Trustees, Annual Report For the period Scouts 5th Relgate From {slart date) to (end date) Section A Reference and adininistralioii details Charfty name 5TH REIGATE SCOUT GROUP Reglstsred ¢harlty number Ilf any) HQ reglstratlon number Charliy's prlnclpal address NEwfoN HAZEL HALL 13 BATTLEBRIDGE LANE MERSTHAM , SURREY Postcode Names of tho ¢harlty trustees who manage the charity: Trustee Name Offlce Ilf any) Dates acted rf not for whole year LORAINE Mou￿AlN DAVID MOUNTAIN MICHELE DAVID GRAHAM MOUNTAIN SIMON PINTO PETER SALVAGE VINCENT porrER DAWN MARTIN STEPHEN BASS CHAIR TREASURER SECRETARY SL, TEAM GSL BSL. TEAM GSL CSL, TEAM GSL CSL BSL 10 12 Section Structure, governance and management Description of the charity's trusts Type of governlng d￿Ument (e.g. trust deed. constitution) The Group's goveming documents are those of the Scout Association. They consist of a Royal Charter, which in tum give5 authority to the Bye Laws of the Assoaation and the Policy. Organisation and Rules of the Scout Association. 5th Re￿ate Scouls Trustees Annual Report Page 1 SeGtion Structure, governance and managemerit Iconlinued} How the ¢harlty is ¢onslrtuled (e.g Irusl. associall￿1, cOrnp￿y) Yhe Group a Trusl eslablish￿ under rules which are ¢omm¢n to all Scoths. YIu5tee selecti￿ methods The Trustees are appginied Èn 8ccord2nce with the Policy. Organisation aiid Rules of the Scout Associat￿. Additlonal governancè issues Poli¢ies and procedures a(lJpied ILY: The Group 15 managed by Ihe Board of Truslees, the ￿￿￿LerS Df which are the 'Charily Truslee8' ol the Scout Group which 15 an educational thafity. As charity Iruslees they are responsible for complyin9 Ilrith legislalion applicable to Gharilies. This in¢lude$ the regist18t1c￿, keeping proper Gounls aFTrd makir#J Tetums to Ihe Charty commissm￿ appTopnale. a) The Fndu¢tion and trainrng of trustees.. b} Truslee8' conSiderat￿n of rna1￿ riths and the system5 and procedL￿&s to manage them. The Board, during the year 23 - 24, con5￿t5 of 3 tndependont represenlatives. Chair, Tr¢asurer and Seeretw tQ9e*her with the Group Scoul Le8deis le￿. indtvidtjal 5ect•Jn le￿er3 <4f wte arKI went'8 representation and meets every 2 - 3 Fwnths, •Aembws of Board ot Tfuslees have complèted 'Essei?tial Info￿li￿n lur Exocirtive Conrmiifee, Irainiiig. New members GomF*ele trainints wilhin lle firsl 5 monllis of F)ining the committeo. Th￿ Board ol frustees exFtrts lo support the Group S¢out Leeders Team in meeting the responsibilities of Ihe appoinlments and 15 responsible foF', - The maintena￿￿ of Group propetty:. - rhe raising of funrfs ar￿ the &amini$iration of Group finance: The Fnsurance ol person5. property and equFFxmenL roup public occasions., - AsBi6ting in thè re¢fuiimenl of Eeaders ar*d other adult SUPF - Appoinl4n4J any sub commitlees that may be requtred.. - Appointino Group Administr81ors 8nd A￿lSor5 Other than Ihos8 Yihts ar¢ electéd. Sgctlon B StruGture. governance and manageinent Ic012tinued) Rlsk an¢$ Internal Conlrol The Board of Trustees has identified the ffl8￿ fisks to which they betteve the Group is