Trustees, Annual Report For the period Scouts 5th Reigate From {start date) to (end date) Section A Reference and administration details Charity name 5TH REIGATE SCOUT GROUP Registered charlty number {If any) HQ registratlon number Charity's prlnclpal address NEWTON HAZEL HALL 13 BATTLEBRIDGE LANE MERSTHAM , SURREY Postcode Names of the charlty trustees who manage the charlty: Trustee Name Office {If any) Dates acted If not for whole year LORAINE MOUNTAIN PETER WOLSEY NICCK REDDMAN GRAHAM MOUNTAIN SIMON PINTO PETER SALVAGE VINCENT POTTER DAWN MARTIN DAVID MOUNTAIN CHAIR TREASURER TREASURER GROUP LV TEAM LEADER VOLUNTEER TEAM LEADE R TEAM LEADER 10 12 Sectlon B Structure, governance and management Descriplion of the charity's trusts Type of governing document {e.g. trust deed, constitution) The Group's governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of the Scout Association. 5th Reigate Scouts Trustees Annual Report Page 1
Se¢tion B Structure, governance and management (continued) How the charity is constituted le.g. trust, association, company) The Group is a Trust established under rules which are common to all Scouts. Trustee selection methods The Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association. Additional governance issues Policies and procedures adopted for.. The Group is managed by the Board of Trustees, the members of which are the 'Charity Trustees, of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable lo charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. al The induction and training of trustees., bl Trustees, consideration of major risks and the systems and procedures lo manage them. The Board consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders team, individual section leaders {if opted to take on the responsibility) and parent's representation and meets every 2 - 3 months. Members of the Board of Trustees have completed 'Ess8ntial Information for Execulive Committee, training. New members complete training within the first 5 months of joining the committee. This Board of Trustees exists to support the Group Scout Leaders Team in meeting the responsibilities of the appointments and is responsible for.. The maintenance of Group property., The raising of funds and the administration of Group finance., The insurance of persons, property and equipment., Group public occasions., Assisting in the recruitment of leaders and other adult support., Appointing any sub committees that may be required., Appointing Group Administrators and Advisors other than those who are elected, Section B Structure, governance and management (contlnued) Risk and Internal Control The Board of Trustees has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate againsl them. The main areas of concern that have been identified are.. Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from other, local organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficienl buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken and reviewed before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. 5th Reigate Scouts Trustees Annual Report Page 2
Section B {continued) Reductlon or loss of leaders. The group is totally reliant upon volunteers lo run and administer the activities of the group. If there was a reduction in Ihe number of leaders to an unacceptable level in a particular Section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 10 18. If there was a reduction in membership in a particular section or the group as whole then there would have lo be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against loss, these include two signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. Sectlon C Objectlves and actlvltles The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution lo society. Summary of the objects of the charity set out in its governing document The Values of Scoutlng As Scouts we are guided by these values.. Integrlty - We act with integrity, we are honest, trustworthy and loyal. Respect - We have self-respecl and respect for others. Care - We support others and take care of the world in which we live. Bell8f - We explore our faiths, beliefs and attitudes. Co-operatlon - We make a positive difference,. we co-operate with others and make friends. The Scout Method Scouting lakes place when young people, in partnership with adults, work together based on the values of Scouting and.. enjoy what they are doing and have fun take part in activities indoors and ouldoors learn by doing share in spiritual reflection take responsibi5ily and make choices undertake new and challenging activities make and live by their Promise. Summary of the main activities in relation to these objectives All Sections continue to undertake activities which are adventurous and exciting such as, camping, hiking, climbing, archery, shooting and axe throwing. Other activities within Sections may be related to personal progress, such as badge work and community service.Young people are encouraged to plan their own activities to encourage thought for others and self awareness. 5th Reigate Scouts Trustees Annual Report Page 3
