2025-03-31-accounts - 1st And 2nd Horley Scout Group

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Trustee’s Annual Report

For the period 1[st] April 2024 to 31[st] March 2025

Registered with the Charity Commission for England and Wales, number 305766.

Trustees for the period

Trustees for the period	Trustees for the period	Trustees for the period
Name Role Dates Acted (If not entireperiod)
Charlie Seaman Chair
Ruth Moshi Treasurer
Louise Croney Trustee
Robert Groves GroupLead Volunteer
Sacha Dines Trustee
Alastair Hitchman	Trustee	18/10/2024 - 28/05/25

Structure, Governance and Management

The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. At the previous AGM we confirmed our use of the constitution as laid out in the Policy, Organisation and Rules of The Scout Association, section 5.4.

The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Trustee Board consists of the Chair, Treasurer, Group Lead Volunteer and 2 Trustees, meeting 4-6 times per year.

This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life.

1[st] & 2[nd] Horley Scout Group Gatwick Metro Works Balcombe Road Horley RH6 9GA

Date of Publication: September 2025 Trustee Chair: Charlie Seaman Group Lead Volunteer: Robert Groves Charity Number: 305766

1st2ndhorley@gmail.com www.12hs.org.uk

@12hscouts

Objectives

Purpose of Scouting

Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

Values of Scouting

As Scouts we are guided by these values:

Integrity - We act with integrity; we are honest, trustworthy and loyal

Respect - We have self-respect and respect for others

Care - We support others and take care of the world in which we live

Belief - We explore our faiths, beliefs and attitudes

Co-operation - We make a positive difference; we co-operate with others and make friends

The Scout Method

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:

Enjoy what they are doing and have fun
Take part in activities indoors and outdoors
Learn by doing
Share in spiritual reflection
Take responsibility and make choices
Undertake new and challenging activities
Make and live by their promise

Group Objectives

During the period our Group set the following objectives to achieve:

Growth; enable more young people and adult volunteering to benefit from scouting and the skills it gives them
Governance; improve our group governance processes to ensure that the Charity can meet its objectives, and our section teams can focus on supporting young people
Top Awards; Support more young people to achieve their Top Awards across all our sections to learn new skills and build confidence

1[st] & 2[nd] Horley Scout Group Gatwick Metro Works Balcombe Road Horley RH6 9GA

Date of Publication: September 2025 Trustee Chair: Charlie Seaman Group Lead Volunteer: Robert Groves Charity Number: 305766

1st2ndhorley@gmail.com www.12hs.org.uk

@12hscouts

Activities and Achievements

During our 24/25 year we had some great areas of growth with all our sections increasing in size. All our sections have been delivering some fantastic activities and camps. Just to note a few; our Beavers, Cubs and Scouts helped build a fantastic float for the Horley Carnival where we got 1[st] prize, our Explorers went to an international Jamboree with thousands of other Scouts & Explorers in Norfolk for their Summer Camp and we’ve had young people across all our section earn Chief Scout Awards.

We have also had some challenges, a lot of repairs and maintenance is required to keep our hut going and currently we don’t have much volunteer support to organise these things which is putting some additional strain on our Trustee Board. We’ve also seen our Scout Leader for the past 12+ years Darrell Hobbs stand down from this role at the end of the Summer. A huge amount of thanks for all the support, incredible leadership and activities he has delivered to hundreds of young people over the years and whilst we aren’t losing Darrell completely we wish him all the best with the well earned extra time he now has.

Through these activities, the Trustees are confident that the Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Financial Review

Reserves Policy

The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 24 months running costs, circa £26K.

The Group held reserves of £40,334 against this at year end. This is more than the level required for 24 months operating expenses.

Investment Policy

The Group's Income and Expenditure is very small and therefore is not sufficient to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low-risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. The Group Trustee Board regularly monitors the levels of bank balances, and the interest rates received, to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements.

1[st] & 2[nd] Horley Scout Group Gatwick Metro Works Balcombe Road Horley RH6 9GA

Date of Publication: September 2025 Trustee Chair: Charlie Seaman Group Lead Volunteer: Robert Groves Charity Number: 305766

1st2ndhorley@gmail.com www.12hs.org.uk

@12hscouts

Income and Expenditure

During this period, we brought in a total of £34,334, mostly from our renting of our Scout Hut to a local playgroup, our membership fees and payments received for camps. The remaining income came from some fundraising initiatives such as our Christmas Scout Post and Air Rifle Club. We are able to claim gift aid, we will send out the info to ask for consent to claim, please do respond.

