2021-03-31-accounts

Trustees' Annual Report

For the period

From (start date) 0 1 0 4 2 0 to end date 3 1 0 3 2 1

Section A	Reference and administration details	Reference and administration details	Reference and administration details	Reference and administration details	Reference and administration details	Reference and administration details	Reference and administration details
Charity name Other names the charity is known by Registered charity number (if any) Charity’s principal address	3rd Staines Scout Group 3 0 5 7 9 6 c/o 15 Westbourne Road Staines Middlesex PostcodeT W 1 8 1 H F
	c/o 15 Westbourne Road
	Staines
	Middlesex
	PostcodeT	W	1	8	1	H	F

Names of the charity trustees who manage the charity

1 2 3 4 5 6 8 9 10 11 12 13 14 15 16	Trustee Name	Office (if any)	Dates acted if not for whole year
	Bob Knight	GroupScout Leader
	Graham Peterkin	GroupChairman
	Moya Zenonos	GroupSecretary
	Andrew Williams	GroupTreasurer
	Linda Knight	Beaver Scout Leader
	Alan Jones	Cub Scout Leader
	James Ayling	Scout Leader
	Helen Watson	Scout/Cub Parent
	Deborah Miles	Scout Parent
	Ness Enderby	Scout Parent
	Phil Wells	Parent
	Adam Pow	Beaver / Cub Parent
	Richard Hawthorn	Scout Parent
	Roger Dix	GroupPresident
	David Moore Group Vice President
	Section A Reference and administration details (continued)

Names and addresses of advisers (optional information but encouraged as best practice)

	Type of advisor	Name	Address
	Bankers	Barclays Bank PLC	71 High Street,Staines
	Examiner	CP Mason	1 Royal Crescent,London W11 4SL
	Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

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Additional governance issues (optional information but encouraged as best practice) Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them (e.g. trust deed, constitution) The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Groupis a trust established under its rules which are common to all Scouts. How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. You may choose to include additional information, where relevant, about: AppointingGroupAdministrators and Advisors other than those who are elected. The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual Section Leaders and Parent’s representation and meets every 2 months. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required;	The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
	The Groupis a trust established under its rules which are common to all Scouts.
	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
	AppointingGroupAdministrators and Advisors other than those who are elected. The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual Section Leaders and Parent’s representation and meets every 2 months. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required;
Section B	Structure, governance and management (continued)
	Risk and Internal Control (Specimen 1) The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.

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Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.

Reduction or loss of leaders. The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control (Specimen 2) The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section C

Objectives and activities

Summary of the main activities in relation to these objects Summary of the objects of the charity set out in its governing document

We have provided a full and active programme across all 3 sections all year. We have maintained a good balance between our plans for improvement of the premises, cash flow and fund raising with concentration on leadership and recruitment. Subscriptions are charged for membership to cover immediate running costs of the Group and these do not unduly restrict membership.The Group follows the principle that no one should be excluded because of their inability to pay membership subscriptions. Two key principles demonstrate that Scouting's aims are for the public benefit are that through the Scout method young people develop towards their full potential and that there is a clear link between the benefits for young people and the purpose of Scouting. The safety of young people is taken very seriously and the benefits Scouting activities provide far outweigh the risks. Any private benefits from Scouting are incidental , other than to those as a beneficiary. The objectives of the group are as a unit of the Scout Association. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose to include further statements, where relevant, about:

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• policy on grant making;

• contribution made by volunteers.

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	During the Covid Lock down we have maintained a Zoom program for members. We gave parents the choice of reducing their Subscriptions in line with their current financial circumstances. Member numbers declined mainly because we did not recruit new members to a totally Zoom presentation of the program. The year ended in March 2021 with Zoom programmes/camps running well, with good engagement and support from parents. We have addressed the safety of the outside area and drive and have carried out tarmacing of the area, giving a smooth surface. We have also replaced the lighting in the main hall and improved the illumination in the outside area. Beavers 14, Cubs 15, Scouts 30, Leaders 16, Assistants 2, Young Leaders 8
Section E
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) Youmay chooseto include additional information, where relevant, about: • the charity’s principal sources of funds ( • investment policy and objectives None Investment Policy (Specimen 1) The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. An improved level of interest is now available and it is our intention to increase our activities in savings next year. Brief statement of the charity’s policy on reserves At the end of the year the Group held just over £50,000 in respect of Unrestricted Funds, more than would normally be considered necessary. At the end of the year the outcome of the pandemic was still very uncertain and even at the date of this report the position is far from clear. Equipment (including vehicles) that was normally used on a regular basis had been left idle and the Trustees recognised that time and money would be incurred before the Group was back to any degree of normality. The Trustees continue to monitor the Group's reserves and will act accordingly. There was £30,947 held as Restricted Funds at the end of the year, representing monies received in respect of the proposed trip to Switzerland net of amounts paid out in respect thereof. Reserves Policy • how expenditure has supported the key objectives of the charity; The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements.	At the end of the year the Group held just over £50,000 in respect of Unrestricted Funds, more than would normally be considered necessary. At the end of the year the outcome of the pandemic was still very uncertain and even at the date of this report the position is far from clear. Equipment (including vehicles) that was normally used on a regular basis had been left idle and the Trustees recognised that time and money would be incurred before the Group was back to any degree of normality. The Trustees continue to monitor the Group's reserves and will act accordingly. There was £30,947 held as Restricted Funds at the end of the year, representing monies received in respect of the proposed trip to Switzerland net of amounts paid out in respect thereof. Reserves Policy
	None
	Investment Policy (Specimen 1) The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. An improved level of interest is now available and it is our intention to increase our activities in savings next year. The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements.

