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Trustees' ' Annual Report
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For the period
From (startdate)| [i [> [i [2 fs ftoendaate | T TP EE |
Section A Reference and administration details
Charity name Oatlands Scout Group |
Registered charity number (if any) EREEEE
HQ registration number ald od a a a a 2
Charity’s principal address John Holland Centre
Pantile Road
Weybridge
Names | ostcose fc tr | af ol cle Jy
of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
Trustee Name Office (if any) | Dates acted if not
for whole year
roup Scou
1|Mr Andrew Fisher Leader/Acting Chair
2|Mrs Sara Brooksbank [Treasurer [Cd
4{Mrs3/Ms Harriet Fisher Secretary| Cd
5|Mrs Catherine Armitage [BeaverLeader [Ss
6|Mr Georgina Dent Cub Leader |iS
7{Mrs AnthonyLaurelleCaseyWellinger NominatedTrustee |sd
8|Mrs Joanna Williams From 22 Sept 2023
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Names and addresses af advicere (antinnal infarmatinn hit aAnARAUrAAAA AR haat neantinn)
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, |
2 LT700001 (3rd December 2018)
Section B Structure, governance and management
Description of the charity’s trusts
)
Type of governing document The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charityy is constituted . , The Group is a trust established under its rules which are (e.g. trust, association,wg: company) common to all Scouts. Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional |The Group has in place systems of internal controls that are information, where relevant, about: designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. Policies and procedures adopted for: a) the induction and training of trustees; b) trustee’ consideration of major risks and the systems and procedures to manage them
2 LT700001 (3rd December 2018)
| Section C | Objectives and activities | |
|---|---|---|
| The Purpose ofScouting | ||
| Summary ofthe objects ofthe charity setout in itsgoverningdocument |
Scouting exists to activelyengageand supportyoung paaple IAEEIPpstsonaldevelopment, ae 4 empowering them to make a positive contribution to society. |
|
| The Values ofScouting | ||
| As Scoutswe are guided by these values: | ||
| Integrity -We actwith integrity; we are honest, trustworthy | ||
| and loyal. | ||
| Respect -We have self-respect and respectfor others. | ||
| Care -We support others and take care ofthe world in | ||
| which we live. | ||
| Belief -We explore ourfaiths, beliefs and attitudes. | ||
| Co-operation -We make a positive difference; we co- | ||
| operate with others and make friends. | ||
| The Scout Method | ||
| Scouting takes placewhen young people, in partnership | ||
| with adults, work together based on the | ||
| values ofScouting and: | ||
| - enjoywhat they are doingand have fun | ||
| - take part in activities indoors and outdoors | ||
| - learn by doing | ||
| - share in spiritual reflection | ||
| - take responsibility and make choices | ||
| - undertake newand challenging activities | ||
| - make and live by their Promise. | ||
| Summary ofthe main activities in | The aim ofthe activities oftheGroup as an unit ofthe Scout | |
| relation to these objects | Association is to promote the development ofyoung people | |
| achieving their full physical, intellectual, social and spiritual | ||
| potentials as individuals, as responsible citizens and as | ||
| members of their national and international communities. | ||
| The method ofachieving the aim ofthe Scout Group is by | ||
| providing an enjoyable scheme of progressive training | ||
| based on the Scout promise and law guided by adult | ||
| leadership. |
Additional details of the objectives and activities (optional information)
You may choose to include further]The Group follows the principle that no-one should be statements, where relevant, about:|excluded because of their inability to pay membership subscriptions or camp fees.
-
policy on grantmaking; |The Group welcomes volunteers from the community to
-
contribution made by volunteers; assist with the running of the sections and participate in the
3 LT700001 (3rd December 2018)
| Trustee Board, from March 2023 (Executive Committee to | ||
|---|---|---|
| March 2023). | ||
| All funds are held in cash using only a mainstream bank. | ||
| The Trustee Board regularly monitors the levels ofbank | ||
| balances and the interest rates received to ensure the | ||
| * policy on investments. | group obtains maximum value and income from its banking | |
| Public benefitstatement | The Group meets the Charity Commission's public benefit | |
| criteria under both the advancement of education and the | ||
| advancement of citizenship orcommunity development | ||
| headings. | ||
| Section D | Achievements and performance | |
| Summary ofthe main achievements of | ||
| the charity during the year | have been held togetherwith water activity days, activities | |
| at a local outdoor centre and weekly activities. The | ||
| activities have enabled theyoung people involved to attain | ||
| relevant activity badges and Chief ScoutAwards and | ||
| contribute to their social and physical potential. | ||
| The young people are also encouraged to participate in | ||
| community events such as the Oatlands Village Fayre and | ||
| assist in raising funds for other local community groups. | ||
| Section E | Financial Review | |
| Briefstatement ofthe charity's policy | ||
| on reserves | ||
| The Group's policy on reserves is to hold sufficient |
||
| resources to continue the charitable activities of the group | ||
| should income and fundraising activities fall short. The |
||
| Group Executive Committee considers that the group |
||
| should hold a sum equivalent to 12 months running costs, | ||
| circa £25,000. | ||
| The Group held reserves of approximately £65,000 against | ||
| this at year end. This is above the level required for |
||
| operating expenses. However this can be explained by the | ||
| level of donations and fundraising during the last few years. | ||
| Funds are retained for Scout activities such as, camps and | ||
| for the maintenance of the structure of the Oatlands Scout | ||
| Group building. | ||
| Quantifyand | explain any designations | |
| Details ofany funds materially in deficit | ||
| (circumstances plusstepstoeliminate) | Nofunds materially in deficit. | |
| 4LT700001 | (3rdDecember2018) |
Further financial review details (optional information)
You may choose to include additional
information, where relevant, about:|Investment Policy ¢ the charity’s principal sources of funds (including any fundraising); The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only a mainstream bank. . e how expenditure has supported the key objectives of the charity; ¢ investment policy and objectives;
Section F
Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
Section G
Declaration
The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity's trustees
:
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Full name(s) AnpRew FISHER 1 00Soa
Position (eg Secretary, Chair) Vogs led
Date [ite POT,72 Ve |
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5 LT700001 (3rd December 2018)
Oatlands Scout Group Receipts and Payments account for the year ended 31 December 2023
.