The move to online payments has greatly improved our payment schedule and reduced the time spent by our volunteers following up on payments and managing spreadsheets! However, this does come with some cost, and a percentage of all our subs fees and event payments are used to cover this meaning a slight reduction in our overall income for these.

With the ongoing increase of costs to maintain our building, run our activities for young people during the terms and the national increase the membership fee we pay to Scouts HQ increasing by £1 each year for the next couple years we did have to make the hard decision to increase our subs fees. These moved from £10 per month per child to £12 per month per child, we appreciate the additional cost this will have on some of our members and have financial support available. However, without this increase we would struggle to maintain the level of activities we provide for young people without considerably reducing our reserves which are used for large equipment expenditures and maintaining our hut.

Our total expenditure for this period was £40,978, this is £6,644 more than income received as we invested £9,531 in group equipment; some new gazebos for our Group, some new cooking equipment and tents for camps. We used the gift aid for past few years that came in last year towards the group equipment investment, the main expenses are camp costs, running costs and district subs.

Full details of our financial spending in available in our Annual Statement of Accounts.

Future Planning

Looking forwards we’re planning to drive more adult recruitment, both in our Sections;

To reduce our waiting list and get more young people into Scouting
To support our Sections, specifically Beavers, in recruiting for new members of the team

And behind the scenes;

New Trustees to support our governance processes
Volunteers to help with tasks like new fundraising initiatives, helping with building maintenance, supporting with administration and more

Volunteers are essential to ensure that we can continue to provide skills for life for young people and all the great activities and camps we have, with a fantastic team of volunteers taking on tasks behind the scenes so that our governance and day-to-day running isn’t also on the shoulders of

1[st] & 2[nd] Horley Scout Group Gatwick Metro Works Balcombe Road Horley RH6 9GA

Date of Publication: September 2025 Trustee Chair: Charlie Seaman Group Lead Volunteer: Robert Groves Charity Number: 305766

1st2ndhorley@gmail.com www.12hs.org.uk

@12hscouts

our Section Teams.

We’re looking forward to another exciting year!

The Trustees declare that they have approved the trustee’s report above. Signed on behalf of the trustees of the 1[st] and 2nd Horley Scout group:

Name: Role: Robert Groves Group Lead Volunteer Charlie Seaman Group Chair Date: 12/09/25

1[st] & 2[nd] Horley Scout Group Gatwick Metro Works Balcombe Road Horley RH6 9GA

Date of Publication: September 2025 Trustee Chair: Charlie Seaman Group Lead Volunteer: Robert Groves Charity Number: 305766

1st2ndhorley@gmail.com www.12hs.org.uk

@12hscouts

1st & 2nd Horley Scout Group (Charity no 305766) Receipts and payments account

----- Start of picture text -----
For the year
01/04/2024 to 31/03/2025
from
Receipts and payments
2024/25 2023/24
Unrestricted funds Unrestricted funds
£ £
Receipts
Donations, legacies and similar income
Membership subscriptions 8,092 6,567
Donations 67 150
Legacies
Gift Aid 6,167
Other similar income
Sub total 8,159 12,884
Grants
Maintenenace grant
Other grants
Sub total - -
Fundraising events (gross)
Christmas Post 2024 248
Christmas Post 2023 237
Detail 3
Other fundraising activities
Sub total 248 237
Camp and Activities Contributions (gross)
Camp Contributions 13,359 8,045
Activities Contributions 18 545
Uniform Contributions
Sub total 13,377 8,590
Scout hut income
Hire of building 12,106 13,728
Hire of equipment
Other Scout hut income
Sub total 12,106 13,728
Investment income
Bank interest 445 356
Building Society interest
The Scout Association Short Term Investment Service
Other investment income
Sub total 445 356
Total Gross Income 34,334 35,794
Asset and investment sales, etc.
Total receipts 34,334 35,794
----- End of picture text -----

00002 (July 2021)

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1st & 2nd Horley Scout Group (Charity no 305766) Receipts and payments account