exposed, these have been review￿ and systems have been established lo mitigate againsl The n￿1n 8re8s of concerri that have beeEF identifEd aFe.' Dwnage lo Ihe buljding. property and •qulpmen¢. The Group would request Éhe use of buildings. property and eqLEpment from other. local ¢rganisgts'ons sucli as the churGh. CDmmunty Genlre and other Scoyt Groups SÈmilar feciprosal arrangemenls exist wiEh these orgaTrisalioTrs. The Group has sulficienl buildings and contents insuranrp in ptra¢e *¢ mitigale against permanent loss. Injury to leadeys, helpers. 311pporlets and mpm￿r9. Th* GfOUP Ihrough the Gapttation fBes contributes lo the Scoul Associations nalion31 acGident ingoranee poliey. Risk Assessments are undertaken and reviewed before all activiti8s, R¢du¢ed income from fund rat5in9. Th8 Group 18 primartly reliapit upon income from siibscriptions artd fuhdraising, The group does hold a reserve to ensure Ihe ¢otTrtit7Uity of aclivitie5 should theTe be a Tnapr reduction in incorrTre. The Commiltee coukl raise the v&lue of subscriptKJn5 10 increase the incanTre to thè group on an on9(xn9 basi8, erther tempoian'ly or pefmanently. 5th Rèigate Scouts Trustees Annual Repoit Page 2 S¢clton B (conllnuèd) Reduction or loss of loaders. The Group 15 t4)taFty reliant upon volunteers lo run ?FFd administer the activities Df the GrrJup.11 there was a Teduclion rn the number of leadets lo an una¢¢eptsble level in a Part￿Ular seclion OT the 9roup as a whole IheTh there would have to b8 a COntr8¢tr￿7. consolidation or cIosLFYe crf a section. In the wofst case scenarto the complete dDsure of Ihe Group. Reduction or loss cf membo¥s. The Group PTovides aGliwties fof 811 young people aged 4 10 16 exiending lo 18. through an agrBed EwkireT Unit with 5th Reigale Scouts. If theie was a re(iuclion in membership in a partictjlar seGIFOll or thp group as a whole, lthen ÈheTe would have lo be a con1￿CtiOn. conx49Jalion or c]osure ol a sectiE>n In the WQfsI Case scenario the complete closure af the Group. The Group has in plece systems of irrternal corrtrDls that are desFgned to Pfovtde reasonable &5Buranro eiaifisl loss, tliese incltjde two signalories for all paymenls and corryrehensive irksurance polti6$ to ensure that rable risks are covered. .SgGllon.¢. Qbje¢iiv•$ and.i¢tiYitie$ Tho Pttrpose of ScoutFn9 Scouting exists to adwely engage and support young FEopS0 IA Iheir personal development, empung peopEe, in partnership wQh 8dulls. work logether basèd on Èhe values ol Scouting and.. enjoy what they are doing 8nd have fun lake pafl activities indoor5 and ouldoixs - leam by OoÈng shale rn spiritu81 rEllection lake responsibility and make Choices EAnd@rtake new 9né Ghallenginu activitFes make and lÉve b their Promise. Surnmary of the niairtr a¢tivilies in relation to these objectives All Sections ¢or)t1￿￿e to undertake aclivities which are advenbsious and eKClting such as, campin9, hiking, ¢limbrng, aTchery, sk+Joting and tomahawk throwing. tslher activitieEtr Within Se¢tions tnay be rèlated to peTsonal prDgres8, suth as badge work and c(xnmuTrity sorvt¢e.Y¢ung