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2024-03-31-accounts

EARLSWOOD (2ND REIGATE) ST JOHN'S SCOUT GROUP

ANNUAL REPORT 2023-2024

Registered charity number: 305780

Beavers Report

This year we have continued with our traditional very full and busy Beaver programme to keep interest high and the children active. We couldn’t run the activities we have without the help and support of the leadership team and helpers at the Beaver events. Beavers have a strong leadership team and this year we have been fortunate enough to have had a number of young leaders which have really helped with the organising and running of the evenings. With that in mind I would like to thank the whole Beaver team:-

●

We have been supported this year by the following Young people who have either been assisting us for their Duke of Edinburgh award or as part of the Young Leadership programme at Scouts:-

The 2nd Reigate Beaver section continues to be a very popular Colony to join. Our waiting list remains longer than we would like. Luckily we now have a lovely Membership Secretary who deals with the many enquiries we get for membership and a new waiting list on OSM that is easy for people to join.

We currently have 18 Beavers attending our colony with 6 others invited and due to commence soon. We are now running our balanced and varied programme again with the emphasis always ringing in our ears from each meetings opening chant “Beavers Beavers fun and games” and also aiming for the Beavers to obtain their Bronze Chief Scout’s award. Events that have taken place over the past year are:-

The Beavers attended Group Camp for the day last year and enjoyed the space of Bentley Copse to take part in the activities around Charlie and the Chocolate Factory. The weather was kind and the Group AGM took place before the usual camp fire singalong. We hope that everyone had a good day and they are enjoying their day today at Group Camp.

Looking forward to the coming year we have some great activities lined up in our programme and are aiming towards more Beavers gaining the Chief Scout’s Bronze Award through the activities we will be doing.

Again we would like to thank everyone who helps at Beavers, especially the leaders and young leaders for their tireless help at all meetings and events but, should anyone fancy it, we would welcome any further help just get in touch with our GSL to have a chat about us.

Lastly, on a sad note, after about 19 years being with the Beaver section at the Group I am moving away from the area so will be handing over the reigns to Puffin, Flamingo and Kookaburra to keep up the good work. I have had a great time with all the children who have come through Beavers whilst I have been there and will miss the chant of “hello Bald Eagle” as I walk around Redhill. I wish all the children and parents well and maybe I can return for some activities or camps when the dust settles.

Regards in Scouting, Colin Maddox (aka Bald Eagle) BSL

Cubs Report

We have had a busy, fun and action-packed year in the Cub Pack!

Our Pack numbers are very healthy with the most Cubs in the section that we’ve had in quite some time, which is excellent news. We now have a solid core of leaders, section assistants and young leaders supporting everything we do on a weekly basis. The Cub Leadership Team is as follows:

Andreas Wood
Cub Scout Leader		 Andreas Wood
Cub Scout Leader
Joe Parker
Assistant Section Leader
Jack Shannon
Assistant Section Leader
Oscar Clark
Section Assistant
Josh Luff
Section Assistant
Scott McLeod
Occasional Helper
Dylan &Quresh
YoungLeaders
JennyMaddox Group/ Cub Administrator

At the end of June, we will be bidding farewell to Jenny Maddox. She has been our excellent administrator, and a vital asset, for a number of years, tirelessly working behind the scenes to make sure that parents/guardians are kept informed of our activities and that we, as leaders, are compliant in all the things we do. We are going to miss her greatly and wish her the very best for the future.

We’ve continued on our quest to get more badges for the Cubs and have tailored the program accordingly. We have a great group of Cubs with a real thirst for knowledge and an aptitude for learning new and diverse concepts. In addition to badges, we are trying to get the Cubs outside in nature as much as possible with wide games on the Common, winter bonfire building on Bower Hill Farm and scavenger hunts in Earlswood. We also held our first ever Conker competition, dabbled in the performing arts and have worked on various crafts including wood working and we even crafted coasters from concrete plus we had our first ever trip to the climbing centre at The Light in Redhill.