:
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|---|---|---|---|---|---|---|---|---|
|YIE|YE|
|31/12/2023|31/12/2022|
|Receipts:|£|£|
|Membership|Subscriptions|14,482|13,557|
|Less:|Annual|Membership|Subscriptions|paid|to|District|(4,790)|(4,743)|
|Net|membership|subscriptions|retained|9,693|8,814|
|Youth|programme|and|activities|9,898|6,519|
|Donations|;|68|1,432|
|Elmbridge|Borough|Council|Grant|2,667|
|OVF|Distribution|3,500|3,000|
|OVF|- Tug|of War|375|375|
|Use|of|Hut|1,640|1,875|
|Roof|Fund|0|¢)|
|HMRC|Gift|Aid|Tax|Relief|2,311|1,787|
|HMRC|Repayment Supplement|62|1|
|Fundraising:|Events|838|0|
|Investment|Income:|Bank|interest|497|91|
|Oatlands|Village|Fayre|20,622|19,804|
|Total|Gross|Income|49,503|46,365|
|Payments:|
|Youth|programme|and|activities|15,501|9,384|
|Adult|Support|Training|12|53|
|AGM|and|Trustee|Expenses|177|168|
|Cleaning|of Hut|1,923|1,592|
|Electricity|2,055|1,220|
|Environmental|Health|0|0|
|Equipment|for Scout|Group|93|117|
|Fundraising|expenses.|443|0|
|Insurance|1,329|2,799|
|Internet|50|140|
|Leaders'|Uniform|139|100|
|Materials|and|Equipment|0|0|
|Printing,|postage|and|photocopying|2|0|
|Repairs|and|Renewals|969|979|
|TV|Licence|0|159|
|Uniforms|and|Badges|1,764|1,453|
|Water and|sewerage|498|432|
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|---|---|---|---|---|---|---|
|Oatlands|Village|Fayre|23,333|17,404|
|Donations:|Donations|0)|0|
|Hardship|Fund|8)|0|
|Other|costs:|Administration|Expenses|609|586|
|Audit|Fee|100|250|
|Bad|Debt|0|0|
|Bank|Charges|101|111|
|Distribution|of Tug|of War|300|300|
|Ground|Rent|25|25|
|Total|Gross|Expenditure|49,422|37,272|
|Equipment|purchases|0|0|
|Total|Payments|49|422|37,272|
|Net|Receipts|(|-|Net Payments) for the year|81|9,092|
|Cash|funds|from|last year|66,240|57,148|
|Cash|funds|to|this year end|66,321|66,240|
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Oatlands Scout Group Statement of Assets & Liabilities as at 31 December 2023
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|---|---|---|---|---|
|YIE|YIE|
|31/12/2023|31/12/2022|
|£|£|
|Cash|Funds|
|Bank|current accounts|4,627|25,486|
|Bank|deposit|accounts|61,695|40,754|
|Total|Cash|Funds|66,321|66,240|
|Non|Monetary Assets|for Scouts'|use|
|Scout|H.Q.|41,739|41,739|
|Equipment|1,063|1,417|
|Sub|Total|42,802|43,156|
|Total|Net Assets|109,123|100,776|
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The above receipts and payments account and statement of assets and liabilities were approved
by the trustees on me hed. 202 4 and signed on their behalf by:
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sienoture. Pralatte... “abbr... Chair
signature... SOL SED SEANN. Treasurer
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Report to the trustees/|Oatlands Scout Group members of
On accounts for the year ended 31 December 2023
Charity me 305803
| report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 December 2022.
Responsibilities and basis of As the charity trustees of the Trust, you are responsible for the report preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
| report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
| have completed my examination. | confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
¢ accounting records were not kept in accordance with section 130 of the Act; or ¢ the accounts do not accord with the accounting records
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to signed (peeenable a proper understandingogy of the accounts to be reached.Date:|09/06/2024 Name:|Keith Axbey BEM
qualification(s) or body (if any): ene
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Only complete if the examiner needs to highlight matters of concern (see
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