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2025-03-31-accounts

EARLSWOOD (2ND REIGATE) ST JOHN'S SCOUT GROUP

ANNUAL REPORT 2024-2025

Registered charity number: 305780

At the start of this year we waved Bald Eagle (Colin Maddox) off onto his next adventure after a hugely impressive 19 years volunteering. The hole he left was notable, but we have still enjoyed another successful year with a busy and inclusive programme.

This wouldn’t have have been possible without the help and support of the whole Beaver team:

And, thanks to the Explorers and the encouragement of Adrian, we have been fortunate enough to have had a number of young leaders who have really helped with the organising and running of the evenings:

The 2[nd] Reigate Beavers continues to be a very popular colony to join, and we are grateful for the support of our Membership Secretary for ensuring we’re onboarding new faces! We currently have 20, 6-7 year olds attending our colony with one other due to join at the start of the new term.

Our focus remains on running a balanced and varied programme, providing the young people outlets for creativity, collaboration and opportunities to try new things. We’re also aiming for each of the Beavers to obtain their Bronze Chief Scout’s award in their time with us.

This past year we’ve leant on some community experts and had in-depth sessions on Bellringing, Beekeeping and Modern Dance! And there were some learning opportunities, as we had evenings on Disability Awareness, World Wildlife Day, and Practical Skills.

But, we begin our evenings with our loud rallying cry of “Beavers, Beavers, Fun and Games” and some of the fun and games we’ve had this year included:

The leadership team also had fun catering the Veteran Car Rally and the Earlswood Carnival (‘Beavers Burgers’).

The Beavers attended Group Camp for the day last year and enjoyed the space of Walton Firs Activity Centre to take part in the activities themed around Toy Story.

Looking forward to the coming year we have some great activities lined up in our programme as we aim towards more Beavers gaining the Chief Scout’s Bronze Award and potentially more camp opportunities to help prepare them for Cubs.

Again, I would like to thank everyone who helps at Beavers, especially the leaders and young leaders, for their tireless help at all meetings and events but, should anyone fancy it, we would welcome any additional help (even if it’s just being our special guest for a themed evening!). Please get in touch with our Group Team Leader to have a chat about us.

Regards in Scouting,

Anastasia Yates (aka Flamingo), Team Lead

Cubs Report for year 2024-2025

Wow, another fun year to report on!

Our Pack numbers are strong with 24 Cubs in the section. While we have a great group of Team Leads and Young Leaders, we looking to recruit Section Team Members to support our weekly meetings. As it stands, the Cubs Leadership Team is as follows:

Leadership Team is as follows:p Team is as follows: Team is as follows:
Andreas Wood Cub Team Leader
Joe Parker Cubs Team Leader
Jack Shannon Cubs Team Member
Adam, Kanak &Quresh YoungLeaders

At the end of our amazingly well attended Group Camp at Walton Firs, we said goodbye to Scott McLeod. Scott has been part of the 2[nd] Reigate Group for quite some time. I first met him when he was a Young Leader looking after the Cubs’ section that my eldest was a part of over a decade ago. He has fulfilled a number of different roles in the Group but will probably be best remembered for his massive personality and enthusiasm for Scouting traditions. We are going to miss him massively but wish him all the best for the future.

Over the course of the year, we have been working towards our Chief Scout Silver Award. This Badge encourages Cubs to take on leadership roles, develop problem-solving skills, and engage in outdoor adventures that prepare them for the next step in their Scouting experience. Away from the HQ, we returned to Bower Hill Farm for a scavenger hunt, visited Mercers Lake for an evening of watersport, built catapults with our friends at 34[th] Reigate and tried our hand at making our own allotment and growing vegetables.

