Charity no (If any) 3c.4'¥>iCi 31 marclq ICZ4 Sèt out on pages I rap￿ to tha trust88s on my examination of the accounts of th8 above charity ("the Trust.) for the year ended R•8ponsibllllias and As Lharrfy irusl¥es ot the Trust. you ale iegponsibte FNopwatiW basls of report of the accounts in accordance with the requirements of the Charities Act 2011 (°the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, have followed the applicable Directsons given by the Charity Commission under section 145(5)(b) of the Act. I Iwve completed ry vAammatTh. I cmfffm that no matenal matters have come to my attention (other than that disclosed below ') in connection wrth the examination which gives me c8use to believe that in. any material Indèpendent examiner's statement accounting records were not kept in accordance with section 130 of the Act or the accounts do not 8coJrd the accx)unting re4y)rdS I have no con￿M$ and have come a(xoss no other matters in connection with exain11￿tw)n to 4htti¥h attwitton sliLits%d be andor ts3 enahle a proper understanding of the accounts to be reached. Pleas& delete the words in the brackets rf they do not apply. Slgnad: 2911 Name: Relevant professlonal I I c ft &wJ quallficatlonls) or body (if any): Address= IER October 2018 Disclosure iv corritsieie IT iiie exdnllllel" neeos lo r?iuniiont ffldltgrs o". VnCf)Fn (see bkn32. Iiidependent examination of charity accounis: directions and guidance for examiners). Glve here brlef detalls of any items that the examiner wishes to dlsclose. IER October 2018