Additional details of the objectives and activities Contribution made by volunteers., All Leader, helpers and Board of Trustees Members are Volunteers and as such give their time and expertise free of charge. A large number of volunteers are needed to facilitate the work carried out and the Board of Trustees and Group Lead Volunteer are always actively seeking to enrol new volunteers to our Group. Public benefit statement.. The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Sectlon D Achlevements and performance Summary of the main achievements of Ihe charity during the year During this year we have actively engaged with over 260 Young People from our 2 squirrel Dreys, 3 Beaver Colonies, 2 Cub Packs and 2 Scout Troops as well as our Explorer Unit. We have enabled all ages and abilities too undertake outdoor adventurous actvities and to achieve personal goals through badge and group actvitiies. Our Volunlees have worked to ensure that all Young People have had many opportunities for all types of activities. Sectlon E Flnanclal Revlew Statement of the charity's policy on reserves Reserves Pollcy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activilies fall short. The Board of Trustees considers that the group should hold a sum equivalent to 12 months running costs, circa £20,000. The Group holds reserves of approximately £21,000 against this at year end. This is above the level required for operating expenses. Details of any funds materially in deficit None 5th Reigate Scouts Trustees Annual Report Page 4
Further financial review details Investment Policy The Group's Income and Expenditure is very small and as a consequence does nol have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks Ihat may currently return small amounts of interest. The charity's principal sources of funds How expenditure has supported the key objectives of Ihe charity., Fundraising is carried out a when possible and the reinstatement of Santa Walks at Christmas has increased the ability to raise funds.. All expenditure is used for the benefit of the Group as a whole to advance the requirments of the young people within the Group in both physical and mental wellbeing. The Board of Trustees regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Board of Trustees considers Ihe cash flow requirements. Through available banking systems the Board have tried to mitigate the use of Volunteers using their own banking io cover large payments. Sectlon F Other Optional Information Future plans and details of any significant activities. We continue to review the need for a replacement for our aging building. Fund raising continues to be required lo ensure that we can go forward with plans to undertake this replacement as well as keeping our present equipment up to date. The acquisition of a minibus has assisted with many activities and cut our costs for transport. We have built a secure enclocure for our archery equipment and, with help from the Round Table, have shelter for our minibus and the District Trailer. Further recruitment of Volunteers continues and updated training for those already in post, remains a high priority as this will enable activities to be expanded. First Response training continues to be a priority. A defibrillator and bleed kits are available to the Group and Ihe Public during the times the Group is operating. Section G Declaration The trustees declare that they have approved the trustees, report above Signed on behalf of the charity's trustees Signature(sl Full name(sl Loraine Mountain Graham Mountain Position (eg Secretary, Chair) Chair Group Lead Volunteer Date 5th Reigate Scouts Trustees Annual Report Page 5
Charity Name Charity No 5th Reigate Scout Group 305783 Receipts and payments accounts For the period Period start date Period end date To from 01-Apr-23 31-Mar-24 ~~ee ee ee~~
CC16a
Section A Receipts and payments
| Unrestricted funds |
Restricted funds |
Restricted | Endowment funds |
Endowment funds |
Total funds | Last year | |||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| to the nearest £ |
to the nearest | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | |||||
| A1 Receipts | |||||||||||||
| Sales | 5,004 | - | - | - | - | 5,004 | 1 | 1,048 | |||||
| Subscriptions | 36,617 | - | - | - | - | 36,617 | 30 | 30,700 | |||||
| Camps and Events Income(S/F) | 28,306 | - | - | - | - | 28,306 | 21 | 21,842 | |||||
| Donation Received | 1,622 | - | - | - | - | 1,622 | 3 | 3,890 | |||||
| Gift Aid Deposit | 5,824 | - | - | - | - | 5,824 | 5 | 5,383 | |||||
