2022-03-31-accounts - 1st Oxted Scout Group

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Trustees' Annual Report

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For the period
From (start date) 0 1 0 4 2 1 to end date 3 1 0 3 2 2
Section A Reference and administration details
Charity name 1st Oxted Scout Group
Other names the charity is known by
Registered charity number (if any) 3 0 5 7 7 9
HQ registration number 1 0 0 1 0 5 3 3
Charity’s principal address Stafford Hut
Chalkpit Lane
Oxted
Postcode R H 8 9 N D
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1 Nigel Masson 2 James Church 3 Martin Fay 4 Phil Hosp 5 Nick Baldwin 6 Martin Bellinger 7 Anjee Callow 8 AmandaDoran 9 SimonSebire 10 Stephen Helm 11 12 13 Names of the charity trustees who manage the charity (These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator) Full Year Full Year Full Year Full Year Full Year Full Year Full Year Full Year Full Year Type of advisor Name Address Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity) Secretary Trustee Name Dates acted if not for whole year Office (if any) Full Year Full Year Chair Kelly Judd Treasurer GSL	1 Nigel Masson 2 James Church 3 Martin Fay 4 Phil Hosp 5 Nick Baldwin 6 Martin Bellinger 7 Anjee Callow 8 AmandaDoran 9 SimonSebire 10 Stephen Helm 11 12 13 Names of the charity trustees who manage the charity (These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator) Full Year Full Year Full Year Full Year Full Year Full Year Full Year Full Year Full Year Type of advisor Name Address Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity) Secretary Trustee Name Dates acted if not for whole year Office (if any) Full Year Full Year Chair Kelly Judd Treasurer GSL	1 Nigel Masson 2 James Church 3 Martin Fay 4 Phil Hosp 5 Nick Baldwin 6 Martin Bellinger 7 Anjee Callow 8 AmandaDoran 9 SimonSebire 10 Stephen Helm 11 12 13 Names of the charity trustees who manage the charity (These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator) Full Year Full Year Full Year Full Year Full Year Full Year Full Year Full Year Full Year Type of advisor Name Address Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity) Secretary Trustee Name Dates acted if not for whole year Office (if any) Full Year Full Year Chair Kelly Judd Treasurer GSL
Type of advisor	Name	Address

Section B	Structure, governance and management
Description of the charity’s trusts Additional governance issues (optional information but encouraged as best practice) The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a Trust established under its rules which are common to all Scout Groups. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation. It meets around every 3-4 months and more often if required. Members of the Executive Committee complete 'Trustee Induction' training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them (e.g. trust deed, constitution) Type of governing document You may choose to include additional information, where relevant, about: (e.g. appointed by, elected by) Trustee selection methods (e.g. trust, association, company) How the charity is constituted
	The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

	The Group is a Trust established under its rules which are common to all Scout Groups.

	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
	The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation. It meets around every 3-4 months and more often if required. Members of the Executive Committee complete 'Trustee Induction' training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.

Section B (continued) Structure, governance and management(continued)	Section B (continued) Structure, governance and management(continued)
	Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The Coronavius pandemic crystallised a number of these risks. The additional risks identified by the Trustees specifically in relation to the pandemic including compliance with government guidelines for social distancing continued to exist through the 2021/22 period. The Scout Group conducted specific risk assessments to address the compliance with social distancing prior to restarting face to face activities. The Group has in place systems of internal controls that are designed to provide reasonable assurance against loss, these include two signatories for all payments, comprehensive insurance policies and regular health and safety and risk assessments of the properties.

Section B (continued)
Structure, governance and management(continued)