people are encouraged lo plan thew own admties lo encourage ttrK)uFht for others and self 3wafert¢ss. 5th Rekgate Scouts Trustees AnnLial Report Page 3 Additional details ol Ihe obiecllvos an(f aclivitles ontrÈbution male ty VduTrIee￿- All Leaders. helpers and Board of Trustees MeM￿rS are V0hJnt￿rs and a5 su¢h give their liine and expertise free of charge_ A large number of volunteers are needed to f8cilit*e t￿ tWQfk carried out and the Board of Trusteès and T8am GSL are aJway5 actively Geekin910 enrol new volvnteers lo our Gr¢up. Public benefit 518tenient The Group meets the Ch8rily Commiss4on'8 Wb1￿ knefit crtteria Under tlie advancemenÈ of edLicalion arkd the advancement of citizenship or communily devebprrtÈnl h¢adittgs. Seclion D Aehl6vaments and perfomiance Summary of the man of the ch8rily Il(trring tlie yeai This year we have expanded our Squirrèls - for 4 10 6 year olds with a 5eGond seGtion for thi8 age.. A Wailing lisi is cpèraling as we aTe over subscrkbed. OLrr other Seclion5 coritirtue to grow and wfj now have 3 Beaver Lodges, 3 Cub Packs and 2 Scoul TTI)OP5 operating We have also adtted an Explorer sect￿ for 16 to 18 year old memb8r8 Ihrough o documeréted agreemffil to ¢[￿erate twilh 5th Re*a8te. This has proved very popular. Sècticn E F iiiaiioial Review Statement ol t￿ ch9r1t￿$ wli¢y on reserves Resvves Policy The Group's poli¢y on reservos is to hold suflicient resources to contirÈu8 the charitable aclivitEs of the gTOUP should income and fundraising activities fall short. The 808ré of Truslees CA)nsiders thal the £Eroup should hold a sum equiv￿enl to 12 fTh)nths Tunning costs: ¢irc8 £20,01)O. The Group holds reserves of &wro￿motelY £21.000 against this 3t y8ar end. This is above the level requtred for oper4ting expenEE5. Delarl$ of any funds rnaterialy in deficrt Noiie 51h ReKJale Scouls frustees Annual Report Page 4 Further financial reyt¢w delails Investinent Policy The Group's Income and E￿F￿nd[lure 19 small and as a consequènce does T￿l have Svflicienl fund510 invest in l(Y)gBf-twm investments such as slE>ck and Shares. The Group has therefore a(kipted a low rtsk stiategy to the investment of its funds, All IIEnds are held in cash using LY4ty mainstream banks that may curfenlly return sm811 amounts of interesL The charity's principal sources of funds How expendrtvre h&8 3UFporied ilie key objectives of the charily, Furidr8ising is C8Tned a *ffien pDssible and the Santa Waks al CktflStmas resumed this year. All expen(IFlur¢ is for Ihe benefrt OF Ihe Group as a whcle to advance Ihe Tequirrnents of the young people withiri Ihe GroL4> in bcth PhySiC81 and rnontal welbeins. The BO3￿ of Trustee5 TeguLwrty montt4X5 the leve15 of bank balance5 aTr Ihe ￿terest r8le8 recewed to ensure Ihe group obtains maximum value anij Inco￿ from its bankrng arrangemerkts. occasionally Ihts fflay involve using an 8ccounl that requires a period ol Thottce beforè funds may te witPKliawn, ljefore dokng so the Board of Trustees considerE4 the cash flow requirements. Thro￿gh avai18ble banking sysleèns the Board have tried lo mit*Jate the