2022-12-31-accounts - 1st Hersham Scout Group

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Trustees' Annual Report for the period

Period start date Period end date 1 1 2021 31 12 2021 From To

Section A Reference and administration details

Charity name 1[st] Hersham Scout Group Other names charity is known by 1[st] Hersham Scouts Registered charity number (if any) 305801 Charity's principal address The Scout Hut Burwood Close, Hersham, Surrey Postcode KT12 4JJ

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Michael Bennett	Chairman	Group Scout Council at AGM
Brian Pereira	Treasurer	GroupScout Council at AGM
Edward Grimsey	Scout Leader	Walton & Weybridge Scout District
Sarah Hynds	Cub Scout Leader	Walton & Weybridge Scout District
Nicola Neal	Beaver Scout Leader	Walton & Weybridge Scout District

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Bankers	Barclays	Walton on Thames Branch



Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

The Group’s governing documents are those of The Scout Association. Type of governing document They consist of a Royal Charter, which in turn gives authority to the Bye (eg. trust deed, constitution) Laws of the Association and The Policy, Organization and Rules of The Scout Association. The Group is a trust, established under its rules which are common to all How the charity is constituted Scouts

How the charity is constituted

(eg. trust, association, company)
The Trustees are appointed in accordance with the Policy, Organization and Rules of The Scout Association

Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group, which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities

The Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of his / her appointment, which include (but are not restricted to) :

The maintenance of the Group’s property and equipment
The raising of funds and the administration of the Group’s finances
The insurance of persons, property and equipment
Group public occasions
Assisting with the recruitment of Leaders and other adult support

Supporting bodies:

Our supporting parent body is Walton & Weybridge Scout District, which is responsible for the overall management of scouting in Walton-on-Thames, Weybridge & Hersham

Risk and Internal Controls:

The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered

Section C Objectives and activities

The objectives of the group are as a unit of The Scout Association. The aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual Summary of the objects of the potentials, as individuals, as responsible citizens and as members of their charity set out in its local, national and international communities governing document

The method of achieving the Aim of The Association is by providing an enjoyable and attractive scheme of progressive training, based upon The Scout Promise and The Scout Law and guided by trained adult leadership. The Scout Group provides activities for 6- to 14-year-old children and aims to support the provision of activities for 14- 25-yearolds through the district-managed Explorer Scout and Network Scout provisions

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

The Group meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grant making;
policy programme related investment;
contribution made by volunteers.

We are extremely grateful to many volunteers we have that help out with a number of events that we hold during the year. Many of these do not even have children in the Scouts movement anymore but they still contribute which is always well received. Without their help and those of the parents whose children are active Scouts we wouldn’t be able to do as much as we do in terms of outbound events. We are also reliant on the continued support of parents helping out with weekly meetings so that we can maintain a healthy number of scouts in each section and ensure we meet the guideline set regarding the ratio of parents to number of scouts.

Where appropriate we will continually look to Elmbridge and other organisations for any grants that we can take advantage of to help support our aims and objectives of the group. During Covid the Group did benefit from grants schemes made available to Groups like ourselves and we were successful in securing 2 grants awards. Our aim is to seek grant funding from third parties to help us build a much-needed new roof for the Scout Hut.