| Fund Raising | 1,843 | - | - | - | - | 1,843 | 6 | 6,021 | |||||
| Other Grants | - | - | - | - | - | - | 3 | 3,500 | |||||
| PropertyHire Income | 2,952 | - | - | - | - | 2,952 | 5 | 5,320 | |||||
| PropertyHire Sec Bond | 1,400 | - | - | - | - | 1,400 | - | ||||||
| Uniform Sales(Scarf / Shirt) | 649 | - | - | - | - | 649 | 1 | 1,262 | |||||
| Interest Received | 556 | - | - | - | - | 556 | 452 | 452 | |||||
| - | - | - | - | - | - | - | - | ||||||
| Sub total(Gross income for AR) | 84,773 | - | - | - | - | 84,773 | 79,418 | 79,418 | |||||
| A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - Total receipts 84,773 - - 84,773 79,418 ~~——————~~ |
|||||||||||||
| A3 Payments | |||||||||||||
| Computer Software and maintenance | 1046 | - | - | - | - | 1,046 | 1 | 1,223 | |||||
| Office costs | 24 | - | - | - | - | 24 | 370 | 370 | |||||
| Licenses and Permits | 170 | - | - | - | - | 170 | - | - | |||||
| Miscellaneous | 167 | - | - | - | - | 167 | 35 | 35 | |||||
| Minibus Expenses | 2,494 | - | - | - | - | 2,494 | 2 | 2,747 | |||||
| Accommodation | 320 | - | - | - | - | 320 | - | - | |||||
| Charitable Donations | 50 | - | - | - | - | 50 | 40 | 40 | |||||
| Bank/Finance Charges | 2,532 | - | - | - | - | 2,532 | 1 | 1,647 | |||||
| Insurance | 3,032 | - | - | - | - | 3,032 | 2 | 2,969 | |||||
| Travel | 17 | - | - | - | - | 17 | - | - | |||||
| Medical Expenses | 496 | - | - | - | - | 496 | - | - | |||||
| Camps and Events Expense(S/F) | 27,267 | - | - | - | - | 27,267 | 18 | 18,145 | |||||
| Youthprogramme and activities cost | 3,218 | 3,218 | 1 | 1,884 | |||||||||
| D of E Event Expense | 64 | - | - | - | - | 64 | - | - | |||||
| Equipment Expense | 4,468 | - | - | - | - | 4,468 | 17 | 17,371 | |||||
| Utilities | 6203 | - | - | - | - | 6,203 | 4 | 4,257 | |||||
| PropertyHire Bond Refund | 1,618 | - | - | - | - | 1,618 | 1 | 1,477 | |||||
| PropertyMaintenance | 13,482 | - | - | - | - | 13,482 | 14 | 14,299 | |||||
| PropertySecurity | 254 | - | - | - | - | 254 | - | - | |||||
| District Subscription | 13,780 | - | - | - | - | 13,780 | 11 | 11,520 | |||||
| Leader / Youth Training | 812 | - | - | - | - | 812 | 533 | 533 | |||||
| Uniform Expenses | 2,883 | - | - | - | - | 2,883 | 3 | 3,657 | |||||
| Trustees Expenses | 229 | - | - | - | - | 229 | 691 | 691 | |||||
| FundraisingEvent Costs | - | - | - | - | - | - | 206 | 206 | |||||
| - | - | - | - | - | - | - | - |
Sub total [ 84,626 ] - - 84,626 83,071 A4 Asset and investment purchases, (see table) - - - - - - - - Sub total [ - ] - - - - ~~—~~ Total payments ~~—————~~ 84,626 - - 84,626 83,071 Net of receipts/(payments) 147 - - 147 - 3,653 A5 Transfers between funds - - - - - A6 Cash funds last year end 46,354 - - 46,354 Cash funds this year end ~~===>~~ 46,501 - - 46,501 ~~=>~~ - 3,653
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Details Details Stock Scout hut Motor vehicle Scouting equipment and furniiture Natwest Current Account Scottish Widows Petty cash Details Natwest Business Reserve Details Total cash funds (agree balances with receipts and payments account(s)) Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 8,730 - 15,476 21,838 - 457 - 46,501 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestrcted - Unrestrcted - Unrestrcted - Unrestrcted - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Peter Wolsey Loraine Mountain |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| Peter Wolsey | |||
| Loraine Mountain |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trustees 5th Reigate Scout Group On accounts for the year ended 31 March 2025 Charity no (if any) 305783 I report to the trustees on my examination of the accounts of the above charity (Yhe Trust.) for the year ended 31 March 2025. Responslbllitles and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Acf). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's ststement come to my attention in connection with the examination (other than that disclosed below) which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 4- 9-LaLr Name: James Moreno Relevant professional qualificationls) or body (if any): FCCA Address: 39 Leigh Road Cobham Surrey l(r11 2LF
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of The previous accounts do not appear to have been prepared on a strict receipts any items that the and payments basis and, as a result, the Cash Funds balance declared in examiner wishes to previous accounts have not historically agreed with the bank and cash balances disclose . actually held. This difference has accumulated over time, and the 2024 accounts declared cash funds at 31 March 2024 of £33,993 with actual cash funds of £46,354.
The 2025 accounts therefore restate the comparative 2024 cash fund balances to the actual figure of £46,354, and the 2025 accounts have been prepared on a full receipts and payments basis.