Trustees, Annual Report For the period From {stsrt date) to end date Section A Reference and administration details Charity name 7th Reigate Scout Group Other names the charity is known by Registered charity number (if any) HQ registration number Charity's principal address 33 Thomas Waters Wa Horley Surrey Postcode Names oflhe charity trustees who manage the charity w1lb•pu15lln th• •nnuo1 r•portollh• chartty jnd the Ghartty Reqlstormrnwtlnq fgr• R¢q18tet¥d Charfty vllh • ¢hèty r•oul•lor) Trustee Name Offlce (if any) Date8 act8d If not for whole year Chris Thom son Trace Dunnet Amanda Ra ner Grou Chair Lead Volunteer Treasurer Grou 10 12 14 15 Names and addresses of advisers (optional infomiation but encouraged as best practice) (Tros? be Nbtsh•dln Ihe annuelreport oftho ¢harity) peo advisor Name Address 1 LT700001 {14 September 2024)
Section B Structure, governance and management Description of the charity's trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisalion and Rules of The Scout Association. (8.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common lo all Scouts. le.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Addstional govemance issues (Optional information but encouraged as best practice) You may choose to include additional information, where relevant, al>out'. The Group 18 managed by the Group's Boar of Truslees, the memb8rs ofwhich are the 'Charity Trustees, oflhe Scout Group which is an educational charity. As charity Irustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping propér accounts and making returns to the Charity Commission ag appropr*8te. Poli¢ie$ and procedures adopted for.. a) the inducts'on and training of trustees., b) trustee, consideration of major risks and the Systems and procedures to manage them The Board of Trustees consists of 3 independent representatives, Chalr, Treasurer and Secretary together with the Group Scout Leaders. individual section le8ders {Sf opted to take on the responsibility) and parent's representation and meets onGe every term. Members of the Board of Trustees complete 'Essent181 Information for 808rd of Trustees, training within the fir8t 5 months of joining the board. Thi5 Group Board of Trustees exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for.. The Maintenan of Group property., The raising of funds and the administration of Group 2 LT700001 {14 September 2024)
finance., The in5uran¢8 of persons, property and equipment; Group public occasions., Assisting in the recruitment of leaders and other adult support,, Appointing any sub committees that may be required-, Appointing Group Administrators and Advisors other than those who are elected. Section B Structure, governance and managemont {continuedl Risk and Internal Control The Group Board of Trust8•s has identifled the major risks to which they belleve the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern Ihat have been identified are.. Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centr8 and othèr Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporter$ and rnembers. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group 18 primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to ncrease the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction. consolidation or closure of 8 section. In the worst case scenario the complete closure of the Group. 3 LT700001 (14 September 2024)
Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction. consolidation or Glosure of a Section. In the worst case scenario the complete closure oflhe Group. Risk and Internal Gontrol (Specimen 2) The group has in Pla systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, Ihese include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. Section C Objectives and activities The Purpose of Scoutlng Scouting exists to actively engag8 and Support young people in their personal development. empowering them to make a positive contribulion to 3oci•ty. Summary of the object$ of the charlty set out in its governing document The Value8 Of Scouting As Scouts we are guided by these values.. Integrlty - We act with integrity,. We are honest, truslworthy and loyal. Respect- We have self-respecl and respect for others. Care . We support others and tske care of the world in which we live. Bellef - We explore our faiths, beliefs and attitudes. Co-operatlon . We mak8 a positive difference., we c operate with others and make friends. Th• Scout Method Scouting takes place when young people, in partnership with adults. work together based on the values of Scouting and.. enjoy what they are doing and have fun take part in activities indoors and outdoors learn by doing share in spiritual reflection take responsibility and make ¢hoi¢es undertake new and challenging activities make and live by their Promise. Summary of the main activities in relation to these objects 4 LT700001 (14 September 2024)
Additional details of the objectives and activities loptional information but encouraged as best practi) You may choose to include further statements, where relevant, about.. poliGy on grantmaking", contribution made by volunteers.. policy on investments. Public benefit stat8ment The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancernent of citizenship or ¢ommunty development headin Soction D Achiovomonts and performance Summary of the main achievements of the charity during the year Delivered a successful program of Scouting to all age group sections, culminating in a Group Camp this Summer. The Group has also continued Its successful program of maintenance to the building, repla¢ing the windows and installing now curtalns. Section E Financial Rcview Brief statement of the charlty's policy on reserves Reserves Poll¢y The Group's policy on res•rve8 is to hold sufflclent resources to continue the charitable actlvities of the group should income and fundraislng activities fall short. The Group Board of Trustees considers that the group should hold a sum equivalent to 12 months running costs, circa £15,000. The Group held reserves of approximately £60,000, against this at year end. This is above the level required for Operating expenses. However this can be explained by the generous maintenance grants awarded to the Group in the last 12 months by the local Council. Quantify and explain any designations Details of any funds materially in deficit (circumstances plus Steps to eliminate) 5 LT700001 (14 September 20241