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Section F Other Optional Information From April 2021 onwards we are planning for the resumption of face to face meetings, with hygiene measures in place coupled to new Risk Assessments. We plan to re activate the minibuses, making then suitable for use again on the public road. We hope growing our numbers will be an easy process but recognise it will entail alot of paper work for the parents to Plans for future periods (details of any give permission for their member's attendance. significant activities planned to achieve them) Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

----- Start of picture text -----
Signature(s)
Full name(s)
Position (eg Secretary, Chair)
Date 2 5 1 0 2 1
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Receipts and payment	s
	Unrretricted funds	Rwtricted funds		Tsfiatr	funds
	E,	€			E
Receipts
Donations,legacies andsimilar
]ltc(tnfte
Membersh ip subscription s	I				,0,491
Les"Membsshipsubscriptions paid on
(NatioreliDou nty/ArcalDisfi ict)	3,965				3,965		3,841
Net membershipsubscript&rns retained	6"526				6,526		9,440
Donations	837				837		{,536
Legacies	{,000				1,000
Gift Aid	t87				4,197		6,960
Other similar income	?,412				2,412
Subtotal	14,s63				{4,963		t7,93G
Grants
Covid-I9grant	10,000				10,000
							3,250
Subtotal	10,000				t0,0oo		3,250
Fundraising(gross)
Sections	7,0u	33329.00			40,373		33,284
Group Fundraising	$						5,334
Detail3
Otherfundraisingact*vities(sundry credits)	0						,l09
Subtotal	7,A#	33,529			ff,373		38r727
lnvestmentincome
Bank interest	0	6			6		tg
Building Society interest
The Scout Association Short Term
lnvestment Service	58				58		52
Property Rent lncome	0
Other investment income	0
Subtotal	58	6			64		71
TotatGrossIncomerc		rc		rc		rc
Assetand investment sales,dc. - Totatre*ipr-rc		:re	- -	-rc		-rc

Forthe year from	aila#2020	To	31t93t2421

		202t				202D
	Unrestricted funds	Restricted funds	E*dowment furds		Totalfunds	Tot*l funds
	f	€9.
Charitable Payments
Youth prograrnme and activities	4039.46	15,877		t	19,916
Adult support and training	0	(		{	0
Rent	0	0		t	0
Water and Sewerage	141	0		0	141
Electrbity and Gas	277	t		t	ztv	G8g
lnsurance (people and Buifdings)	{,,l87			0	1,187	{,084
Repairs and Renewats(HQ)	338	0		{	338	3,003
Materials and equipment	954	(		(	954	76
Printtng and photocopylng	?29	0		(	229	0
Conbibution to camp oosts		(		(	0	0
Uniforms	147	(		(	147	24
AGM and trustee expenses	0	(		(	{	t
Minibus &transpott	1,182	t		{	{,182	5,377
$undry	25G	0		(	256	600
Other costs detail 3	0	0		(	(	28,$32
Subtotal	8,751	15,877		{	24,628	68,410
Fundraisingexpenses
Xmas Fayre	2A	0		0	20	400
Detail2	CI	0		0	t	0
Detait3	s	t		(	$	{
Other fundraising costs		t		(	(	0
Srrbtotat	20	{		I	2A	lm0
rotatcrassExwnditu,el--;71l-GiA f-q n:n= Asset andinvetment purehases,etc.					[Gii
rotatpaymeno@ffif					ffi

Statementofassets an	dliabilitiesat	the end of the yea	r
		31st March	Tctetrfunds	Ststl$erch 2$20 T+t*ltunds
			E	€
Cashfunds
Bankcrurrentaccount	41,362		72,309	3,t,6t5
Bank deposit account
tsuiHingsociety account
The Scout Association Shott Term
InveshentSeruke	8,812		8,8t2	8,754
Cash/Floats	7		7	7
Total cashfunds	50,I81	30,947 !	81,129	40,376
Other monetary assets
Tax claim
Subtotal
lnvestment assets
lnvestment property - detail
Quoted investments
Gther investments - detait
Subtotal
Honmonetary assetsfor
charity'sownuse
Badgestd<
Shop stock
Other stock
Land and buildings	{85,000		185,000	185,000
Motor vehicles	12,000		12,000	18,000
Scouting equipment, fumiture etc	60,000		G0,000	G$,0$o
Other
Subtotal	257,O$G		257,000	263,CI00
Liabilities
Accountsndyet paid
Expensesincuredbut not invoiced
Subscnptions not yet paid
Loan-detail
Othertiabilities
Sebtstal