As per tradition, our Cubs competed against other Cub Groups in the district in both the Go-Karting and District Cooking Competitions. These competitions are keenly contested, and our Cubs really did us proud. While we did not place in the overall classification for the District Go-Karting, we won a couple of individual events and showed great team spirit by ‘lending’ a couple of Cubs to other Packs who were short of competitors. We had the youngest team in the competition by quite some margin. In fact, some of our teams were so new to the Pack that they hadn’t been invested and competed in their Beaver uniforms! This year, we hope to field a bigger team and go for the win. The District Cooking Competition is always a firm favourite in the Cubs’ calendar and our Cubs worked extremely hard to create, develop and perfect a two-course menu on the theme of St David’s Day. On the day, their culinary vision came together perfectly, and their dishes were superb. The Judges were suitably impressed, and we walked away with second place.

In Autumn of 2024, we held a Cub Camp at the lovely local site of Jordan Heights. While the weather wasn’t on our side (it rained a lot!), the Cubs who attended had a great time and participated in some excellent activities including archery, an obstacle course and fire lighting.

Mercers Lake

District Go Kart Competition

Finally, we’d like to extend a massive thank you to everyone who supports the Cub Section. We would also like to thank parents and carers as, without your help and support, many of the activities that your Cub gets involved simply would not happen.

Andreas (Bagheera) Cubs Team Lead

District Cooking Competition (above) Allotment work (left) Bower Hill Farm (below)

Scouts Report for year 2024-2025

I start with congratulations. This year we saw Zeph moving on from the Scouts role of Scout Team Lead into our Group Team Leader. Steve left large shoes to fill, and we look forward to continuing our support of Zeph with his new role here at the 2nd. Having taken over from Zeph as the Scout Team Lead, I (Will) would like to reach out and thank the support of my fellow leaders who have helped make this year run smoothly. Without them it would be impossible to run scouts.

Thank You to our Scout Team Members:

This year we welcomed Hayley as a Team Member and look forward to some of the exciting evenings she has devised for this term's programme!

Speaking of the programme, each year we aim towards achieving the scouting challenge badges. This year is no different! Here are some examples of the awesome things we have been up to, of course ensuring we aim for the most fun possible:

String Rockets - saw the scout compete to build a launcher for their custom designed rockets. One rocket design in particular (which looked suspiciously like a Lucozade bottle) was the crowd favourite but as the scouts were quickly reminded, it's not the best looking rocket that wins, it's the one that is launched up the string most successfully!

Puppet Making - encouraged a creative flair but also a drama performance. It was very entertaining seeing all the scouts huddled behind a table trying not to show themselves as they performed with their quite literally handmade puppets.

Economic Crash! The Trading Game - Complex world trading themes such as tariffs, taxes and shipping blockades boiled down into the requirement to cut out little shapes out of paper and sell them to a very strict and judgemental stock exchange manager Mark. It's definitely an event we will be doing again.

Other programme events we covered:

The skills, experiences and hard work of the scouts (both in scouts and at home) this year have allowed me to award many of the challenge badges. I would like to congratulate all the scouts in reaching closer to collecting every single challenge badge and achieving their Chief Scouts Gold Award! I would like to particularly congratulate Thomas Illman and William Thomson who have reached this milestone!

I'm happy that this year we were able to get out and about in the community, from visiting the local mosque to litter picking and of course our famous carnival. The highlight however would definitely have to be Scoutabout. The atmosphere and fun that was had alongside our fellow surrey scouts and guides is always unbeatable. Great weather and awesome teamwork with the 5th Reigate saw a fantastic camp.WS I would like to thank all the scouts, parents and team members for representing our group so positively. I have received many kind words from members of the public.

I look forward to our summer camp with fond memories of our fantastic 2024 trip to Bristol. With the infamous muddy assault course, inflatable water park and the occasional visit from the hot air balloon! I'm sure the memories of last camp will stay with us for a long time, but we may need to make some room for more this year.

The last 12 months have definitely been action packed, and I must again thank all the team members, parents and scouts for creating such an awesome environment to have fun, learn and do things that we may not get the chance to do outside of scouting!

Thank You to those who have supported me in my new role of Scout Team Lead, wishing all the best for next year,

Will Guare Scout Team Lead

T.

Explorer Report for year 2024-2025.

Record numbers of Explorers – Canoe Expedition Summer Camp & preparation for EEK-25 dominate year!