use of Volunteers using their own banking lo cover large payments. S6ctlon F Other Optional Informdtio Fulure plaFES and deEail$ of any significanÉ activities. We continue io look IQW8rdS Prftvi¢irkg a new 0911 in the fulure, this wil bec￿Tre necessary as our present buFlding ageB and wrfl require linking to mains drainaoe as part of Wofk. Granls will be required lor this Wofk. Furthfjr rEcfuiÉment of Volunteers continues and upda16d ltain1F￿ IDr thtssfj Iready iii post, remain5 a high prrority as this will ena)le activities to be oxpanded. Risk a8ses8merrts and F4fSt Response training a prloflty in the year to come. A defibrillator and bleed kits are avalabEe Eo the Group and Ehe Putltc durtrng Ihe14mes Ihe Group ts operating. SpGtion G Declaration 'rh8 trustees declare that they have approved the tru8tees' rep￿t aL Signed Gn behalf ot Ihe charily's Iruslees SFgnalurt(s} Full name(s} Loraine Mountain Dawn Martin P05ilron (eg seufjlafyi Ghair) Chair TriFStee Board MemlRr Date 5th Reh3at& Scouts Trustees Annual Report Page 5 5th Reigate Scout Group Receipts and Payments Account For the yoar fro 01-Apr.23 314lar-24 Receipts and payments 2023124 Restrtcted Endowment funds fund6 2022123 Unrestrlcled lunds Total funds Total funds Recelptg Donations. lega¢ies and slmllar I￿(￿n8 Memb￿$￿￿ subscnp￿s 30.700 Z4.240 l.e&*." MernbeTrhip 5ub5crwtions 9.770 30.7LKI 14.970 t)oThatioTrs (R￿Thj Tat42. Just Gi%ryw¥Jl 539 Gilt Ad12022-20241 5,383 3.471 Acti¥iDes ISelf.fv¥nded ENrnt ihxjrnel 21.842 Unifcffib. In¥wlilures. T.51¥.￿ 1.262 964 Sub lotal Grants. Support DistrlLX Iraining and Grw SuFPJt Other g￿18. TSA ExrA(M8r Sub toL Fundraising TexDte CO￿e￿.￿j ￿ Other fvnth3ising 71 76 Prn-Loved Ta)bl8 Tq) SAI 42S Chrtsknnas Bag P￿"n9 Ea4ter Fgg Everlt 1,602 Winie4 w￿rharn ENErn Sub totsl Investm•nt income BBf* irrtergsl {sc￿1￿h Wx*x¥s. Nalwesi B.Reser¥el 452 116 Propw Hall Hire in¢xme (Ir￿ Sec 8arKIs1 5,32Q Nth"nibus HiFg 601 Sub totsl Total Grou Income As5gt and investment s*$. etc. Total recwpts I LT7(KMJ03 5th Reigate Scout Group Receipts and Payments Account For the year from 01-Apr.23 To 314aar-24 Receipts and payments 2023124 Re¥tricted Endowmènt fundg funds 2022123 Unrostricted funds Total fvnds Total ftsnds Payments y￿ttl yiourdtiMTi¥ and a￿￿Les ¢COS 2.5T7 Ath.￿be5 {Self.fvJThJed F.vert exrvuel 18.146 Acliwty Ewiprw)I laxos. *clw. fi*Js. IpJhL S*￿. wns) 5,004 Camr*ng and Exwfition rAssts 5.025 401M TSA PABrrt)vrship s￿%$￿1p1K￿lts (l￿.0￿ty11￿*fJ•stslCt) 11.520 Ad￿t suppjn $33 35Z Generdl Gr￿115 &qLU￿￿OnI IAartefi￿e . 912 Utilrtw . CwrKil R*e5, W81er 269 utilibE5- EleL#iKlty *¥J Gas 1952 2.246 UtilrtRs . FJrrJadb8ry1. P￿De. W8rm+fCTV, TV Li¢¢*￿* CL 879 In5urarts IPAM& + & ￿tents) 2.969 3.045 Unihyms. Bad9P8. Scwve5 3,857 3.2B7 Adiillnlslratk￿- Software & Websi* 1223 473 370 583 Adminislralth. AGM aTrJ t￿ exrwfje 691 506 Bankjw. OSM. GC. Fees 1,847 1.563 918 1.457 PropEKty GroL#Mls Mantenance ITree Sth & Ash (bEbKk} 2.613 Propvty cleaTr￿ (MMtari*, Tools & Rohjse) 1.634 Pc¢JpL¥ly Gonéral Maint￿oI￿t. level knr. I¥￿M￿ & 1.2S3 4847 Prop￿ Generd Maint￿￿0. EW