Trustees, Annual Report For the period From (start date) to end date Section A Reference and Administration Details Charity name 1st Staines Scout Group Other names the charity is known by Registered charity number (if any) Charity's principal address clo Colin Howell , Group Treasurer 12 Riverside Drive, Chertsey Lane, Staines, Middlesex Postcode Names of the charity trustees who manage the Charity Trustee Name Offlce (If any) Date• acted If not for whole y•ar Sarah-Ja ne Dorninic Dann Blackman Paul Winkworth Colin Howell Grou Grou Grou Grou Chair Scout Leader & Scout Leader Secreta Treasurer Michael Welham Jackie She herd lolo Thomas Beaver Scout Leader Cub Scout Leader Cub Scout Leader John Cul in Annan Behar Parent Re Parent Re resentative resentative Notes Names and addresses of advisers (optional information but encouraged as best practice) of advisor endent Examiner Name Hunt Ford and Co Address 143-145 Stanwell Road, Ashford Inde Page 1 1 st Staines Scout Group - Trustees Annual Report Section B Structure, Governance & Management Description of th8 charity's trusts Type of goveming document (eg. trust deed, constitution) The Group's governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organis8tion and Rules of The Scout Association. How the charity is constituted (eg. trust, association, company) The Group is a Trust, established under its rules which are common to all Scout Groups. Trustee selection methods (eg. appointed by, elected by) The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) Group TrusteO'8 The Group is managed by the Group's Trustee's, the members of which are the 'Charity Trustees, of the Scout Group which is an educational charity. As Charity Trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriat8. You may choose to include additional information, where ralevant, about.. Policies and procedures adopted for.. a) the induction and training of trustees,. b) trustee, consideration of major risks and the systems and procedures to man8ge them. The Trustee Board consists of 3 electad officers, Chair, Treasurer and Secretary, the Group Scout Leader IGSL), Section L8aders (Scouts, Cubs & Beavers) and parent representation, meeting approximately 6 times per year. This Group Trusleo's support tho Group Scout Loadar in meeting the responsibilities of the appointments and is responsible for.. The maintenance of Group property., The raising of funds and the administration of Group finance., The insurance of persons, property and equipment., Group public occasions. Appointing any sub committees that may be requir8d', Assisting in the recruitment of leaders and other adult support., Appointing Group Administrators and Advisors other than those who ar8 elected. Page 2 1 st Staines Scout Group - Trustees Annual Report Section B Structure, Governance & Management (continued) Rlsk and Intemal Control The Group Trustee's have identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against tham. The main areas of concem that have been identified are: (i) Damage to the building, property and equipment. The Group has comprehensive buildings and contents insurance in place to mitigate against permanent loss. (li) Injury to leaders, helpers, supporters & m8mb8rs. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. (iii) Reduced Income. The Group is fully supported with income from subscriptions and rental of the HQ building. Fundraising only making a very small contribution to total incomè. Even with the loss of one of these main income streams the Group could continue to operate. The Group holds a reserve to ensure the continuity of activities should there be a major reduction in income. liv) Reduction or loss of leaders. The Group 18 totally reliant upon volunteers to run and administer Ihe activities of the Group. If there was a reduction in the number of leaders to an unacceptable lev81 in 8 Particular section or the Group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the compl8t8 closure of the Group. The Trustees are actively working to engage new