Highlights of another challenging and exploring 12 months…

S ummer Camp & Canoe Expedition – Botany Bay – Monmouthshire – South Wales

This year we held our Summer Camp in Wye Valley near Monmouth at a secluded campsite called Botany Bay. with no “bay” – attended by 16 Explorers supported by 5 Leaders.

The main Challenge was a 2-Day Canoe Expedition from Ross on Wye to Monmouth with an overnight camp at Biblins Campsite right on the river bank. The river was low and the weather beautiful – no rain – so all the Explorers made exceptionally good progress – covering over 16kms on the first day and 8kms on the second day. Navigating the slightly less than fearsome rapids on the way! The Explorers carried everything they needed with them for the Expedition including the food & stoves which they cooked at Biblins. A great challenge – completed. Also, at the camp the Explorers enjoyed a night hike along Offa’s Dyke path ending with bivouacking out all night at our campsite.

We also did Gorge Scrambling, a Mountain Hike in the Black Mountains and of course our famed Cooking Competition won this year by Sachin, Theo, Jacob, & Adam. The overall standard was exceptional.

We also had a successful Survival Camp at Hammerwood in Autumn 2024. The Explorers learnt skills including bivouac pitching. Different methods of Fire Lighting (from a Survival expert) & Rabbit Skinning which they had practised in the HQ on the week before. We had the best Rabbit Stew!

The regular weekly meetings tried to maximise a variety of activities, both Scouting & non-Scouting and included:

A record number of Explorers attended Group Camp in 2024 where their behaviour & helpfulness was commented on by all other section Leaders.

We end the year with 28 Explorers of whom at least 20 are regulars (exams allowing) of whom 23 are attending our Expedition/Camp “EEK 25” to the home of International Scouting at Kandersteg in Switzerland. During the last 12 months the Explorers have fundraised almost £2K to support this event including an unusual morning organizing the car parking at a huge memorial Banger Racing event at Smallfield Raceway as well as stalls at Earlswood Carnival where their presence was much appreciated and of course their tremendous work organizing & running the Group Quiz Night in January as well as supporting the Group’s efforts by Bag Packing at Sainsbury’s where their behaviour and smart turnout was very noticeable.

Overall whilst sometime a quiet bunch (no one’s complaining!) – they are an Explorer Unit to be proud of.

Lastly none of this would be possible without a great Volunteer Leader team. Huge thanks to Paul, Andy, Adam, Steve & Matt with the occasional assistance during the year from Jacob D, Oscar & Zac.

Adrian Jackson, Explorer Scout Leader, explorers@2ndreigate.org.uk.

Group Leadership Team Lead Report

This year marks a period of significant change for our Leadership Team, with several long-standing members handing over to a new generation. We’ve been fortunate to welcome a number of new faces into key roles: Ani has taken over the Beaver section from Colin; Joe has stepped up to help Andreas lead the Cub section; Will has stepped in to lead the Scout section, taking over from me. Hannah has also taken on the Treasurer role from Di. And, of course, I took on the role of Group Leadership Team Lead, following Steve’s departure. It’s nice how things come full circle; over thirty years ago I started as a Beaver at 2nd Reigate, and now I have the privilege of serving as the Group’s Leadership Team Lead (aka Group Lead Volunteer).

Last year, the Scout Association introduced a new, team-based approach to its structure, which we have fully embraced. This model focuses on distributing responsibilities more flexibly among the team, rather than concentrating them solely on the lead. Our updated structure now includes:

My new leadership was soon interrupted as my wife and I welcomed our son, Oliver, in January. I'm especially grateful to Adrian for his cover and continued support during this time, with the occasional nudge when something needs my attention.

We also have some team member changes to announce:

Lastly, a massive thank you to all our leaders and volunteers for your dedication, energy, and passion for Scouting. We wouldn’t be the amazing Group we are today, and that I’m incredibly proud of, without your dedication.

