Period start date Period end date ~~a|~~ 1 1 2023 **31** 12 2023 **From To** 

## **Trustees' Annual Report for the period** 

## Section A                        Reference and administration details ~~a~~ 

**Charity name** 1[st] Hersham Scout Group **Other names charity is known by** 1[st] Hersham Scouts 

## **Registered charity number (if any)** ~~Po~~ 305801 

**Charity's principal address** The Scout Hut Burwood Close, Hersham, Surrey **Postcode KT12 4JJ** 

## **Names of the charity trustees who manage the charity** 

**Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any)** ~~ee es ee~~ 1 Michael Bennett Chairman Group Scout Council at AGM ~~es Ge~~ Anna Wathen Treasurer Group Scout Council at AGM ~~es es~~ 3[Edward Grimsey] Scout Leader Walton & Weybridge Scout District ~~ee ee ee ee~~ Cub Scout Leader Walton & Weybridge Scout 4[Glenn Evans] District ~~a ee~~ 5[Nicola Neal] Beaver Scout Leader Walton & Weybridge Scout District ~~a ee~~ 6 Charles Joynt Volunteer ~~ee ee ee ee~~ 7 ~~ee rs Ge~~ 

- 8 

- 9 

- 10 

- 11 

- 12 

- 13 

- 14 

- 15 

- 16 

- 17 

- 18 

- 19 

20 

**Names of the trustees for the charity, if any, (for example, any custodian trustees)** 

~~a~~ **Name Dates acted if not for whole year** 



## **Names and addresses of advisers (Optional information)** 

|**Type of adviser**|**Name**<br>**Address**|**Name**<br>**Address**|
|---|---|---|
|**Bankers**|Barclays|Walton on Thames Branch|
||||
||||
||||



## **Name of chief executive or names of senior staff members (Optional information)** 

## **Section B              Structure, governance and management** 

## **Description of the charity’s trusts** 

The Group’s governing documents are those of The Scout Association. Type of governing document They consist of a Royal Charter, which in turn gives authority to the Bye (eg. trust deed, constitution) Laws of the Association and The Policy, Organization and Rules of The Scout Association. The Group is a trust, established under its rules which are common to all How the charity is constituted Scouts 

Type of governing document 

How the charity is constituted 

- (eg. trust, association, company) 

The Trustees are appointed in accordance with the Policy, Organization Trustee selection methods and Rules of The Scout Association (eg. appointed by, elected by) 

Trustee selection methods 

## **Additional governance issues (Optional information)** 

You **may choose** to include additional information, where relevant, about: 

- policies and procedures adopted for the induction and training of trustees; 

- the charity’s organisational structure and any wider network with which the charity works; 

- relationship with any related parties; 

- trustees’ consideration of major risks and the system and procedures to manage them. 

The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group, which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities 

The Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of his / her appointment, which include (but are not restricted to) : 

- The maintenance of the Group’s property and equipment 

- The raising of funds and the administration of the Group’s finances 

- The insurance of persons, property and equipment 

- Group public occasions 

- Assisting with the recruitment of Leaders and other adult support 

## **Supporting bodies:** 

Our supporting parent body is Walton & Weybridge Scout District, which is responsible for the overall management of scouting in Walton-on-Thames, Weybridge & Hersham 

## **Risk and Internal Controls:** 

The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered 



## **Section C                    Objectives and activities** 

The objectives of the group are as a unit of The Scout Association. The aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual **Summary of the objects of the** potentials, as individuals, as responsible citizens and as members of their **charity set out in its governing document** local, national and international communities The method of achieving the Aim of The Association is by providing an enjoyable and attractive scheme of progressive training, based upon The Scout Promise and The Scout Law and guided by trained adult leadership. The Scout Group provides activities for 6- to 14-year-old children and aims to support the provision of activities for 14- 25-year-olds through the district-managed Explorer Scout and Network Scout provisions 

The Group meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings 

**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 

**Additional details of objectives and activities (Optional information)** 



You **may choose** to include further statements, where relevant, about: 

- policy on grant making; 

We are extremely grateful to many volunteers we have that help out with a number of events that we hold during the year. Many of these do not even have children in the Scouts movement anymore but they still contribute which is always well received. Without their help and those of the parents whose children are active Scouts we wouldn’t be able to do as much as we do in terms of outbound events. We are also reliant on the continued support of parents helping out with weekly meetings so that we can maintain a healthy number of scouts in each section and ensure we meet the guideline set regarding the ratio of parents to number of scouts. 

