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2021-03-31-accounts

MINUTES OF THE 1[st] NORMANDY SCOUT GROUP AGM

29 SEPT 2021

Held at the Normandy HQ at 1930.

This was the much delayed (by Covid) AGM for the Year 1[st] APR 2020 – 31[st] MAR 2021. The timing of the event, so close to the 6 month deadline, was deliberate as it allowed us to meet in person. We took the opportunity to invite the Parents of the Beavers, meeting earlier, as well as the Explorers Parents to stay for the AGM and a BBQ was offered to try and make the AGM a celebration of our Group returning to some degree of normality as well as the formal business that is required at the AGM.

We were delighted by the turnout. Approximately 23 Parents were present at the start together with about 12 Members of the Group Exec and Section Leaders as well as the GSL. A number of the Explorers who were roped into to provide the BBQ.

The meeting was opened by David Lowther ( Chair ) who in his welcome promised to make the AGM fun and inclusive and offer a very different feel to the AGM than purely a Formal Meeting. To that end we started with a number of games to keep the Beavers on board and happy. It is best described as happy anarchy !

The Beavers were split into 4 teams led by a parent and Beaver leader and in the great tradition of the Radio 4 comedy I’M SORRY, I HAVEN’T A CLUE, we’re given silly things to do by DL .

Games included:

The Beavers threw themselves enthusiastically into the fun and the noise level rose markedly. All plans to have a team winner each time was quickly discarded in the melee of boisterous Beavers !

DL then called the meeting back to a resemblance of order and continued the theme of trying to be more interactive. He spoke of the endearing Family of Scouting and the fact that none of it can happen without the support of the Parents. He spoke of forthcoming plans at the HQ and the desire for Parents with particular knowledge and skills in DIY type activities to consider volunteering their time to come and support some of these and perhaps give their time to help bring them to fruition. He mentioned the need for a Plumber, our desire to build a Porch on the side of the new HQ hut and the much bigger project to put new toilet and shower facilities into the old hut and spare storage room in the new hut. All these projects would be enhanced by more Volunteers. All were reminded that they were automatically enrolled in the Scout Council and so PLEASE consider if they could offer time as a volunteer.

On then to the Formal part of the meeting ;

APOLOGIES:

Alexis Shirtliff Jacque Sadler Andrew Kent ( ?)

,MINUTES FROM LAST AGM:

These were available for all to see and remind themselves of what happened previously.

They were accepted.

FINANCE REPORT:

These had been previously scrutinised and accepted by the Group Exec and our External Auditor DAVID WALKER as a true reflection . DL gave the report in place of our Treasurer, Sammy Tod, who has sadly asked to stand down. A copy is included below…

Finance Report 2021

I have the privilege of presenting this Finance Reort on behalf of Sammy Tod. Sadly this is Sammy’s last Finance Report as she is stepping down as Treasurer after more than 5 years.

As has been pointed out to me by the independent assessor, on numerous occasions, the Scout group accounts are equivalent to a not insignificant £25,000+ revenue business. As demanded by the Scout Association, the accounts are independently reviewed to the highest possible standard. I believe as a Team (David, Peter, Skip and Myself) we are a well-oiled machine, process the accounts in a structured manner and should be extremely proud of our accomplishments.

You should have received the FY20/21 independently assessed accounts as part of the briefing pack that came with the agenda.

With COVID-19 having had an unprecedented impact on society through lockdown measures this has had a monumental impact on Scouting activities this FY.

So overall, the finances look solid and we have plans in place for FY21/22 to spend money on further infrastructure improvements for the benefit of our members.

Thanks go to David Walker our independent assessor for reviewing and approving the accounts. Any questions?

David Lowther / Sammy Tod

No comments or queries arose from the report from the floor

GROUP SCOUT LEADER NOMINATIONS:

Chair - David Lowther. Agreed Treasurer - TBC following resignation of Sammy Tod Secretary - Dominic Howard-Jones. Agreed

All Parents present were reminded that they were all automatically part of the SCOUT COUNCIL, but were asked to consider whether any would be willing to stand for election to the Group Exec. None offered at the meeting, but we’re all asked to give this consideration for the future and to contact DL if interested

Group Scout Leaders - All to continue in current roles Auditor - David Walker. Agreed Quorum - 6

GSL Report was given as copied below and was accepted.