----- Start of picture text -----
Year start date
For the year
01/04/2024 to 31/03/2025
from
Receipts and payments
2024/25 2023/24
Unrestricted funds Unrestricted funds
£ £
Payments
Charitable Payments
Membership subscriptions paid on (National/County/Area/District) 4,240 3,216
Youth programme and activities 1,655 3,570
Adult support and training 150 535
Rent
Water and Sewerage
Electricity and Gas 5,331 4,031
Phone/Broadband 258
Waste collection 498 465
Insurance 2,672 2,861
Repairs and Renewals 3,701 3,164
Materials and equipment 9,531 2,025
Printing and photocopying
Contribution to camp costs
Uniforms 28 86
AGM and trustee expenses
Camp expenses 12,671 7,148
Software Subscriptions 217 224
Council Tax 27 26
Sub total 40,978 27,352
Fundraising expenses
Detail 1
Detail 2
Detail 3
Other fundraising costs
Sub total - -
Total Gross Expenditure 40,978 27,352
Asset and investment purchases, etc.
Total payments 40,978 27,352
Net of receipts/(payments) - 6,644 8,443
Cash funds last year end 48,824 40,382
Cash funds this year end 42,180 48,824
----- End of picture text -----

00002 (July 2021)

2 of 3

1st & 2nd Horley Scout Group (Charity no.305766) Receipts and payments account

----- Start of picture text -----
Year start date
For the year
01/04/2024 to 31/03/2025
from
Statement of assets and liabilities at the end of the year
2024/25 2023/24
Unrestricted funds Unrestricted funds
£ £
Cash funds
Bank Treasurer account 40,334 39,889
Bank BB Instant account 1,847 8,936
Building society account
The Scout Association Short Term Investment Service
Cash/Floats
Total cash funds 42,180 48,824
(agree balances with receipts and payments account) ok ok
Other monetary assets
Tax claim - -
Debts due from the County/Area/District/Group - -
Insurance claim - -
Sub total - -
Investment assets
Investment property - detail - -
Quoted investments - -
Other investments - detail - -
Sub total - -
Non monetary assets for charity's own use
Badge stock - -
Shop stock - -
Other stock - -
Land and buildings 105,857.00 105,857.00
Motor vehicles - -
Scouting equipment, furniture etc 19,317.00 19,317.00
Other - -
Sub total 125,174 125,174
Liabilities
Accounts not yet paid - -
Expenses incurred but not invoiced - -
Subscriptions not yet paid - -
Loan - detail - -
Other liabilities - -
Sub total - -
Total net assets 167,354 173,998
----- End of picture text -----

The above receipts and payments account and statement of assets and liabilities were approved by the	The above receipts and payments account and statement of assets and liabilities were approved by the	The above receipts and payments account and statement of assets and liabilities were approved by the	The above receipts and payments account and statement of assets and liabilities were approved by the
	Signature	Print Name
R.Moshi		Ruth Moshi	Treasurer
R.Groves		Robert Groves	Group Lead Volunteer

00002 (July 2021)

3 of 3

1st & 2nd Horley Scout Group (Charity no 305766) Receipts and payments account

00002 (July 2021)

1 of 3

1st & 2nd Horley Scout Group (Charity no 305766) Receipts and payments account

00002 (July 2021)

2 of 3

1st & 2nd Horley Scout Group (Charity no.305766) Receipts and payments account

The above receipts and payments account and statement of assets and liabilities were approved by the	The above receipts and payments account and statement of assets and liabilities were approved by the	The above receipts and payments account and statement of assets and liabilities were approved by the	The above receipts and payments account and statement of assets and liabilities were approved by the
	Signature	Print Name
R.Moshi		Ruth Moshi	Treasurer
R.Groves		Robert Groves	Group Lead Volunteer

00002 (July 2021)

3 of 3

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of 1st & 2nd Horley Scout Group

On accounts for the year 31/03/2025 ended

Charity no 305766 (if any)

Set out on pages

(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY 31/03/2025 .

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: Date: 14/08/2025 ~~——~~ Name: Kevin Smith ~~Cs~~ Relevant professional qualification(s) or body (if any): Address: 3 Deepfields

Horley

RH6 8JT

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

IER