Trustees, Annual Report For the period From Isl8rt datel to end date Section A Reference and administration details Charity name 7th Reigate Scout Group Other names the tharity is known by Registered charty number Irf any) HQ registration number Charitls principal addiess Postcode Name5 of the charity tIU5tees who rnanage the charty IThese CharfyRe9pstsrMreportrrgfNa Trust•• Namo Offieè Ilf any) Date$ •cted If not for whole year Chris Thom Amanda Ra er Ti8ce Dunnet on 10 12 13 14 15 Names and 8ddresse5 of advisers loption81 infotmati<)n but encouiaged as best pr8cticel pe of adv150r Natne Address 1 LT700tK1113rd December 20181 Section B Strueture. governance and management De5cripb'on of the chaTity's ttU5ts Type of governing document The Group's goveming dttuments are those of the The Scout Association. They consist of a Royal Charter. whiGh in turn gives authority to the Bye L8ws of the Association and The Policy. Organisation and Rules of The S&wt Ass￿14t10n. 18.g. trust deed. cor*stitutionl How the charity is constituted The Group is a trust established under its rules which a cornrnon to all Scouts. le.g_ InL5t. association. company) Trustee 8dection methods le.g. aprx)inte(I by, ele¢ted byl The Trustee5 are appointed in aG¢Ordan￿ wth the PoliGy. Organi￿tIOn and Rule5 of The Scout Association. A(Iditional govemance issues lopts.onal infomiation but enwuraged as best pra¢ts"cel You may choose to include a￿dit￿nal inforrnation. where rdevant, about.. The Group 15 tnanaged by the Group ExeGutive Cofflrnittee. the members of which are the 'Charity Trustees, of the Scout Group which is an educatK)n81 ch8rity. As charity trusiees they are respDnsibl& for complwn9 wth legislation ap￿￿able to charitie5. This include5 the reg151ration, keeping proper accounts and rnaking returns to the Charity Comrnission a5 appropriate. PollGies procedures adopted for.. al the induction and training of truste8s-. bl trustee, Gonsideralion ol major risks and the systems and procedures to rnanage thern The ComrnSttee c4nslst5 of 3 Independent ￿PresentatiVes, Chair, Tieasurer and Secretary together wth the Group Scout Leaders. individual secbon leaders Irf opted to take on the ￿sponsIbl11tyI and parent's representati￿ and meets once every terrn. Members ol the Executive Committee ¢omplele 'Essenlial Infom?ation for Execuh"ve Committee. train1ny wthin the first 5 months of joining the committee. This Group Executive Committee exists lo support the Group S¢out Leader in meeting the resptsnsibilitses of the appoinlrnents and 15 re5pon5ible foi.. The maintenance of Group property.. The raising of funds and the adminislra*"on ol Group finan¢e, The Insuran￿ of pe150n5, property and equipment., Group public occasions., Assisting in the recruilment of leaders and other adu SUPFX)rt. Avpoifiting any Sub cotnrnittees that rnay be required- Appointing Group Administrators and Advi80rs other than those who are elected. 2 LT700001 (3rd DeGember 20181 Section B Structure, governance and management Icontinuedl Risk an¢J Internal Control (Specimèn 11 The Group Executive Comrnittee has identified the rnajoi risks lo which they believe the Group is exposed. these have been reviewed and systems have been established to rnitigate against them. The main areas of concern that have been identified are.. Dam8ge to th8 building. property and equiprnent. The Gioup would request Ihe u88 of buildings. property and equipment frorn neighbouring organisations such as the church, cornmunity centre and othei Scout Group5. Similar ieciprocal arrangements exist with these Organisat￿n9. The Group has sufficient buildings and Contents insurance in pla￿ to mitigate against pemanent loss. Injury to leaders. helpers. supp¢)rters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk As5e55ments are undertaken before all 8ctivities. Reduced income from lund raising. The Gtoup is primarily reliant upon incorne frorn subscriptions and fundiaising. The group does hold a reserve to ensure the continuity of acliwties should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or perrnanently. Reducb'on or10ss of ￿aders. The group is totally reliant upon volunteer5 to tun and adrninistei the activities of the gfOUP. If there was a reduction in the nurnber of leaders to an unacoptable level in a particular section or the group as a wh￿e then there would have to be a contraction, nsolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reducbon or loss of members. The Group provides activities for 811 young people aged 6 to 18. If there was a reduction in rnembership in a particular section or the group as whole then there ￿)Uld have to be a contraction, consolidation or closuie of 8 section. In the w¢)rst case Scenario the complete d¢>suie of the Group. Rlsk and Internal Control Ispeclmen 21 The group has ill place SyEtem5 of internal controls that are designed to piovide reasonable assurance against material rnisrnana9etnent 01 Ios5, these indude 2 signatories for all payrnents and a cornpiehen5ive insurance poI￿leS to ensuie that insuTable risks ale covered. 