Normandy Scout Group report 2020/21

The Scout group has had another successful year despite the restrictions imposed by the pandemic. We currently have good membership within all sections. At the last census taken in Jan 2020, we had around 80 young people regularly attending Beavers, Cubs, Scouts and Explorers every week, supported by a great team of Leaders.

The activities, as you heard earlier, have been great and varied, with both the young and our leaders having a good time. My thanks to all the leaders and parents who help with running these activities, both face to face and online. Without you, none of this could happen.

The highlights of the year I will leave you to choose your personal favourites, but from all that you have seen and heard this evening, our young people will clearly have much to remember and talk about.

The HQ and grounds continue to be used throughout the year by groups both from Guildford and further afield including, Whitton Beaver and Cubs, Aldershot Beaver and Cubs, Farnborough Beaver and Cubs and from Rydes Hill and Worplesdon, Brownies and Guides. We hope that more organisations will use our facilities in the future, providing an increased steady income stream.

It has been a very busy and successful year, even given the pandemic and my thanks go to the Adult Leaders and Exec Committee. However, extra help is always welcome and if anybody is interested in helping in any way, please contact me anytime.

Jonathon Gasson Group Scout Leader.

SECTION REPORTS:

  1. BEAVERS - Jez detailed what they had been doing in the pricing months. He has up to 24 beavers currently. They have held meetings both online and more recently face to face with the easing of Covid restrictions including events to do with magic and science.

  2. SCOUTS - PH gave a PowerPoint report - most uplifting !

  3. EXPLORERS - Tommy gave a PowerPoint as well and reported that they had managed to keep going throughout the year with a mix of online and local outside activities

  4. JG also reiterated that the HQ grounds continues to be used by a number of external groups

DISTRICT COMMISSIONER ACTIONS:

The AGM formal section was then declared at a close and all were invited to stay for some refreshments that were prepared and served by members of the Explorer section.

Dominic Howard-Jones Group Secretary

1[st] Normandy Scout Group Receipts and Payments Account

~~Y~~
For the year from		 ~~Y~~
For the year from		 1st April 2020 ~~Y~~ To 31st Mar 2021
Receipts and payments
Receipts 2020/21
Unrestricted
funds
£
6,340.00
3,248.00
3,092.00
1,804.50
-
15.68		 2020/21
Restricted
funds
£
-
-
-
-		 2020/21
Total funds
£
6,340.00
3,248.00
3,092.00
1,804.50
-
15.68		 2019/20
Total funds
£
Donations, legacies and similar income
Membership subscriptions 6,340.00 - 6,340.00 9,720.00
Less:Membership subscriptions paid on (National/County/Area/District) 3,248.00 3,248.00 3,827.25
Net membership subscriptions retained 3,092.00 3,092.00 5,892.75
Donations 1,804.50 - 1,804.50 185.00
Legacies
Gift Aid - - - 4,520.55
Other similar income 15.68 - 15.68 278.56
Sub total 4,912.18 - 4,912.18 10,876.86
Grants
Grants 20,443.00 2,867.18 23,310.18 4,752.73
Sub total 20,443.00 2,867.18 23,310.18 4,752.73
Fundraising (gross)
Youth programme and activities 78.00 78.00 8,142.04
Fundraising - - -
Sub total 78.00 - 78.00 8,142.04
Investment income
Bank interest - - -
Property Rent income 2,230.50 - 2,230.50 3,750.50
Sub total 2,230.50 - 2,230.50 3,750.50
Total Gross Income
Asset and investment sales, etc.
Total receipts		 2,867.18 30,530.86
27,522.13
- - - -
27,663.68 2,867.18 30,530.86
27,663.68 2,867.18 30,530.86 27,522.13

1 LT700002

1[st] Normandy Scout Group Receipts and Payments Account

For the year from For the year from 1st April 2020 To 31st Mar 2021
Receipts and payments
Payments 2020/21
Unrestricted
funds
£		 2020/21
Restricted
funds
£		 2020/21
Total funds
£		 2019/20
Total funds
£
Charitable Payments


























