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2025-03-31-accounts

Docusign Envelope ID: BE9C2FF9-F523-4AAF-870A-F7DD7DA34C6F

1st Bookham Scout Group Report and Accounts for the year ended 31st March 2025

Trustees Trustees Chair (also member of Scouting Centre Committee) Mr A Fox Group Lead Volunteer (also member of Scouting Centre Committee) Mrs C Whale Group Lead Volunteer Mr M Crawford Group Lead Volunteer Mr G Diprose Treasurer (also member of Scouting Centre Committee) Mr T Leonard Membership Secretary Mrs P Coll Secretary Mr S Prentice Committee Member Mrs R Allan Chairman of Scouting Centre Committee Mr G Tranter Bankers Lloyds Bank Plc Group Registration Number with The Scout Association 5908 Charity Registration Number 305772 Charity Name ist/3rd Bookham Scout Group

Contact Name and Address Mrs C Whale

Park Cottage, 63 The Park, Bookham, Surrey KT23 3LL Christine@1stBookhamScouts.org.uk

Trustees' Annual Report for the year ended 31st March 2025 Group Management, Objectives and Public Benefit

The Group operates asa unit of the Scout Association, and is a trust established under the rules which are common to all Groups. The objective of the Group is to provide scouting activites to young people as a unit of the Scout Association. The Group's governing documents are those of the the Scout Association and are set out in the Policy, Organisation & Rules of The Scout Association. The 1st Bookham Scout Group forms part of the combined charity "1st /3rd Bookham Scout Group".

The Group is managed by a Trustee Board under the Chair of Angus Fox. Trustees of the Group are members of the Board and are trustees of the Charity. They are appointed in accordance with these rules and policies of the Scout Association. The Trustees have identified the major risks to which they believe the Group is exposed.

The Scouting Centre Committee is run jointly by 1st and 3rd Bookham Scout Groups and manages the maintenance, upkeep and development of the Centre. The land itself is held in trust for both Groups by the Scout Association Trust Corporation.

Subscriptions are received for membership to cover running costs of the Group and these do not unduly restrict membership. The Group follows the principle that no one should be excluded because of their inability to pay membership subscriptions. Two key principles which demonstrate that Scouting’s aims are for the public benefit are that through the Scout method young people develop towards their full potential and that there is a clear link between the benefits for young people and the purpose of Scouting. The safety of young people is taken very seriously and the benefits Scouting activities provide far outweigh the risks. Any private benefits from Scouting are incidental, other than to those as a beneficiary.

ist Bookham Scout Group

Reserves

At year-end, income reserves amounted to £6,976 . In addition there were working funds designated for each individual section (£17,641 ), a fund towards replacement of the minibus (£50,000) and a minimum balance of £3,000 to cover normal cash outflows at the start of the year. The Group's policy on reserves is to maintain sufficient funds (which are not designated for specific purposes) to cover unexpected expenditure and develop Group activities for the longer-term. A minimum reserve of £3,000 is considered appropriate (equal to four months Group expenditure, excluding sections activities), in addition to individual section working funds and working balance at the start of the year.

1st Bookham Scout Group - Report and Accounts 2024-25

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Docusign Envelope ID: BE9C2FF9-F523-4AAF-870A-F7DD7DA34C6F

Receipts and Payments Account Summary for the year ended 31st March 2025 Note: all figures are rounded to the nearest £1. Unrestricted funds funds

Unrestricted funds funds

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||||||| |---|---|---|---|---|---| |2024/25|2023/24| |£|£| |Total|receipts|(see page|3)|34,407|28,295| |Total|payments|(see page|4)|28,017|32,384| |Net|receipts|6,390|(4,089)| |Cash|and|bank funds|last year end|71,227|75,316| |Cash|and|bank funds this year end*|77,617|71,227|

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The accounts have been drawn up on the receipts and payments basis, which is consistent with the prior year figures. The above account and accompanying receipts, payments, statement of assets and liabilities, notes and appendix were approved by the Trustees of 1st scout Group on Signed on their behalf by: Trevor (ronard

Dated:

01 Oct 2025

1st Bookham Scout Group - Report and Accounts 2024-25

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Docusign Envelope ID: BE9C2FF9-F523-4AAF-870A-F7DD7DA34C6F