Our aim is to seek grant funding from third parties to help us build a muchneeded new roof for the Scout Hut. 

- policy programme related investment; 

- contribution made by volunteers. 

## Section D                      Achievements and performance 

**Summary of the main** The past year has seen a continued strong membership in the **achievements of the charity** circumstances. We remain the largest of the 7 groups in Walton & **during the year** Weybridge Scout District. Notable highlights are Beavers At the beginning of a new term, we welcome new beavers into the scouting network, reflecting on the values and history of scouting, incorporating fun games to learn the meaning of their new or continued journey. We had 50% HQ based activities and 50% of external activities across 2022. Spring term saw 85% of attendance Summer Term saw 79% attendance Autumn term saw 84% attendance Operating at full capacity of 24 beavers. 3x Young leaders. Spring term started with 3 leaders but increased to 6 leaders by end of 2022. 



Section D                      Achievements and performance 

Extensive waitlist in operation. A selection of activities at HQ consisted of; Gardening badge, creating bird houses, global issues, Lazer Lions, Community Impact, space badge, cooking badge, Experiment badge, Water games and emergency aid. 

A selection of External activities consisted of; Capture the flag, Pioneering, Brooklands museum, trampolining, rugby, Litter picking, Hersham Hunt, Adventure course, nightline, Zip line & grass sledging, Events across 2022: Remembrance parade, St George's parade, Tuf of War, Walton Firs Sleepover, Bazzaz, Thames Mariners and Brookland museum. 470 badges were awarded in 2022. Cubs 

2023 was a great year for cub scouting activities. We ran our varied program throughout the year, focussed on ensuring all cubs have the opportunity to complete their Silver Award during their time with us.  We moved our annual autumn camp from a hut-based camp at Walton Firs to fully under canvas!  This was very well received and will become the standard in future (in fact we've already repeated this in 2024). In 2023 we had 3 warranted leaders with a further 2 regular adult helpers, 1 DoE helper and a consistent supply of parent helpers to allow us to run a successful and enjoyable programme. Membership increased to 30, and we accepted members off the waiting list for the first time in many years.  With the numbers coming through beavers and the projected number of cubs, we expect to steadily move back towards a full pack of 36 cubs in 2024/25. Scouts In 2023, Scouts had been meeting face-to-face for 2 years and enjoyed putting the restrictions of COVID lockdowns firmly in the rear-view mirror. Highlights of our weekly meetings included cooking, theatre workshops, outdoor wide games, craft evenings, the Scientist badge, campfires and our own assault course - plus the return of our Christmas Party! 

We enjoyed a night hike on Box Hill, a survival camp at Polyapes, the District Water Activity Day in Shepperton, and the highlight of the year was our week-long Summer Camp based near Cardiff in South Wales. A lack of adult volunteer availability continued to limit our ability to run further weekend events during the year, and this is something we aim to find ways to improve in 2024. 

Our three existing Young Leaders turned 18 during the year and have remained with us as adult helpers; we hope they will be able to undertake the necessary training to become leaders during the next year, subject to university commitments. 

At the end of 2023 we had 33 scouts in the Troop, and we were also joined by two new Young Leaders. 

