## **Trustees’ Annual Report for the period** **From 01 04 2021 To 31 03 2022** ## **Charity name: 3[rd] Staines Scout Group** ## **Charity registration number: 305796** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objectives of the group are as a unit of the
Scout Association.
The Aim of The Scout Association is to promote the
development of young people in achieving their full
physical, intellectual, social and spiritual potentials,
as individuals, as responsible citizens and as
members of their local national and international
communities.
The method of achieving the Aim of the Association
is by providing an enjoyable and attractive scheme
of progressive training, based on the Scout Promise
and Law andguided byadult leadership.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|We have provided a full and active programme
across all 3 sections all year.
We have maintained a good balance between our
plans for improvement of the premises, cash fow
and fund raising with concentration on leadership
and recruitment.
Subscriptions are charged for membership to cover
immediate running costs of the Group and these do
not unduly restrict membership. The Group follows
the principle that no one should be excluded
because of their inability to pay membership
subscriptions.
Two key principles demonstrate that Scouting's
aims are for the public beneft are that through the
Scout method young people develop towards their
full potential and that there is a clear link between
the benefts for young people and the purpose of
Scouting.
The safety of young people is taken very seriously
and the benefts Scouting activities provide far
outweigh the risks. Any private benefts from
Scouting are incidental, other than to those as a
benefciary.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All Trustees have undertaken appropriate training as
part of their induction into the Scout Organisation.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference **N/A** Para 1.38 Policy on grant making **N/A** Para 1.38 Policy on social investment including program related investment **N/A** Para 1.38 Contribution made by volunteers **N/A** Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Again, during the Covid Lock down we have
maintained a Zoom program for members. We gave
parents the choice of reducing their Subscriptions in
line with their current fnancial circumstances.
Member numbers declined mainly because we did
not recruit new members to a totally Zoom
presentation of the program.
The year ended in March 2022 with normal
meetings resuming in the year.
Resumed programmes/camps running well, with
good engagement and support from parents.
Planning and fundraising for the Scout Switzerland
trip has resumed.
We have addressed the safety of the outside area
and drive with improved the illumination in the
outside area.
Beavers 33, Cubs 25, Scouts 35.| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**N/A**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**N/A**| |||**N/A**| Investment performance Para 1.41 against objectives **N/A** Other ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|The fnancial position of the group is very strong at
the end of the year, achieved through conscientious
delivery of the Scouting programme and
supplemented by COVID grants from the
government. The group is very lucky to have such a
committed group of people delivering it’s excellent
programme who are committed to maximising the
Group’sresources.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|At the end of the year the Group held just over
£60,000 in respect of Unrestricted Funds, more than
would normally be considered necessary. Normality
post COVID has now been largely achieved, however
the Trustees continue to monitor the Group's
reserves and will act as required. There was over
£45,000 held as Restricted Funds at the end of the
year, representing monies received in respect of the
proposed trip to Switzerland net of amounts paid out
in respect thereof.| |Amount of reserves held|Para 1.22|At the end of the year the Group is holding £109k in
current net assets (essentially cash at bank), of
which £45k isrestricted.| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are no concerns about the going concern
status of this charity.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
The principal sources of income are membership
subscriptions, fundraising (supported by Gift Aid)
and occasional grants.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The Group's Income and Expenditure is relatively
small and therefore does not have sufcient funds to
invest in longer-term investments such as stocks
and shares. The Group has therefore adopted a low-
risk strategy to the investment of its funds. All funds
are held in cash using only mainstream banks or
building societies or The Scout Association's Short
Term Investment Service.| |A description of the principal
risks facing the charity|Para 1.46|The Group Executive Committee has identifed the
major risks to which they believe the Group is
exposed, these have been reviewed and systems
have been established to mitigate against them.
The main areas of concern that have been identifed
are:

Damage to the building, property and
equipment. The Group would request the
use of buildings, property and equipment
from neighbouring organisations such as
the church, community centre and other
Scout Groups. Similar reciprocal
arrangements exist with these| |||organisations. The Group has sufcient
buildings and contents insurance in place
to mitigate against permanent loss, Injury
to leaders, helpers, supporters and
members. The Group through the
capitation fees contributes to the Scout
Associations national accident insurance
policy. Risk Assessments are undertaken
before all activities.

Reduced income from fund raising. The
Group is primarily reliant upon income from
subscriptions and fundraising. The group
does hold a reserve to ensure the
continuity of activities should there be a
major reduction in income. The Committee
could raise the value of subscriptions to
increase the income to the group on an
ongoing basis, either temporarily or
permanently.