Cubs isn’t limited to our Wednesday night meetings. This year, our Cubs have competed against other Cub Groups in the district and participated in both the Go-Karting and District Cooking Competitions. The Go-Karting was fiercely contested with our Cubs putting in impressive group and individual efforts. We achieved a very respectable second place overall which was even more impressive when you consider that we had one of the younger Packs in the competition.

The District Cooking Competition was once again a highly competitive event. Our Cubs worked really hard and developed, created and perfected an impressive menu over the course of a few weeks prior to the event. In the competition, they cooked and presented two absolutely stunning and delicious dishes which captured the judges’ imaginations. Their efforts were rewarded with a first-place trophy, the first time the group has won the cooking competition since 2016. Long overdue and very much deserved.

As well as these competitions, we took the Cubs to SCRAM, which is a triennial event for Cubs and Brownies across the whole of Surrey. There were over 3,000 children in attendance at the event with over 200 activities on offer including pedal karts, high ropes, bungy trampolines, bungee running and zorbing as well as smaller activities like making popcorn, Grand Prix table game, firing water rockets and much more. It’s safe to say that the Cubs had an amazing day!

Finally, we’d like to extend a massive thank you to everyone who supports the Cub Section: assistants, young leaders, helpers, admin and badge support. We would also like to thank parents and carers as, without your help and support, many of the activities that your Cub gets involved simply would not happen.

Andreas (Bagheera) - Cub Leader

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Den Building with 34 " [th]
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Cycle ride to Salfords
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WO. 03 Climbing at —
the Light
Conker
Competition
- ae ~~ =
‘= x = —=V"5,,
Leatherwork
Cooking Competition
Winning Team
----- End of picture text -----

Scout Report

Summer Term 2023

Due to the King’s Coronation and Bank Holidays, the first half of the summer term was relatively short. However, we did manage to do some Team Building activities, taught the scouts how to look after their uniforms, and

ended with a game of Human Hungry Hippos. We also had our Group Camp, which was well attended.

The second half of the term took us outside much more. We had a round of footie, planned and did our annual Night Hike, raced to see which team could put up a tent the fastest, and had a wide game on Redhill Common. There was a new evening we tried, creating playdough sculptures, to see the creative side of our Scouts, before ending with a game of rounders on The Ring and a mini BBQ.

Our Summer Camp this year was to Youlbury in Oxford where we took part in a Zip Wire, “High All Aboard”, Climbing, Aerial Trek, Rounders, Orienteering and Whittling. Plus our day out to Millets Bird Center where our Scouts were able to hold an Owl and a Red Kite, and watched two flight demonstrations. Instead of a swimming center we went to Oxford’s Wet’n’Wild giant-inflatable course on a lake, where the Scouts had an amazing time.

Autumn Term 2023

Our Autumn term continued the creative theme with a two-parter special of Crystal Maze-like challenges for the Patrols. We also had a very well received online safety talk, and a cultural show and tell where our Scouts taught us of a culture which meant something to them or had researched.

The second half of the term kicks off with our annual Fireworks display, before more creative activities (for their Creative Challenge Badge) with a music evening using the new “Boomwackers” musical tubes, and two international cooking evenings hosted by the Explorers. We end the term in time for Christmas by going Indoor Climbing at K2 in Crawley.

Spring Term 2024

Our Spring term starts with some important Scouting skills, with First Aid and Home Skills evenings. We also host a Quiz Night and end the half term with a Circular Hike to Reigate and back.

The second half of the term starts with cooking Pancakes (of course!) before more traditional Scouting skills with learning Knots for

a later Pioneering challenge, and Orienteering on the Common. We also had a Personal Wellbeing evening, teaching the Scouts the importance of diet and exercise, mental health, sleep and good hygiene. We end the term with our traditional Sugar Rush Easter party!

