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2024-03-31-accounts

5

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1st Bookham Scout Group
Report and Accounts for the year ended 31st March 2024
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Trustees Chairman Mr A Fox (also member of Scouting Centre Committee)
Group Scout Leader Mrs C Whale (a/so member of Scouting Centre Committee)
Group Scout Leader Mr M Crawford
Group Scout Leader Mr G Diprose
Treasurer Mr A Barton
Membership Secretary Mr J Dennett
Secretary Mr S Prentice
Committee Member Mrs R Allan
Committee Member Mrs P Coll
Chairman of Scouting Centre Committee Mr G Tranter
Bankers Lloyds Bank Pic
Group Registration Number with The Scout Association 5908
Charity Registration Number 305772
Charity Name 1st3rd Bookham Scout Group
Contact Name and Address Mrs C Whale
Park Cottage, 63 The Park,
’ Bookham, Surrey KT23 3LL
Email: Christine@1stBookhamScouts.org.uk
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Trustees’ Annual Report for the year ended 31st March 2024 Group Management, Objectives and Public Benefit The Group operates as a unit of the Scout Association, and is a trust established under the rules which are common to all Groups. The objective of the Group is to provide scouting activites to young people as a unit of the Scout Association. The Group's governing documents are those of the the Scout Association and are set out in the Policy, Organisation & Rules of The Scout Association. The 1st Bookham Scout Group forms part of the combined charity "1st /3rd Bookham Scout Group”. The Group is managed by a Trustee Board under the Chairmanship of Angus Fox. Trustees of the Group are members of the Board and are trustees of the Charity. They are appointed in accordance with these rules and policies : of the Scout Association. The Trustees have identified the major risks to which they believe the Group is exposed. The Scouting Centre Committee is run jointly by 1st and 3rd Bookham Scout Groups and manages the maintenance, upkeep and development of the Centre. The land itself is held in trust for both Groups by the Scout Association Trust Corporation.

Subscriptions are received for membership to cover running costs of the Group and these do not unduly restrict membership. The Group follows the principle that no one should be excluded because of their inability to pay membership subscriptions. Two key principles which demonstrate that Scouting’s aims are for the public benefit are that through the Scout method young people develop towards their full potential and that there is a clear link between the benefits for young people and the purpose of Scouting. The safety of young people is taken very seriously and the benefits Scouting activities provide far outweigh the risks. Any private benefits from Scouting are incidental, other than to those as a beneficiary.

1st Bookham Scout Group

Reserves At year-end, income reserves amounted to £30,514. In addition there were working funds designated for each individual section (£13,713), a fund towards replacement of the minibus (£24,000) and a minimum balance of £3,000 to cover normal cash outflows at the start of the year. The Group's policy on reserves is to maintain sufficient funds (which are not designated for specific purposes) to cover unexpected expenditure and develop Group activities for the longer-term. A minimum reserve of £3,000 is considered appropriate (equal to four months Group expenditure, excluding sections activities), in addition to individual section working funds and working balance at the start of the year.

1st Bookham Scout Group - Report and Accounts 2022/23

Page 1 of 7

,

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Receipts and Payments Account Summary for the year ended 31st March 2024
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Note: all figures are rounded to the nearest £1.
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||||||||| |---|---|---|---|---|---|---|---| |Unrestricted|funds| |2023/24|2022/23| |£|£| |Total|receipts|(see|page|4)|28,295|27,631| |Total|payments|(see|page|5)|32,384|25,448| |Net|receipts|(4,089)|2,183| |Cash|and|bank funds|last|year end|75,316|73,133| |Cash|and|bank funds|this|year|end*|71,227|75,316|

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The accounts have been drawn up on the receipts and payments basis, which is consistent with the prior year figures.
The above account and accompanying recejpts, payments, statement of assets and liabilities, notes and appendix
were approved by the Trustees of 1st Boolgjam Scout on
Signed on their behalf by: :
Dated: >) ‘ Ser t
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1st Bookham Scout Group - Report and Accounts 2022/23