1st Bookham Scout Group

Receipts for the year ended 31st March 2025

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||||||||| |---|---|---|---|---|---|---|---| |2024/25|2023/24| |£|£| |MEMBERSHIP SUBSCRIPTIONS|(including|Explorers|- see|Note|4)| |Received|17,273|16,615| |Less|District and|County|levy|(net of|refunds)|(10,455)|(9,263)| |veseeeenee|61818.|vecserneeel|392,| |GIFT AID| |Gift Aid|receipts|vesesaeeenZID99,|vesesneeen|21300,| |FUND-RAISING| |Fund-raising|for Group|0|0| |Fund|Raising|For Other|Charities|0|500| |Ponerinae|jeg|200.| |INTEREST &|DONATIONS|RECEIVED| |Deposit|account|interest|0|0| |Donations|received|431|104| |seseseesaneeee|34,|eent| |SECTION|ACTIVITIES|& CAMPS| |Activities|1,917|37| |Camps|15,448|15,899| |Major|activities|(e.g.|activity weekends,|Scoutabout)|6,177|1,474| |veseneeen|23042.|vesesneeel /410_| |OTHER|INCOME| |Miscellaneous|1,060|629| |sesveeeaee|1060,|a|ssycoss|OEE| |TOTAL RECEIPTS|34,407|28,295|

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1st Bookham Scout Group - Report and Accounts 2024-25

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Docusign Envelope ID: BE9C2FF9-F523-4AAF-870A-F7DD7DA34C6F

1st Bookham Scout Group

Payments for the year ended 31st March 2025

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|||||||| |---|---|---|---|---|---|---| |2024/25|2023/24| |DIRECT CHARITABLE EXPENDITURE|£|£| |PREMISES|(see|Note 2)| |Contribution|to Scouting|Centre|ee|ay|Snom|O:| |MINIBUS (RUNNING COSTS)|veceeeeeee|hf 24|coeeee cena|tt216_| |FUND-RAISING COSTS|0|0| |seca|tpaeaviest es|seat|cath|sted| |EQUIPMENT| |Purchase|/ repair|of equipment|2,549|4,329| |Insurance|650|1,609| |veceseereee|B99.|vveeeeeee|1938,| |SECTION ACTIVITIES|& CAMPS| |Section|activities and expenses|2,518|3,517| |Camp expenses|15,890|16,852| |Major activities|(e.g.|activity weekends,|Scoutabout)|2,584|2,304| |- less payments by sections and|Explorers for use|of Group minibus|(287)|(210)| |Net expense|veneeneen|291705,|veveeeee|F463,| |TRAINING,|UNIFORMS,|BADGES &|SCARVES| |Leader training|0|40| |Purchase|of badges|628|960| |Purchase|of uniforms & scarves|0|22| |esenseesneee|O28,|seseeneeen|O22.| |SUNDRY|PAYMENTS| |Miscellaneous|1,518|656| |sesaeeaeee dB,|BilsatPatoig ees| |INFORMATION AND ADMINISTRATION| |Stationery,|postage|etc|168|89| |vecessneeesene|08,|salisestene| |TOTAL PAYMENTS|28,017|32,384|

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1st Bookham Scout Group - Report and Accounts 2024-25

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Docusign Envelope ID: BE9C2FF9-F523-4AAF-870A-F7DD7DA34C6F

1st Bookham Scout Group

Statement of assets and liabilities at 31st March 2025

Unrestricted funds
2024/25 2023/24
£ £
CASH FUNDS
Currentand deposit accounts and cash in hand
Group 59,976 57,514
Puffin Beavers 890 413
Heron Beavers 1,290 739
Oak Cub pack 3,338 3,230
Ash Cub pack 1,157 354
Hutchison Scouts 4,049 3,248
Greville Scouts 6,917 5,730
TOTAL CASH FUNDS wceeeee11817. oe 11,227.
NON-MONETARYASSETS
The Group owns the following to fulfil the objectives ofthe group:
Asset
Camping and scouting equipment
Approximate
value(£)
38,000 (estimated replacementvalue)
Minibus 4,500(purchasepricelessdepreciation)

1st and 3rd Bookham Scouts jointly own and manage premises and own some additional shared equipment, through a separate Scouting Centre Management Committee (see note 2 and Appendix). The land is held in trust for both Groups by the Scout Association Trust Corporation.