Zeph Davies - Scout Leader

Explorer Report

New enthusiastic joiners especially from 24[th] Scouts boost numbers and new Leaders (both ex Explorers) help bring new ideas…!

Highlights of another challenging and exploring 12 months…

 S ummer Camp – Gradbach, Peak District

This year we held our Summer Camp in the Peak District – but unfortunately the wettest ever! The previously wettest camp was also in Derbyshire in 2002... so we aren’t ever going back there again.

The main Challenge was our Triathlon Challenge (jointly with 17[th] Explorers) of Cycling the Monson Trail, Kayaking the River Derwent (staying overnight in a local HQ) and Hiking back to camp; had been intricately planned. Alas a weeks’ worth of rain in 48hours meant the River Derwent was too high for kayaking and this had to be cancelled. Hurried last minute re-scheduling included swimming 10 lengths of a local pool, cycling via treacherous muddy paths and a hike back to site. It wasn’t quite the Triathlon that we planned – but it created a challenge, 2[nd] Reigate Triathlon Winner was Jude.

Other highlights of Summer Camp included.

Abseiling an abandoned railway bridge over a gorge... it was of course raining!

Caving (raining again – though not actually underground!)

Rock Climbing (raining!) Curry Night out A day at Alton Towers,

Cooking Competition (it’s raining! won by Thomas, Isaac, Ollie J Charlie (see photo).

The regular weekly meetings tried to maximise a variety of activities, both Scouting & non-Scouting. E.g. Learning about Forensics & scenes of crime

Light painting / Casino & Card Games / Learning about budgeting for students / Churchyard clearance

A number of Explorers also helped run Scout Meetings as part of their Leadership Challenges for their Chief Scouts Award(s). This is in addition to those including, Dylan, Quresh, Albie, Charlie, Jude & Lucas who are Young Leaders at 2[nd] , 24[th] & 6[th] Reigate.

A record number of Explorers attended Group Camp where their behaviour & helpfulness was commented on by all other section Leaders.

Two events to mention in conclusion:

 We celebrated King Charles Coronation with a Coronation Banquet where all the Explorers prepared & cooked (over Gas & Wood) a huge variety of food – where we hosted the local District Commissioner(s) & our own GSL. See photo.  Finally mention must be made of Albie & Jacob who attended the World Scout Jamboree in South Korea which as I am sure everyone knows – didn’t go entirely to plan. Nevertheless they put up with less than impressive planning with good natured stoicism. Albie & Jacob are front left.

We end the year with 22 Explorers of whom 16 are regulars. A significant increase so big thanks to the Explorers for sticking with Scouting, truly “ Skills for Life ”.

Lastly none of this would be possible without a great Leadr team. Thanks especially to Paul, Andy & Steve but also to our new Leaders Adam & Matt. As you’d expect both ex Explorers at the 2[nd] !

Adrian Jackson, Explorer Scout Leader,

explorers@2ndreigate.org.uk.

Group Team Lead (GSL) Report

Dear Parents, Leaders, and Supporters of 2nd Reigate Scout Group,

I am delighted to present to you the Annual Report for 2024, reflecting on the remarkable journey we've shared throughout the year. It's been a year filled with memorable events, enriching experiences, and significant progress for our group.

After 19 years, Colin Maddox (aka Bald Eagle) is leaving the group, we will miss him and his service to the Beaver Colony at 2[nd] Reigate. I wanted to take a moment to express my thanks for all that you've done. Your commitment to mentoring young beavers has been truly remarkable, and your efforts have made a lasting impression on our community.

We have had another great year of Scouting at 2[nd] Reigate, with our events and camps calendar back up to a full schedule. Some of the highlights are:

We have continued to strengthen our leadership team over the last year by ongoing recruitment at our various fundraising events and the great work through our social media outlets.

We continue to have great support from our District training team who monitor, help, and chase up any outstanding training and I do my best to support and encourage from a group perspective.

Thank you again to our Group Chairman: John van Hoof, our Group Treasurer: Di Davies, our Group Secretary: James Heaton and our Fundraising lead: Rachel Wood for all their efforts.

