## Trustee’s Annual Report ## For the period 1[st] April 2023 to 31[st] March 2024 Registered with the Charity Commission for England and Wales, number 305766. ## **Trustees for the period** |**Trustees for the period**|**Trustees for the period**|**Trustees for the period**| |---|---|---| |**Name**
**Role**
**Dates Acted**
(If not entireperiod)||| |Ruth Moshi
Treasurer||| |Fiona Burridge
Trustee||| |Robert Groves|GroupLead Volunteer|| The Group had no Chair or advisors during this period. ## **Structure, Governance and Management** The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. At the previous AGM we confirmed our use of the constitution as laid out in the Policy, Organisation and Rules of The Scout Association, section 5.4. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Treasurer, Group Lead Volunteer and 1 Trustee, meeting 4-6 times per year. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. **1[st] & 2[nd] Horley Scout Group** Gatwick Metro Works Balcombe Road Horley RH6 9GA **Date of Publication:** October 2024 **Trustee Chair:** Vacant **Group Lead Volunteer:** Robert Groves **Charity Number:** 305766 **1st2ndhorley@gmail.com www.12hs.org.uk** @12hscouts ## **Objectives** ## **Purpose of Scouting** Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. ## **Values of Scouting** As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal Respect - We have self-respect and respect for others Care - We support others and take care of the world in which we live Belief - We explore our faiths, beliefs and attitudes Co-operation - We make a positive difference; we co-operate with others and make friends ## **The Scout Method** Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - Enjoy what they are doing and have fun - Take part in activities indoors and outdoors - Learn by doing - Share in spiritual reflection - Take responsibility and make choices - Undertake new and challenging activities - Make and live by their promise ## **Group Objectives** During the period our Group set the following objectives to achieve: - Growth; enable more young people and adult volunteering to benefit from scouting and the skills it gives them - Governance; improve our group governance processes to ensure that the Charity can meet its objectives, and our section teams can focus on supporting young people - Top Awards; Support more young people to achieve their Top Awards across all our sections to learn new skills and build confidence **1[st] & 2[nd] Horley Scout Group** Gatwick Metro Works Balcombe Road Horley RH6 9GA **Date of Publication:** October 2024 **Trustee Chair:** Vacant **Group Lead Volunteer:** Robert Groves **Charity Number:** 305766 **1st2ndhorley@gmail.com www.12hs.org.uk** @12hscouts ## **Activities and Achievements** During our 23/24 year we had some great areas of growth with some new leaders joining to support our Beaver and Cub sections giving us the opportunity to do some great activities and camps including 4 overnight camps and getting to build a fantastic float for the Horley Carnival where we had the 2[nd] best float! Our Scouts and Explorers had fantastic events throughout the year including Scoutabout with over 4,000 Scouts and Guides across Surrey, some great summer camps at Blacklands Farm and up in the Lake District and saw a group of our Explorers start their Chief Scout Awards and become Young Leaders with one group completing their Bronze DofE Expedition and another completing their Gold Expedition. We saw growth in most sections and now hold a waiting list for our Beaver Section, however, we did have a reduction in our Scout Section with many moving up to Explorers at once which we expect to fill in over the next year with us overflowing at Cubs. We also saw the opening of our Air Rifle Club, offering our first 7 Scouts and Explorers the opportunity to spend 7-weeks learning completing our ‘Introduction to Air Rifle Shooting’ course. We plan to run many more of these courses in the hut offering great development for our young people and bringing in some funds for the Group each year. Through these activities, the Trustees are confident that the Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. ## **Financial Review** ## **Reserves Policy** The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 24 months running costs, circa £26K. The Group held reserves of £39,889 against this at year end. This is more than the level required for 24 months operating expenses. ## **Investment Policy** The Group's Income and Expenditure is very small and therefore is not sufficient to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low-risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. The Group Trustee Board regularly monitors the levels of bank balances, and the interest rates received, to ensure the group obtains maximum value and income from its **1[st] & 2[nd] Horley Scout Group** Gatwick Metro Works Balcombe Road Horley RH6 9GA **Date of Publication:** October 2024 **Trustee Chair:** Vacant **Group Lead Volunteer:** Robert Groves **Charity Number:** 305766 **1st2ndhorley@gmail.com www.12hs.org.uk** @12hscouts banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. ## **Income and Expenditure** During this period, we brought in a total of £35,817, mostly from our renting of our Scout Hut to a local playgroup and our membership fees. Remaining income was split between some fundraising initiatives such as our Christmas Scout Post and Air Rifle Club. We saw an increase of £16,933 from last year half of which is due to claiming gift aid for several years receiving £6,167 and a different cut off for rent payment £1,872 included this year was for rental last year. The rest of the increase is payments received for camps and we also had more camp activities. We also moved to making our payments electronically, primarily through our administration tool Online Scout Manager and GoCardless. This has greatly improved our payment schedule and reduced the time spent by our volunteers following up on payments and managing spreadsheets! However, this does come with some cost, and a percentage of all our subs fees and event payments are used to cover this meaning a slight reduction in our overall income for these. Our total expenditure for this period was £27,352. Our primary expenditures being investing into equipment for our new Air Rifle Club, some new expedition tents for those doing DofE and some needed tree surveys on our land for future works. Full details of our financial spending in available in our Annual Statement of Accounts. ## **Future Planning** Looking forwards we’re planning to drive more adult recruitment, both in our Sections; - To reduce our waiting list and get more young people into Scouting - To support our Sections where leaders are standing down over the coming months And behind the scenes; - New Trustees to support our governance processes - Volunteers to help with tasks like new fundraising initiatives, helping with building maintenance, supporting with administration and similar Volunteers are essential to ensure that we can continue to provide skills for life for young people and all the great activities and camps we have, with a fantastic team of volunteers taking on tasks behind the scenes so that our governance and day-to-day running isn’t also on the shoulders of our Section Teams. Additionally, we’re investing in some replacement stoves, gazebos and other camping equipment for use across all our sections as some of our current equipment is reaching the end of its life. **1[st] & 2[nd] Horley Scout Group** Gatwick Metro Works Balcombe Road Horley RH6 9GA **Date of Publication:** October 2024 **Trustee Chair:** Vacant **Group Lead Volunteer:** Robert Groves **Charity Number:** 305766 **1st2ndhorley@gmail.com www.12hs.org.uk** @12hscouts We’re hoping to hold more Group events through the next year across all our Sections and have some great upcoming first-time activities and events across all our Sections over this year. There are some upcoming changes in Scouting, with a new Chief Scout in Dwayne Fields, a new Chief Executive and change to some our titles and training to help make things a little simpler for everyone going forward and strengthen our governance processes. These changes will come in late November 2024 so you might see a few small changes on our website and in our emails. However, the priority is still offering great opportunities to young people and that won’t be changing. We’re looking forward to another exciting year! The Trustees declare that they have approved the trustee’s report above. Signed on behalf of the trustees of the 1[st] and 2nd Horley Scout group: Name: Role: Robert Groves Group Lead Volunteer Ruth Moshi Treasurer Date: 15/10/24 **1[st] & 2[nd] Horley Scout Group** Gatwick Metro Works Balcombe Road Horley RH6 9GA **Date of Publication:** October 2024 **Trustee Chair:** Vacant **Group Lead Volunteer:** Robert Groves **Charity Number:** 305766 **1st2ndhorley@gmail.com www.12hs.org.uk** @12hscouts ## **1st & 2nd Horley Scout Group (Charity no 305766) Receipts and payments account** **----- Start of picture text -----**
For the year
01/04/2023 to 31/03/2024
from
Receipts and payments
2023/24 2022/23
Unrestricted funds Unrestricted funds
£ £
Receipts
Donations, legacies and similar income
Membership subscriptions 6,567 5,980
Donations 150 257
Legacies
Gift Aid 6,167
Other similar income
Sub total 12,884 6,237
Grants
Maintenenace grant
Other grants
Sub total - -
Fundraising events (gross)
Christmas Post 2023 237
Detail 2
Detail 3
Other fundraising activities
Sub total 237 -
Camp and Activities Contributions (gross)
Camp Contributions 8,045 3,527
Activities Contributions 545 424
Uniform Contributions 41
Sub total 8,590 3,992
Scout hut income
Hire of building 13,728 8,542
Hire of equipment -
Other Scout hut income -
Sub total 13,728 8,542
Investment income
Bank interest 356 90
Building Society interest
The Scout Association Short Term Investment Service
Other investment income
Sub total 356 90
Total Gross Income 35,794 18,861
Asset and investment sales, etc.
