## **Trustees report 2023** The group continues to grow and go from strength to strength, maintaining our high section numbers and achieve the top awards across all sections. We are very proud of the work done by the young people and the amazing work of the leaders to provide the opportunities to achieve this. Activities provided during the year include hikes, wide games, birds of prey experience, Lego nights, quiz nights, gaming, star gazing, nights away, cooking and plenty of other exciting experiences. To keep the group running smoothly we welcomed George and Tim to Trailblazers Beavers to assist Rob. We sadly said goodbye to Veronica (Cynis) after being involved with Horsell Scout Group since 1996. She decided it was time to take a rest but I know is continuing her Scouting in helping SASU with their valuable work in the District. We said goodbye to Ian and Sarah Cartwright from Gladstone after 10 years service, they both gave a lot to the group over their time with us and created some great experiences for a huge number of young people giving them great opportunities and experiences. A huge thank you to Teri and Mark for stepping up and taking on running the troop. We ran a very successful May Fayre along with the Guides raising a huge amount of money to keep the HQ running and in good repair. Unfortunately due to issues with Woking Borough Council we could have a harder time this year due to issues with the site but the committee is working hard to make it happen. We held our joint Remembrance parade in Horsell village bringing together the Scouts, Guides, Church, veterans and village, coming together at the memorial to remember those who were lost from the village. Horsell also had a presence at Brookwood last post held in Brookwood cemetery bringing together groups from all over the District. Next year could pose some challenges with Woking Council being in trouble financially, we have been given news that they may start charging us business rates or rent so we need to plan for this and make sure we will be secure financially if it happens. Thankfully for now the group is in a secure financial position but we need to be sensible with how we plan for the future. Scouting is making changes to the training which should hopefully be more automated and easier to complete. This should make completing the essential training more streamlined and make volunteering less of a time constraint. They are also making roles name changing and some becoming redundant but watch this space for when it all becomes clear and the restructure completed. One big change is wood badges will not be compulsory and some roles will require less training. I would like to take this opportunity to say a huge thank you to everybody that is involved with Horsells hard work and dedication. Giving up your time to give these young people great experiences and achieve things they wouldn’t normally have the chance to. ## 1st HORSELL SCOUT GROU COUNCIL # TRUSTEES ANNUAL REPOR ACCOUNTS AND REPORTS FROM THE UNITS FOR THE YEAR ENDED 31ST Mar-23 ## **1ST HORSELL GROUP COUNCIL** **Report & accounts for the year ended 31st March 2023** |Trustees : Ex Ofcio|| |---|---| |Appointment|Name| |Group Scout Leader|Miss. A Stubb| |Beaver Scout Leader- Adventurers|Mrs H Wood| |Beaver Scout Leader -Trailblazers|Mr R Cole| |Cub Scout Leader - Baden-Powell|Mr N Longley| |Cub Scout Leader - Brownsea|Mr D Sawyer| |Scout Leader - Somers|Mr R Sutclife| |Scout Leader - Gladstone|Mrs S Cartwri| |Group Chairperson|Mrs C. Wavish| |Group Secretary|Mrs. F Bootle-| |Group Treasurer|Mrs L Ellis| |Trustees: Nominated|| |Parent Representative, Executive Committee|Mrs T Fleetwo| |Bankers:|| |Group|Barclays Bank| HQ Mgt & FR Committee Lloyds Bank W Group Registration Number with The Scout Association Charity Registration Number Contact (gsl) Name and Address ght -Wilbraham )od k Woking Noking 6084 305810 Ali Stubbs At the end of the year income reserves amounted To £ **106767.37** The