A Decision to Step Down:

It is with a heavy heart that I announce my decision to step down from the role of Group Scout Leader after the summer term. After much reflection, I believe it is time for new leadership to guide our group into the future. Serving in this capacity has been an immense privilege, and I am grateful for the opportunity to have been part of such a vibrant and supportive Group.

The group will be recruiting a new Group Team Lead over the next couple of months as will be validated by District.

Looking Ahead:

As we embark on the journey ahead, I am confident that our group will continue to thrive under new leadership. The dedication and passion of our volunteers, combined with the unwavering support of our community, will undoubtedly propel us towards greater heights.

In closing, I extend my heartfelt thanks to all our leaders, trustees, volunteers, and supporters for their invaluable contributions and unwavering commitment to the ideals of Scouting. Together, we have made a difference in the lives of our young members, empowering them to become the leaders of tomorrow.

Thank you for your continued support.

Many Thanks,

Steve Parker – Group Team Lead, 2[nd] Reigate

FUNDRAISING

It is important to be able to fundraise to help maintain our HQ, subsidise activities and buy equipment that supports all your children and their experiences in Scouting. Highlights from this year are outlined below.

VETERAN CAR RUN

The Veteran Car Run is the world’s largest gathering of veteran cars, and it journeys right past our doorstep - up the A23 on route to Brighton. The Leaders did another amazing job of selling burgers and bacon butty’s to the public, contributing £772 to the fundraising pot.

BAG PACKING

On the run up to Christmas, Earlswood 2nd Reigate Scout Group were welcomed by Sainsburys, Redhill to assist with packing shopping for customers. Thanks to the hard work of our young people and the generosity of the public, we raised £1,730 Well done to everyone involved.

QUIZ NIGHT

Another amazing quiz night was hosted by the Explorers, who were also our cooks for the evening. Thanks to St John’s Church for hosting us and you lovely lot for making it another sellout event. A rather brilliant £1,313 was added to the Explorers trip fund.

EARLSWOOD CARNIVAL

The Earlswood Carnival 2023 was another huge success. The sun shone, dogs competed for the best waggiest tail and the bar was drunk dry! The mayor of Reigate & Banstead opened the event, after the Beavers & Cubs paraded down

from the HQ. Thank you for everyone who volunteered, supported and came along and spent money. A super special shout out to our 2023 sponsors FTS Flooring and Fidelity. We raised £3,505.

For the Group to continue to thrive and raise money, we need volunteers. If any parents wanted to help with our fundraising efforts or organising a new event, they would be very welcome to. Please email Rachel on fundraising@2ndreigate.org.uk

Report from the Chair

Firstly, I would like to thank Steve for his service as the GSL of the Group for many years as well as Cubs leader before that, he has been a great GSL and leader, an unsung hero of the Group, and we will miss him and the work he has done for the Group. He takes with him the knowledge that he has been able to shape young lives with knowledge, skills, good values and integrity, I know we all wish him the best in the future.

This year there has been some changes to the organisation initiated by the Scout Association where our Executive Committee has become a Trustee Board and Executive Committee Members have become Trustees respectively.

Doing this brings us in line with good practice guidance set by charity regulators. It also clarifies purpose. Before the name change, Executive Committee members performed the roles of charity trustees and were responsible for charity governance. Trustee Boards are set up to focus solely on the governance of the charity not charity operations, and the name change makes this focus clearer.

Purpose of the Trustee Board:

Trustee Boards need to focus only on good charity governance. This means responsibility for support and operational tasks needs to sit with other teams, like the Group Leadership Team or District / County Support Team. A clear separation of governance and operational tasks might be different to what volunteers who were part of Executive Committees are used to. But it’s important as it means Trustees can focus on governance and do it well. It’ll also be easier to retain volunteers and recruit new ones to Trustee Boards as what’s expected of our Trustees will be clearer.