3 LT70CX)0113rd December 20181 Section C Objectives and activities The Purpose of Scoutlng Scouting exists to actively engage and support young people in their personal developtnent. empowering thetn to make a pxitive ¢OntrSbUU(￿ to $￿Iety. Summary of the ol'ects of the charity set out in its 9overning document Th• Valu•s of Scoutlng A5 Scouts we are guided by these values.. Int•grfjty- We act wth inlegrlty.. we are honest, trustworthy and loyal. R•sp•ct- We have 5eK-respeGt and re5pe¢t for others. Care- We supwjrt others and take care ol the ¥￿rI￿ in which we INe Bellof- We explfft our laiths. bel￿$ and attitudes. cO￿peratIon. We make a positive difference., we co- operate with others and make friends. Tho Scout Method S¢outing takes plate when wung people, In parts)ership with adult5. work together based on the values of Scouting and". enjoy what they are doing and have fun - take part in actiwts'e5 indoors and outdLK)r5 learn by doing share in spiritual refiection take responsibility 8nd make ch(xc88 - undertake new and challengiThJ aCti￿tteS make and live by their Promise. Summary of the main aC￿.￿ltieS in relat'on to these objects AdditKJnal details of the objects.ves and activthes (optional information but encouraged as best practice) You may Choose to include ftjrther staiernents, wh8re relevant, about.. poli¢y on grantmaking". contribution made by volunteers." PDlicy on inve5trnent5. PublK benefit statement The Group meets the Charity Commission's public benefrt criteria under both the advancement of education and the advancement of ￿t￿enship or communty development headin 4 LT70000113rd DeGember 20181 Section D Achievements and performance Summary of the main achievem8nts of the charityduring the year Suc(xssfully maintained membership during a drff￿u1t year Section E Financial Review Brief statement of the d)ariWs pdKy on reserves Reserves Pollcy The Group's poI￿Y on reserves is to hold sufficient res￿￿￿$ to Gonlinue the Gharitable activities of the group Should illCOTne and fundraising aCtiV￿e5 fall short. The Group Executive Comrniitee 0)nS￿rS that the group should hold a sum equivalent to 12 months running costs. circa £10,(KK). The Group held reserves of approximately £40.000. against this at year end. This 15 above the level required for operating expenses. However this can be explained by the generous Covid Relief grants awarded to th8 Group in the last 12 months by the local Council. Quantify and eX￿aIn any desynations Details of anyfunds materially in d8fiot Irarcumstances plus steps to eliminate) NIA Further finanaal re¥￿W detsi18 loptional infomiatKJnl y￿ rnay choose to indude additional informat￿n, where relevant. about.. . the charity's prinapal sources of funds lthduding anyfundraisingl". Investmgnt Pollcy ISpe¢lmen 11 The Group's Income and Expendrture k8 very small and as a ¢onseqyen(e does nol have suffiThenl funds to invest in longei-teitn investrnenls Such as stock5 and shares. The Group has therefore adopted a low risk stralegy to the investment of its funds. Al funds are held in cash using only mainstream banks or building societies or The S(x)ul As505iation's Short Tetm Inve5trnellt Service. 5 LT700001 (3rd DecernbeT 20181 jnfern•tion. whorè felevant. about. . the ¢hanry's principal sources of funds {In¢ludirg any lundraisiryl". Inv•stm•ni Pollcy ISp•elrn•n 11 Thg Group's Inwne and Exp¢nditure is very $mall and as consequence does noi have suffioent funds to invest In longer.tem) Invesimenis juch as siocks and shares. The Group has therefore adopted a bw risk sirategy to the Invesiment of Its funds. All funds are held in cash using only mainslream banks or building so¢ietiÈs or The S￿1 Assc¢lat￿￿'¥ Short Term Investment Seryice. • h)w expendilur6 h85 SUPPOrted Ihe key objectives ol ihe chanty. The Group Executive regularly monitofs Ihe levels of bank balances and Ihè Intefest rates received io ensure the group obtains maximum value and Income Irom Its banking arrangements Occasionally Ihis may Involve using an account that requires a period of notice before funds may be withdrawn, before doin9 $0 Ihe Group EXac￿Ne considers the cash reqLtirwnents. • ir*vestment policy and obJeclNes". Investmen¢ Policy (Specimen 2) The Gr¢up does not have sufficient funds to Invest in longeT lerm investments. The Group has Iherefor¥ adopted a risk averse slrategy to the Inve$ment of rts funds. All funds are held in cash using only mainstream banks or building socieiies. Se¢ii¢>n F n I have followed all the applicable Directions given by the Charty Commission under section 14515llbl of the Act. Independent examinerfs statsment I have completed my examination. l ¢onfim) that no rnatsrial matters have come to ry attention in connection with the examination giving me cause to believe that in any material respert. a¢¢ounting records were not kept in respect of the 7" Reigate Scout GroLJP as reqU5￿d by sedon 130 of the Act. or 2. the accourrts do not accord with those records. I have no concems and have come across no other m)tter5 in ¢onnertion with the examination to which attention should be drawn in this report in orderto enable a proper understanding of the xcounts to be reached. Signed.. Name.. A /¥AEf//u - OO SL/c£6Y kT20 6T a8-08-2oa/ Date: *SkiilsFoth