**Section E                    Financial review** 



The Group’s policy on reserves is to hold sufficient resources to continue **Brief statement of the** the Charitable Activities of the Group, should income and fundraising **charity’s policy on reserves** activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 2 year’s primary running costs, circa £20,000 

## **Details of any funds materially in deficit** 

# **Further financial review details (Optional information)** 

- Subscriptions are charged within the group for membership, to cover the 

- You **may choose** to include immediate running costs of the Group and a yearly administrative charge 

- additional information, where by Walton & Weybridge District, Surrey County Scout Council and The 

- relevant about: Scout Association which are reviewed on an annual basis. These 

- the charity’s principal subscriptions do not unduly restrict membership and it is the Group’s 

- sources of funds (including principle that no one should be excluded from scouting, because of their 

- any fundraising); inability to pay membership subscriptions or camp fees. 

- how expenditure has Expenditure is carefully monitored by each section leader with supported the key objectives subscriptions supporting normal meeting activities, however, further of the charity; funds for meetings offsite e.g paint-balling are paid by parents/carers to subsidise the activity. This fiscal year has been particularly challenging 

- investment policy and with Covid rules stifling the opportunity to hold meetings under the Scouts 

- objectives including any rules and regulations. As such we have had to reduce subscriptions 

- ethical investment policy across all sections so that at least we can keep up maintenance and 

- adopted. costs for the Scout hut whilst we wait to return to normal Scouting. 

# **Section F                     Other optional information** 

**Section G                    Declaration The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

|**Signature(s)**|||||||
|---|---|---|---|---|---|---|
||||||||
|**Full name(s)**|||Michael Bennett|||Brian Perreira|
||||||||
|**Position (eg Secretary, Chair,**|||Chairman|||Treasure|
|**etc)**|||||||
||||||||
|**Date**|||15/10/2024||||





|**1st Hersham Scout Group**|**1st Hersham Scout Group**|||**305801**|||
|---|---|---|---|---|---|---|
|**Receipts andpayments accounts**||||||**CC16a**|
|**For the**<br>**period from**|1 January<br>2023|**To**|31 December|31 December<br>2023|||



**Section A Receipts and payments** 

||**Unrestrict**<br>**ed funds**||**Restricted**<br>**funds**||**Endowme**<br>**nt funds**||**Total**<br>**funds**||**Last year**|
|---|---|---|---|---|---|---|---|---|---|
||**to the**<br>**nearest**<br>**£**||**to the**<br>**nearest £**||**to the**<br>**nearest £**||**to the**<br>**nearest £**||**to the**<br>**nearest £**|
|**A1 Receipts**||||||||||
|Membership subcriptions|**19,491 **||**-**||**-**||**19,491 **||**16,391 **|
|Investment income|**431 **||**-**||**-**||**431 **||**71**|
|Donation/ Grants|**4,021**||**-**||**-**||**4,021**||**7,140**|
|Activities|**15,810**||**-**||**-**||**15,810**||**21,456**|
|Fundraising|**9,358**||**-**||**-**||**9,358**||**9,962 **|
|Sundry|**24**||**-**||**-**||**24**||**214**|
|Lottery,Club200,TroopB|**321**||**-**||**-**||**321**||**3,540**|
||||**-**||**-**||**-**||**-**|
|**_Sub total_**_(Gross income for_||||||||||
|_AR)_|**49,455**||**-**||**-**||**49,455**||**58,774**|





|**A2 Asset and investment**|||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
|**sales, (see table).**|||||||||||
||**-**||**-**||**-**||**-**||**-**||
||**-**||**-**||**-**||**-**||**-**||
|**_Sub total_**|**-**||**-**||**-**||**-**||**-**||
||||||||||||
|**_Total receipts_**|||**-**||**-**||||**58,774**||
|**A3 Payments**|||||||||||
|Premises|||||||||||
||**6,574**||**-**||**-**||**6,574**||**3,676**||
|Activities|||||||||||
||**6,742**||**-**||**-**||**6,742**||**27,532 **||
|Fund raising expenses|||||||||||
||**5,166**||**-**||**-**||**5,166**||**10,721**||
|Admin / establishment|||||||||||
|expenses|**456**||**-**||**-**||**456**||**5,837 **||
|Badges/PPE/Flag|||||||||||
||**909**||**-**||**-**||**909**||**1,138**||
|Uniforms|||||||||||
||**182 **||**-**||**-**||**182 **||**400**||
|Membership costs|||||||||||
||**5,077**||**-**||**-**||**5,077**||||
|Events|||||||||||
||**23,479**||**-**||**-**||**23,479**||**-**||
||||**-**||**-**||**-**||**-**||
|**_Sub total_**|||||||||||
||**48,585**||**-**||**-**||**48,585**||**49,304**||





