2025-03-31-accounts - 15th Reigate (Chipstead) Scout Group

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Trustees' Annual Report

For the period

From (start date) 0 1 0 4 2 4 to end date 3 1 0 3 2 5 Section A Reference and administration details Charity name The 15th Reigate (Chipstead) Scout Group Other names the charity is known by Registered charity number (if any) 3 0 5 7 8 6 HQ registration number 2 9 6 9 8 Charity’s principal address Bramblewood, Coulsdon Lane Chipstead Coulsdon Postcode C R 5 3 N S

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1 2 3 4 5 6 7 11 12 13 14 15	Trustee Colin Brockwell Richard Mills Alan Batrick Treasurer Trustee Name Dates acted if not for whole year Office (if any) The Scout Association Group Lead Volunteer Grounds

Names and addresses of advisers (optional information but encouraged as best practice)

(These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (27 February 2024)

Section B

Structure, governance and management

Description of the charity’s trusts
Type of governing document
(e.g. trust deed, constitution)		The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

How the charity is constituted		The Group is a trust established under its own deed adopted from the
(e.g. trust, association, company)		standard contained within The Scout Association 'Policy, Organisation & Rules'.

Trustee selection methods		The Trustees are appointed in accordance with the Policy, Organisation and
(e.g. appointed by, elected by)		Rules of The Scout Association.
Additional governance issues (optional	information but encouraged as best practice)
You may choose to include additional		The Group is managed by the Group Trustee Board, the members of which
information, where relevant, about:		are the ‘Charity Trustees’ of the Scout Group which is an educational
Policies and procedures adopted for: a) the induction and training of		charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair (currently vacant), Treasurer and 2 Trustees and meets every 6 months.
trustees; b) trustee' consideration of major risks and the systems and procedures to manage them		Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life.

2 LT700001 (27 February 2024)

Section B	Structure, governance and management (continued)
	Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group, whereupon operational control together with all assets and liabilities would pass to Reigate District. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group, whereupon operational control together with all assets and liabilities would pass to Reigate District. Risk and Internal Control The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include a comprehensive insurance policies to ensure that insurable risks are covered.

Section B

Structure, governance and management (continued)

Risk and Internal Control
The Group Trustee Board has identified the major risks to which they
believe the Group is exposed, these have been reviewed and systems have
been established to mitigate against them. The main areas of concern that
have been identified are:
Damage to the building, property and equipment. The Group would request
the use of buildings, property and equipment from neighbouring
organisations such as the church, community centre and other Scout
Groups. Similar reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in place to mitigate
against permanent loss.
Injury to leaders, helpers, supporters and members. The Group through the
capitation fees contributes to the Scout Associations national accident
insurance policy. Risk Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant upon
income from subscriptions and fundraising. The group does hold a reserve
to ensure the continuity of activities should there be a major reduction in
income. The Board could raise the value of subscriptions to increase the
income to the group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon volunteers to
run and administer the activities of the group. If there was a reduction in the
number of leaders to an unacceptable level in a particular section or the
group as a whole then there would have to be a contraction, consolidation
or closure of a section. In the worst case scenario the complete closure of
the Group, whereupon operational control together with all assets and
liabilities would pass to Reigate District.
Reduction or loss of members. The Group provides activities for all young
people aged 4 to 18. If there was a reduction in membership in a particular
section or the group as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case scenario the
complete closure of the Group, whereupon operational control together with
all assets and liabilities would pass to Reigate District.
Risk and Internal Control
The group has in place systems of internal controls that are designed to
provide reasonable assurance against material mismanagement or loss,
these include a comprehensive insurance policies to ensure that insurable
risks are covered.

3 LT700001 (27 February 2024)

Section C	Objectives and activities
Summary of the main activities in relation to these objects Summary of the objects of the charity set out in its governing document	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Our Beavers, Cubs and Scouts sections have weekly meetings where they take part in confidence, skills and team building activities. Key events during the 2024/25 year were: The re-opening and recruitment into a new Scout Troop Several smaller community sessions * 100% of Leaders achieving their Wood-Badges for their training commitments

Section C

Objectives and activities

Summary of the main activities in
relation to these objects
Summary of the objects of the charity
set out in its governing document

The Purpose of Scouting
Scouting exists to actively engage and support young people in their
personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in which we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-operate with others
and make friends.
The Scout Method
Scouting takes place when young people, in partnership with adults, work
together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Our Beavers, Cubs and Scouts sections have weekly meetings where they
take part in confidence, skills and team building activities. Key events
during the 2024/25 year were:
The re-opening and recruitment into a new Scout Troop
Several smaller community sessions
* 100% of Leaders achieving their Wood-Badges for their training
commitments

Additional details of the objectives and activities (optional information but encouraged as best practice)

Youmay chooseto include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement

This year the Group's Scouting activities and development have only been
possible with the super effort of a small Leadership Team, including
additional input in covering troop Leader absences. This has highlighted
further the primary focus for adult recruitment going forward.
The Group meets the Charity Commission's public benefit criteria under
both the advancement of education and the advancement of citizenship or
community development headings.