NIA Further financial review details {optional information} You may choose to include additional information, where relevant, about.. the charity's principal sources of funds (including any fundraisingl., Investment Policy (Speclmen 1) The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term invèstments such as stocks and shares. The Group has therefore adopted a low risk strategy to the inv8Stment of its funds All funds are held in cash using only mainstream banks or building societies. how expenditure has supported the key objectives of the charity., The Group Trustee Board regularly monitors the leve15 of bank balances and the interest rates received to ensure the group obtains maximum value and income from Its banking arrangements. Occasionally this may Involve using an account that requires a period of notice before funds may be withdrawn. before doing so the Group Trustee Board consider$ the cash flow requirements. investment policy and objectlves., Investment Pollcy (Spoclmen 2) The Group does not have sufficient funds to invest in longer term inveslments. The Group has thergfore adopted a risk averse Strategy lo the investment of its funds. All fund8 are held In cash using only mainstream banks or building societies. Soction F Other Optional Information Plans for future periods (details of any signifint activities planned to achieve them) The Group intends to undertake a significant program of refurbishment to the HQ building, which will require a significant rApital investment. Section G Declaration The trustees declare thal they have approved the trustees, report above Signed on behalf of the charity's trustees Signature{s) Full name{sl Chris Thompson AcTh(*iJ)A QA-I Position (eg Secretsry, Chairl Chair Date 6 LT700001 (14 September 20241
7th Reigate Scout Group (Charty no. 305784) Receipts and payments account For the year from 1st April 2023 31st March 2024 Receipts and payments 202312024 202212023 Unreslri¢t¢d funds Unr•strfct•d funds Recel aci•s and swnilar income tions MeMbeh. Donab'ons Le acles Gift Ajd Income - Beave Income - Cub$ In¢ome- S¢o(ts Income - lorer8 Income - Grou Othef similar in¢ome - clothin etc. Sub lotal 174 16 3S 270 Activ 321 810 Grants Maintenenace Olher ants ant-Re ata & Ban8tead indo Sub totsl Fundralskn evenl• Amazon smile l eas funthaiwn elc Other funitrAlsln aclfrMe8- Santa Run Sub t¢)tsl 112 Eoo lorer6 260 Scout hut incomg Hire of buildin Hwe of ui ment Other Scout hut ncome 67 Sub total In¥•stn*nt Incom¥ Bank inlerest Socie interest The Scout Association Short Term Investment Service Olher inNEstment ncome 12 Total Gross Income Ass•t and Invg3lJnent •ales. etc. Total rnCpts LT700002 {FebNary 2024) 1of3
7th Reigats Scout Group (Charity no. 305784) Receipts and payments account For the year from 1st April 2023 To 31 st March 2024 Receipts and payments 202312024 202212023 Unrnstrfcted funds Unrestricted funds Nalionallcou 25 253 71 rule. Be bJe. Cub¥ (kre. Scouls dibJre- lorers diture- GTO and trakn 829 88 78 47 226 882 76 97 255 87 Water and Sewera and Gas InsJTance air5 and Renewals Materials and e ment Grou Admln. %*Ebsite & OSM fee Conkn"bub"on to cam Costs Unifoims & clothin etc. AGM and trustge e en$e$ Bank char e8-E Cleanln other costs detail 3 10.941 233 35 72 orerg Note I 8ub total Fundrals ex Fair ril 2024 Other funikal&n Costs 31 Sub total Total Gross Expenditurn A4•el and Inv•stm•nt pur¢h••$, •lc. Totalp•yments Net of recelptsl(payments) Cash funds Fast arend Cash funds thls year end 60.939 59.096 LT700002 {FebNary2024) 2013
7th Reigate Scout Group (Charity n9. 305784) Receipts and payments account For th• y••r Irom 1•l Aprll 2023 J1•t Mar¢h 2024 Statement of assets and Ilabllltles at the end of the ear 31•t Mafch 2024 Unr••lflct•d lund• 31it March 2023 Unr••trictsd tund• C•ih lunds Bafik tuffeni ac¢ouTht eank de sl accounl f S¢¢Jts Funds. bank & cash B•ftk sa $ %c(yJnl Thè SctsJiAss0¢4Th Short Tgmi ser Co-o CAF Nole I Safil8ftdEr 71 104 •¥Mts Taxt4aMn ts Imffl Ihe Cour4 IiltrVGroU Sub totsl Inv•¥trMnt •u•l• kn¥tthenl Quoted Th?sononts Olher strent- d•laH Sub total Non mon•t•ry •M•l¥ for ¢h•rbty'• own u•• Bad Sho $iock Other slock Lafid aftd bundKs N4Jior hleS ouln Other Nvle 2 410 000 menl. fvM1Ke elc Sub tol•l Llablllll•• Accounts not nses MrEed bul r1 1•d Subsui Ibnsnot l akl Loan. delal 114.986., $11981 lotal Toi•l n•¢ ••••ts S82,805 670.92 Not• 1- Exploier 4¢¢4unl lo bo ckned and Iran$lgfred lo Co-op Th• abov• r•c•lpts and p•ymgnts account •nd •tstsmint of ai••t• and Il•bllltl•s w•r• approv•d by th• Trut••• on 3rd July 2024 and $lgn•d on th•lr b•hall by nalufè Prinl Name Ch Thompson Chay Arnanda Rayner Treasurer LT700002 IFebnJary 20241 3013
LT700006 - Independent Examinees Report to the Trustees (January 20241 England & Wales Template I: Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250,000 or less in the relevant financial year Independent examinerfs report to the trustees of I report to the trustees on my examination of the accounts of the for the year ended Responsibilities and basis of report As the charity trustees of the you are resF)onsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the Act'l. I report in respect of my examination of the accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charty Cornmission under section 145151 Ibl of the Act. Independent examinerfs statement I have completed my examination. I confimi that no material matter5 have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the or as required by section 130 of the Act; the accounts do not accord with those records. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in orderto enable a proper understanding of the accounts to be reached. Signed,. /lV - tg (JEILI Relevant professional qualification or membership of professional bodies lif any).. mn/4 T KT20 £JT¥ Date: ALLS ao2.¥