Yours in Scouting,

Zeph Davies

Group Leadership Team Lead

FUNDRAISING

It is important to be able to fundraise to help maintain our HQ, subsidise activities and buy equipment that supports all your children and their experiences in Scouting. Highlights from this year are outlined below.

VETERAN CAR RUN

The Veteran Car Run is the world’s largest gathering of veteran cars, and it journeys right past our doorstep - up the A23 on route to Brighton. The Leaders did another amazing job of selling burgers and bacon butty’s to the public, contributing £847 to the fundraising pot.

BAG PACKING

On the run up to Christmas, Earlswood 2nd Reigate Scout Group were welcomed by Sainsburys, Redhill to assist with packing shopping for customers. Thanks to the hard work of our young people and the generosity of the public, we raised £2,203 Well done to everyone involved.

QUIZ NIGHT

Another amazing quiz night was hosted by the Explorers, who were also our cooks for the evening. Thanks to St John’s Church for hosting us and you lovely lot for making it another sellout event. A rather brilliant £2,155 was added to the group income, which will expand the Explorers trip fund.

EARLSWOOD CARNIVAL

The Earlswood Carnival 2024 was another huge success. The sun shone, dogs competed for the best waggiest tail and the bar was drunk dry! The mayor of

Reigate & Banstead opened the event, after the Beavers & Cubs paraded down from the HQ. Thank you for everyone who volunteered, supported and came along and spent money. A super special shout out to our 2024 sponsors FTS Flooring and Fidelity. We raised £5,796.

For the Group to continue to thrive and raise money, we need volunteers. If any parents wanted to help with our fundraising efforts or organising a new event, they would be very welcome to. Please email Rachel on fundraising@2ndreigate.org.uk

Chair’s Report on Behalf of the Trustee Board

On behalf of the Trustee Board, I am pleased to present this annual report and to reflect on the progress we’ve made in providing inspiring, skills-based, and inclusive opportunities to young people in our community.

Scouting Programme and Activities - Our dedicated volunteer leaders have delivered a varied and dynamic programme across all sections—Beavers, Cubs, Scouts, and Explorers. Weekly meetings, camps, hikes, badge work, and community service projects have continued to offer young people the chance to challenge themselves, develop resilience, and have fun with friends, all of which were made possible by the creativity and commitment of our adult volunteers.

Volunteer Support and Development - The group continues to benefit from a strong and growing team of adult volunteers. We are investing in training and support to ensure every volunteer feels valued and equipped. Our thanks go to the Group Leadership Team Lead (Zeph) and section teams for their leadership and passion.

Governance and Safety - As a Trustee Board, our priority remains the safety, safeguarding, and wellbeing of every young person in our care. We have reviewed our risk assessments, updated policies where needed and ensured compliance with The Scout Association’s requirements. Financial oversight and governance continue to be strong with regular Trustee Board reviews and open reporting.

We continue to benefit from an engaged and knowledgeable Trustee Board, including representatives from the leadership team.

Facilities and Development - This year, we made significant progress in developing our vision for future facilities. The Board has prioritised work on securing land and planning for a new Scout building that can also serve as a wider community hub. This project remains in early stages, but momentum is building with feasibility work and funding discussions underway.

Thanks and Acknowledgements - I would like to thank all members of the Trustee Board for their time, wisdom, and commitment throughout the year. A particular thank-you goes to Di Davies, our treasurer of 9 years who is stepping down and Hannah Craske, her replacement who has stepped up.

Finances - Our finances remain very healthy, and we are fortunate that our landlord continues to kindly support our activities through the use of our HQ facilities. This support is vital in giving the group a sense of stability and a home in the community.

Finally - We continue to fulfil the original purpose of Scouting; promoting the development of young people through having fun and enjoyment whilst they learn new skills.

I would like to thank parents and families who assisted during the year, when the call came they were willing to help. It’s not possible for me to name you all but you know who you are.

John van Hoof, Chair – 2[nd] Reigate Trustee Board.

Gift Aid - YOU CAN HELP BY: completing a Gift Aid form online in OSM - it only takes a minute and costs you nothing. Gift Aid allows us to claim back 25p in the £1 from the Treasury, increasing the group’s revenue.