Heaiitwj & Ptst 1,411 Property MIn￿us- knnual sorvica. Tax. Insuran￿. ¢1￿￿tieS ￿￿1411[￿- Piwy Wi¢at 2,747 $69 Pfwtsrty I lice Sec BoTrJ ReftTh 1￿17 35 Other c￿￿ts- D8ta Pri)t*)ction (ICO). Sub to 190 Fundraising expenses FUrKlraiY￿ gvwl Sub total rotal Gross Expendlture A88et and inVestn￿nt purchases. etc. Net of receipts/(payments) Transfers betwogn funds Cash funds last year gnd Cash funits this year end 37.646 47,795 2 LT7(¥XJ03 Statement of assets and liabilities at the end of the year 318t March 2024 31st March 2023 Endowment Total funts Total fund8 funds Unrestrlcted fundg Restrlcted lunds Cash funds 14.427 Baiik dLlPW N*W•* R•w 16.261 15.059 Scottish Widws accouN 21.497 21.247 Cash OSM Pre.Parn C*ds. 735 C85h lin ssfel •01 461 Total cash l￿d5 Other monetary assets Tax daim Oebts from C￿￿ty1￿8101S1r#kn IrnStjr￿ d•"m Sub trtal Investment assets Invesrni r*(¥Jerty. i*tal Quoted inves1￿￿rts OtherwNestrnents. detsil Siib total Non moneta assets for chari .8 own u89 BarhJe stod( IOSM=1.483 £0.868al +N￿E*S 1,275 1.327 LeisurewaTe, T.Shirts & Scarves stry* 1.741 1.195 Oth8r stock (Gas C*bsio(s ￿￿.) Land 8nd &Jikkn95 laverag9 Surrny LM( wal￿ ftc•m Motty vehic1¥2tr iattor dweuauonl J81,390 ScoubrwJ wip￿￿t. fwnits¥e e* 69,477 Olhaf ICie¥rknrvJ Mawiais. PPE & Grojrth Ew) Sub total 1.1S2 268 Llabllltles Acrx)iJnls not y8l Isdi-fuTh$2d rye.roymerrts} 5,201 xp¢nses In￿rred txjl inbrK*d 5ubyry1pli￿S paid Loan. det*1 Olher liubiliti8s- SeclloThs exp Sub total s￿nature Prwrt Name LORAINE MOUNTAIN Chair DAVID MOUNTAIN Treasurer 3 LT7{M￿x)3 nde endent Examiner's Re ortto e Trustee5 of the 5 REIGATE Scout Counci I rÉportto the tnJ•tees Iny QX(IminatirJn of tho account5 of the Y, Re￿aL¢ S¢vut Group for the year ellded 21X Marth 2024. Responsibilities and basis of report As the chaTity trLFStees o* the. 5 Roigalc Scoul Group, you are respDnsibLe for the preparati(m f tho accounts iii acc.ord3nce wiL'h Ilio fpcil iireniÉnt5 0* the Charitie5 Act 201 J. ri.he Att,). eport in respec.t of my ex¢imiri4ltion of thc Jfth Reigate Scoltt GrTrup accoiinb- cariied out L￿￿￿T sectlon 145 of the 20 Ll Act Lind in carryinq UUL riiy exaTnination I have followed all the appLicabLe Direct'ons gThio.n l)y the Clkjrily CoMMi55ion under section 145{5}{b) of Act Independent exaininer's statement I have completed niy examinalion. l Lfmilirrii tlidt ￿ materiaL matters have com¢ to my attontion in COiE E￿tIOn with the t>¥dffiinalioi) giv1r￿ me cause to believe that in any material fespLXt: accoiintiiiij records were not kept in respgct of thc- SLh Reigiltc Scuut Group as requÈred by Èection 130 uf the ACL or 2. the accounts do r￿t accord with tnose records. I have concerns <)nd have come ir cross no other mattÉytr in c.nnrw.bon with the examination to which attention sh&uLd be drawn in this report in order to enable. a propcr undcrstiinding of the accounts to be reached. Nam4'. Juelji'a Rogers R*l•.varf pftJfp.ssioTralquaLlficatr￿ or membership of pro[L4￿￿￿'11 ExJLli¥% Irf aryl: ACthI I &1283DII Addre￿ 2 &iriSte.ne Gio¥E. Mertstham, aLErrey. RHI "3PR Oaie.. 04.09.2024