Risk and Internal Control
The Group Executive Committee has identified the major risks to which they believe
the Group is exposed, these have been reviewed and systems have been established
to mitigate against them. The main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group would request the use of
buildings, property and equipment from neighbouring organisations such as the
church, community centre and other Scout Groups. Similar reciprocal arrangements
exist with these organisations. The Group has sufficient buildings and contents
insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The Group through the capitation
fees contributes to the Scout Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant upon income from
subscriptions and fundraising. The group does hold a reserve to ensure the continuity
of activities should there be a major reduction in income. The Committee could raise
the value of subscriptions to increase the income to the group on an ongoing basis,
either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon volunteers to run and
administer the activities of the group. If there was a reduction in the number of leaders
to an unacceptable level in a particular section or the group as a whole then there
would have to be a contraction, consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities for all young people aged
6 to 18. If there was a reduction in membership in a particular section or the group as
whole then there would have to be a contraction, consolidation or closure of a section.
In the worst case scenario the complete closure of the Group.
The Coronavius pandemic crystallised a number of these risks. The additional risks
identified by the Trustees specifically in relation to the pandemic including compliance
with government guidelines for social distancing continued to exist through the
2021/22 period. The Scout Group conducted specific risk assessments to address the
compliance with social distancing prior to restarting face to face activities.
The Group has in place systems of internal controls that are designed to provide
reasonable assurance against loss, these include two signatories for all payments,
comprehensive insurance policies and regular health and safety and risk assessments
of the properties.

Section C	Objectives and activities
Additional details of the objectives and activities (optional information but encouraged as best practice) Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement Summary of the objects of the charity set out in its governing document The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live bytheir Promise. District and Group camps, multiple outdoor activities, educational trips and activities, skills learning experiences for Beavers, Cubs and Scouts The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. All Leaders, helpers and Executive Members are volunteers and as such give their time and expertise free of charge. A large number of volunteers are needed to facilitate the work carried out and the Executive Committee are always actively seeking to enrol new volunteers to the Group Summary of the main activities in relation to these objects	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live bytheir Promise.

	District and Group camps, multiple outdoor activities, educational trips and activities, skills learning experiences for Beavers, Cubs and Scouts
	All Leaders, helpers and Executive Members are volunteers and as such give their time and expertise free of charge. A large number of volunteers are needed to facilitate the work carried out and the Executive Committee are always actively seeking to enrol new volunteers to the Group

	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	At the start of the review period heavy restrictions continued to exist in relation to the pandemic. Despite these the Group has largely maintained is membership and continued to provide quality experiences. As the restrictions have lifted a full return to face to face Scouting activities has been acheived across Beavers, Cubs and Scouts. As of 1 April 2021, the Group has secured the transfer of the lease of the Scout Hall on Mill Lane, Hurst Green from East Surrey District into the Scout Group, and this has supported the continued growth in provision of Scouting activities in the Hurst Green area.

Section E	Financial Review
Further financial review details (optional information) Youmay chooseto include additional information, where relevant, about: • investment policy and objectives; Reserves Policy The Group's policy on reserves is two fold. Firstly to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. In this respect the Group Executive Committee considers that the Group should hold a sum equivalent to 6 months running costs, circa £15,000. Secondly, the Group Executive Committee considers it appropriate to build up reserves to meet projected capital expenditure and land lease extension requirements which cannot be met by future income. An amount of £25,000 is held in respect of the land lease extension for the site in Oxted and a further £35,000 allocated against projected capital expenditure on identifed, but not committed, projects. In total the reserves held against unrestricted funds as at 31st March 2022 were £75,000. The year end unrestricted cash balance was £77,397 which the Group Executive Committee considers appropriate, when noting the year end outstanding liabilities and the contributions received in advance for activities later in the year. The Group remains committed to investing in improvements to its premises, however the Coronavirus pandemic has made progress on this during 2021/22 difficult. Details of any funds materially in deficit (circumstances plus steps to eliminate) • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity; The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. During the Covid-19 pandemic the Group ceased charging membership fees fund raising activities were severely curtailed (although recently Hurst Green have held a number of successful fundraising events and the first Bike Sale in Master Park for over 2 years took place in May '22). However, through actions such as restricting expenditure and applying for grants, the group continues to find itself well positioned financially. With the restart to face to face scouting membership fees have been reintroduced. Investment Policy Brief statement of the charity’s policy on reserves Quantify and explain any designations The Group's Income and Expenditure is small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service.	Reserves Policy The Group's policy on reserves is two fold. Firstly to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. In this respect the Group Executive Committee considers that the Group should hold a sum equivalent to 6 months running costs, circa £15,000. Secondly, the Group Executive Committee considers it appropriate to build up reserves to meet projected capital expenditure and land lease extension requirements which cannot be met by future income. An amount of £25,000 is held in respect of the land lease extension for the site in Oxted and a further £35,000 allocated against projected capital expenditure on identifed, but not committed, projects. In total the reserves held against unrestricted funds as at 31st March 2022 were £75,000. The year end unrestricted cash balance was £77,397 which the Group Executive Committee considers appropriate, when noting the year end outstanding liabilities and the contributions received in advance for activities later in the year. The Group remains committed to investing in improvements to its premises, however the Coronavirus pandemic has made progress on this during 2021/22 difficult.