LIABILITIES

None

1st Bookham Scout Group - Report and Accounts 2024-25

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Docusign Envelope ID: BE9C2FF9-F523-4AAF-870A-F7DD7DA34C6F

1st Bookham Scout Group

Notes to the accounts

  1. INCOME RESERVES & DESIGNATED FUNDS

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|||||||| |---|---|---|---|---|---|---| |The Trustees|have determined that|part of the Group|total funds should|be designated|for specific|purposes,| |including funds to replace the|minibus, and funds|identified|for each|section|to support ongoing|activities and camps.| |£| |Minibus replacement fund|50,000| |Section|activities & camps|17,641| |Total designated|funds|67,641| |The|remaining|(non-designated) Group funds are categorised|further as follows:-| |Funds to cover planned|expenditure|at start of financial year|3,000| |Income|reserves|6,976| |Total|non-designated|funds|9,976| |Total|Monetary Assets|77,617|

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2, MANAGEMENT OF PREMISES A Scouting Centre Management Committee comprising representatives from both Groups manages the Bookham Scouting Centre, its maintenance, upkeep and further development.

Each Group contributes equally to the costs and maintenance of the premises, as required.

The accounts of the Scouting Centre Management Committee are attached as an Annexe to these accounts.

3, TRUSTEES' REMUNERATION AND EXPENSES The Trustees have not been paid remuneration or received other benefits for their services during the year. The Group reimburses Trustees and other leaders / helpers for actual expenditure incurred in connection with organising camps and activities, administration, purchases and miscellaneous costs incurred on behalf of the Group. These costs primarily arise in respect of section activities, camps, minibus maintenance and equipment purchase. Expenses incurred by Trustees in the management of the overall Group are primarily re-imbursements for stationery and postage, the total cost of which is shown on page 5.

4. EXPLORER SCOUTS

Explorer Scouts are the responsibility of the District rather than the individual Scout Groups, but have a partnership agreement with the Group. The Group collects subscriptions for the Explorer Scouts, and pays capitation fees to the District on their behalf. A sum of £450 is paid annually to the Explorer Scouts and the remainder of the subscription remains in the Group account to fund general running expenses, including the costs of accommodation and equipment. The Explorer Scouts send their accounts to Leatherhead District Scout Council.

1st Bookham Scout Group - Report and Accounts 2024-25

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Docusign Envelope ID: BE9C2FF9-F523-4AAF-870A-F7DD7DA34C6F

Independent Examiner's Report to the Trustees of 1st Bookham Scout Group

| report on the accounts of the Group for the year ended 31st March 2025 which are set out on pages1 to 6. | also report on the accounts of the Bookham Scouting Centre Management Committee.

Respective responsibilities of trustees and examiner

The Group's Trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.

It is my responsibility to:

Basis of Independent Examiner's Report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently | do not express an audit opinion on the view given by the accounts.

Independent Examiner's statement

In connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with Section 41 of the 1993 Act and

  2. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act

  3. have not been met, or

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2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to
be reached.
Signed: ewSigned9357ABC9CDAD406...by:
Name: Stephen Peters
Qualification: Chartered Secretary (ACG)
International Accountant (FAIA)
Address: 18 Church Rd, Bookham
Surrey. KT23 3PW
Date: 1/13/2026
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ist Bookham Scout Group - Report and Accounts 2024-25

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3rd Bookham Scout Group
Report and Accounts for the year ended 31st March 2025
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Trustees as at 31 Mar 25

Ex Officio: Group Scout Leader: K. Wheeler Chairman: C Tumer Treasurer. C. Hoath Secretary: Quarter Master J Wheeler/A Horton/A Smith Other Members: S, Hart C Hallett V Cousins

Group Bankers: Barclays Bank

Group Registration Number with the Scout Association: 36512 Charity Registration Number: 305772 Contact Name And Address: Mrs C. Hoath 43 Dorking Read Bookham Surrey KT23 4PY

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3rd Bookham Scout Group
Report and accounts for the year ended 31 March 2025
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Summary of receipts and payments. Year Ended Year Ended
31 March 2025 31 March 2024
Cash £ £
and bank funds brought forward 56,084 4,222
Total receipts in the year * 43,528 37,418
Total payments in the year * (42,313) (26,556)
Net receipts. (payments) in the year SS 57,209 ——— 56,084
Cash and bank funds carried forward 57,299 56,084
——————_— aa
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° For details refer to the following pages

the above account and accompanying statements of assets and liabilities were approved by the Trustess and signed on their behalf by: C Turner @Lo3/04 |as

Statement of Assets and Liabilities Year Ended Year Ended Monetary Monday, March 31, 2025 Sunday, March 31, 2024 Group Assets Bank account 50644 45160 investment account 0 0 Scouts bank account 3480 5624 Cubs bank account 2715 1562 Beavers bank account 2181 2639 Squirrets bank account 1449 1069 Explorers Banik account 1644 1131 SSE 62113 $7285 Non monetary assets. Camping and scouting equipment sense es 00, estimated replacement value, with estimated current (ie. 2nd hand sale) value £4,000

Non monetary assets.