Reduction or loss of leaders. The Group is
totally reliant upon volunteers to run and
administer the activities of the Group. If
there was a reduction in the number of
leaders to an unacceptable level in a
particular section or the group as a whole
then there would have to be a contraction,
consolidation or closure of a section. In the
worst case scenario the complete closure of
the Group.

Reduction or loss of members. The Group
provides activities for all young people
aged 6 to 14. If there was a reduction in
membership in a particular section or the
group as whole then there would have to
be a contraction, consolidation or closure of
a section. In the worst case scenario the
complete closure of the Group.
The Group has in place systems of internal controls
that are designed to provide reasonable assurance
against material mismanagement or loss, these
include 2 signatories for all payments and a
comprehensive insurance policies to ensure that
insurable risks are covered.| |---|---|---| |Other||**N/A**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|The Group's governing documents are those of the
The Scout Association. They consist of a Royal
Charter, which in turn gives authority to the Bye
Laws of the Association and The Policy, Organisation
and Rules of The Scout Association.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|The Group is a charity established under its rules
which are common to all Scouts.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The Trustees are appointed in accordance with the
Policy, Organisation and Rules of The Scout
Association.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
The Group is managed by the Group Executive
Committee, the members of which are the ‘Charity
Trustees’ of the Scout Group which is an educational
charity. As charity trustees they are responsible for
complying with legislation applicable to charities.
This includes the registration, keeping proper
accounts and making returns to the Charity
Commission as appropriate.
The Committee consists of 3 independent
representatives, Chair, Treasurer and Secretary
together with the Group Scout Leader, individual
Section Leaders and Parent’s representation and
meets every 2 months. This Group Executive
Committee exists to support the Group Scout Leader
in meeting the responsibilities of the appointments
and is responsible for:

The maintenance of Group property;

The raising of funds and the administration
of Group fnance;

The insurance of persons, property and
equipment; Group public occasions;

Assisting in the recruitment of leaders and
other adult support;

Appointing any sub committees that may
be required;