It also means that volunteers who want to focus on operational and support tasks do not need to be a Trustee to do so. For example, the person who's great at managing the hall or running fundraising events can do so as part of the Leadership Team or Support Team. If they don’t have the interest, skill or time to be a Trustee - they don’t have to.

It’ll also help us to recruit new volunteers to Trustee Boards. With an easier to understand purpose, volunteers have a better idea of whether they can get involved in a way that works for their skills, interests and availability.

Trustee Appointments:

Trustee Boards will agree on an open selection process to recruit new Trustees. The Chair, Treasurer and Trustees are all appointed at Annual General Meetings (AGMs) by the Scout Council (You), based on the outcome of this selection process.

Trustee Board membership will refresh as of the 2024 AGM. New term limits won’t include any previous service as a Trustee: current trustees, regardless of how long they have been a member of an Executive Committee already, will start a new term (of up to 9 years) at the next AGM in 2024. Appointed Trustees are appointed for up to three years and can be re-appointed (by the Scout Council at the AGM).

On the Trustee Board, we are putting forward the following Trustees for re-election for a 3 year term.

More details about this change can be found on the Scout Association Website here.

https://www.scouts.org.uk/volunteers/volunteer-experience/volunteering-together/what-this-means-foryou/moving-to-trustee-boards/

It is great to have a good, enthusiastic Trustee Board and my thanks go out to them for helping to keep the group running from behind the scenes. We currently have vacancies for a couple of parents on the this, so if you can spare about 6 hours a year we would love to hear from you.

Purpose of Scouting:

Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

The Values of Scouting

As Scouts we are guided by these values:

Integrity - We act with integrity; we are honest, trustworthy and loyal.

Respect - We have self-respect and respect for others.

Care - We support others and take care of the world in which we live.

Belief - We explore our faiths, beliefs and attitudes.

Co-operation - We make a positive difference; we co-operate with others and make friends.

The Scout Method

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:

Gift Aid

YOU CAN HELP BY: completing a Gift Aid form online in OSM - it only takes a minute and costs you nothing. Gift Aid allows us to claim back 25p in the £1 from the Treasury, increasing the group’s revenue.

Other

Our finances remain very healthy and we are fortunate that our landlord continues to kindly support our activities through the use of our HQ facilities. This support is vital in giving the group a sense of stability and a home in the community.

Finally

We continue to fulfil the original purpose of Scouting; promoting the development of young people through having fun and enjoyment whilst they learn new skills.

I would like to thank parents and families who assisted during the year, when the call came they were willing to help. It’s not possible for me to name you all but you know who you are. I would also like to thank the Trustee Board who support us in ensuring the continuance of the Group.

John van Hoof – Chair

Treasurers Report

The accounts have been prepared using the receipts and payments methods under the Scout Association Policy and Rules (POR).

Reference and administration details: Please see the charities commission website for more information.

Receipts:

Payments:

Bank Accounts: @ 31/3/2024

Reserves Policy: 3 months’ turnover should be held as a strategic reserve for the Group.

Audit: As a registered Charity (no 305780) we are obliged to have the accounts scrutinised for accuracy. That scrutiny, will be done by Justine Noad, who has very kindly agreed to take on this role again for which we are very grateful.