Detailed Receipts and Payments accoun Year Ended Year Ended RECEIPTS 31£ March 2025 £ 31£ March 2024£ Membership Subscriptions 12,010 8,649 LESS District Levy (5,952) (4,193) 6,058 4,457 lovestmentIncome Received Investment & bank account Income 0 69 Activities Section activity charges 1,288 2,976

. eee =

TRE RO AS ES

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ol ————. ae eR pe
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Camp receipts 9,507 4,785
Group day 0 0 .
Fund raising
Social events & fund raising 17,283 12,310
Other fund raising 0 1,365
Qther income.
Donations 41,550 769
Gift Aid 2,468 2,650
Misc. income 5,365 1,223
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TOTAL INCOME 43,528 30,604
PAYMENTS
Section activities expenses 1,721 3,417
Camp expenses 9,349 4,914
Group Day Expenses 0 180
Jamboree contribution 0 (']
Premises - rent 0 0
Premises - insurance 620 w1
Premises - other costs 0 4,100
Equipment purchase 2,628 2,053
Other Costs 0 2,872
Uniform purchase 2,355 164
Fund raising expenses 10,240 7,133
Minibus - Running costs 2,076 1,586
Website/ IT costs 0 0
Training 83 423
Misc. expenses 13,282 509
Donations to other causes 0 1,150
TOTAL PAYMENTS ___42,383 __25,89t
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————

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NOTES TO THE ACCOUNTS:
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1 Reserves

The funds are intended to support the following future expected areas of expenditure:

reserve against unexpected costs from Bookham Scouting Centre £5,000 equipment replacement £20,000

Interest is-paid into the Group account, as shown. 2 Premises rent and Insurance

The Bookham Scouting Centre (BSC) is jointly owned with 1st Bookham Scouts but is operated through a separate Scout Centre Management Committee (SCMC) drawn from members of each group. The SCMC has its own set of accounts and determines the amount of annual contribution to be split equally between both 1st and 3rd Scouts to cover the running costs of the BSC. The SCMC's remit is to reduce the costs to each group by securing its own income sources from és,hiringthe the two hutGroups to extemalare then users expected and otherto make fund raising up any activity. shortfall Depending on from their own howfundssuccessful in the form this of a “rentai" and/or insurance charge payable to the SCMC. For the year ended31 March2025 there was no shortfall and no costs have been incurred by 3rds. 3 Premises - other costs 3rd Bookham Scout Group has made no other costs

oo

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LT700006 - Independent Examiner's Report to the Trustees (January 2024)

Template 1: Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250,000 or less in the relevant financial year

Independent examiner's report to the trustees of Third Bookham Scouts

| report to the trustees on my examination of the accounts of the Third Bookham Scouts for the year end 31 March 2025.

Responsibilities and basis of report

As the charity trustees of the Third Bookham Scouts you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

| report in respect of my examination of the Third Bookharn Scouts accounts carried out under section 145 of the 2011 Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

independent examiner's statement

| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Third Bookham Scouts as required by section 130 of the Act; or

  2. the accounts do not accord with those records.

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

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ay A
Signed: ‘ \ Ow( OQ) ) Qi~UL
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Name: Paul O'Neill

Relevant professional qualification or membership of professional bodies (if any): BSc. QTS.