Appointing Group Administrators and
Advisors other than those who are elected.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Group's governing documents are those of The
Scout Association. They consist of a Royal Charter,
which in turn gives authority to the Bye Laws of the
Association and The Policy, Organisation and Rules
of The Scout Association.| |Relationship with any
related parties|Para 1.51|**N/A**| |Other||**N/A**| ## **Reference and Administrative details** Charity name 3rd Staines Scout Group Other name the charity uses Registered charity number 305796 Charity’s principal address 15 Westbourne Road Staines Middx TW18 1HF ## **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**||**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---|---| **Name of person (or body) entitled to appoint trustee (if any)** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|Bob Knight|Group Scout Leader||| |---|---|---|---|---| ||Graham Peterkin|Group Chairman||| ||Moya Zenonos|Group Secretary||| ||Andrew Williams|Group Treasurer|To Jan 2021|| ||David Moore|Group Treasurer|Jan 2021-Aug 2021|| ||Sarah Drabwell|Group Treasurer|From Aug 2021|| ||Linda Knight|Beaver Scout Leader||| ||Alan Jones|Cub Scout Leader||| ||James Ayling|Scout Leader||| ||Roger Dix|Group President||| ||Richard Ross|Parent||| ||Lorraine Hyman|Parent||| ||Mel Warren|Parent||| ||John Robinson|Parent||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name None** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|n/a| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|n/a| |Details of arrangements for|n/a| safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** **Names and addresses of advisers (Optional information)** |**Names and**|**addresses of advisers (Optional information)**|**addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**|**Name**
**Address**|| |Bankers|Barclays Bank PLC|71 High Street,Staines| |Examine
r|CP Mason|1 Royal Crescent, London W11 4SL| |||| |||| **Name of chief executive or names of senior staff members (Optional information)** N/A ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** **Position (eg Secretary, Chair, etc)** Date ## **3rd Staines Scout Group 305796 Receipts and Payments Account** Year start date Year end date **For the year 31st March 1st April 2021 To from 2022** ## **Receipts and payments** |**Receipts**|**£**
**12,569**
**-**
**-**
**6,142**
**1,493**
**20,204**
**-**
**8,000**
**8,000**
**735**
**-**
**1,440**
**2,175**
**-**
**-**
**-**
**-**
**7**
**-**
**15**
**-**
**22**
**30,401**
**-**
**30,401**
**Unrestricted**
**funds**|**2021/22**
**£**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**8,004**
**-**
**4,633**
**-**
**2,054**
**-**
**1,437**
**-**
**16,128**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**16,128**
**-**
**-**
**-**
**16,128**
**-**
**Restricted**
**funds**
**Endowment**
**funds**|**2021/22**
**£**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**8,004**
**-**
**4,633**
**-**
**2,054**
**-**
**1,437**
**-**
**16,128**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**16,128**
**-**
**-**
**-**
**16,128**
**-**
**Restricted**
**funds**
**Endowment**
**funds**|**Total funds**
**£**|**2020/21**
**Total funds**
**£**| |---|---|---|---|---|---| |**Donations, legacies and similar**
**income**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**8,004**
**4,633**
**2,054**
**1,437**
**16,128**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**12,569**
**-**
**-**
**6,142**
**1,493**
**20,204**
**-**
**8,000**
**8,000**
**8,004**
**5,368**
**2,054**
**2,877**
**18,303**
**-**
**-**
**-**
**-**
**7**
**-**
**15**
**-**
**22**|| |Membership subscriptions|**12,569**||||**10,491**| |Donations|**-**||||**837**| |Legacies|**-**||||**1,000**| |Gift Aid|**6,142**||||**4,187**| |Other similar income|**1,493**||||**2,412**| |**Sub total**|**20,204**||||**18,927**| |**Grants**|||||| |Maintenenace grant|**-**||||**-**| |Other grants|**8,000**||||**10,000**| |**Sub total**|**8,000**||||**10,000**| |**Fundraising events (gross)**|||||| |Sections|||||**40,373**| |Fairs|**735**||||**-**| |Biathlon|**-**||||**-**| |Other fundraising activities|**1,440**||||**-**| |**Sub total**|**2,175**||||**40,373**| |**Scout hut income**|||||| |Hire of building|**-**||||**-**| |Hire of equipment|**-**||||**-**| |Other Scout hut income|**-**||||**-**| |**Sub total**|**-**||||**-**| |**Investment income**|||||| |Bank interest|**7**||||**6**| |Building Society interest|**-**||||**-**| |The Scout Association Short Term
Investment Service|**15**||||**58**| |Other investment income|**-**||||**-**| |**Sub total**|**22**||||**64**| |**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**|||||| |||**16,128**|**-**|**46,529**|**69,364**| |||**-**|**-**|**-**|| ||||||**-**| ||||||| ||**30,401**|**16,128**|**-**|**46,529**|**69,364**| LT700003 July 2021) 1 of 3 ## **3rd Staines Scout Group 305796 Receipts and Payments Account** Year start date Year end date **For the year 31st March 1st April 2021 To from 2022** ## **Receipts and payments** |**Payments**|**£**