Treasurers Report

The accounts have been prepared using the receipts and payments methods under the Scout Association Policy and Rules (POR). Turnover was £48K compared to last year’s £35K, due to some income already received for the Explorer summer camp 2025 and carnival held April 2024.

With total current assets of just over £124K, including the building fund of just over £114K the club is very healthy at present. With the help from leaders and members of the committee the collection of subscriptions of £30 per quarter has continued throughout the year, many thanks to parents for their continued support financially.

Income - The carnival income from 2024/25 includes corporate donations from this year’s carnival (April 2024) and last year’s (April 2023), so about £500 relates to 2023/24 accounts instead of 2024/25. Please be aware we do cash accounting and so this is acceptable in the accounts.

Fundraising - A concerted effort is ongoing to raise funds for our new home and we have seen progress on this with the veteran car rally, bag packing, quiz night, carnival and hall rentals as well as individual donations.

Donations - In addition to the monies raised through fundraising, we also receive very generous donations from parents and other members of the community. This amounted to just under £1.6K for the financial year 2024/25. Many thanks to anyone who has been kind enough to make a donation.

Gift Aid - For the 2024/25 period, we were able to reclaim £1,071 of gift aid. Many thanks to all the parents/guardians who have completed their online form. If you have not done so yet, please do take the time as we can reclaim 25% back for every subscription.

Expenses

Bank Accounts @ 31/3/2023

Please note that we moved our savings from Shawbrook into CAF bank for ease of accessing the funds in case they were needed to pay any invoices relating to the new building.

Reserves Policy - As per previous years, 3 months’ turnover should be held as a strategic reserve for the Group. This sum will be kept under review and will vary from time to time as circumstances & prudence require. This policy is in accordance with the guidance from the Charities Commission.

Audit - As a registered Charity (no 305780) we are obliged to have the accounts scrutinised for accuracy. Traditionally, the District Treasurer is requested to review the accounts before submission to the Charity Commission. That scrutiny, will be done by Justine Noad, a parent and trained accountant who has very kindly agreed to take on this role again for which we are very grateful.

Di Davies, Treasurer

Receipts and Payments Report for EARLSWOOD,2nd REIGATE SCOUTS Receipts and Payments Report for EARLSWOOD,2nd REIGATE SCOUTS Receipts and Payments Report for EARLSWOOD,2nd REIGATE SCOUTS Receipts and Payments Report for EARLSWOOD,2nd REIGATE SCOUTS Receipts and Payments Report for EARLSWOOD,2nd REIGATE SCOUTS
Code 2022-2023 2023-2024 2024-2025
Receipts
Subs 4001 8,041 8,767 9,269
Interest Received 4002 678 2,371 2,630
T-Shirts 4010 50 59 95
Other Activities 4011 833 990 981
Quiz Night 4013 2,429 2,057 2,155
Fundraising- Carnival 4502 7,638 5,172 7,639
Donations Received 4600 14,380 445 1,682
Rent Income 4904 2,295 1,050 1,300
CampIncome,Spring,Summer,Tramps DoE 4906 7,905 9,567 21,385
Fireworks 4907 302 354 467
Gift Aid 4911 1,610 1,554 2,853
Veteran Car Run - Income 4913 421 1,012 1,071
BagPacking 4914 1,531 2,045 2,203
New Building 4915 - - 100
Total turnover 48,111 35,443 53,831
Payments
General Purchases 5000 - 190 -
Miscellaneous Purchases 5002 - - -
District Membership- Annual 5004 3,645 4,176 4,770
Groupand CampExpenses 5008 9,969 8,446 16,041
Veteran Car Run Costs 5011 220 240 224
ActivityCharges 5012 2,278 3,578 3,963
Fireworks Costs 5015 371 454 446
Fundraising- Carnival - Costs 5016 2,634 2,003 1,843
Quiz Night Exps 5103 752 744 737
T-Shirts Costs 5202 395 497 -
Badges - Sections 5203 527 1,253 546
Marketingand Sales Promotions 6200 - - 75
Miscellaneous Expenses 6900 3,389 3,671 2,598
Water Rates 7102 89 274 310
Electricity 7200 2,173 1,554 1,872
Gas 7201 126 191 132
Printing 7500 59 190 94
New Buildingexpenses 7605 11,925 1,554 1,682
Premises Expenses 7803 500 2,635 318
Bank Charges 7901 348 347 326
Donations 8200 830 - -
Subscriptions 8201 267 453 273
Insurance 8204 1,538 1,322 1,369
Suspense Account 9998 - - -
Total expenses 42,033 33,769 37,621
Net In(Out) 6,078 1,675 16,210