Youth programme and activities 574.76 - 574.76 9,153.86
Refunds 105.00 - 105.00 -
Rent & Rates - - - -
Water and Sewerage 83.14 - 83.14 805.53
Electricity and Gas 540.78 - 540.78 1,118.10
Insurance 778.27 - 778.27 520.88
Alarm, Security & Fire 1,093.04 - 1,093.04 273.54
HQ Repairs and Renewals 4,597.68 - 4,597.68 145.32
HD Maintenance Equipment - - - 335.51
Equipment 2,418.15 - 2,418.15
Stationery and admin costs - - - 8.02
Uniforms, badges & books 230.65 - 230.65 644.38
Flooring - 4,509.20 4,509.20
Boiler inc. Serv. Contract 2,488.42 - 2,488.42 -
Internet 30.00 - 30.00 -
Training - - - 68.00
Tents etc 150.00 - 150.00 204.80
Bank charges 69.00 - 69.00 60.00
Cleaning 286.12 - 286.12 540.00
Misc - - - -
Sub total 13,445.01 4,509.20 17,954.21 13,877.94
Fundraising expenses
Sub total - - - -
Total Gross Expenditure
Total payments
Net of receipts/(payments)
Cash funds last year end
Cash funds this year end		 13,445.01
-
13,445.01
14,218.67
33,837.46
48,056.13		 4,509.20
4,509.20
- 1,642.02
4,752.73
3,110.71		 17,954.21
17,954.21
12,576.65
38,590.19
51,166.84
13,877.94
13,877.94
14,218.67 - 1,642.02 12,576.65 13,644.19
33,837.46 4,752.73 38,590.19 24,946.00
48,056.13 3,110.71 51,166.84 38,590.19

2 LT700002

Statement of assets and liabilities at the end of the year end of the year
2020/21
Unrestricted
funds
£
48,056.13
-
48,056.13
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 2020/21
Restricted
funds
£
3,110.71
-
3,110.71
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 2020/21
Total funds
£
51,166.84
-
51,166.84
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 2019/20
Total funds
£
Cash funds
Bank current account 48,056.13 3,110.71 51,166.84 38,590.19
Bank deposit account - - - -
Total cash funds 48,056.13 3,110.71 51,166.84 38,590.19
Other monetary assets
Tax claim - - - -
Debts due from the County/Area/District/Group - - - -
Insurance claim - - - -
Sub total - - - -
Investment assets
Investment property - detail - - - -
Quoted investments - - - -
Other investments - detail - - - -
Sub total - - - -
Non monetary assets for charity's own use
Badge stock - - - -
Shop stock - - - -
Other stock - - - -
Land and buildings - - - -
Motor vehicles - - - -
Scouting equipment, furniture etc - - - -
Other - - - -
Sub total - - - -
Liabilities
Accounts not yet paid - - -
Expenses incurred but not invoiced - - - -
Subscriptions not yet paid - - - -
Loan - detail - - - -
Other liabilities - - - -
Sub total -

Contingent liabilities and future obligations

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by David Lowther

Signature Print Name
Chair
DavidLowther
Treasurer
SamanthaTod

3 LT700002

England & Wales

Template 1: Unqualified report for a non-company charity
preparing receipts and payments accounts with a gross
income of £250,000 or less in the relevant financial year

Independent examiner’s report to the trustees of 1[st] Normandy Scout Group Scout Council

I report to the trustees on my examination of the accounts of the 1[st] Normandy
Scout Group for the year ended 31[st] March 2012.

Responsibilities and basis of report

As the charity trustees of the 1[st] Normandy Scout Group you are responsible
for the preparation of the accounts in accordance with the requirements of the
Charities Act 2011 (‘the Act’).

I report in respect of my examination of the 1[st] Normandy Scout Group accounts
carried out under section 145 of the 2011 Act and in carrying out my
examination I have followed all the applicable Directions given by the Charity
Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come
to my attention in connection with the examination giving me cause to believe
that in any material respect:

1. accounting records were not kept in respect of the 1[st] Normandy Scout Group as required by section 130 of the Act; or

2. the accounts do not accord with those records. 

I have no concerns and have come across no other matters in connection with the
examination to which attention should be drawn in this report in order to
enable a proper understanding of the accounts to be reached.

Signed:

Name: David Walker

Relevant professional qualification or membership of professional bodies (if
any): FCCA (retd)

Address:22 Sutherland Avenue, Jacobs Well, Guildford. GU$ 7QX

Date: 21[st] May 2021