**4,466**
**5,182**
**-**
**-**
**55**
**379**
**2,063**
**204**
**567**
**-**
**430**
**-**
**-**
**3,317**
**135**
**-**
**16,798**
**-**
**-**
**-**
**-**
**16,798**
**-**
**16,798**
**13,603**
**-**
**50,181**
**63,784**
**Unrestricted**
**funds**|**2021/22**
**£**
**£**
**-**
**-**
**904**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**904**
**-**
**195**
**-**
**-**
**-**
**-**
**-**
**571**
**-**
**766**
**-**
**1,670**
**-**
**-**
**-**
**1,670**
**-**
**14,458**
**-**
**-**
**-**
**30,947**
**-**
**45,405**
**-**
**Restricted**
**funds**
**Endowment**
**funds**|**2021/22**
**£**
**£**
**-**
**-**
**904**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**904**
**-**
**195**
**-**
**-**
**-**
**-**
**-**
**571**
**-**
**766**
**-**
**1,670**
**-**
**-**
**-**
**1,670**
**-**
**14,458**
**-**
**-**
**-**
**30,947**
**-**
**45,405**
**-**
**Restricted**
**funds**
**Endowment**
**funds**|**Total funds**
**£**|**2020/21**
**Total funds**
**£**| |---|---|---|---|---|---| |**Charitable Payments**||**-**
**904**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**904**
**195**
**-**
**-**
**571**
**766**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**4,466**
**6,086**
**-**
**-**
**55**
**379**
**2,063**
**204**
**567**
**-**
**430**
**-**
**-**
**3,317**
**135**
**-**
**17,702**
**195**
**-**
**-**
**571**
**766**|| |Membership subscriptions paid on
(National/County/Area/District)|**4,466**||||**3,965**| |Youth programme and activities|**5,182**||||**19,916**| |Adult support and training|**-**||||**-**| |Rent|**-**||||**-**| |Water and Sewerage|**55**||||**141**| |Electricity and Gas|**379**||||**277**| |Insurance|**2,063**||||**1,187**| |Repairs and Renewals|**204**||||**338**| |Materials and equipment|**567**||||**954**| |Printing and photocopying|**-**||||**229**| |Contribution to camp costs|**430**||||**-**| |Uniforms|**-**||||**147**| |AGM and trustee expenses|**-**||||**-**| |Minibus and transport|**3,317**||||**1,182**| |Sundry|**135**||||**256**| ||**-**||||**-**| |**Sub total**|**16,798**||||**28,592**| |**Fundraising expenses**|||||| |Fairs|||||**20**| ||**-**||||**-**| ||**-**||||**-**| |Other fundraising costs|**-**||||**-**| |**Sub total**|**-**||||**20**| |**_Total Gross Expenditure_**
**_Total payments_**
**_Net of receipts/(payments)_**
**Transfers between funds**
**Cash funds last year end**
**_Cash funds this year end_**
**Asset and investment**
**purchases etc**|||||| |||**1,670**|**-**|**18,468**|**28,612**| |||**-**|**-**|**-**|| ||||||**-**| ||||||| |||**1,670**|**-**|**18,468**|**28,612**| ||||||| ||**13,603**|**14,458**
**-**
**30,947**
**45,405**|**-**
**-**
**-**
**-**|**28,061**
**-**
**81,128**
**109,189**|**40,752**| ||**-**||||**-**| ||**50,181**||||**40,376**| ||**63,784**||||**81,128**| LT700003 July 2021) 2 of 3 # **3rd Staines Scout Group 305796 Receipts and Payments Account** **For the year from** Year start date **1st April 2021** **To** Year end date **31st March 2022** ## **Statement of assets and liabilities at the end of the year** **31st March 2022** **31st March 2021** ||**Unrestricted**||**Restricted**||**Endowment**|||**Total funds**||**Total funds**|| |---|---|---|---|---|---|---|---|---|---|---|---| ||**funds**||**funds**||**funds**||||||| ||**£**||**£**||**£**|||**£**||**£**|| |**Cash funds**|||||||||||| |Bank current account|**54,957**||**45,405**||**-**|||**100,362**||**72,309**|| |Bank deposit account|**-**||**-**||**-**|||**-**||**-**|| |Building society account|**-**||**-**||**-**|||**-**||**-**|| |The Scout Association Short Term
Investment Service|**8,827**||**-**||**-**|||**8,827**||**8,812**|| |Cash/Floats|**-**||**-**||**-**|||**-**||**7**|| |**Total cash funds**|**63,784**||**45,405**||**-**|||**109,189**||**81,128**|| |(agree balances with receipts andpayments a/c)|ok||ok|||ok||ok||ok|| |**Other monetary assets**|||||||||||| |Tax claim|**-**||**-**||**-**|||**-**||**-**|| |Debts due from the|||||||||||| |County/Area/District/Group|**-**||**-**||**-**|||**-**||**-**|| |Insurance claim|**-**||**-**||**-**|||**-**||**-**|| |**Sub total**|**-**||**-**||**-**|||**-**||**-**|| |**Investment assets**|||||||||||| |Investment property - detail|**-**||**-**||**-**|||**-**||**-**|| |Quoted investments|**-**||**-**||**-**|||**-**||**-**|| |Other investments - detail|**-**||**-**||**-**|||**-**||**-**|| |**Sub total**|**-**||**-**||**-**|||**-**||**-**|| |**Non monetary assets for**|||||||||||| |Badge stock
~~**charity's own use**~~|**-**||**-**||**-**|||**-**||**-**|| |Shop stock|**-**||**-**||**-**|||**-**||**-**|| |Other stock|**-**||**-**||**-**|||**-**||**-**|| |Land and buildings|**185,000**||**-**||**-**|||**185,000**||**185,000**|| |Motor vehicles|**12,000**||**-**||**-**|||**12,000**||**12,000**|| |Scouting equipment, furniture etc|**60,000**||**-**||**-**|||**60,000**||**60,000**|| |Other|**-**||**-**||**-**|||**-**||**-**|| |**Sub total**|**257,000**||**-**||**-**|||**257,000**||**257,000**|| |**Liabilities**|||||||||||| |Accounts not yet paid|**-**||**-**||**-**|||**-**||**-**|| |Expenses incurred but not invoiced|**-**||**-**||**-**|||**-**||**-**|| |Subscriptions not yet paid|**-**||**-**||**-**|||**-**||**-**|| |Loan - detail|**-**||**-**||**-**|||**-**||**-**|| |Other liabilities|**-**||**-**||**-**|||**-**||**-**|| |**Sub total**|**-**||**-**||**-**|||**-**||**-**|| ||||||||||||| |**Total net assets**|**320,784**||**45,405**||**-**|||**366,189**||**338,128**|| **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 13th October 2022 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by** Signature Print Name Chair Treasurer LT700003 July 2021) 3 of 3 ## **Trustees’ Annual Report for the period** **From 01 04 2021 To 31 03 2022** ## **Charity name: 3[rd] Staines Scout Group** ## **Charity registration number: 305796** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objectives of the group are as a unit of the