4 LT700001 (27 February 2024)

Section D	Achievements and performance
Summary of the main achievements of the charity during the year	The main achievements during the year are the completion of a significant maintenance and investment programme for the grounds and hut to improve the safety and facilities available to all the members. The key completed projects were: (i) replacement of the Scout Hut roof, guttering and fascia (ii) repairs to the storage huts (iii) grounds improvements, including new fencing, gate repairs, tree safety works, undergrowth clearance, new hedging & tree planting (iv) installation of new energy efficient lighting and cabling Funding of these projects has been the via the local council Community Infrastructure Levy, and the support of a local charity, The Chipstead Village Preservation Society. Other achievements include: a significant increase in the number of youngsters in the Group and waiting to join; the starting of community engagement

Section D

Achievements and performance

Summary of the main achievements of
the charity during the year

The main achievements during the year are the completion of a significant
maintenance and investment programme for the grounds and hut to
improve the safety and facilities available to all the members. The key
completed projects were:
(i) replacement of the Scout Hut roof, guttering and fascia
(ii) repairs to the storage huts
(iii) grounds improvements, including new fencing, gate repairs, tree safety
works, undergrowth clearance, new hedging & tree planting
(iv) installation of new energy efficient lighting and cabling
Funding of these projects has been the via the local council Community
Infrastructure Levy, and the support of a local charity, The Chipstead Village
Preservation Society.
Other achievements include:
a significant increase in the number of youngsters in the Group and
waiting to join;
the starting of community engagement

5 LT700001 (27 February 2024)

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional Additional information about: • the charity’s principal sources of funds (including any fundraising); • investment policy and objectives; • how expenditure has supported the key objectives of the charity; Brief statement of the charity’s policy on reserves	information) The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. The balance of designated / restricted funds at the year end was £nil (2024: £1,352) Investment Policy The Group's Income and Expenditure is small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. The Group held reserves of approximately £18,000 in unrestricted funds at the year end, comfortably above the level for operating expenses. Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 6 months running costs, circa £5,000.

Section E

Financial Review

Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional
Additional information about:
• the charity’s principal sources of
funds (including any fundraising);
• investment policy and objectives;
• how expenditure has supported the
key objectives of the charity;
Brief statement of the charity’s policy
on reserves

information)
The Group Trustee Board regularly monitors the levels of bank balances
and the interest rates received to ensure the group obtains maximum value
and income from its banking arrangements. Occasionally this may involve
using an account that requires a period of notice before funds may be
withdrawn, before doing so the Group Trustee Board considers the cash
flow requirements.
The balance of designated / restricted funds at the year end was £nil (2024:
£1,352)

Investment Policy
The Group's Income and Expenditure is small and as a consequence does
not have sufficient funds to invest in longer-term investments such as
stocks and shares. The Group has therefore adopted a low risk strategy to
the investment of its funds. All funds are held in cash using only mainstream
banks or building societies.
The Group held reserves of approximately £18,000 in unrestricted funds at
the year end, comfortably above the level for operating expenses.
Reserves Policy
The Group's policy on reserves is to hold sufficient resources to continue
the charitable activities of the group should income and fundraising
activities fall short. The Group Trustee Board considers that the group
should hold a sum equivalent to 6 months running costs, circa £5,000.

