## **Trustees annual report 2025** 1[st] Lingfield and Dormansland Scout group Reg. number 30577 Address – c/o 3 Jenners Close, Lingfield, RH76EQ ## **BOARD OF TRUSTEES** The trustees of the charity are listed below. ||ROLE|NAME||ROLE|NAME| |---|---|---|---|---|---| |Q|GroupScout Chairman|Ivan Ericsson||Cub Leader|| |Q|GroupContact|Ian Blackford||Girl Scout Leader|Carole Stephenson| |Q|GroupSecretary|Lisa Rose||Hut & Facilities|| |Q|GroupTreasurer|Steve Mundy||Scouts Parent Rep|Rob Fisher| ||Hut Hire|Karin Fell||Girl Scouts Parent Rep|Helen Dunn| ||Fundraising|||Explorer Parent Rep|Robyn Gibb| ||Beaver Leader|Phoebe Givron-Taylor||Cubs Parent Rep|| ## **MANAGEMENT OF THE BOARD OF TRUSTEES** The Board of Trustees meet at least quarterly with an AGM in the summer. No decisions can be made without ¾ of the (Q) Quorum members in attendance and agreement. We largely recruit new trustees from known contacts in the local communities and all trustees need to pass the usual DBS checks. ## **OBJECTIVES FOR 2025** The board of trustees acts collectively as charity trustees of the Scout Group, and in the best interests of its members to: - Comply with the Policy, Organisation and Rules of Scouts. - Protect and maintain any property and equipment owned by and/or used by the Group. - Manage the Group finances. - Provide insurance for people, property and equipment. - Provide sufficient resources for Scouts to operate. - Promote and support the development of Scouts in the local area. - Manage and implement the Safety Policy locally. - Make sure that a positive image of Scouts exists in the local community. ## **NOTABLE EVENTS & ACHIEVEMENTS IN 2025** - The main challenge for 2025 was recovering from the floods which caused significant damage to the hut. We had to make a significant insurance claim and a lot of work was undertaken to assess the situation and repair the floor in the main hut and in the annex. We also undertook work to replace the toilets and kitchen while we were at it. - We have pushed for additional members to join the board of trustees, in order to build more resilience into the group. Unfortunately, we have yet to see a flood of new members – but the push continues both via direct communications with the sections/parent groups and via the local council. - We decided against the planned ski trip this year as we were unable to get a sufficiently strong proposal from the provider. We plan to look to run one in 2027. ## **FINANCIAL HEALTH** Despite the flood damage/repairs the group remains in good financial health. In 2025 we had **incomes** of £26,359, which is down from £39,483 in 2024. This was due to a reduction in fundraising and money brought in for activities and camps. In 2025 we had **outgoings** of £18,358, which is significantly down from £53,285 in 2024. This was due to a reduction in costs for scouting activities. At the end of the year we have **cash funds** available of £38,393 which is an increase of £8000 on 2024. We have no funds held by custodian trustees. ## **1st Lingfield & Dormansland Scout Group Receipts and Payments Account** |||Year start date|Year start date|Year end date| |---|---|---|---|---| ||**For the year**
**from**|**1st April 2024**|**To**|**31st March 2025**| |||||| |**Receipts and payments**||||| |**Receipts**||**2024/25**
**Unrestricted funds**
**£**
**8,391**
**0**
**8,391**
**11,844**
**605**
**1,225**
**200**
**-**
**22,265**
**-**
**-**
**-**
**2,487**
**1,530**
**76**
**-**
**4,093**
**1**
**1**
**26,359**
**-**
**26,359**||**2023/24**
**Unrestricted funds**
**£**| |**Donations, legacies and similar income**||||| |Membership subscriptions||**8,391**||**7,207**| |Less:Membership subscriptions paid (National/County/Area/District)||**0**||**(5,267)**| |Net membership subscriptions retained||**8,391**||**1,940**| |Activities & Camps||**11,844**||**35,382**| |Donations & Legacies||**605**||**630**| |Gift Aid||**1,225**||**1,349**| |Uniform Sales||**200**||**183**| |Other similar income||**-**||**-**| |**Sub total**||**22,265**||**39,483.63**| |**Grants**||||| |Maintenenace grant||**-**||**-**| |Other grants||**-**||**-**| |**Sub total**||**-**||**-**| |**Fundraising (gross)**||||| |Fundraising Activities||**2,487**||**4,958**| |Hire of Hut||**1,530**||**2,626**| |Other||**76**||**78**| |||**-**||| |**Sub total**||**4,093**||**7,661.88**| |**Investment income**||||| |Bank interest||**1**||**1**| |Building Society interest||||| |The Scout Association Short Term Investment Service||||| |Property Rent income||||| |Other investment income||||| |**Sub total**||**1**||**1**| |**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**||||| |||||**47,147**| |||||| |||||| |||||| |||**26,359**||**47,147**| ## **1st Lingfield & Dormansland Scout Group Receipts and Payments Account** |||Year start date|Year start date|Year end date| |---|---|---|---|---| ||**For the year**
**from**|**1st April 2024**|**To**|**31st March 2025**| |||||| |**Receipts and payments**||||| |**Payments**||**2024/25**
**Unrestricted funds**
**£**||**2023/24**
**Unrestricted funds**
**£**| |**Charitable Payments**||||| |Youth programme and activities||**12,527**||**47,766**| |Adult support and training||**24**||**-**| |Rent & Rates||**1**||**1**| |Water and Sewerage||**274**||**247**| |Electricity and Gas||**1,018**||**361**| |Insurance||**1,002**||**908**| |Repairs and Renewals||**1,024**||**100**| |Materials and equipment||**-**||**1,265**| |Uniforms||**560**||**198**| |Administration & website costs||**456**||**240**| |Hut Cleaning||**555**||**575**| |AGM and trustee expenses||**-**||**-**| |Admin||**-**||**-**| |||**-**||**-**| |Other costs||**252**||**28**| |**Sub total**||**17,694**||**51,690**| |**Fundraising expenses**||||| |AGM Costs||**17**||**78**| |Church Fete (Stall Prizes)||**-**||**-**| |Quiz Night Costs||**647**||**968**| |Other fundraising costs||**-**||**549**| |**Sub total**||**664**||**1,595**| |**_Total Gross Expenditure_**
**Asset and investment purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Cash funds last year end**
**_Cash funds this year end_**||||| |||||**53,285**| |||||| |||||**-**| |||||| |||||**53,285**| |||||| |||**8,001**||**- 6,138**| |||**30,392**||**36,530**| |||**38,393**||**30,392**| ## **Statement of assets and liabilities at the end of the year** ||**31st Mar 2025**
**Unrestricted funds**
**£**| |---|---| |**Cash funds**|| |Bank current accounts|**38,139**| |Bank deposit account|**76**| |Building society account|| |The Scout Association Short Term Investment Service|| |Cash/Floats|**177**| |**Total cash funds**|**38,393**| |**Other monetary assets**|| |Tax claim|**-**| |Debts due from the County/Area/District/Group|| |Insurance claim|**-**| |**Sub total**|**0**| |**Investment assets**|| |Investment property - detail|**-**| |Quoted investments|**-**| |Other investments - detail|**-**| |**Sub total**|**-**| |**Non monetary assets for charity's own use**|| |Badge stock|**-**| |Shop stock|**-**| |Other stock|**-**| |Land and buildings|**141,852**| |Motor vehicles|**-**| |Scouting equipment, furniture etc|**14,186**| |Other|**-**| |**Sub total**|**156,038**| |**Liabilities**|| |Accounts not yet paid|**-**| |Expenses incurred but not invoiced|**-**| |Subscriptions not yet paid|**-**| |Loan - detail|**-**| |Other liabilities|**-**| |**Sub total**|**-**| **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 202X (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by** |Signature||Print Name
Ivan Ericsson||Chair| |---|---|---|---|---| |ly
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4||SF Munday|Treasurer|| CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustegal members of 13t LIngf￿ld & DormanslarKI Scout Group On accounts for the year ended 31 March 2025 Charity no (if any) 305777 Set out on pageg r.111-: I report to the trustees on rny examination of the accounts of the above harity (Xhe Trust°> lor the year ended 31 March 2025. Respon8lbllltle8 and basis of report As the charty's trustees. you are responsible for the preparation of the accounts in accordance ￿th the requirements of the Charrties Act 2011 ('the Act.). I report in respect of my examination of the Trust's account8 Carried out under section 145 of the 2011 Act and in carrying out my examination, I have follcwed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confirm that no material matters have examinerfs Statement come to my attention in connection with the examination (et118A dw10￿") which gives me cause to balieve that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charitiès Ad. or the accounts did not acrJ)rd with the accounting records; or the aGcounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fairf view whieh is not a matter considered as part of an independent examination. I have no conGems and have Gome across no other matters in connection th the examinalion to which attenlion Should be dravm in this report in order to enable a Fxoper understanding of the accounts to be reached. Slgned: Date: 2810112026 Nama: Joanna Unsworth Relevant professional qualifiGation(s) or body (If any)- FCCA Addross: 39 Slockwell Road, Easl Grinstead, West Sussex, RH19 4BD 11ER Oct 2018 Section B Disclosure Only complete rf Ihe examiner needs to highlighl rnaterial matters of con￿rn (see CC32, Independent examination of charity accounts.. directions and guidance for exarniners), Giv? hore brief detalls of any Items that the examinor wlshes to disclose. 21ER Oct 2018