Trustees, Annual Report For the period From (start date) to end date Section A Reference and 3dmiiiistratioii details Charity name Oatlands Scout Group Other names the charity is known by Registered charity numlr (rf any) HQ registration number Charity's principal address John HollarKI Centre Panb'le Road We bri Postcode Names of the charity trustees WIK) manage the charty {Tlme w4fyb• &wbliJh¢d in I1 amualr6Pdtt ¢h•rity•ThJ the C>WyReqlalw+Yr•p11Qr Ch•rty • d*tyrtyul•tor) Trustee Namo Offl¢e (If any) Dates acted 11 not for whole year roup cou LeaderlAc Treasurer Secrets Beaver Leader Cub Leader Nominated Trustee Trustee Trustee Scout Leader Trustee Mr Andrew Fisher Mrs Sara Brooksbank Ms Harriet Fisher Mrs Catherine Armita Mrs Geor ina Dent Mr Anthon Case Mrs Laurelle Wellin Mrs Dawn Hare Mrs Ste hanie Eaton Mrs Laura Evans Chair er From 14 June 2024 From 14 June 2024 From 9 Se t 2024 10 12 13 14 15 Names and addresses of advisers (optional infomats'on but encourdged as best practi} (Thes8 wtillbewbWi&Yin annual chaity) Type o advisor Name Address 1 LT700001 (3rd Drnber 2018)
Section B Structure. governance and management Description of the charitr/s trusts Type of goveming document The Group's goveming documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authonty to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is consb'tuted The Group is a trust estsblished under ts rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods {e.g. appointed by, elected by) The Trustees are appointed in accordan wrth the Policy, Organisats'on and Rules of The Scout Association. Addits'onal govemance issues (optional informaljon but encouraged as best practice) You may choose to include addikn'onal infonnation, where relevant, about.. The Group has in place systems of intemal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. Policies and procedures adopted for. a) the induction and training of trustees,. b) trustee, considerats.on of major risks and the systems and procedures to manage them 2 LT700001 (3rd December 2018)
Section C Objectives and activities The Purpose of Scouting Scouting exists to actively engage and support young people in their personal devek)pmenL empowering them to make a postrti've contribution to society. Summary of the objects of the charity set out in its governing dwument Tho Values of Scoutlng As Scouts we are guided by these values.. Intagrlty - We act with integrity" we are honest, trustworthy and loyal. Respect - We have self-resKEct and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliets and attrtudes. Coryoporatlon - We make a positi've difference: we operate with others and make fr*nds. The Scout Method Scouts'ng tskes place when young people, in partnership with adults, wort( together based on the values of Scouts'NJ and: - enjoy what they are doing and have fun - take part in actsvities indoors and outdoors learn by doing - share in spiritual refiection - tske responsibility and make choices undertake new and chalknging ath'vities - make and live by their Promise. Summary of the main activities in relation to these objects Ttr aim of the activits.es of the Group as an unit of the Scout Association is to promote the devek)pment of young people achiewng their full physical, intellectual, social and spiritual potentials as individuals. as responsible citizens and as members of their national and international communities. The method of achving the aim of the Scout Group is by providing an enjoyable scheme of progressive training based on the Scout promise and law guided by adult leadership. Additional details of the objectives and activities (opts'onal infomiation) You may choose to include further statements. where relevant atx)ut. The Group follows the principle that n(Fone should be excluded because of their inability to pay membership subscripb'ons or camp fees. The Group welcomes volunteers from the community to assist with the running of the tiOnS and participate in the . policy on grantmaking., • contrit)ution made by volunteers., 3 LT700001 (3rd December 2018)