Section D Achievements and performance

Section D Achievements and erformance p

Summary of the main The past year has seen a continued strong membership in the achievements of the charity circumstances. We remain the largest of the 7 groups in Walton & during the year Weybridge Scout District. Notable highlights are Beavers Spring term 2020 was face to face with the usual badge work and 3 external visitors; network rail, RNIL and a Zumba workshop. We also carried out a sleepover at HQ. Summer and autumn terms switched to virtual meetings and a new way of working. Virtual sessions included cooking, pilates, talent show, magic show, perform drama workshops and a virtual camp, introducing the new The Great indoors badge. Virtual zoom meetings faced challenges, particularly Internet connections and producing a varied programme but we were determined to keep going and come through the other side. Cubs Pack B didn't let a pandemic spoil the fun, they Zoomed from April 2020 until June 2021. April - Dragons Den - Akela has had an accident & hurt her leg - what machine can you make to help her around the house. Yoga - A visitor came on line to teach us Yoga May - Virtual Camp - sending out a scavenger hunt for the Cubs to take part in during the day with their families, taking selfies of themselves at various points around the village. We then came together in the evening for a quiz & story & a look at the dens they had built. The Cubs made breakfast for themselves & their families & everyone had fun. Not the Eurovision song contest - the Cubs took part in quizzes & scavenger hunts based on different countries. June - Debates - working together to decide on ideas for Cubs, Debate pro's & cons of all & sixers to run a vote & report back to the rest of the pack their findings. Science Experiments - we made a mess at home & had great fun! Pottery painting - Hersham Ceramics cafe provided the kits & the Cubs painted a bowl each. Pilates, internet safety & a magician! Sept - Problem solving Oct - Mapping & cooking Nov - Online visitor - Monk from a Buddhist Monestry Dec - Hersham Foodbank - visitor to explain what they do & Cubs participated in the reverse advent calendar, as a Pack we donated a large number of food parcels. Scouts

Started the year in our usual active fashion with a weekend trip to London in January, a coding workshop with Apple in Kingston and expeditions

Section D Achievements and erformance p

along the Purbeck coast in Dorset in early March, alongside our regular Thursday meetings.

COVID lockdowns caused us to suspend all face-to-face activities in midMarch and within 2 weeks we were up and running on Zoom. This was a real unknown for the whole team but leaders and scouts alike really stepped up as we pushed the boundaries of what we previously thought possible.

By the end of 2020 we had delivered 38 remote scouting activities, with an average attendance rate in excess of 85%, with topics ranging from talent shows and quiz nights to cookalongs, comedy workshops and scavenger hunts.

Section E Financial review

Brief statement of the

charity’s policy on reserves

The Group’s policy on reserves is to hold sufficient resources to continue the Charitable Activities of the Group, should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 2 year’s primary running costs, circa £20,000

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.
Subscriptions are charged within the group for membership, to cover the immediate running costs of the Group and a yearly administrative charge by Walton & Weybridge District, Surrey County Scout Council and The Scout Association which are reviewed on an annual basis. These subscriptions do not unduly restrict membership and it is the Group’s principle that no one should be excluded from scouting, because of their inability to pay membership subscriptions or camp fees. Expenditure is carefully monitored by each section leader with subscriptions supporting normal meeting activities, however, further funds for meetings offsite e.g paint-balling are paid by parents/carers to subsidise the activity. This fiscal year has been particularly challenging with Covid rules stifling the opportunity to hold meetings under the Scouts rules and regulations. As such we have had to reduce subscriptions across all sections so that at least we can keep up maintenance and costs for the Scout hut whilst we wait to return to normal Scouting.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Brian Perreira Full name(s) Michael Bennett Position (eg Secretary, Chair, Chairman Treasure etc) Date 21st August 2023

1st Hersham Scout Group	1st Hersham Scout Group	1st Hersham Scout Group	305801
Receipts andpayments accounts
For the period from	1 January 2022	To	31 December 2022

Section A Receipts and payments	Section A Receipts and payments
Unrestrict ed funds to the nearest £ A1 Receipts		Restricted funds to the nearest £	Endowme nt funds to the nearest £	Total funds to the nearest £ 16,391 71 7,140 21,456 9,962 214 3,540 - 58,774
Members hip subcriptio ns	16,391	-	-	16,391
Investmen t income	71	-	-	71
Donation /Grants	7,140	-	-	7,140
Activities	21,456	-	-	21,456
Fund raising	9,962	-	-	9,962
Sundry	214	-	-	214
Lottery,Cl ub 200, TroopB	3,540	-	-	3,540
		-	-	-
*Sub* *total*(Gro ss income for AR)		-	-	58,774

A2 Asset and investme nt sales, (see table).		- - -	- - -	- - -
	-	-	-	-
	-	-	-	-
*Sub total*	-	-	-	-

*Total* *receipts* A3 Payments	*Total* *receipts* A3 Payments	-	-

Premises	3,676	-	-	3,676
Activities	27,532	-	-	27,532
Fund raising expenses	10,721	-	-	10,721
Admin / establish ment expenses	5,837	-	-	5,837
Badges/PP E/Flag	1,138	-	-	1,138
Sundry	400	-	-	400
	-	-	-	-
	-	-	-	-
	-	-	-	-
*Sub total*	49,304	-	-	49,304

A4 Asset and investme nt purchases , (see table)
Equipmen t	-			-
	-			-
*Sub total*	-			-

				49,304

		-	-	6,925
	-	-	-	-
		-	-	109,882
		-	-	116,807

Section B Statement of assets and liabilities at the end of the period

Unrestrict Restricted ed funds funds

		Unrestrict	Restricted
Categorie s B2 Other monetary assets B1 Cash funds	*Total cash funds* (agree balances with receipts and Details Details Bank Account National Savings Cash in Hand	ed funds to nearest £	funds to nearest £
		101,076	-
		15,689	-
		42	-
		116,807	-

			Restricted funds to nearest £
		-	-
		-	-
		-	-
		-	-
		-	-
		-	-

B3 Investme nt assets	Details	Details	Fund to which asset belongs	Fund to which asset belongs	Cost (optional)
					-
					-
					-
					-
					-

Details	Fund to which asset belongs	Cost (optional)
Premises	Unrestric ted	75,000
Scouting equipment	Unrestric ted	12,678
		-
		-
		-
		-
		-
		-
		-

Details	Fund to which liability relates	Amount due (optional)
		-
		-
		-
		-
		-
Signature	Print Name
	Michael Bennett

CC16a

Last year

to the nearest £

16,475

126

18,260

9,752

10,090

11,872

66,575

6,176 16,031

28,636

5,359

181

634 - - - 57,017

57,017

9,558

100,325 109,882

Endowme nt funds

to nearest £

Endowme nt funds

to nearest £

Current value (optional)

Current value

(optional)

8,438

2,919

When due loptionall Date of approval

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees /sr 7¥trTrSrf4wl / On accounts for the year ended Charity no {if any) Set out on pages I report to the trustees on my examination of the accounts of the above charity {"the TrusV'I for the year ended 311 I Z I Zo LL As the charity's trustees. you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). Responsibilities and basis of report I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Directions given by the Charity Commission under section 145{5llb) of Ihe Acl. Independent tThe charity's gross income exceeded £250,000 and l am qualrfied lo examiner's statement undertake the examination by being a qualrfied member of [insert name of applicable listed bodyll- Delete I l if not 8pplicable. I have completed my examination. I confim that no material matters have come to my attention in connection with the examination (other than that disclosed below") which gives me cause to believe that in, any material respect.. the accounting records were not kept in ac¢ordance with seclion 130 of the Charities Act., or the accounts did not accord with Ihe accounting records,. or the accour)Is did not comply with the applicable requirements concerning the form and content of accoLJnts set oul in the Charities (Accounts and Reports) Regulations 2008 other than any requirement thal the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no olher matters in connection with Ihe examination to which attention should be drawn in this report in order to en8ble a proper understanding of the accounts to be reached. Please rds in the brackets rf they do not apply. Signed: Date: Relevant professional qualification{sl or body IER Oct 2018

(if any): Address: AOOP -JskknJ-, eA ko*-1S SX Section B Disclosure Only complete if the examiner needs lo highlight material mallers of concern (see CC32, Independent examination of charity accounts.. directions and guidance for exarllinersl. Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018