Total receipts 35,794 18,861
**----- End of picture text -----**
LT700002 (July 2021) 1 of 3 ## **1st & 2nd Horley Scout Group (Charity no 305766) Receipts and payments account** **----- Start of picture text -----**
Year start date
For the year
01/04/2023 to 31/03/2024
from
Receipts and payments
2023/24 2022/23
Unrestricted funds Unrestricted funds
£ £
Payments
Charitable Payments
Membership subscriptions paid on (National/County/Area/District) 3,216 2,610
Youth programme and activities 3,570 1,692
Adult support and training 535 436
Rent
Water and Sewerage 801
Electricity and Gas 4,031 4,365
Phone/Broadband 652
Waste collection 465 426
Insurance 2,861 2,853
Repairs and Renewals 3,164 12,071
Materials and equipment 2,025 4,775
Printing and photocopying -
Contribution to camp costs -
Uniforms 86 132
AGM and trustee expenses 13
Camp expenses 7,148 4,281
Software Subscriptions 224 340
Council Tax 26 141
Sub total 27,352 35,588
Fundraising expenses
Detail 1
Detail 2
Detail 3
Other fundraising costs
Sub total - -
Total Gross Expenditure 27,352 35,588
Asset and investment purchases, etc.
Total payments 27,352 35,588
Net of receipts/(payments) 8,443 - 16,727
Cash funds last year end 40,382 57,109
Cash funds this year end 48,824 40,382
**----- End of picture text -----**
LT700002 (July 2021) 2 of 3 ## **1st & 2nd Horley Scout Group (Charity no.305766) Receipts and payments account** **For the year 01/04/2023 to 31/03/2024 from** ## **Statement of assets and liabilities at the end of the year** **2023/24 2022/23 Unrestricted funds Unrestricted funds** **----- Start of picture text -----**
£ £
Cash funds
Bank Treasurer account 39,889 35,533
Bank BB Instant account 8,936 4,849
Building society account
The Scout Association Short Term Investment Service
Cash/Floats
Total cash funds 48,824 40,382
(agree balances with receipts and payments account) ok ok
Other monetary assets
Tax claim - -
Debts due from the County/Area/District/Group - -
Insurance claim - -
Sub total - -
Investment assets
Investment property - detail - -
Quoted investments - -
Other investments - detail - -
Sub total - -
Non monetary assets for charity's own use
Badge stock - -
Shop stock - -
Other stock - -
Land and buildings 105,857.00 105,857.00
Motor vehicles - -
Scouting equipment, furniture etc 19,317.00 19,317.00
Other - -
Sub total 125,174 125,174
Liabilities
Accounts not yet paid - -
Expenses incurred but not invoiced - -
Subscriptions not yet paid - -
Loan - detail - -
Other liabilities - -
Sub total - -
Total net assets 173,998 165,556
**----- End of picture text -----**
**The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 16th October 2024 (the date of the Trustee Board meeting that approved the accounts) and signed on their behalf by** |Signature
R.Moshi
R.Groves|Print Name
Ruth Moshi
Treasurer
Robert Groves
Group Lead Volunteer| |---|---| LT700002 (July 2021) 3 of 3 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** ## **Report to the trustees/** Charity Name **members of** 1st & 2nd Horley Scout Group **On accounts for the year ended** 31/03/2024 **Charity no (if any)** 305766 **Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date:** ~~et~~ **Name:** Kevin Smith **Date:** 30/10/2024 ~~fe~~ **Relevant professional qualification(s) or body (if any):** **Address:** 3 Deepfields Horley RH6 8JT **October 2018** 1 **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** 2 **IER**