Scout Association.
The Aim of The Scout Association is to promote the
development of young people in achieving their full
physical, intellectual, social and spiritual potentials,
as individuals, as responsible citizens and as
members of their local national and international
communities.
The method of achieving the Aim of the Association
is by providing an enjoyable and attractive scheme
of progressive training, based on the Scout Promise
and Law andguided byadult leadership.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|We have provided a full and active programme
across all 3 sections all year.
We have maintained a good balance between our
plans for improvement of the premises, cash fow
and fund raising with concentration on leadership
and recruitment.
Subscriptions are charged for membership to cover
immediate running costs of the Group and these do
not unduly restrict membership. The Group follows
the principle that no one should be excluded
because of their inability to pay membership
subscriptions.
Two key principles demonstrate that Scouting's
aims are for the public beneft are that through the
Scout method young people develop towards their
full potential and that there is a clear link between
the benefts for young people and the purpose of
Scouting.
The safety of young people is taken very seriously
and the benefts Scouting activities provide far
outweigh the risks. Any private benefts from
Scouting are incidental, other than to those as a
benefciary.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All Trustees have undertaken appropriate training as
part of their induction into the Scout Organisation.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference **N/A** Para 1.38 Policy on grant making **N/A** Para 1.38 Policy on social investment including program related investment **N/A** Para 1.38 Contribution made by volunteers **N/A** Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Again, during the Covid Lock down we have
maintained a Zoom program for members. We gave
parents the choice of reducing their Subscriptions in
line with their current fnancial circumstances.
Member numbers declined mainly because we did
not recruit new members to a totally Zoom
presentation of the program.
The year ended in March 2022 with normal
meetings resuming in the year.
Resumed programmes/camps running well, with
good engagement and support from parents.
Planning and fundraising for the Scout Switzerland
trip has resumed.
We have addressed the safety of the outside area
and drive with improved the illumination in the
outside area.
Beavers 33, Cubs 25, Scouts 35.| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**N/A**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**N/A**| |||**N/A**| Investment performance Para 1.41 against objectives **N/A** Other ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|The fnancial position of the group is very strong at
the end of the year, achieved through conscientious
delivery of the Scouting programme and
supplemented by COVID grants from the
government. The group is very lucky to have such a
committed group of people delivering it’s excellent
programme who are committed to maximising the
Group’sresources.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|At the end of the year the Group held just over
£60,000 in respect of Unrestricted Funds, more than
would normally be considered necessary. Normality
post COVID has now been largely achieved, however
the Trustees continue to monitor the Group's
reserves and will act as required. There was over
£45,000 held as Restricted Funds at the end of the
year, representing monies received in respect of the
proposed trip to Switzerland net of amounts paid out
in respect thereof.| |Amount of reserves held|Para 1.22|At the end of the year the Group is holding £109k in
current net assets (essentially cash at bank), of
which £45k isrestricted.| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are no concerns about the going concern
status of this charity.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
The principal sources of income are membership
subscriptions, fundraising (supported by Gift Aid)
and occasional grants.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The Group's Income and Expenditure is relatively
small and therefore does not have sufcient funds to
invest in longer-term investments such as stocks
and shares. The Group has therefore adopted a low-
risk strategy to the investment of its funds. All funds
are held in cash using only mainstream banks or
building societies or The Scout Association's Short
Term Investment Service.| |A description of the principal
risks facing the charity|Para 1.46|The Group Executive Committee has identifed the
major risks to which they believe the Group is
exposed, these have been reviewed and systems
have been established to mitigate against them.
The main areas of concern that have been identifed
are:

Damage to the building, property and
equipment. The Group would request the
use of buildings, property and equipment
from neighbouring organisations such as
the church, community centre and other
Scout Groups. Similar reciprocal
arrangements exist with these| |||organisations. The Group has sufcient
buildings and contents insurance in place
to mitigate against permanent loss, Injury
to leaders, helpers, supporters and
members. The Group through the
capitation fees contributes to the Scout
Associations national accident insurance
policy. Risk Assessments are undertaken
before all activities.

Reduced income from fund raising. The
Group is primarily reliant upon income from
subscriptions and fundraising. The group
does hold a reserve to ensure the
continuity of activities should there be a
major reduction in income. The Committee
could raise the value of subscriptions to
increase the income to the group on an
ongoing basis, either temporarily or
permanently.

Reduction or loss of leaders. The Group is
totally reliant upon volunteers to run and
administer the activities of the Group. If
there was a reduction in the number of
leaders to an unacceptable level in a
particular section or the group as a whole
then there would have to be a contraction,
consolidation or closure of a section. In the
worst case scenario the complete closure of
the Group.

Reduction or loss of members. The Group
provides activities for all young people
aged 6 to 14. If there was a reduction in
membership in a particular section or the
group as whole then there would have to
be a contraction, consolidation or closure of
a section. In the worst case scenario the
complete closure of the Group.
The Group has in place systems of internal controls
that are designed to provide reasonable assurance
against material mismanagement or loss, these
include 2 signatories for all payments and a
comprehensive insurance policies to ensure that
insurable risks are covered.| |---|---|---| |Other||**N/A**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|The Group's governing documents are those of the
The Scout Association. They consist of a Royal
Charter, which in turn gives authority to the Bye
Laws of the Association and The Policy, Organisation
and Rules of The Scout Association.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|The Group is a charity established under its rules
which are common to all Scouts.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The Trustees are appointed in accordance with the
Policy, Organisation and Rules of The Scout
Association.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
The Group is managed by the Group Executive
Committee, the members of which are the ‘Charity
Trustees’ of the Scout Group which is an educational
charity. As charity trustees they are responsible for
complying with legislation applicable to charities.
This includes the registration, keeping proper
accounts and making returns to the Charity
Commission as appropriate.
The Committee consists of 3 independent
representatives, Chair, Treasurer and Secretary
together with the Group Scout Leader, individual
Section Leaders and Parent’s representation and
meets every 2 months. This Group Executive
Committee exists to support the Group Scout Leader
in meeting the responsibilities of the appointments
and is responsible for:

The maintenance of Group property;

The raising of funds and the administration
of Group fnance;

The insurance of persons, property and
equipment; Group public occasions;

Assisting in the recruitment of leaders and
other adult support;

Appointing any sub committees that may
be required;

Appointing Group Administrators and
Advisors other than those who are elected.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Group's governing documents are those of The
Scout Association. They consist of a Royal Charter,
which in turn gives authority to the Bye Laws of the
Association and The Policy, Organisation and Rules
of The Scout Association.| |Relationship with any
related parties|Para 1.51|**N/A**| |Other||**N/A**| ## **Reference and Administrative details** Charity name 3rd Staines Scout Group Other name the charity uses Registered charity number 305796 Charity’s principal address 15 Westbourne Road Staines Middx TW18 1HF ## **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**||**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---|---| **Name of person (or body) entitled to appoint trustee (if any)** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|Bob Knight|Group Scout Leader||| |---|---|---|---|---| ||Graham Peterkin|Group Chairman||| ||Moya Zenonos|Group Secretary||| ||Andrew Williams|Group Treasurer|To Jan 2021|| ||David Moore|Group Treasurer|Jan 2021-Aug 2021|| ||Sarah Drabwell|Group Treasurer|From Aug 2021|| ||Linda Knight|Beaver Scout Leader||| ||Alan Jones|Cub Scout Leader||| ||James Ayling|Scout Leader||| ||Roger Dix|Group President||| ||Richard Ross|Parent||| ||Lorraine Hyman|Parent||| ||Mel Warren|Parent||| ||John Robinson|Parent||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name None** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|n/a| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|n/a| |Details of arrangements for|n/a| safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** **Names and addresses of advisers (Optional information)** |**Names and**|**addresses of advisers (Optional information)**|**addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**|**Name**
**Address**|| |Bankers|Barclays Bank PLC|71 High Street,Staines| |Examine
r|CP Mason|1 Royal Crescent, London W11 4SL| |||| |||| **Name of chief executive or names of senior staff members (Optional information)** N/A ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** **Position (eg Secretary, Chair, etc)** Date