Trustees, Annual Report For the period From (start datel lo end date Section A Reference and administration details Charity name 7th Reigate Scout Group Other names the charity is known by Registered charity number lif any) HQ reglstration number Charity's principal address 33 Thomas Waters Wa Horley Surrey Postcode Names of the charity trustees who manage the charity lThese wlll be publlshe(I th8 8nnu81 report of th• ch•rify 8nd Ihe Chartly Reqisi•rrfrnportlng lor• Reqlster•LI Ch•Aty wlth • Chorlty rnqulalor) Trustee Name Offl¢e Ilf any} Dates acted If not for whole year Chris Thom son Trace Dunnel Amanda Ra ner ¢1 Grou Chair Lead Volunteer Treasurer Grou 10 12 14 15 Names and addresses of advisers (optional information but encouraged as best practice) (These wll O• pu￿{Shed In the annual rnport ollh• ¢harityi Type of advisor Name Address 1 LT700001 {14 September 2024) Section B structure, governance and management Descnption of the Gharity's trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisalion and Rules of The Scout Association. (e,g trust dèed, constitution) How the charity is constituted The Group is a trust established under its rules whlch are Common to all Scouts. le g Irusl, association, company) Trustee selection methods le.g. appointed by, elected by) Additional governance issues (optional information but encouraged as best practice) The Group is managed by the Group's Boar of Trustees, the members of which are the 'Charity Trustees, of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustees are appointed in accordance with the Policy, Organisalion and Rules of The Scout Association. You may choose to include additional informalion, where relevant, about.. Policies and procedures adopted for.. a) the induction and training of trustees., bl trustee, consideration of major risks and the systems and procedures lo manage them The Board of Trustees consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders lif opted to take on the responsibility) and parent's representation and meets once every term. Members of the Board of Trustees complete 'Essential Information for Board of Trustees, training within the firsl 5 months of joining the board. This Group Board of Trustees exists to support the Group Scoul Leader in meeting the responsibilities of the appointments and is responsible for.. The maintenance of Group property., The raising of funds and the administration of Group 2 LT700001 {14 September 2024) tinance.. The insurance of persons, property and equipment., Group public occasions., Assisting in the recruitment of leaders and other adult support., Appointing any sub Committees that may be required., Appointing Group Administrators and Advisors other than those who are elected. Section B Structure, governance and management {continued) Risk and Internal Control The Group Board of Trustees has idenlified th8 major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to tTitigate against them. The main areas of concern that have been identified are,. Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from nei9hbouring organisations such as the church. community cenlre and other Scout Groups. Similar reciprocal arrangements exist with these organisation$. The Group has sufficient buildings and contents insurance in place to miligale against permanent loss Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraisin9, The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income lo the group on an ongoing basis. either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unaccepiable level in a particular seclion or the group as a whole then there would have lo be a contraction, consolidation or closure of a section. In the worst case scenario the complete c105ure of the Group. 3 LT700001 (14 September 2024) Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction. consolidation or c105ure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control (Specimen 2) The group has in pla¢e systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a Gomprehensive insurance policies to ensure that insurable risks are covered. Section C Objectives and activities The Purpose of Scoutlng Scoutin9 exists lo actively engage and support young people in their personal development, empowÈrin9 thèm lo make a positive contribution to society. Summary of the objects of the charity set out in its governing document The Values of Scoutlng As Scouts we are guided by these values.. IntegrSty . We act with integrity,, we are honest, trus￿OrthY and loyal. Respect- We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Beliof - We explore our faiths, beliefs and attitudes Co-operatlon - We make a positive difference., we co- operate with others and make friends. The Scout Method Scouting takes place when young people. in partnership with adults, work together based on the values of Scouting and.. enjoy what they are doing and have fun lake part in activities indoors and outdoors learn by doing share in spiritual reflection take responsibility and make choices undertake new and challengin9 activities make and live by their Promise. Summary of the main activities in relation to these objects 4 LT700001 {14 September 2024) Additional details of the objectives and activities (optional information but encouraged as best practice) You may choose to include further statements, where felevant, about.. policy on grantmaking., contribution made by volunteers., policy on investments, Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of Citizenship or community development headin Section D Achievements and performance Summary of the main achievements of the charity during the year Delivered a successful prograrn of Scouting to all age group sections The Group has also continued its successful program of maintenance to the building, replacing a fire escape and damp-proofing the building.. Section E Financial Review Brief statement of the charily's policy