Page 2 of 7

1st Bookham Scout Group

Receipts for the year ended 31st March 2024

2023/24
2022/23		 2023/24
2022/23
£
£
MEMBERSHIPSUBSCRIPTIONS (including Explorers -see Note 4)
Received
16,615
16,471
LessDistrictandCountylevy(netofrefunds)
(9,263)
a
nnnansmnal 30S,
een:848_
GIFT AID
GiftAid receipts
sunannner eS0O,		 nee 71,
FUND-RAISING
Fund-raising forGroup
0
0
Fund Raising For OtherCharities
500
74
eee.)
ESE
LS
INTEREST& DONATIONS RECEIVED
Depositaccount interest		 0
81
Donations received
104
nena
OA,		 230
Pee
SECTION ACTIVITIES &CAMPS
Activities
37
1,371
Camps
15,899
14,497
Major activities (e.g. activityweekends, Scoutabout)
1,474
3,246
sn
S410.
wn 9114
OTHER INCOME
Miscellaneous
;
629
15
sanO29,
eerren
TOTAL RECEIPTS
28,295
J		 27,631
ad

1st Bookham Scout Group - Report and Accounts 2022/23

Page 3 of 7

1st Bookham Scout Group

Payments for the year ended 31st March 2024

Payments for the year endedended 31st MarchMarch 2024
2023/24 2022/23
DIRECT CHARITABLE EXPENDITURE
£		 £
PREMISES (see Note 2)
Contribution toScouting Centre
summenean 309,		 eed eee
MINIBUS(RUNNING COSTS)
snennnetel,		 one,
FUND-RAISING
FUND-RAISING COSTS		 a
sree od,
EQUIPMENT
Purchase /repairofequipment
4,329
660
Insurance
1,609
0
sntnn
38,		 soma
OO,
SECTION ACTIVITIES &CAMPS
Section activitiesand expenses 3,517
6,402
Camp
Camp expenses
16,852
12,026
Major activities (e.g. activityweekends, Scoutabout)
2,304
2,440
-less payments bysections and Explorers foruse ofGroup minibus
(210)
(46)
Netexpense
venenene2463,
enero
9:822.
TRAINING, UNIFORMS, BADGES&SCARVES
Purchaseof uniforms &
Leadertraining
40
0
Purchase ofbadges
960
961
Purchase of uniforms & scarves
22
86
senna O22,
eA.
SUNDRY
SUNDRYPAYMENTS
Miscellaneous		 656
0
INFORMATIONANDADMINISTRATION
Stationery, postage etc
89
eee		 214
caste le
TOTAL
TOTAL PAYMENTS		 32,384
St		 25,448
a

1st Bookham Scout Group - Report and Accounts 2022/23

Page 4 of 7

1st Bookham Scout Group

Statement of assets and liabilities at 31st March 2024

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||||||| |---|---|---|---|---|---| |Unrestricted|funds| |2023/24|2022/23| |£|£| |CASH|FUNDS| |Current|accounts|and|cash|in|hand| |Group|57,514|4|60,666| |Puffin Beavers|413|3|583| |Heron Beavers|739|8|388| |Oak|Cub pack|3,230|0|3,539| |Ash Cub pack|354|4|1,269| |Hutchison|Scouts|3,248|8|3,528| |Greville Scouts|5,729|9|5,343| |TOTAL CASH FUNDS|senseanene|22T|sasennne|2918,|

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||||||| |---|---|---|---|---|---| |NON-MONETARY ASSETS| |The Group owns the following|to|fulfil|the objectives|of the|group:| |AssetCamping|Approximatevalue (£)| |Minibus|and scouting equipment|35,000|(estimated|replacement value)| |5,000|(purchase|price|less|depreciation)|

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1st and 3rd Bookham Scouts jointly own and manage premises and own some additional shared equipment, through a separate Scouting Centre Management Committee (see note 2 and Appendix). The land is held in trust for both Groups by the Scout Association Trust Corporation.

LIABILITIES

None

1st Bookham Scout Group - Report and Accounts 2022/23

Page 5 of 7

1st Bookham Scout Group Notes to the accounts

1. INCOME RESERVES & DESIGNATED FUNDS

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|||||||| |---|---|---|---|---|---|---| |The Trustees have|determined|that|part|of the Group total funds should be|designated|for specific purposes,| |including funds to replace the|minibus, and funds|identified for each|section|to support ongoing|activities|and camps.| |Minibus|£| |replacement fund|24,000| |Section|activities &|camps|13,713| |Total designated|funds|37,713| |The|remaining|(non-designated) Group funds|are|categorised|further as follows:-| |Funds|to cover planned|expenditure|at start of financial|year|3,000| |Income|reserves|30,514| |Total|non-designated|funds|33,514| |Total|Monetary Assets|71,227|

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2. MANAGEMENT OF PREMISES

A Scouting Centre Management Committee comprising representatives from both Groups manages the Bookham Scouting Centre, its maintenance, upkeep and further development.

Each Group contributes equally to the costs and maintenance of the premises, as required.

The accounts of the Scouting Centre Management Committee are attached as an Annexe to these accounts.

.

3. TRUSTEES' REMUNERATION AND EXPENSES

The Trustees have not been paid remuneration or received other benefits for their services during the year. The Group reimburses Trustees and other leaders / helpers for actual expenditure incurred in connection with organising camps and activities, administration, purchases and miscellaneous costs incurred on behalf of the Group. These costs primarily arise in respect of section activities, camps, minibus maintenance and equipment purchase. Expenses incurred by Trustees in the management of the overall Group are primarily reimbursements for stationery and postage, the total costof which is shown on page 5.

4. EXPLORER SCOUTS

Explorer Scouts are the responsibility of the District rather than the individual Scout Groups, but have a partnership agreement with the Group. The Group collects subscriptions for the Explorer Scouts, and pays capitation fees to the District on their behalf. A sum of £350 is paid annually to the Explorer Scouts and the remainder of the subscription remains in the Group account to fund general running expenses, including the costs of accommodation and equipment. The Explorer Scouts send their accounts to Leatherhead District Scout Council.

1st Bookham Scout Group - Report and Accounts 2022/23

Page 6 of 7

Independent Examiner's Report to the Trustees of 1st Bookham Scout Group

| report on the accounts of the Group for the year ended 31st March 2024 which are set out on pages 3 to 7. | also report on the accounts of the Bookham Scouting Centre Management Committee.

Respective responsibilities of trustees and examiner

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The Group's Trustees are responsible for the preparation of the accounts. They consider that an audit is not
required for this year (under Section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent
examination is needed.
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It is my responsibility to:

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Basis of Independent Examiner's Report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners.
An examination includes a review of the accounting records kept by the Group and a comparison of the accounts
presented with those records. It also includes consideration of any unusual items or disclosures in the accounts,
and seeking explanations from you as trustees conceming any such matters. The procedures undertaken do not
provide all the evidence that would be required in an audit, and consequently | do not express an audit opinion on
the view given by the accounts.
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Independent Examiner's statement

.

In connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with Section 41 of the 1993 Act and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act

have not been met, or

  1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

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Signed:
Name: Ste ‘eters
Qualification: Chartered Secretary (ACG)
International Accountant (FAIA)
Address: 18 Church Rd, Bookham
Surrey. KT23 3PW
Date: é rz a) ; Lele
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1st Bookham Scout Group - Report and Accounts 2022/23

Page 7 of 7

3rd Bookham Scout Group Report and Accounts for the year ended 31st March 2024

Trustees as at 31 Mar 24

Ex Officio: Group Scout Leader: K. Wheeler Chairman: Treasurer: C. Hoath Secretary: Squirrels Drey Leader: K Wheeler Beaver Colony Leader: S Ballantyne Chestnuts Cub Scout Pack: A. Smith Keswick Scout Troop: S Baker Polesden Explorer Scout Unit: A Horton Quarter Master J Wheeler/A Horton

Other Members: S. Hart

C Hallet M Hoath

Group Bankers: Barclays Bank

Group Registration Number with the Scout Association: 36512

Charity Registration Number: 305772 Contact Name And Address: Mr M. Hoath 43 Dorking Road Bookham Surrey KT23 4PY

3rd Bookham Scout Grou Report and accounts for the year ended 31 March 2024

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||||||||| |---|---|---|---|---|---|---|---| |Summary of|receipts|and|payments|Year|Ended|Year|Ended| |31|March|2024|31|March|2023| |£|£| |Cash|and|bank funds|brought forward|45,222|44,107| |Total|receipts|in|the|year||37,418|32,855| |Toial|paymenis|in|the|year||(26,556)|31,740| |Net|receipts|/(payments)|in|the|year|10,862|1,116| |Cash|and|bank|funds|carried|forward|56,084|45,222| |*|For|details|refer|to|the following|pages|

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the above account and accompanying statements of assets and liabilities were approved by the Trustess and signed on their behalf by:

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i
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M Hoath i AW
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||||||||| |---|---|---|---|---|---|---|---| |Statement|of Assets|and|Liabilities|Year|Ended|Year|Ended| |Sunday,|March|31,|2024|Friday,|March|31,|2023| |Monetary Assets| |Group|Bank|account|45159.67|28,977| |Investment|account|0|10080| |Scouts|bank|account|5448.98|2193.04| |Beavers|Petty|Cash|float|5.00|5| |Cubs|bank|account|2839.28|1648.04| |Explorers|bank|account|1068.91|381.41| |Squirrels|bank|account|1562.03|1332.02| |Explorers|Bank|account|606| |56,084|45,222|

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Non monetary assets

Camping and scouting equipment

Minibus

20,000 estimated replacement value, with estimated current (ie. 2nd hand sale) value £4,000 25,000 estimated current value

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Liabilities due within 1 year 0
,——————_—______f
Liabilities due after 1 year 0
===
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Detailed Receipts and Payments accounts

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||||||| |---|---|---|---|---|---| |Year Ended|Year|Ended| |31|March|2024|31|March|2023| |£|£|£|£| |RECEIPTS| |Membership|Subscriptions|12,829|11,820| |LESS|District|Levy|(5,310)|(5,390)| |7,519|6,430| |Investment|Income|Received| |Investment &|bank|account|Income|74|0| |Activities| |Section|activity charges|1,205|1,432| |Camp|receipts|5,239|3,983| |Group|day|0|0| |Fund|raising| |Social|events|& fund|raising|17,192|17,951| |Other fund|raising|570|1,229| |Minibus| |Running|598|536| |Other income| |Uniform|sales|0|314| |Donations|400|0| |Fees|0|0| |Gift|Aid|3,885|725| |Equipment|0|0| |Misc.|income|736|255| |TOTAL INCOME|37,418|32,855|

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Year
Year Ended		 Year Year Ended
31 March 2024 31 March 2023
£
£		 £
£
PAYMENTS
Section activitiesexpenses 2,542 994
Meetings / Evenings
Camp
expenses		 1,514
2,401
3,783
4,673
Group Day/AGM Expenses 0 0
Jamboree/KIX23contribution 1,027
5,448
Premises - rent 0 0
Premises - insurance 52
42
Premises -other costs 0
0
Equipment purchase 1,690
2,043
OtherCosts 751
190
Uniform purchase
Badges		 335
661
1,832
1,321
Fund raisingexpenses 8,462
10,164
Minibus -Running costs 1,571
2,688
Printing & Stationery 124
233
Website/ IT costs 0 0
Training 360
515
Misc. expenses 1,379 211
Donations to othercauses 1,000 0
Fees 134
156
TOTALPAYMENTS 26,556 31,740
Net receipts /(payments) in the year 10,862
——SS=S===		 1,116
SSSSSS=={

Independent Examiner's Report to the Trustees of 3"? Bookham Scout Group (Charity No. 305772)

| report on the accounts of the 3’? Bookham Scout Group for the year ended 31° March 2024, which are set out on pages 2 to 5.

Respective responsibilities of trustees and examiner

The Group’s trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

The charity’s trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed.

It is my responsibility to:

° examine the accounts under section 145 of the Charities Act,

° to follow the applicable Directions given by the Charity Commission (under section 145(5)(b) of the Act, and

® to state whether particular matters have come to my attention

Basis of independent examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view”, and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no material matters have come to my attention, which gives me cause to believe that in, any material respect:

° accounting records were not kept in accordance with section 130 of the Charities Act or

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. ot Goof blew blew

ot Goof blew blew Name: Susan Newlands

Qualification: Association of Accounting Technicians (AAT)

Address: 41 Devoil Close, Guildford Surrey, GU4 7FG.

Date: 08" September 2024

Bookham Scouting Centre Management Committee Accounts for the year ended 31st March 2024

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|||||||| |---|---|---|---|---|---|---| |Receipts|and|Payments| |RECEIPTS|2023/24|2022/23| |£|£| |Contribution|from|1st/3rd|Bookham|Scout Groups|0|0| |Hire|of Scouting|Centre|10,860|7,928| |Donations|and|fundraising|0|0| |Grants|2,462|0| |Miscellaneous|0|0| |Total|Receipts|13,322|7,928| |PAYMENTS| |Electricity|1,957|1,035| |Gas|1,262|1,095| |Water|961|843| |Rates|127|121| |Telephone/Broadband|492|373| |Insurance|1,679|1,509| |Gardening|/ Treecare|1,056|2,313| |Cleaning|2,880|3,000| |Maintenance,|light bulbs|etc|1,644|6,537| |Appliance|servicing|(incl.|fire|extinguishers)|671|818| |Trailer|0|0| |Decoration|0|0| |Miscellaneous|0|0| |Sub Total|12,729|17,644| |Capital|items|for Scouting|Centre|7|~0|0| |Total Payments|12,729|17,644| |Net|receipts|/ (payments)|as 5:53|(9,776)| |Cash funds|last year end|(Hall|Mgt Comm)|7,388|17,104| |+|net receipts|above|593|(9,716)| |Cash funds|this year end|7,981|7,388|

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Bookham Scouting Centre Managment Committee (1st/ 3rd Bookham Scouts)

Page 1 of 3

| |

Statement of assets and liabilities at 31st March 2024

31/03/24 31/03/23
CASH FUNDS £ £
CurrentAccount-Scouting Centre Management Committee 7,981 7,388
LAND, BUILDINGS & EQUIPMENT
Land -freehold site (atcost)
Building, site enhancementworks, fixtures & equipment		 10,000 10,000
As atprevious year-end
Additions during the year (Scouting CentreAppeal)		 405,269
0		 405,269
0
Additions duringtheyear(Scouting Centre MgtComm) 0 0
Valueofassets donated
Total		 0
415,269.		 0
15,269

LIABILITIES

None external to 1st / 3rd Bookham Scout Group. Note: the two Scout Groups provided loans of £10,000 each to the Scouting Centre development project. The Groups confirmed during 2010 that the loans were to be converted into a donation.

The accounts have been drawn up on the receipts and payments basis, consistent with the previous year. The above accounts and notes were approved by the Chairman and Treasurer of the Bookham couting Centre Management Committee.

Signed on behalf ofthe Committee:-
Chairman
ad
(G. Tranter)
ee
4
Date:
24/7/24
Notes to the accounts		 C Treasurer
(M Davis)
Date:		 29
:		 /4[Ze24
1. Capital Costto31 March2024- atcost (orestimated valuefordonated items)
Purchase ofland (at cost)		 10,000
Enhancement works prior to April
1 2007 (physicalworks)
Installation ofservices 12,580
Groundworks 7,950
Fencing /gates 5,394
Miscellaneous (including site clearance) 709 26,633
Enhancement works from April
1 2007
Equipment stores (incl groundworks and racking) 26,726
Main building, garage, equipment and other site costs 335,255
Planning Fees 4,207
Managementfees, design costs, surveys& legal
Total		 costs 12,448 378,636
415,269
  1. Role of Scouting Centre Management Committee within 1st / 3rd Bookham Scout Group The Scouting Centre Managment Committee is run jointly by 1st and 3rd Bookham Scout Groups to manage the ongoing development and maintenance of the Scouting Centre. The finances are managed separately from the two Groups. The land itself is held in trust for the Groups by the Scout Association Trust Corporation.

Bookham Scouting Centre Managment Committee (1st

/ 3rd Bookham Scouts)

Page 2 of 3

Independent Examiner's Report to the Trustees of 1st/3rd Bookham Scout Group (Charity No. 305772) ,

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(Charity No. 305772) ,
| report on the accounts of the Bookham Scouting Centre Management Committee for the year
ended 31st March 2024 which are set out on pages 1 and 2.
Respective responsibilities of trustees and examiner
The Group's Trustees are responsible for the preparation of the accounts. They consider that an audit is not
required for this year (under Section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent
examination is needed.
It is my responsibility to:
- Examine the accounts (under Section 43(3)(a) of the 1993 Act);
- To follow the procedures laid down in the General Directions given by the Charity Commissioners (under
Section 43(7)(b) of the 1993 Act); and
- To state whether particular matters have come to my attention.
Basis of Independent Examiner’s Report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners.
An examination includes a review of the accounting records kept by the Group and a comparison of the
accounts presented with those records. It also includes consideration of any unusual items or disclosures in
the accounts, and seeking explanations from you as trustees conceming any such matters. The procedures
undertaken do not provide all the evidence that would be required in an audit, and consequently | do not express
an audit opinion on the view given by the accounts.
Independent Examiner's statement
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with Section 41 of the 1993 Act and
- to prepare accounts which accord with the accounting records and comply with the accounting
requirements of the Act
have not been met, or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts
to be reached.
Signed: .
Name: Stephen Peters
Qualification: Chartered Secretary (ACG)
International Accountant (FAIA)
Address: 18 Church Rd, Bookham
Surrey. KT23 3PW
Date: 7 ; “ . WU
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Bookham Scouting Centre Managment Committee (1st/ 3rd Bookham Scouts)
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Page 3 of 3
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