|**A4 Asset and investment**|||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
|**purchases, (see table)**|||||||||||
|**Equipment**|||||||||||
||**-**||**-**||**-**||**-**||**-**||
||**-**||**-**||**-**||**-**||**-**||
|**_Sub total_**|||||||||||
||**-**||**-**||**-**||**-**||**-**||
||||||||||||
|**_Total payments_**|**48,585**||**-**||**-**||**48,585**||**49,304**||
||||||||||||
|**_Net of_**|||||||||||
|**_receipts/(payments)_**|||**-**||**-**||**870**||**6,925**||
|**A5 Transfers between**|||||||||||
|**funds**|**-**||**-**||**-**||**-**||**-**||
|**A6 Cash funds last year**|||||||||||
|**end**|||**-**||**-**||**116,807**||**109,882 **||
|**_Cash funds this year end_**|||||||||||
||**-**||**-**||**-**||**113,912**||**11,687**||



**Section B Statement of assets and liabilities at the end of the period Unrestrict Restricted Endowme ed funds funds nt funds Categories Details to nearest to nearest to £ £ nearest £ B1 Cash funds** Bank Account **98,059 - -** National Savings 



**15,811 - -** Cash in Hand **42 - -** _**Total cash funds**_ **113,912 - -** (agree balances with receipts and payments account(s)) **Unrestrict Restricted Endowme ed funds funds nt funds to nearest to nearest to Details £ £ nearest £ B2 Other monetary assets - - - - - - - - - - - - - - - - - - Fund to Current which Cost value asset (optional) (optional) Details belongs B3 Investment assets - - - -** 



**-** 

**Fund to Current which Cost value asset (optional) (optional) Details belongs B4 Assets retained for** Premises Unrestrict **the charity’s own use** ed **75,000 5,109** Scouting equipment Unrestrict ed **12,678 2,627 - - - - - - - - - - - - - - Fund to Amount When due which due (optional) liability (optional) Details relates** 



**B5 Liabilities - - - - -** ~~===~~ Signed by one or two Date of trustees on behalf of all the Signature Print Name approval trustees Michael Bennett 18/11/24 ~~—~~ 



CHARITY COMMISSION
FOR ENGLANO AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
Report to the trustees
/sr 7¥*TrSrf4rf S
6£20
On accounts for the year
ended
Charity no
(if any)
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity (Yhe Trusf) for the year ended 31 i z l 20 LL
As the charitys trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Chartties Act 2011
('the Act.).
Responsibilities and
basis of report
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination. I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
Independent tThe charity's gross income exceeded £250.000 and l am qualified to
examiner's statement undertake the examination by being a qualified member of linsert name of
applicable listed body]]. Delete [ ] if not applicable.
I have completed my examination. I confimi that no material matters have
come to my attention in connection with the examination (other than that
disclosed below.) which gives me cause to believe that in, any material
respect:
the accounting records were not kept in accordance with section 130
of the Charities Act. or
the accounts did not accord with the accounting records" or
the accounts did not comply with the applicable requiremenls
concerning the fomi and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and fair, view which is not a matter
considered as part of an independent examination.
I have no concems and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Please
rds in the brackets rf they do not apply.
Signed:
Date."
Name:
Relevant professional
qualification{s) or body
IER
Oct 2018

(if any):
Address:
5X
Section B
Disclosure
Only complete i* the examiner needs to highlight material matters of concern
(see CC32, Independent examination of charity accounts: directions and
guidance for examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
IER
Oct 2018