Di Davies, Treasurer

Receipts and Payments - Accounts

and Payments - Accounts and Payments - Accounts and Payments - Accounts
Accounts Statement for EARLSWOOD, 2nd REIGATE SCOUTS
Code 2021-2022 2022-2023 2023-2024
Receipts
Subs 4001 7,085 8,041 8,767
Interest Received 4002 636 678 2,371
T-Shirts 4010 60 50 59
Other Activities 4011 1,223 833 990
Quiz Night 4013 - 2,429 2,057
Fundraising 4500 43 - -
Fundraising-Carnival 4502 1,837 7,638 5,172
DonationsReceived 4600 732 14,380 445
Rent Income 4904 200 2,295 1,050
CampIncome, Spring, Summer,TrampsD o 4906 8,502 7,905 9,567
Fireworks 4907 462 302 354
Gift Aid 4911 1,543 1,610 1,554
Veteran Car Run - Income 4913 786 421 1,012
BagPacking 4914 - 1,531 2,045
Total receipts 23,110 48,111 35,443
Payments
General Purchases 5000 320 - 190
Miscellaneous Purchases 5002 - - -
District Membership- Annual 5004 3,034 3,645 4,176
Groupand CampExpenses 5008 6,555 9,969 8,446
Veteran Car Run Costs 5011 225 220 240
Activity Charges 5012 1,702 2,278 3,578
FireworksCosts 5015 401 371 454
Fundraising-Carnival -Costs 5016 611 2,634 2,003
Quiz Night Exps 5103 - 752 744
T-Shirts Costs 5202 - 395 497
Badges-Sections 5203 353 527 1,253
MiscellaneousExpenses 6900 423 3,389 3,671
Water Rates 7102 248 89 274
Electricity 7200 366 2,173 1,554
Gas 7201 120 126 191
Printing 7500 132 59 190
New Building expenses 7605 - 11,925 1,554
Premises Expenses 7803 335 500 2,635
Bank Interest Paid 7900 - - -
Bank Charges 7901 281 348 347
Donations 8200 - 830 -
Subscriptions 8201 243 267 453
Insurance 8204 1,084 1,538 1,322
Suspense Account 9998 - - -
Totalpayments 16,433 42,033 33,769
NET 6,677 6,078 1,675

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Steve
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Colin

EARLSWOOD (2ND REIGATE) ST JOHN'S SCOUT GROUP ANNUAL REPORT 2023-2024 Registered charity number: 305780 www.2ndReigate.org.uk

Accounts Statement for EARLSWOOD, 2nd REIGATE SCOUTS - 305780

Code
Receipts
Subs
4001
Interest Received
4002
T-Shirts
4010
Other Activities
4011
Quiz Night
4013
Fundraising
4500
Fundraising - Carnival
4502
Donations Received
4600
Rent Income
4904
Camp Income, Spring, Summer, Tramps DoE
4906
Fireworks
4907
Gift Aid
4911
Veteran Car Run - Income
4913
Bag Packing
4914
Total receipts
Payments
General Purchases
5000
Miscellaneous Purchases
5002
District Membership - Annual
5004
Group and Camp Expenses
5008
Veteran Car Run Costs
5011
Activity Charges
5012
Fireworks Costs
5015
Fundraising - Carnival - Costs
5016
Quiz Night Exps
5103
T-Shirts Costs
5202
Badges - Sections
5203
Miscellaneous Expenses
6900
Water Rates
7102
Electricity
7200
Gas
7201
Printing
7500
New Building expenses
7605
Premises Expenses
7803
Bank Interest Paid
7900
Bank Charges
7901
Donations
8200
Subscriptions
8201
Insurance
8204
Suspense Account
9998
Total payments
NET		 2021-2022
2022-2023
2023-2024
7,085
8,041
8,767
636
678
2,371
60
50
59
1,223
833
990
-
2,429
2,057
43
-
-
1,837
7,638
5,172
732
14,380
445
200
2,295
1,050
8,502
7,905
9,567
462
302
354
1,543
1,610
1,554
786
421
1,012
-
1,531
2,045
23,110
48,111
35,443
320
-
190
-
-
-
3,034
3,645
4,176
6,555
9,969
8,446
225
220
240
1,702
2,278
3,578
401
371
454
611
2,634
2,003
-
752
744
-
395
497
353
527
1,253
423
3,389
3,671
248
89
274
366
2,173
1,554
120
126
191
132
59
190
-
11,925
1,554
335
500
2,635
-
-
-
281
348
347
-
830
-
243
267
453
1,084
1,538
1,322
-
-
-
16,433
42,033
33,769
6,677
6,078
1,675

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