6 LT700001 (27 February 2024)

a Section F Other Optional Information Plans for future periods (details of any The Group's priorities for the future are: significant activities planned to achieve * developing and increasing the Leadership Team; them) * further development of the excellent site for use in nationwide and international Scouting; * further engagement with the local community a Section G Declaration The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Richard Mills a Position (eg Secretary, Chair) Treasurer LS Ne | Date 2 6 0 1 2 6

7 LT700001 (27 February 2024)

The 15th Reigate (Chipstead) Scout Group Charity number 305786

FINANCIAL SUMMARY FOR YEAR FROM 1 APRIL 2024 TO 31 MARCH 2025

Receipts & Payments 2024/25 2023/24 ee	Receipts & Payments 2024/25 2023/24 ee	Receipts & Payments 2024/25 2023/24 ee	Receipts & Payments 2024/25 2023/24 ee	Receipts & Payments 2024/25 2023/24 ee	Receipts & Payments 2024/25 2023/24 ee	Receipts & Payments 2024/25 2023/24 ee
Unrestricted	Restricted	Total		Unrestricted	Restricted	Total
funds	funds	funds		funds	funds	funds
£	£	£		£	£	£
Receipts
Subscriptions 6,031.00		6,031.00		2,930.25		2,930.25
Donations 100.00		100.00		1,164.00		1,164.00
Gift Aid -		-		1,747.47		1,747.47
Grants -	38,000.00	38,000.00		-	12,520.00	12,520.00
Income from section activities 435.35		435.35		492.00		492.00
Scout Hut hire income 300.00		300.00		130.00		130.00
Interest received 181.02		181.02		0.65		0.65
Transfer -		-		-		-
Total receipts 7,047.37	38,000.00	45,047.37		6,464.37	12,520.00	18,984.37
Payments Capitation (1,590.00) Section expenses (3,667.36) Utilities (94.90) Insurance (282.59) Repairs & Maintenance (1,610.26) Admin/other expenses -	(39,352.44)	(1,590.00) (3,667.36) (94.90) (282.59) (40,962.70) -		(1,056.00) (2,372.00) (1,480.27) (267.28) (3,299.26)	(11,167.56)	(1,056.00) (2,372.00) (1,480.27) (267.28) (14,466.82) -
Total expenses (7,245.11)	(39,352.44)	(46,597.55)		(8,474.81)	(11,167.56)	(19,642.37)

Net of receipts & payments (197.74) (1,352.44) (1,550.18) (2,010.44) 1,352.44 (658.00) Cash funds balance last year end 18,272.36 1,352.44 19,624.80 20,282.80 - 20,282.80 Cash funds balance this year end 18,074.62 (0.00) 18,074.62 18,272.36 1,352.44 19,624.80 ————-
Assets & liabilities at year end Unrestricted funds £ Cash funds Lloyds Bank current account 7,643.60 Lloyds deposit account 10,181.02 Barclays Bank current account - Scout Association Short Term Investment Service - Floats 250.00	Restricted funds £ 2024/25	- Total funds £ 7,643.60 10,181.02 0.00 0 250.00	Total	Unrestricted funds £ 17,350.16 - 672.20 - 250.00	Restricted funds £ 1,352.44 2023/24	- Total funds £ 18,702.60 672.20 - 250.00
18,074.62	-	18,074.62		18,272.36	1,352.44	19,624.80
Non-monetary assets Land & Buildings 10,000.00 Stock & equipment		10,000.00 -		10,000.00		10,000.00 -
10,000.00	-	10,000.00		10,000.00	-	10,000.00
Liabilities Creditors, loans and other liabilities		-				-
-	-	-		-	-	-

Total net assets 28,074.62	-	28,074.62		28,272.36	1,352.44	29,624.80

The above Financial Summary was approved by the Trustees on 26th January 2026 and signed on their behalf by:

----- Start of picture text -----
Signature Print Name
Richard Mills
—
Analysis of Grants (Restricted funds) a 2024/25 Le 2023/24
£ £
R&B Community & Infrastructure Levy - Tree Safety works - 7,520.00
R&B Community & Infrastructure Levy - Grounds fencing works - 5,000.00
R&B Community & Infrastructure Levy - Scout Hut repairs 29,000.00 -
CVPS - Scout Hut Repairs 6,000.00 -
R&B Community & Infrastructure Levy - Lighting replacement 3,000.00 -
38,000.00 12,520.00
----- End of picture text -----

Independent examlner's report to the trustees of The 15th Relgate {Chipstead) Scout Group I report to the trustees on my examination of the accounts of The 15th Reigate {Chipstead) Scout Group (the Trust) for the year ended 31 March 2025. Responsibilitles and basls of report As the charity trust88s of the Trust you are responsible for the preparation of the accounts in accordanc8 With the requiram8nts of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145{5)(b) of the AGt. Independent examlner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving rne cause to belleve that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of Ihe Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed.. Name: James Fowler Address: 16 Genesta Avenue Whitstable Kent CT5 4EG Date: