## **Trustees’ Annual Report for the period** **From 2023 Period start date To 2024 Period end date** ## **Charity name: 1[st] Lingfield & Dormansland Scout Group** ## **Charity registration number: 305777** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To provide scouting activities to the
children of Lingfield and Dormansland| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|As above – weekly meetings, weekend
events and annual camp. All in alignment
with UK scouting diretives.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees are fully trained about their
roles and responsibilities – completing the
UK scout association mandatory training.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|We do not make grants.| |Policy on social investment
including program related
investment|Para 1.38|We do not do social investment activities.| |Contribution made by
volunteers|Para 1.38|Around 25 permanent volunteers and a
large range of parents support the
operational effectiveness of the scout
group.| |Other||| ## **Achievements and Performance** SORP reference We have successfully operated a wide range of scouting sections for boys and girls in the community. Summary of the main Para 1.20 achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The scout group remains in robust financial
health – with available cash funds of
around £30,000.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Our reserves are held to ensure that we are
always able to pay scouting census
payments for a year – and that we have
sufficient funds for the ongoing hut repair
programme.| |Amount of reserves held|Para 1.22|**£30,392**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are appointed at the AGM. We
have had good stability of trustees over the
last few years.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|1stLingfield and Dormansland Scout Group| |---|---| |Other name the charity uses|| |Registered charity number|305777| |Charity’s principal address|3 Jenners Close, Lingfield, Surrey, RH76EQ| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Ivan Ericsson|Chairman||| ||Steve Munday|Treasurer||| ||Lisa Roach|Secretary||| ||Ian Blackwell|Interim group scout
leader||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Steve Munday **Full name(s)** Ivan Ericsson **Position (eg Secretary,** Chairman Treasurer **Chair, etc) Date** 30/01/2025 ## **1st Lingfield & Dormansland Scout Group Receipts and Payments Account** |||Year start date|Year start date|Year end date| |---|---|---|---|---| ||**For the year**
**from**|**1st April 2023**|**To**|**31st March 2024**| |||||| |**Receipts and payments**||||| |**Receipts**||**2023/24**
**Unrestricted funds**
**£**
**7,207**
**(5,267)**
**1,940**
**35,382**
**630**
**1,349**
**183**
**-**
**39,484**
**-**
**-**
**-**
**4,958**
**2,626**
**78**
**-**
**7,662**
**1**
**1**
**47,147**
**-**
**47,147**||**2022/23**
**Unrestricted funds**
**£**| |**Donations, legacies and similar income**||||| |Membership subscriptions||**7,207**||**7,176**| |Less:Membership subscriptions paid (National/County/Area/District)||**(5,267)**||**(3,655)**| |Net membership subscriptions retained||**1,940**||**3,521**| |Activities & Camps||**35,382**||**12,377**| |Donations & Legacies||**630**||**249**| |Gift Aid||**1,349**||**1,689**| |Uniform Sales||**183**||**162**| |Other similar income||**-**||**-**| |**Sub total**||**39,484**||**17,998**| |**Grants**||||| |Maintenenace grant||**-**||**-**| |Other grants||**-**||**-**| |**Sub total**||**-**||**-**| |**Fundraising (gross)**||||| |Fundraising Activities||**4,958**||**-**| |Hire of Hut||**2,626**||**1,985**| |Other||**78**||**483**| |||**-**||| |**Sub total**||**7,662**||**2,468**| |**Investment income**||||| |Bank interest||**1**||**-**| |Building Society interest||||| |The Scout Association Short Term Investment Service||||| |Property Rent income||||| |Other investment income||||| |**Sub total**||**1**||**-**| |**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**||||| |||||**20,466**| |||||| |||||| |||||| |||**47,147**||**20,466**| **1st Lingfield & Dormansland Scout Group Receipts and Payments Account** |||Year start date|Year start date|Year end date| |---|---|---|---|---| ||**For the year**
**from**|**1st April 2023**|**To**|**31st March 2024**| |||||| |**Receipts and payments**||||| |**Payments**||**2023/24**
**Unrestricted funds**
**£**||**2022/23**
**Unrestricted funds**
**£**| |**Charitable Payments**|||
|| |Youth programme and activities||**47,766**||**17,769**| |Adult support and training||**-**||**645**| |Rent||**1**||**-**| |Water and Sewerage||**247**||**194**| |Electricity and Gas||**361**||**-**| |Insurance||**908**||**827**| |Repairs and Renewals||**100**||**170**| |Materials and equipment||**1,266**||**1,900**| |Uniforms||**198**||**492**| |Administration & website costs||**240**||**293**| |Hut Cleaning||**575**||**430**| |AGM and trustee expenses||**-**||**-**| |Admin||**-**||**-**| |||**-**||**-**| |Other costs||**28**||**-**| |**Sub total**||**51,690**||**22,720**| |**Fundraising expenses**||||| |AGM Costs||**78**||**-**| |Church Fete (Stall Prizes)||**-**||**-**| |Quiz Night Costs||**968**||**-**| |Other fundraising costs||**549**||**198**| |**Sub total**||**1,595**||**198**| |**_Total Gross Expenditure_**
**Asset and investment purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Cash funds last year end**
**_Cash funds this year end_**||||| |||||**22,918**| |||||| |||||**-**| |||||| |||||**22,918**| |||||| |||**- 6,138**||**- 2,452**| |||**36,530**||**38,982**| |||**30,392**||**36,530**| ## **Statement of assets and liabilities at the end of the year** ## **31st Mar 2024 31st Mar 2023 Unrestricted funds Unrestricted funds** **£** **£** ||**31st Mar 2024**
**Unrestricted funds**
**£**| |---|---| |**Cash funds**|| |Bank current accounts|**29,434**| |Bank deposit account|**75**| |Building society account|| |The Scout Association Short Term Investment Service|| |Cash/Floats|**882**| |**Total cash funds**|**30,392**| |**Other monetary assets**|| |Tax claim|**-**| |Debts due from the County/Area/District/Group|| |Insurance claim|**-**| |**Sub total**|**0**| |**Investment assets**|| |Investment property - detail|**-**| |Quoted investments|**-**| |Other investments - detail|**-**| |**Sub total**|**-**| |**Non monetary assets for charity's own use**|| |Badge stock|**-**| |Shop stock|**-**| |Other stock|**-**| |Land and buildings|**141,852**| |Motor vehicles|**-**| |Scouting equipment, furniture etc|**14,186**| |Other|**-**| |**Sub total**|**156,038**| |**Liabilities**|| |Accounts not yet paid|**-**| |Expenses incurred but not invoiced|**-**| |Subscriptions not yet paid|**-**| |Loan - detail|**-**| |Other liabilities|**-**| |**Sub total**|**-**| **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 28th January 2025 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by** Signature Print Name IVAN ERICSSON Chair STEVE MUNDAY Treasurer ~~ae —~~ CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustee51 members of 1 St Lingfield & DonTÈansland SGout Group On accounts for the year ended 31 March 2024 Charity no (If any) 305777 Set out on page8 I report to the trustees on my examination of the accounts of the above charity {Yhe Trust.) for Ihe year ended 31 Ma￿h 2024. Responslbllities and basis of report As the charitys trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (°the Acr). I report in respect of my examinalion of the Tntsvs accounts carried out under section 145 of the 2011 Acl and in carying out my exarnination, I have followed all the applicable Directions given by the Charity Commission under seclion 145(5)(b) of the Act. Independent I have completed rny examination. I confim) that no material matters have exarniner's statement come to my attention in connection with the examination {otheFt di6GIg￿￿") which gives me cause to believe that in, any material respect.. the accounting records ￿Ere not kept in aGGordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements con￿mIng the fonn and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirernenl that the accounts give a Irue and fairf wew which is not a matter considered as part of an independent examination. I have concerns and have corne across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 2910112025 Name: oanna Unsworth Relevant professional qualificationls) or body Ilf any): FCCA Address: 39 Stockwell Road, East Grinstead, West Sussex, RH19 4BD 11ER Oct 2018 Section B Disclosure Only Gomplete rf the examiner needs to highlight material matters of concem (see CC32, Independent exarnination of charrty accounts". directions and guidance for exarniner5). Give here brief detslls of any items that the oxamlner wlshes to disclose. 21ER Oct 2018