Address: 83 Culverhay, Ashtead, Surrey, KT21 1PS

Date:

9" June ‘25

DRAFT- 20/10/2025

Bookham Scouting Centre Management Committee Accounts for the year ended 31st March 2025

Receipts and Payments

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||||||||| |---|---|---|---|---|---|---|---| |2024/25|2023/24| |RECEIPTS|£|£| |Contribution|from|1st/3rd|Bookham|Scout Groups|0|0| |Hire|of Scouting|Centre|11,776|10,860| |Donations|and|fundraising|29|0| |Grants|0|2,462| |Miscellaneous|0|0| |Total|Receipts|11,805|13,322| |PAYMENTS| |Electricity|1,544|1,956| |Gas|472|1,263| |Water|1,036|961| |Rates|380|127| |Telephone/Broadband|530|492| |Insurance|0|1,679| |Gardening|/ Treecare|2,189|1,056| |Cleaning|2,820|2,880| |Maintenance,|light|bulbs|etc|1,321|1,644| |Appliance|servicing|(incl.|fire|extinguishers)|472|671| |Trailer|0|0| |Decoration|0|0| |Miscellaneous|192|0| |Capital|items|for Scouting|Centre|0|0| |Total|Payments|10,956|12,729| |Net|receipts|/ (payments)|849|593| |Cash|funds|last|year end|(Hall|Mgt Comm)|7,981|7,388| |+|net|receipts|above|849|593| |Cash|funds|this year end|8,830|7,981|

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Bookham Scouting Centre Managment Committee (1st/3rd Bookham Scouts)

Page 1 of 3

DRAFT - 20/10/2025 Statement of assets and liabilities at 31st March 2025

31/03/25 31/03/24
CASH FUNDS £ £
CurrentAccount - Scouting Centre Management Committee 8,830 7,981
LAND, BUILDINGS& EQUIPMENT
Land -freehold site (atcost) 10,000 10,000
Building, site enhancementworks, fixtures & equipment
As at previous year-end 405,269 405,269
Additions during the year (Scouting Centre Appeal) 0 0
Additions during the year (Scouting Centre MgtComm) 0 0
Valueofassetsdonated 0 0

LIABILITIES

None external to 1st / 3rd Bookham Scout Group. Note: the two Scout Groups provided loans of £10,000 each to the Scouting Centre development project. The Groups confirmed during 2010 that the loans were to be converted into a donation.

The accounts have been drawn up on the receipts and payments basis, consistent with the previous year. The above accounts and notes were approved by the Chairman and Treasurer of the Bookham Scouting Centre Management Committee.

Signed on behalf ofthe Committee:-
Chairman Treasurer
(G. Tranter) (M Davis)
Date: Date:

Notes to the accounts

Notes to the accounts
1. Capital Cost to 31 March 2025 -atcost (orestimated value fordonated items)
Purchase ofland (at cost) 10,000
Enhancementworks priorto April
1 2007 (physical works)
Installation ofservices 12,580
Groundworks 7,950
Fencing / gates §,394
Miscellaneous (including site clearance) 709 26,633
Enhancementworks from April 1 2007
Equipment stores (incl groundworks and racking) 26,726
Main building, garage, equipmentand other site costs 335,255
Planning Fees 4,207
Management fees, design costs, surveys& legal costs 12,448 378,636
Total 415,269
  1. Role of Scouting Centre Management Committee within 1st/ 3rd Bookham Scout Group

The Scouting Centre Managment Committee is run jointly by 1st and 3rd Bookham Scout Groups to manage the ongoing development and maintenance of the Scouting Centre. The finances are managed separately from the two Groups. The land itself is held in trust for the Groups by the Scout Association Trust Corporation.

Bookham Scouting Centre Managment Committee (1st / 3rd Bookham Scouts)

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cee nn nn nner

DRAFT - 20/10/2025

Independent Examiner's Report to the Trustees of 1st/3rd Bookham Scout Group (Charity No. 305772)

| report on the accounts of the Bookham Scouting Centre Management Committee for the year ended 31st March 2025 which are set out on pages 1 and 2.

Respective responsibilities of trustees and examiner

The Group's Trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.

It is my responsibility to:

Basis of Independent Examiner's Report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently | do not express an audit opinion on the view given by the accounts.

Independent Examiner's statement

In connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that in any material respect the requirements

  2. to keep accounting records in accordance with Section 41 of the 1993 Act and

  3. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act

have not been met, or

----- Start of picture text -----
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts
to be reached.
Signed:
a
Name: Stephen Peters
Qualification: Chartered Secretary (ACG)
International Accountant (FAIA)
Address: 18 Church Rd, Bookham
Surrey. KT23 3PW
Date: IV. O.- wave
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Bookham Scouting Centre Managment Committee (1st / 3rd Bookham Scouts)

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