Group's policy on reserves is to hold an amount sufficient to enable forthcoming obligations. The Trustees have identified the major risks to which they believe the G They have reviewed these and have established systems to mitigate the The objectives of the Group are as a unit of the Scout Association. The aim of the Scout Association is to promote the development of youn in achieving their full physical,intellectual,social and spiritual potentials, as responsible citizens and as members of their local, national and inter communities.The method of achieving the aim of the association is by p an enjoyable and attractive scheme of progressive training, based on th Promise and Law and guided by adult leadership. Subscriptions are charged for membership to cover immediate running c and these do not unduly restrict membership.The Group follows the prin should be excluded because of their inability to pay membership subscr Two key principles that demonstrate Scouting's aims are for the public b that through the Scout method young people develop towards their full that there is a clear link between the benefits for young people and the Scouting.The safety of young people is taken very seriously and the ben activities provide far outweigh the risks. Any private benefits from Scout incidental,other than to those as a beneficiary. The Group is a trust established under its rules, which are common to al Trustees are appointed in accordance with Policy, Organisation and Rule Scout Association. The Accounts have been drawn up on the receipts and payments basis, with the previous year. 31.1.24 Chris Wavish Group Chair it to meet its Group is exposed. em ng people as individuals, rnational providing he Scout costs of the Group, nciple that no one riptions. benefit are potential and purpose of nefits Scouting ting are ll Groups. es of the which is consistent PAGE C2 ## **1st HORSELL SCOUT GROUP** The Group is a trust established under its rules which are common to all Groups. Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association. The following Accounts, drawn up on the receipts and payments basis have been compiled from two separate sets of accounts prepared by the Group Executive and the HQ Management & Fund-Raising Committee, both of which were independently examined by Mr A Bootle-Wilbraham The Accounts have been signed on behalf of the Trustees by: C.Wavish ## **Receipts & Payments Account Summary for the year ended March 31st 2023** |**Receipts & Payments Account Summary**
**for the year ended**
**March 31st 2023**||| |---|---|---| ||**2023**|**2022**| |Total receipts for the year (see page C4)
Total Payments for the year (see C5)
Net receipts(payments)for theyear|51258
43270
7987|30106
29372
734| |Cash,bank and similar funds brought forward|98780|98046| |Cash,bank and similar funds carried forward|106767|98780| |**REPRESENTED :**
Scout Group Funds
HQM&FR Cttee Funds|18020
88748|14286
84494| ||106767|98780| 31.1.24 Date PAGE C3 ## **1st HORSELL SCOUT GROUP** ## **Receipts for the year ended 31st March 2023** ||**2023**|**2023**| |---|---|---| |Membership subscriptions
(lesspaid to District)|7,721
7,721|| |||7,721| |**INVESTMENT INCOME RECEIVED**
Bank Interest|10
10|| |||10| |**PROPERTY RENTS**
Income from lettings|9,920
9,920|| |||9,920| |**DONATIONS/GRANTS**
Donations/grants|460
460|| |**ACTIVITIES**
Camp & Activities
Other|16,282
0
16,282|| |||16,282| |**FUND RAISING**
May Fayre
Fireworks
other
Payment for park lighting|14,786
0
27
0
14,813|| |||14,813| |**OTHER INCOME**
Guiding annual contribution
Gift Aid
Hire equipment|0
0
1,480
1,480|| |||1,480| |**SUNDRY RECEIPTS**
Sundries|571
571|| |||571| |**TOTAL RECEIPTS FOR THE YEAR**||51,258| **2022** . 2,824 2,824 1 1 6,331 6,331 3,095 3,095 11,253 0 11,253 1 0 0 4,188 4,189 600 0 560 1,160 1,253 1,253 30,106 **PAGE C4** ## **1st HORSELL SCOUT GROUP** ## **Payments for the year ended 31st March 2023** |**1st HORSELL SCOUT GROUP**