volunteers. (v) RedUct￿n or loss of members. The Group provides activities for all young people 8g8d 6 to 15. If there was a reduction in membership in particular section or the Group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. (iv) Finanoal loss, fraud, or mismanagement. The Group has in place systems of intemal controls that are designed to provide reasonable assuran￿ against material mismanagement or loss, with limits on authorisation of expenditure, prudent cash management and comprehensive insurance policies to ensure that insurable risks are covered. The Group Accounts are audited yearly. Page 3 1st Staines Scout Group - Trustees Annual Report Section C Objectives and Activities Summary of the objectives of the charity Set out in its governing docum8nt The Purpose of Scouting - Scouting exists to activaly engage and support young peoplè in their personal development, empowering them to make a positive contribution to society. The Values of Scouting - As Scouts we are guided by the88 va5ues'. Integrlty - We act with integrity, we are honest, trustworthy and loyal. Respoct - We have self respect and respect others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and 8ttitudes. Couoperatlon - We make a positive difference, we co- OP8rate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the valu85 of Scouting and.. - anjoy vthat they ara doing and hav8 fun take part in activities indoors and outdoors learn by doing share in spiritual reflection take responsibility and mak8 choices undertake new and challenging activities make and live by their promise Summary of the main activities in relation to these objectives All Sections take part in regular activiti88 during weekly meetings. Section meetings are engaging and educational, and give our members access to activities not freely available elsewhere. Tomah8wk throwing is a recent addition and add8 to rifle shooting and more traditional Scouting activities such as cooking, saw, axe & knife skills and fire building. Camping everrts, water sports and other outings supplement the varied programme of activities held during the year. The section leaders and assistant leaders ensure that programmes are planned to provide a suitable balance of activities for the different ag8 groups. Additional details of the objectives and activities (optional Information but encouraged as best practice) Scouts exists to actively engag8 and support young people in their personal development, empowering them to m8ke a positive contribution to society. Young people are actively involved in their own development. This covers the social, physical, intellectual, emotional and spiritual needs of young people. This means that Scouts is more than just having fun - it's about stretching young p80p18 in these areas, so that they learn and develop in an enjoyable and pr8Ctical way. Empowering young peopl6 and giving them the skills and the opportunity to do something - and then supporting them to do it. Helping young people learn skills for life, gain confidence and develop the desire to make their world a better place. Page 4 1st Staines Scout Group - Trustees Annual Report You may choose to include further statements, where relevant, about.. policy on grant making- contribution mad8 by volunteers. policy on investments The Group is not a grant making organisation and therefore has no such policy. The contribution made by volunteers cannot be overemphasised. The Group relies 8ntirely on volunteer leaders and helpers. Our olic on investments is covered in Section E. Section C Objectives and Activities (continued) Public benefit statement Th@ Group meets the Charity Commission's public benefits criteria under both the advancement of education and the advancement of citizenship or community development headin Section D Achievements and Performance Summary of the main achievements of the charity during the year Membership of the Group at the end of January 2024 stood at 85 (84 at 31 st January 2023). Fundraising during the year was limited to one event, a bon fire and fireworks evening, in partnership with 6th Staines, where we took responsibility for operating the B8Q & refreshments, sharing profits made on the night with 6th Staines. The Group does not allow cost to be a barrier to membership or attending any activity and continue to sponsor two young members, providing for all costs associated with their membership and attendance of activities. A successful canoeing and water sport activities day was held in July on the River Thames at Chertsey, facilitated by Surrey Canoe Club and attended by a large number of members and their families. Family Camp was held 8t PACCAR Camp site in Chalfont. During the year our Scouts enjoyed learning many skills, which includ8d knife and axe work, building & s166ping in bivouacs over night, cooking food over open fires 8nd leaming lashing & rope work. Activities included numerous camps, building catapults from lashed staves and firing eggs with them. Along with progressing badge and award work. Activities and highlights for the Cub Packs, and their leaders, included an adventure packed weekend away at a PGL centre near Swindon, visits from Feathers & Fur, festive ice-skating in Windsor, and a weekend under canvas with 160 other Cubs from Spelthorne. In addition, they worked on their basic scouting skills including navigation, team building, and contributing to their Ioc81 community. The Beaver section activities included educational work involving badge work and mixed with fun activities. Badgework included, Disability, Emergency First Aid, Sports, Explorers and Safety together with core Challenge Award badges, Teamwork and My World. Making pancakes, celebrating Bums Night eating haggis, pizza making, making guys for Guy Fawkes, tent erection and camp fires were all undertaken at weekly meetings. Visits to Bedfont Lakes, Staines Moor, Feathers & Fur and to Jump Giants added to year full of fun and adventure. Page 5 1 st Staines Scout Group - Trustees Annual Report Section E Financial Review Brief statement of the charity's policy on reserves Quantify and explain any designations Reserves Policy The reserves policy assumes future costs are simi18r to thos8 experienced in previous years and that the Group maintains a working capital of approximately £5,000 in our HSBC account. We aim to hold sufficient resources in a contingency fund to continue the charitable activities of the Group should income and fundraising activities fall short. The Group's Trustee's consider that the Group should hold a sum equivalent to 12 months running costs, circa £20,000. Other surplus funds are allocated as reserves for future development and Scouting Activities. You may choose to include additional information, where relevant, about.. the charills principal sources of funds (including any fundrai8ingl', how expenditure has supported the key objectives of the ¢harily', inv8Stmenl policy and objectives Princlpal Source8 of Funds: Our principal sources of funds 8re from mambership subscriptions and rental income from the Groups HQ. Fundraising events contribute only a very small amount of income. Expendlturo: During the year we havè experienced a period of low expenditure, our front entrance window h88 be8n replaced and repairs to the main 6ntranc8 doors undertaken. Camping equipment has ben renewed and new tents purchased to allow families without equipment to attend family camp. We have subsidised several activities during the year and attendance to our Fun Day and Water Sports Day has been free of charge to attend. We have invested in building a web site for the Group to help with communicAtion and advertise the activities which are undertaken. Investment Pollcy: The Group adopts 8 risk aversa strategy to the investment of its funds. All funds are held in cash using only mainstream banks. We have taken opportunity of higher interest rates that are available with the opening of a 200 day notice account with United Trust Bank. The Group considers it has insufficient funds to invest in longer term investments. The Group Trustee's regularly monitor the levels of bank balances and the interest rates received to ensure the Group obtains maximum value and income from its banking arrangements. The Group Trustee's considers cash flow requirements with all investments. Page 6 1st Staines Scout Group - Trustees Annual Report Section F Other Optional Information Plans for future periods (details of any significant activities planned to achieve them) Future and ongoing plans includ6 for the continued refurbishment & improvements to the HQ Buildings. Tr88 surgeon works. The Scout Troop amongst other events are planning a summer camp in Kand8rsteg Switzerland for August 2024. Currently there is a focus on recruitment to bring adult volunteers into the Group who can help with Section Leadership, to strengthen the resources we currently have and make good any loses. We are also trying to recruit to supplement the existing Trustee Board. We have made initial enquiries to Spelthome Borough Council, to explore if purchasing the land our HQ is sited on, could be purchased. Section G Declaration The truste88 declare that they have approved the trustees, report above Signed on behalf of tho charity's trustees Signature(s> Full name(s) Sarah-Jayne Dominic Colin Howell Position (eg. Secretary, Chair) Chair Treasurer Date 12th June 2024 Page 7 tst Stalnes Scout Group Recelpts and Payments A¢¢ount Yeai start date Y•*r tnd thte Forth• Y••r IxiApvll 23 3JrtMii¢h 24 ReceiDts 2023n4 Llnr•¥trkt•d R•￿kI•d fund• Endtywm•ntfunth 2023124 To*•llunth 2022123 Tol•l lund¥ Don•tlon*. l•p¢l•¥ •b￿ ¥lmU•r In¢wn• M*mbershipSubs¢riptiOnS Ltts.. Membership5ubstriptiorts paldon 29.00 i*w.00 .IXS0 4A41.75 V41.75 4222.5) Net M•mbttshlp ￿ty$trIptIOnS Rw•ln4d IS.187.15 15.187.25 959.00 14,932.OD DOr￿tI(￿s 353.00 Leycles Glft Ald 4J19.41 4A59.17 hei Slmllii Ineom• lrtjb totsl 20,059.66 20O59A6 19,478.19 Gr*f Grant I￿onIe Futtdv•lAlni IGroMI ftotary Sonts Fliewcrks J96.21 79S.00 Stolnes & Ashford U¢ns thrlstmDs Draw Other FUndialsln8Adl￿tI• 5ubtytsl 396.21 J16.21 Pioperty Rent Income 7ty).tyJ S¢0ttI5h Wldo%Y5 £harlleJ Accc4NIt 271.75 271.75 141.01 Unlt•d Trust Bank Intff est I￿1.50 1,211.50 22225.27 Nuri•ry IrKom• 22225.27 24NY8.52 1•.709. Sub t•t*l 24A78.$2 ZOJ57.11 Youth PrwarnTM Athhl Group JW7.00 $A37.IJO IJ￿.00 .00 8vavei Cclvnv i.(th).00 &ooo.00 Cub P•ck 4796.55 ¥,796.55 Scout Trwp 14577.29 ,$77.29 J.568.OQ S¥btof41 I8&￿.84 9￿18. Sundry A•￿￿Pts Unlform Sa1•5 iJo.00 Other 220. $￿t•￿I 220.th) Totul Incomt 73,105.23 73,105.29 50W.22 Au•t•nd Iw4•Mm•nt541•¥. Tot•1 R•aYlpts 7J.105.23 73,10%25 SOW.22 1st Staines Scout Group Recelpts and Payments Account Year start date Yea¥end d•tÈ th•yMt tstAprU 23 SlrtM•r(h Z4 Pavments 2028124 70231 Totsl Tol•l funth Pr•mlMi ftent 720. 720.IJO 710.00 Cleardno& 8lns W•ter and S¢ww•6• 328.02 318.02 Electrlclty•ndG15 2,524.22 2￿￿22 195.45 L221.$8 lJ21. 1296.U Broathand 1,067.52 LOgS.62 8.95&96 LW7.$2 570. ttep•lrsand Ren•w•ls Sub tt4ts1 11595.63 6J56.16 sj.ji Youth fv4ramm• •Thd Ad¥ld•* Group taver Scout Cdony Cub kout P•ck 14,490.57 1,275.55 9,071.40 3,989.77 14A90.57 1275.55 4*55.49 92 l7J4.*1 3I00.fj9 ¢￿t TIODP JJ89.77 Subt•tsi Z?.29 28127.29 46.01 V•hld Vthlcle Fu E•nkChirges Luder TF•lnlni P05ta8elStstlonery, OSM Fee5 Unlforms Purch•s•5 SM.77 JOO.77 2•7.91 $5&50 559.50 822.91 AGM Jnd Admln Exper￿ 604.78 604.78 21.03 Purchase of Equlprnent Le8al Fee5 fcrf LeaseArnendmtnt Subtotsl &52•.40 28.40 1372.27 3.19L2S 3.192.U Fundr•Wn•Ewn Elomtlons Fundr•lslns Costs 5ubtstsl 192.24 192.24 503.17 252.24 25124 553.17 rotsl Grom Exyndltwe 39.228.74 $9,2a.74 45.217.11 AlMt•h￿ In¥••tm•ntPur¢h•¥u. rotalPaym•nts 39228.74 392J.74 45.217.18 NetoARrt*lpts/(PqymontsJ Tr•nrf•rnb•t¥M•n Fund* J3A76.49 JJJ76.49 s￿7.01 ih Ftsndl hrtY•*i ErMI 67J69,SO 67.%9.50 62022.16 Fuftdl th1* Y5 4,153,55 th￿tIeS 21LOO Sundry RecelptS LW) 00 21.•1 Subtstsl S.nO.95 3.082.91 Sco￿TrOOP Tranif•r of&th fromGroup 1500.001 2W).00 C•mplni outabL¥Jt i.%o.00 K4nder5t•B 2024- Re¢dpts I.OD t￿￿tIeS Fundralsln8 18MGr*tTrt Sundiy Aec•lpts 77.29 14JY7.29 1422.711 J,5U.OQ TotolArtlvltyR•¢¢Wts 12160. 