Trustee Board. All funds are held in cash using only a mainstream bank. The Trustee Board regularly monitors the levels of bank balances and the interest rates r1Ved to ensure the group obtains maximum value and income from its banking arran ements. ' policy on investments. Public benefit statement The Group meets the Chanty Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or communty development headin Section D Achievemeiits and performance Summary of the main achievements of the charity during the year During the year Beaver sleep-overs, Cub and Scout camps have been held together with water activity days, activities at a Ial outdoor centre and weekly acb'vities. The activities have enabled the young people involved to attain relevant activity badges and Chief Scout AvRrds and contribute to their social and physical potential. The young people are also encouraged to participate in community events such as the Oatlands Village Fayre and assist in raising funds for other local community groups. Section E Financial Review Brief ststement of the charity's policy on reserves Re8erves Polky The Group's policy on reserves is to hold sufficien resources to continue the charitable activities of group should income and fundraising ath'vities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £25,000. The Group held reseples of approximately £65,000 against this at year end. This is above the level required for operats'ng exF£nses. However this can be explained by the level of donations and fundraising during the last few years. Funds are retained for Scout activities such as, camps and for the Maintenan of the Structure of the Oatlands Scout Group building. Quantrfy and explain any designations Details of any funds materialty in deficit (circumstsnces plus steps to eliminate) No funds materialty in deficit 4 LT700001 (3rd December 2018)
Further financial review details (optional inforniab'on) You may choose to include additional infonath)n, where relevant. about. . the chanty's principal souros o funds (including any fundraising). Investment Poltcy The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are hdd in cash usng only a mainstream bank. . how expenditure has supported the key obj'ecttves of the charity" . Investment policy and objectives; Section F Otlier Optioi)al Informalioii Plans for future periods (details of any significant activities planned to achieve them) Section G Declaration The trustees declare that they have approval the trustees, report above Signed on behalf of the charitys trustees Signature(s) Full name(s) TMty C.4 s &- Fifi/E Positr'on (eg Secretsry, Chair) T)LJb eHil RouP g Date 5 LT700001 (3rd December 2018)
Oatlands Scout Grou Statement of Assets & Llabllltles as at 31 December 2024 3111212024 3111212023 Cash Funds Bank current accounts 3,241 4,627 Bank deposit accounts 63,324 61,695 Total Cash Funds 66,564 66,321 Non Moneta Assets for Scouts. u8• Scout H.a. 41,739 41,739 Equipment 797 1,063 Sub Total Total Net Assets 109,101 109.123 The above receipts and payments account and ststement of assets and liabilities were approved by the trustees on .......... and signed on their behalf by: SiEnature.................................................. Chair Signature... ... Treasurer
Oatlands Scout Grou Recei tsandPa ments account for the ear ended 31 December 2024 YIE 3111212023 3111212024 Membership Subscriptions Less: Annual Membership Subscriptions paid to District Net membership subscriptions retained Youth programme and activities Donations OVF Distribution OVF - Tug of War Use of Hut HMRC Gift Aid Tax Relief HMRC Repayment Supplement Fundraising: Events Investment Income: Bank interest 16,310 (5,4061 10,904 8,410 167 3,850 300 345 1,230 51 14,482 9,692 9,898 68 3,500 375 1,640 2,311 62 838 497 1,004 Oatlands Village Fayre 23,862 20,622 Total Gross Income Pa men Youth programme and activities Adult Support Training AGM and Trustee Expenses Cleaning of Hut Electricity Equipment for Scout Group Fundraising expenses Insurance Internet Leaders, Uniform Printing, postage and photocopying Repairs and Renewals Section Sundry Expenses Uniforms and Badges Water and sewerage 13,691 io 336 2,216 1,138 598 15,501 12 177 1,923 2,055 93 443 1,329 50 139 2,495 120 159 75 3,211 53 1,450 655 969 1,764 498 Oatlands Village Fayre 22,570 23,333 Other costs.. Administration Expenses Audit Fee 643 609 loo
Bad Debt Bank Charges Distribution of Tug of War Donations Ground Rent 38 73 225 loo 25 ioi 300 25 Total Gross Ex endlture Equipment purchases 49 422 Total Pa ments Net Recei Net Pa Cash funds from last Cash funds to this ear end for the ear 243 81 ear
} CHARITY COIIMISSION FOR ENGLAND AND WALES on the accounts DE