	The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. During the Covid-19 pandemic the Group ceased charging membership fees fund raising activities were severely curtailed (although recently Hurst Green have held a number of successful fundraising events and the first Bike Sale in Master Park for over 2 years took place in May '22). However, through actions such as restricting expenditure and applying for grants, the group continues to find itself well positioned financially. With the restart to face to face scouting membership fees have been reintroduced. Investment Policy The Group's Income and Expenditure is small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service.

1st OXTED SCOUT GROUP (Registered Charity No. 305779) Receipts and Payments Account

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Year start date Year end date
For the year
from 1st April 2021 To 31st March 2022
Receipts and payments
2021/2022 2020/21
Unrestricted Restricted Endowment
Total funds Total funds
funds funds funds
£ £ £ £ £
Receipts
Donations, legacies and similar income
Membership subscriptions 17,324 17,324 0
Less: Membership subscriptions paid on (National/County/Area/District)
-7,955 -7,955 -18,937
Net membership subscriptions retained 9,369 9,369 -18,937
Donations 11,463 11,463 23,954
Legacies
Gift Aid 4,026 4,026 970
Camp and activity contributions 10,514 10,514 250
Other similar income
Sub total 35,372 0 0 35,372 6,237
Grants
Maintenenace grant
Other grants
Sub total 0 0 0 0 0
Fundraising (gross)
Bike Sale 0 0
Clubs 0 0
Quiz night 0 0
Bag Packing 0 0
Pram race 0 0
Other fundrasing 0 0
Sub total 0 0 0 0 0
Investment income
Bank interest 0 0 48
Building Society interest
The Scout Association Short Term Investment Service
Property Rent income 2,710 2,710 240
Other investment income
Sub total 2,710 0 0 2,710 288
Total Gross Income 38,082 0 0 38,082 6,525
Asset and investment sales, etc.
Total receipts 38,082 0 0 38,082 6,525
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1st OXTED SCOUT GROUP (Registered Charity No. 305779) Receipts and Payments Account

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Year start date Year end date
For the year
from 1st April 2021 To 31st March 2022
Receipts and payments
2021/2022 2020/21
Unrestricted Restricted Endowment
Total funds Total funds
funds funds funds
£ £ £ £ £
Payments
Charitable Payments
Youth programme and activities 12,534 227 12,761 1,343
Adult support and training 0 0 0
Rent
Water and Sewerage 0 0 514
Electricity and Gas 1,062 1,062 1,333
Insurance 1,862 1,862 991
Repairs and Renewals 8,098 8,098 2,749
Materials and equipment 7,065 7,065 382
Printing and photocopying
Contribution to camp costs 0 1,500 1,500 0
Uniforms & Badges 508 508 291
AGM and trustee expenses 0 0 0
Cleaning 2,498 2,498 1,836
Website 422 422 0
Banking fees 992 992 89
Other sundry costs 382 382 956
Sub total 35,423 1,727 0 37,150 10,484
Fundraising expenses
Bike sale 0 0 0
Quiz night 105 105 0
Bag Packing 0 0 0
Car boot sale 0 0
Other fundraising costs 0 0
Sub total 105 0 0 105 0
Total Gross Expenditure 35,528 1,727 0 37,255 10,484
Asset and investment purchases, etc.
Total payments 35,528 1,727 0 37,255 10,484
Net of receipts/(payments) 2,554 -1,727 0 827 -3,959
Transfers between funds
2,376 -2,376 0
Cash funds last year end 72,468 12,635 85,103 89,062
Cash funds this year end 77,397 8,532 0 85,929 85,103
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1st OXTED SCOUT GROUP (Registered Charity No. 305779) Statement of assets and liabilities at the end of the year