**Payments for the year ended**
**31st March 2023**||| |---|---|---| ||**2023**|| |**PREMISES**
Wifi
Light & Heat & Water
Insurance
Repairs and Renewals|484
7,456
3,370
0
11,310|| |||11,310| |**DONATIONS/GRANTS**
To Charities|0
0|| |||0| |**ACTIVITIES**
Transport
Leaders social
Camps & Activities|34
0
16,767
16,802|| |||16,802| |**FUND/RAISING EXPENSES**
May Fayre
Other
Fireworks|6,332
0
0
6,332|| |||6,332| |**ADMIN/ESTABLISHMENT EXPENSES**
HQ expenses
HQ cleaning
Literature/stationary/admin
Meetings- incl AGM
Donations
Equipment/Materials|1,257
2,040
253
0
1,862
5,412|| |||5,412| |Explorer Subs|181
181|| |||181| |**OTHER EXPENSES**
Uniforms/badges
Training|2,038
0
2,038|| |||2,038| |**PURCHASE OF CAPITAL EQUIPMENT**
Storage Crate
Equipment|0
0
0|| |||0| |**SUNDRY PAYMENTS**||| |Other|1,196
1,196|1,196
1,196| |---|---|---| |||1,196| |**TOTAL PAYMENTS FOR THE YEAR**||43,270| **2022** 317 6698 2900 0 9915 0 0 217 0 9078 9295 187 0 0 187 1904 2271 220 50 1901 6346 270 270 2291 53 2344 0 0 0 1016 1016 29,372 ## **1st HORSELL SCOUT GROUP** ## **Statement of Assets and Liabilities at 31st March 2023** |**Statement of Assets and Liabilities**
**at 31st March 2023**||| |---|---|---| ||**2023**
£|| |Scout Group
**MONETARY ASSETS**Cash, bank and similar funds
Scout & Guide Headquarters Management and Fund-raising
Committee|18,020
88,748
106,767|| |||106,767| |**OTHER MONETARY ASSETS**
Accrued Income
Payments in advance||| |||| |**LIABILITIES**
Cheques issued notpaid|0|| |**TOTAL MONETARY ASSETS**|106,767|| |**NON-MONETARY ASSETS**
Assets for Charity's own use
Motor Vehicles
Scoutingequipment,furniture,etc.|30,000|| |**LIABILITIES:**
Deferred Income|0|| ||0|| CONTINGENT LIABILITIES AND FUTURE OBLIGATIONS: none **2022** £ 14,286 84,494 98,780 0 98,780 30,000 0 0 **PAGE C6** CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to tho trustees 1ST Ho(2hiLL GILL)uQ C6v￿Cl On a¢¢ounts for tho year I l fftniL 2oLI Charlty no (rf any) 8•t out on pages I rewrt to the trustees ry examinati{￿ of the accounts of the atM)ve charity llhe Trust'l for the year ended Responsibilities and basis of report As the chartws truslees, you are responsible for the preparation of the accounts in accordance wth the requIre￿nts of the Charities Act 2011 Ilhe ALt'}. I report in respect of my exarrwnation of the Trusl's ￿CoUnts carried out under sect￿n 145 of the 2011 Act and in carrying out my examination. I have followed all the appl￿ble Direct￿nS given by the Charity Commission under sect￿n 14515}Ibl of the Act. Independent tThe chariiys gross income exceeded £250,000 and l am qualffied to examlnefs statement undertake the exaMinat￿n by ￿'n9 a qualrfth n￿mber of linsert name of applKable bcKtyll. Delete l ] rfnot 8ppIKable. I have completed my exarninat￿n. I confinn thai no material matters have come to my attention in COnnect￿n vthh the examination {olher than that disckjsed bettrw-) which gives cause to believe that in. any material respwt.. the accounting records were not kept in xcordance with section 130 of the Charilies Act.. or the accounts did not accord with the accounting records; or the accounts did nol crynpty I￿th the appluble requirements concemirvJ the form and content of accounts sel out in the Charities (Accounts and Rep￿ts) RegU￿tiOnS 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter nsKlered as part of an independent eXa￿￿natIOn. I have no concems and have con* &ross no (Xher matters in connection with the examin*ion to Yth￿h attent￿n shoukl be dra￿￿ in this rewrt in order to ena￿e a kyoper understanding of the arxounts to be re￿hed. . Please delele the words in th8 brackets rf they do not apply. Slgned: L¢ Relevant professlonal qualification{sl or Ix)dy CArfA IER Oct 2018 (rf any): Section B Disclosure Onty cornplete rf the exJnirEr needs lo hKJhli9hl matetial tnalleis of coiKein (see CC32, Independent exam1rotj(￿ of charity accounts.. dirertK)n$ and guidance for examinernl. Glv• here brief detalls of any itoms that the examiner Wbshes to disclose. IER Oct 2018