9*1&91 1st Staines Scout Group Recelpts and Payments Account Year 5tsrtd&te Ye•r enddate Forth• y•ir IrtAprll 2J To 31rtM>rth 24 Youth ProErcimme and Activities - Pavments 2023124 Ilnr••trlrl•d R•knlct•dknd* 2023124 Tol•lfvnd• 2022123 Toi*lfvb Endo¥m*ntfi￿II Group FIn￿lYcaMP 4m7.85 4,087.•5 3JlXI.QO 188.79 Tr•nsfer of Subs to Sectlons sxth.00 KJnder5teg 2024- Paymthit5 Other ActI￿tIeS 977.72 977.71 1.166.70 Subtotsl 90.57 4¥S.57 I￿55.49 8••¥•r S¢(#JtC•kny A¢tl¥ltl 951.71 95L71 B31.00 Ouiin8S 162.00 B4ds¢s •nd Wo88I6s 112.91 182.91 15117 mplng Ptssts8e & St4tlonery Equlpm•nt 10.93 10.9J 84nk Chairte kndry P•ym•r*t5 49.79 75.55 1375.55 IJX92 Cub St￿￿ P•(k C•mpln# L766.22 5.2>4.98 1.716.22 IW45 PGLCamp 8•di 256.05 2%.05 35.10 Actlvltle&lG1ft5 1.719.05 L719,05 686.55 51•11onv¥ Egulpm•nt ,15 35.70 95.70 20J.S9 B•nk Chaf8e Sundry Payments & Tralnl 17.11 Sub totBI 9M7J.40 ?￿71.170 l7J4.91 SwutTroop C4mpln8 &709.$0 i&zoo. Stoutabout Kand*rst•8 2024- Plymonts Bidse5 3m5,QO Bank Ch•r8es ArtI￿lieS 364.76 811.19 diy Paymwits 20J.95 20S,95 Sub totsl J.919.77 9M77 3AOO.69 TotulActfvlty Pqym¢nts 2a827.29 20.￿7.29 .01 1st Stalnes Scout Group Statement of Assets and Liabilities at the End of the Year 31It MArth 24 31st M•r¢h 23 T•tsl Tot•1 funth lh Fund• 8•nk Curr￿1 Atcount 35L59 351.59 I,W.97 JSm).LW) UDlted Trust Bank ,ow.00 kottish Wldows ChJrltle5 Account 5,176.12 5.176.12 C•5hlFloats Fundi h•id by 5•¢do Bpa¥ei koutC￿l￿￿ J4L12 621￿7 Cub kout Pack 44QiJ 718.9A ￿￿TIlK¥> 11,12&03 im%99 11,126.OY L445.99 538.51 Totsl C*h Funds 6?W.50 Tax clalm •bts du•frvmthe C¢￿￿tY/Al8￿/D1Strl¢￿Group In5uiance Clalm Subtotsl In¥•Jkn•DtAM•ts Investment Property- d•t•ll otod In¥e5tm•nts Other hve5tmEnts. det•ll Subt•t•l N¢h M¢MtsryA•wts f•iCh•vttVI ovmy 8•d8t Stc¢k Shop Stock Othw Stock Bulldln85- Insul￿10￿ $21.27LOO J21371.OD Scoutlns Egulpmem, Furnltur••tc. uredfor 4•.756.1)0 .756. 48.UY.Q Other Subtotsi 571m7.ty) 57U127.IXI $58,197.00 Account5 Not Yet Plld 4J95.70 4JgS.70 ENpen5e5 Incurred not Inv&t•d 5uby¢rlplon5 Not Yet Pald Flmlly Camp U•bllltl $￿total 4J95.70 4,395.70 2W9.03 Th• •bo¥• •nd •¢Murt•v￿￿fam•nt￿lts•ts Ind Il¥bUIIkn w•r• •ppr•wd byth• Trurt•uov*tt• 12th Jun• 2024 lth• d•t••lth• Ex•¢u¢h Comml¢l•• ffl••tln¢th•t•pwa¥•d th• ￿￿•￿•￿th•ll b•h•llby.' Slgnature PTlnt Narnv Sarah-jayne Domln4c- Ch*1 Colln Howell- Trea5Ufer Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of 1st Staines Scout Group On accounts for the year ended 31ST MARCH 2024 Charity no (if any) 305795 Set out on pages 1-14 Respective The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity's trustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to.. examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and to state whether particular matters have come to my attention. Basis of independent My examination was carried out in accordance with general Directions given examiner's statement by the Charity Commission. An examination includes a review of the accounting records kept by the Gharity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures, in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limited to those matters set out in the statement below. Independent In connection with my examination, no matter has come to my attention examiner's statement (other than that disclosed below ') 1. which gives me reasonable cause to believe that in, any material respect, the requirements.. to keep accounting records in accordance with section 130 of the Charities Act, and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met, or 2. to which, in my opinion, attention should be drawn in order to enable a proper unders anding of the accounts to be reached. Please del th words in the brackets if they do not apply. Signed: Date: 0510612024 Name: Mr LJ FORD Relevant professional qualification(s) or body (if any): FCPA Address: HUNT FORD & CO OSBOURNE HOUSE, 143-145 STANWELL ROAD, ASHFORD MIDDLESEX TW15 3QN Section B Disclosure Only complete if the examiner needs to highlight material problems.