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31st March 2022 2020/21
Unrestricted Restricted Endowment Total funds Total funds
funds funds funds
£ £ £ £ £
Cash funds
Bank current account 73,448 8,532 81,980 81,154
Bank deposit account 0 0
Building society account
The Scout Association Short Term Investment Service
3,649 3,649 3,649
Cash Floats
300 300 300
Cash
Total cash funds 77,397 8,532 0 85,929 85,103
Other monetary assets
Debts due to Group & items paid in advance 0 0 0
Debts due from the County/Area/District/Group
Contributions paid in advance (District Capitation 2021/22)
9,265
Insurance claim/Tax claim
Sub total 0 0 0 0 9,265
Investment assets
Investment property - detail
Quoted investments
Other investments - detail
Sub total 0 0 0 0 0
Non monetary assets for charity's own use
Badge stock
Shop stock
Other stock
Land and buildings 701,270 701,270 677,555
Motor vehicles 0 0 0
Scouting equipment, furniture etc 34,344 34,344 29,541
Other
Sub total 735,614 0 0 735,614 707,096
Liabilities
Accounts not yet paid 0 0 99
Expenses incurred but not invoiced
Subscriptions not yet paid 659
Loan - detail
Contributions received in advance for events 552 552 0
Sub total 1,211 0 0 552 99
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Land and Buifdhigs ThE wnLYPg1 assets .. exFir%J In 2026. T1 Hurst Green H81. The kase forthe IqTrJ starxts rwats"J F) 2W7. fiJTrJraisir#J shtyt lTrthi5 respKI th8 Exe¢xth Corr¥riUee cO1erS bw lh& (¥oup Should hold a sum oqthkrtto 6 rrb)rkn ¢¢411, ¢ra£15.COJ. S8¢x•, EX0 CL¥rwth Cr• tt appropd8te to bulld amount of£25,LW +8 k1 li re¥ect of the LqTrJ ase 3r¥J a fvrther£35,CW 8lbx8W In 202112022 •3alnst projected lal kJeNikni. txrt nc4 rtyds. In Iotsi re88ry85 h8bJ uNe8lrkd at 31st March 2022wre £75,(K#). or-j unmlrfLled cash wE77.397. (knp £xewti¥e Gomffmdee COrerS £532. •t4t¢Thnt ofa8eel8 aThJ and rb*. p•J88 7t0 9. wer• ap•1 ty Plwln Fay, Trw•w io

Independent exarnlnerfs report to the trustses of 1•1 Oxted Scout Group I report on the accounts of the GrThJp for the year ended 31 March 2022. vthich are sel out on pages 7 to 10. R•spectlv• r•sponslbllltles of tw$t••s and •xaminew The Group's Irustees are fespM$ible for the preparation of the accounts. The Group s Irustees consider that an audit is not required for this year under se¢lion 144121 of the Charibes A¢t 2011 {the 2011 Act} and th81 an independent examinatson Is needed. 11 Is my responsibility to.. ¢xamin6 the accounts under seciion 145 01 Ihe 2011 Act to follow the procedures laid dovm in the general Difedions given by Ihe commission under seciion 14515Mbl ol ihe 2011 Act to stale whether partular matters have come to my attention. Ba$15 of Ind¢ynd•nt •xamln?rfs Teport My examination was carried oul in 8ccordatKe with Ihe general Dir8dions given by the Charity Commission. An examination indudes a VIeW ol the accounting records kept by the charity and a comparison of the accounts presenletl wih those records. 11 also includes consideration of any unusual iiems or disdosures in the a¢UnIs, and seeking explanatsons from you as truslee5 th)ceming any such matters. The procedu$ undertaken do not provido 811 lh8 ewdence that woukl be required in an audit and consequenlty no opinion is given as lo sthelher Ihe accounts present a 'iru8 and fair view. and the report is limited to those matters sel out in the next $¢81gmenl. Indep¢ndent examln•rf$ statement In nnectIOn wlh my gxaminalion. no matter has come lo my attgntion- {11 which gives me reasonable cause lo b&llwe that in any material respact the requiremenls.. lo keep accounllng reMrd$ in acc(dan¢e Vith $8ction 130 of the 2011 Act and to prepare accounts which accord with the accounling rectyd$ and cLJmpty th the accountsng requiremen15 of the 2011 Aci have not been met or 121 lo which, in my opinion. attonlion should be drawn in order lo enablg a pper understanding ol the accounts lo be reh8. Name: Tony Martin Qualificalion.. Acts)unlanl Address.. Slone¢Toft, alTry Close. Oxied. RH8 9HG Dale.. 1P June 2022