on reserves Reserves Pollcy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Board of Trustees considers that Ihe group should hold a sum equivalent to 12 months running costs, cir¢a £15,000, The Group held reserves of approximately £60,000, against this at year end. This is above the level required for operating expenses. However this can be explained by the generous maintenance grants awarded to the Group in the last 12 months by the local Council. Quantify and explain any designations Details of any funds materially in deficit Icircumslances plus steps to eliminate) 5 LT700001 (14 September 2024) NIA Further financial review details (optional information) You may choose to in¢lude additional information, where relevant. about.. the charity's principal sources of funds (including any fundraisingl.. Investment Policy {Specimen 11 The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in lon9er-lerm investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. how expenditure has supported the key objectives of the charity, The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing SO the Group Trust8e Board considers the cash flow requirements. investment poli¢y and obieclives. Investment Pollcy (Speclmen 2) The Group do8s not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies, Section F Other Optional Information Plans for future periods Idelails of any significant activities planned to achieve them) The Group intends lo continue undertaking a significant program of refurbishment lo the HQ building, which will require a significant capital investment. Section G Declaration The trustees declare that they have approved the Irustees, report above Signed on behalf of the charity's trustees Signalurels) Full name{s) Chris Thompson Position (eg Secretary, Chairl Chair Date 6 LT700001 114 September 2024) 7th Reigate Scout Group (Charity no. 305784) Receipts and payments account For the year from 1st Aprll 2024 To 31st March 2025 Receipts and payments 2024125 2023124 Unrestricted funds Unrestricted lunds Recel ts Donatlons le acles and slmllar Incom¢ Membershi subscri lions Less Mefflbershi subscri Donations Le acies Gift Aid Aclivil Income- Beavers Activi Income- Cubs Activi Incorne - Scouts Income - Ex lorers Activi Income- Grou Other similar in¢¢me aid on Nalionallcoun IArealDisiricl 250 180 406 64 499 174 877 35 18.1103 ' Sub totsl 321 23.991 Grants Mainlenenace Other rants rant Sub total Fundralsln •Vonts ro$8 Amazon smile l eas fundraisin Fair A ril 2024 Other lundraisin aclivi118s- B8d e sewin Other lundraisin activities- Smarties Other lundraisin activities - Santa Run Sub total 18,173 38 66 31 193 260 2SO Scout hul Incomo Hire ol buildin Hire ol e meni Other Scout hut income Sub total Invgstm•nt Income Bank interest So¢iel interest The Scout Association Short Term Investment Service Other inveslmenl income 4.867 611 66 Iota Total Gross Income 40194 A$$et and Inv•$tm•nt ••l••, •t¢. rotal rècelpts 40,894 21,23 10002 (October 20241 1of3 7th Reigate Scout Group (Charity no. 305784) Receipts and payments account For thg ygar from 1st April 2024 To 31st March 202S Receipts and payments 2024125 2023124 Unrestrlctgd fund5 Unrestrlcted funds Pa ments Charltable Pa ments Adult su ort and Irainin Rates Water and Sewera and Gas 20 49 287 1,014 2.601 147 428 304 47 226 8B2 2,47S 1,297 256 264 Insurance Re airs and Renewals Materials and e ment Grou Admin - website & OSM fees Conlribulion lo cam costs Unilorrns & clothin 8tc. AGM and trustee ex nses B8nk char os-Ex lorers Cleanin Activil Ex endilure - Beavers Aclivil Ex endilure Cubs Acllvll Ex endilure - Scouts Aclivil Ex endilure- Ex lor¢rs Activit Ex endilure- Grou Other costs de18il 3 398 60 991 263 1,482 1,146 7,7S8 4,110 60 263 1,571 3,177 7.888 3.278 Sub total 20,654 22,52B Fundral8ln Fair A Srnarties Deiall 3 Other fundr8i$in ex n8es ril 2024 997 76 31 co$t$ Sub total 31 Total Gross Expendlturo 21,727 22,569 Asset and Invg$tm¢nt purchases, etc. Total payments 21,727 22,SS9 Nèt ol recelpts/(payments) Cash funds last year end Cash funds thls year end 67,619 60,939 87.619 10002 (Odober 20241 2of3 7th Reigate Scout Group (Charity no. 305784) Receipts and payments account For the ygar from To 31st March 2025 1st April 2024 Statement of assets and liabilities at the end of the year 31st March 2025 Unrostrictsd funds 31st March 2024 Unrestricted funds Cash funds Bank currènt ac¢ount Bank savin 5 account lorei Scout Funds- bank & cash Old Savin s Ac¢ounl The Scout Association Short Term Investment Service CashlFloats C￿0 Co-o Santander 63 8&706 , 71 07.619 . Total cash lund¥ ree b41anc•s wiin recei 18 an¢ menis accovnii Oth•r moneta Tax Clairn D8blS due from th8 Count IArealDislricVGrou Insuran¢e claim assets Sub totsl Invostmont as$et¥ Investment ro tsrt d8tall Quoted Investmen15 Other investrnenl$- detai1 Sub total assèts for charil Non monota Bad e slock Sho stock Other stock Land and buildin Motor vehicles Scoulin Other 's own uso 480 000 642 860 rnenl. furniture elc Sub total . 008.203 . 814,986 Llabllitles Accounts not el ald Ex enses Incurred but not invol￿￿ Subscri lions not et 8id Loan detail Sub totsl 775,049 682,60S Total not assets The above r•celpts and payments account and $tatem8nt of assgts and Ilabllltles wore approv8d by th• Trustees on Xth X 200X Ithe date of th* Trust•e Board moetlng that approv•d th• accounts} and 31gned on thelr behalf by nature Print Name Chalr 2AXN)(YL Tre asurer 3of3 10002 (October 20241 LT71)0006 - Independent Examinerfs Report to the Trustees Vanuary 20241 England & Wales Template I: Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250,000 or less in the relevant financial year Independent examinerfs report to the trustees of ' Reigate Scout Group I reportto the trustees on my examination of the accounts of the h Reigate Scout GroL for the year ended 31st March Responsibilities and basis of report As the charity trustees of the Tth RJ*inatp