2025-03-31-accounts

Trustees' Annual Report

For the period

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Section A Reference and administration details
Charity name 4th Walton on Thames Scout Group
Other names the charity is known by
Registered charity number (if any) 3 0 5 8 0 5
HQ registration number
Charity’s principal address Cottimore Lane
Walton-on-Thames
Surrey
Postcode K T 1 2 2 L A
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Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

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Dates acted if not for
Trustee Name Office (if any) whole year
1 Richard Poole Chair
2 Steve Pratt Group Lead Volunteer
3 Candy Harding Treasurer
4 Simon Haffenden Beaver Lead Volunteer
5 Christine Bentley Cubs Lead Volunteer
6 Nick Thomas Scout Lead Volunteer
7 Roy Bromley Explorer Lead Volunteer
8
9
10
11
12
13
14
15
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Names and addresses of advisers (optional information but encouraged as best practice)

(These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (27 February 2024)

Section B

Structure, governance and management

Description of the charity’s trusts
	The Group's governing documents are those of the The Scout
Type of governing document (e.g. trust deed, constitution)	Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
How the charity is constituted	The Group is a trust established under its rules which are
(e.g. trust, association, company)	common to all Scouts.
Trustee selection methods	The Trustees are appointed in accordance with the Policy,
(e.g. appointed by, elected by)	Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional	The Group is managed by the Group Trustee Board, the
information, where relevant, about:	members of which are the ‘Charity Trustees’ of the Scout
Policies ansd Procedures adopted for:	Group which is an educational charity. As charity trustees they
	are responsible for complying with legislation applicable to
	charities. This includes registration, keeping proper accounts
	and making returns to the Charity Commission as appropriate.
	The Trustee Board has seven members, made up of two
	independent Trustees, (the Chair and Treasurer), one Ex-
a) the induction and training of trustees;	Officio Member, (the Group Lead Volunteer) and 4 Trustees
	and meets every 3 months.
b) trustee' consideration of major risks
and the systems and procedures to	Members of the Trustee Board complete Being a Scouts
manage them	Trustee learning within the first 6 months of joining the Board
	and any other necessary training as required.
	This Group Trustee Board exists to support the Group Lead
	Volunteer and make sure the charity is well-managed, risks are
	assessed and mitigated, buildings and equipment are in good
	working order, and everyone follows legal requirements and
	the organisation's policies and rules. In addition they assist in
	raising funds and the administration of Group Finance, which
	includes insurance of persons, property and equipment. They
	appoint any sub committees required and appointment of
	Group Administrators and Advisors. Their support helps other
	volunteers run high-quality and safe programmes that give
	young people skills for life.

2 LT700001 (27 February 2024)

Section B Structure, governance and management (continued) Risk and Internal Control The Group Board of Trustees has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment . The Group have their own property in Cottimore Lane, Walton-onThames. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Association's national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. To mitigate this possibility, the group constantly seeks volunteers to help and encourages people to get involved and develop into future leaders. Also a strong Young Leaders Development programme is run to develop leaders for the future. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group maintain well managed waiting lists to mitigate against this. Risk and Internal Control The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include approval for expenditure by the Members of the Board of Trustees and a comprehensive insurance policies to ensure that insurable risks are covered.

Section C

Objectives and activities

3 LT700001 (27 February 2024)

		The Purpose of Scouting
Summary of the objects of the charity set out in its governing document		Scouting exists to actively engage and support young people in their personal development and education, empowering them to make a positive contribution to society.
		The Values of Scouting
		As Scouts we are guided by these values:
		Integrity -We act with integrity; we are honest, trustworthy
		and loyal.
		Respect -We have self-respect and respect for others.
		Care -We support others and take care of the world in which
		we live.
		Belief -We explore our faiths, beliefs and attitudes.
		Co-operation -We make a positive difference; we co-operate
		with others and make friends.
		The Scout Method
		Scouting takes place when young people, in partnership with
		adults, work together based on the
		values of Scouting and:
		- enjoy what they are doing and have fun
		- take part in activities indoors and outdoors
		- learn by doing
		- share in spiritual reflection
		- take responsibility and make choices
		- undertake new and challenging activities
		- make and live by their Promise.
Summary of the main activities in relation to these objects		Weekly meetings for each section, which are based on all the young people learning different practical and life skills in a manner that is fun and leads to rewards in the form of badges.
		Team games are also incorporated as part of each meeting to
		help build bonds within each section and strengthen the
		team.There are camps held each year for each section and
		participation in District camps with other groups. Also many
		outside activities, including night hikes, fire building, wide
		games and visits to places of interest.
Additional details of the objectives and activities (optional information but encouraged as best practice)
	• policy on grantmaking;	In support of developing our scouts there is a very healthy
• contribution made by volunteers; • policy on investments.		leadership development programme. We have amazing Lead Volunteers who now have great support from their assistants and Young Leaders coming through from the explorers. In
		addition parent helpers regularly contribute in supporting the
		weekly meetings, expeditions, outings and camps This is a
		necessity and invaluable in ensuring all the events can run with
		the correct ratios.
		We have not made any grants and do not have a specific
		policy in relation to this. Likewise, we do not have a policy with
		regards to investments, but have invested some funds in a
		fixed term savings account.
Public benefit statement		The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the
		advancement of citizenship or community development
		headings.

Section D

Achievements and performance

4 LT700001 (27 February 2024)

Summary of the main achievements of the Charity during the year

The Kitchen Refurbishment was completed to a high standard and the electrics are being improved with replacement of old style lighting utilising LEDs . Once complete we plan on a staged redecoration of the hall. In addition a fundraiser Bingo night, combined with a BBQ and the AGM was very successful and raised a good amount of money. Beaversenjoyed another great year, with an amazing 15 Beavers ataining the Bronze Award . The weekly meetings have included visits to the RNLI at Teddington. In addition they have had two camps and participated in Surrey Reach for the sars event and district baking and science day plus in celebration of Christmas the Beavers visited Santa at the Mizens Miniature Steam Railway. Cubshave had a great year with 7 Silver challenge awards, a brilliant achievment.The majority of Beavers move onto Cubs, which is fantastic. In Summer Cubs attended the district water day trying all sorts of water activities, including speedboat driving. In addition the Cubs had a summer camp at Polyapes followed in the Autumn by Pack Holiday at the same location. Activities includeds Treasure Hunts, Craft evenings and Pioneering skills, with many badges being awarded. great camp and the older cubs participated in District Water Day. Scoutsachieved 5 Gold Awards, and awarded over 170 badges, which is fantastic. Becky Pratt our young Leader complete her Young Leader Belt.Two camps, Including Scoutabout with all Surrey Scouts and Frost Camp near Brighton, incorporating visits to Shoreham Lifeboat Station and Brighton Airport. Visits to The New Scientist Show at Excel London and educational visits from The History Man, a PTSD dog and the local Foodbank. Endeavour ExplorersPartners 4th Walton and one third of the 35 active members come from 4th. 14 Explorers are young leaders. 8 achieved Bronze DofE, 1Silver, 4 Platinum and 1 Diamond, which is excellent Three Explorers achieved The Kings Scout award, With Christopher Thomas and Rhys Glands coming from 4th Walton. Activities included The Monopoly Run and Army Team Building Day. 4th Walton Group has excellent retention, which is testament to the commitment of the excellent leadership in the group.

Section E

Financial Review

Quantify and explain any designations Brief statement of the charity’s policy on reserves

Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to12 months running costs, circa £16,500 The Group held reserves of approximately £40,900 against this at year end. This is above the level required for operating expenses. The reserves have grown as the expenditure is well managed and the plan is to review the excess with a view to investing the excess in a higher interest account whilst looking at the best way of spending this for the benefit of the members in line with the charity's objectives.

Section E	Financial Review Contd.
Details of any funds materially in deficit

5 LT700001 (27 February 2024)

(circumstances plus steps to eliminate)

Further financial review details (optional information)

Youmay chooseto include additional	Youmay chooseto include additional	Youmay chooseto include additional
information, where relevant, about:	information, where relevant, about:Principal Source of Funds		Principal Source of Funds
• the charity’s principal sources of funds			• the charity’s principal sources of funds The main Sources of income are donations received from
(including any fundraising);			societies and organisations utilising the HQ building, plus
			fundraising events, donations received and of course
			subscriptions. The Group Trustee Board Monitors the levels of
			bank balances and the Treasurer looks to obtain the best value	bank balances and the Treasurer looks to obtain the best value
			and interest rates through its banking arrangements.
			Occasionally this may involve accounts that require notice prior	Occasionally this may involve accounts that require notice prior
			to a withdrawl, ensuring ahead of this that cashflow
			requirements can be met. Additional grant received from
			Elmbridge for Kitchen Refurbishment.
• how expenditure has supported the key		• how expenditure has supported the key	The constant variety of activities requires expenditure to
objectives of the charity;			ensure all sections gain the greatest benefit from activities.
			Camps & the food provided are examples of where a little
			expense gives all participants the best possible experience.
			Investment in Equipment, including tents, pioneering poles,
			gazebo's etc ensure the sections have the best experiences in
			all activities.
• investment policy and objectives;			Investment Policy
			The Group does not have sufficient funds to invest in longer
			term investments. The Group has therefore adopted a risk
			averse strategy to the investment of its funds. All funds are
			held in cash using only mainstream banks or building societies.	held in cash using only mainstream banks or building societies.
			We are reviewing this policy based on current cash reserves.
Section F			Other Optional Information
Plans for future periods Hall Decoration and Repair Further Improve Internal and External Lighting Confirm appointment of New Scout Lead Voluteer. Look for Volunteers in each Section to ensure succession. Section G Declaration ~~_~~
The trustees declare that they have approved the trustees’ report above	The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s)		Richard Poole
Position (eg Secretary, Chair)		Chair
Date		0	7 0 1 2 6

6 LT700001 (27 February 2024)

CHARITY COMMISSION FOR ENGL4ND AND WALES 4th Walton on Tharnes Scout Group Recei tsandpa ments accounts CC16a For the period from To 01- r-24 31-Mar-25 Section A Receipts and payments Unreslrlcted funds Restrlcted funds Endowment funds to thè nèarnst £ Total funds Last year to th9 n•arg8t £ to tho n•arnst £ to thg ngarest£ to tho noarost £ A1 Recei Membership subscnptsons Gift Aid Grants Donations and Ajndraising Contributions to S¢wtsng Athvib"es Hire ol building Bank Interest 3.627 5,532 1S,800 503 5,507 6.576 3,627 5.532 15.800 503 5.507 6,576 4,047 990 750 4,876 7,266 125 ss income AR) 37,593 37,593 18,054 8set an see table . nvestrnent Sa 37,593 37,593 A3Pa ments Youth pro9ramrnme and activities Water and sewerage Electricity and Ga$ Insurance Repairs, r8newals and deaning Materials and equipment Uniforrr5 and badges Contrbutson to Carnp ¢osl$ IT and other gxpen8eS 3.799 242 1.907 1.789 16.861 3.493 3,799 242 1,907 1.789 16,861 3,493 450 3.058 565 32.164 389 1.965 1,746 308 1.048 866 4,323 399 14,470 3.058 565 32.164 A4 Asset and Investment Sub total 32,164 32,164 14,470 Net of recelpts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 5.429 5.429 3,584 35,467 40,896 35,467 40.896 31.883 35.467 CCXX R1 accounts ISSI 1211212025

Section B Statement of assets and liabilities at the end of the period Unrestricted funds to nearest£ Restricted funds to neawt£ Endowment funds to nearest £ Categories Details B1 Cash funds Bank Cvrrwt kn)xJnts 28.891 Bank De Petty Cash sil Account 12.000 Total cash funds 40.896 Unrestrlcted funds to nearest £ Restrlctsd funds Endowment funds to nearest £ Details to nearest£ B2 Other monetary assets Fund to whlch belon Currnnt valuo tlonal Detail$ Cost loptionall Fund to whlch as••t ￿10￿ Curr•nt v•lue lonal Detslls C￿t loptlonall B4 A888ts retalned for the charity'8 own us• Fvnd to whlch reLgte5 Amount bonal When due Details B5 Liabilities Signed by one or trustees on behalf of all the trustees Print Name Dale of roval ignature Rithard Poo Candy Harding 18.5.2025 18.5.2025 CCXX R2 accounts ISSI 1010812025

Independent examiner's report to the trustees of 4 Walton on Thames Scout Group I report to the trustees on my examination of the accounts of the 4" Walton on Thames Scout Group for the year ended 31" March 2025. Responsibllltles and basls of report As the charity trustees of the Trust you are responsible forthe preparation of the accounts in accor(iance with the requirements of the Charities Act 2011 {'the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515){b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material m8tters have come to my 8ttention in connection with the ex8mination giving me cause to believe that in any material respect: 18ccounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2 the account8 do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Jane Miller....... Relevant professional qualification or membership of professional bodies (if any): Address: Sthcorté E coffO(6E e rt>f ￿TLE￿o￿T￿