A Small Window Into a Big History, 2[nd] Reigate over 100 years

EARLSWOOD (2ND REIGATE) ST JOHN'S SCOUT GROUP ANNUAL REPORT 2024-2025 Registered charity number: 305780

Profit and Loss Report for EARLSWOOD, 2nd REIGATE SCOUTS

Code 2022-2023 2023-2024 2024-2025

Receipts

Subs
4001
Interest Received
4002
T-Shirts
4010
Other Activities
4011
Quiz Night
4013
Fundraising - Carnival
4502
Donations Received
4600
Rent Income
4904
Camp Income, Spring, Summer, Tramps DoE
4906
Fireworks
4907
Gift Aid
4911
Veteran Car Run - Income
4913
Bag Packing
4914
New Building
4915
Total turnover
Payments
General Purchases
5000
Miscellaneous Purchases
5002
District Membership - Annual
5004
Group and Camp Expenses
5008
Veteran Car Run Costs
5011
Activity Charges
5012
Fireworks Costs
5015
Fundraising - Carnival - Costs
5016
Quiz Night Exps
5103
T-Shirts Costs
5202
Badges - Sections
5203
Marketing and Sales Promotions
6200
Miscellaneous Expenses
6900
Water Rates
7102
Electricity
7200
Gas
7201
Printing
7500
New Building expenses
7605
Premises Expenses
7803
Bank Charges
7901
Donations
8200
Subscriptions
8201
Insurance
8204
Suspense Account
9998
Total expenses
Net In(Out)		 8,041
8,767
9,269
678
2,371
2,630
50
59
95
833
990
981
2,429
2,057
2,155
7,638
5,172
7,639
14,380
445
1,682
2,295
1,050
1,300
7,905
9,567
21,385
302
354
467
1,610
1,554
2,853
421
1,012
1,071
1,531
2,045
2,203
-
-
100
48,111
35,443
53,831
-
190
-
-
-
-
3,645
4,176
4,770
9,969
8,446
16,041
220
240
224
2,278
3,578
3,963
371
454
446
2,634
2,003
1,843
752
744
737
395
497
-
527
1,253
546
-
-
75
3,389
3,671
2,598
89
274
310
2,173
1,554
1,872
126
191
132
59
190
94
11,925
1,554
1,682
500
2,635
318
348
347
326
830
-
-
267
453
273
1,538
1,322
1,369
-
-
-
42,033
33,769
37,621
6,078
1,675
16,210

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trustees EARLSWOOD (2ND REIGATE) ST JOHN'S SCOUT GROUP On accounts for the year ended 3110312025 Charity no {if any) 305780 Set out on pages I report to the trustees on my examination of the aGcounts of the above charity {'the Trust.) for the year ended 3110312025. Responsibllities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordan￿ with the requirements of the Charities Act 2011 ("the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. Independent [The charity's gross income exceeded £250,000 and l am qualified lo examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. D81ete [ ] if not applicable. I have completed my examinalion. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below.) which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordan￿ with section 130 of the Charities Acl,. or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the exarnination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if th8y do not apply. Signed: Date: 0410612025 Name: Justine Noad Relevant professional qualification(s) or body ACMA IER Oct 2018

(if any): Address: 62 Reed Drive Redhill. Surrey RH16TB Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Glve here brief details of any items that the examiner wlshes to disclose. IER Oct 2018