2022-03-31-accounts

ST SAVIOURS SCOUT GROUP Founded 1909

TRUSTEES’ REPORT & ACCOUNTS FROM 01/04/21 TO END DATE 31/03/22

SECTION A: REFERENCE AND ADMINISTRATION DETAILS

CHARITY NAME: St Saviour’s Scouts

CHARITY NUMBER: 305757

CHARITY CONTACT : Robert Morgan, Group Scout Leader. ADDRESS: 49 Marlyns Drive, Guildford, Surrey. GU4 7LU

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Dates acted if not for
Trustee Name Office
whole year
Frank Tingle Chair Whole Year
Vacant (GSL Covering) Secretary Whole Year
Paul and Katy Bridge Treasurer Whole Year
Rob Morgan GSL Whole Year
Matthew Ward AGSL Whole Year
Matthew Ward SL Whole Year
Rob Wells CSL Whole Year
Shad Bernard BSL Whole Year
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Bankers: HSBC.

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SECTION B: STRUCTURE, GOVERNANCE AND MANAGEMENT

DESCRIPTION OF CHARITIES TRUSTS:

Governing document:

• The Group's governing documents are those of The Scout Association.

• They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

Constitution and governance:

• The Group is a trust established under the rules of the Scout Association, which are common to all Scouts.

• The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

• The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

• The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders and parent’s representation and meets every 4 months. This District Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:

• The maintenance of Group property

• The raising of funds and the administration of Group finance

• The insurance of persons, property and equipment

• Group public occasions

• Assisting in the recruitment and other adult support

• Appointing any sub committees that may be required

• Appointing Group Administrators and Advisors other than those who are elected

Risk and Internal Control:

The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss which includes comprehensive insurance policies to ensure that insurable risks are covered.

SECTION C: OBJECTIVES AND ACTIVITIES

• The objectives of the group are as a unit of the Scout Association.

• The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.

• Subscriptions are charged for membership to cover immediate running costs of the Group and these do not unduly restrict membership. The Group follows the principle that no one should be excluded because of their inability to pay membership subscriptions.

• Two key principles demonstrate that Scouting’s aims for the public benefit are that through the Scout method young people develop towards their full potential and that there is a clear link between the benefits for young people and the purpose of Scouting. The safety of young people is taken very

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seriously and the benefits Scouting activities provide far outweigh the risks. Any private benefits from Scouting are incidental, other than to those as a beneficiary.

SECTION D: ACHIEVEMENTS AND PERFORMANCE

• Membership has continued to be healthy in the Beavers, Cubs and Scout sections.

• All sections try and take as many young people as possible. Requests for young people to join us are sent to each of the leaders for a response. Each section has the facility of a waiting list if needed.

• Various indoor and outdoor activities have been engaged in by all sections within the Group during 2021 - 22, despite the restrictions placed on us by the COVID19 pandemic. All sections have provided a stimulating and rewarding programme of activities for all the young people. This has included many outdoor activities which have been thoroughly enjoyed by all. All activities have been well attended. Since the imposition of various lockdowns, it has not been easy been easy to meet in person, but both Beavers and Cubs have been meeting virtually and when allowed have held sessions in the hall, but with restricted numbers. Scouts have been doing various wide games and other outdoor activities.

• The group was keen to run a camp having missed out in summer 2020 due to the Pandemic. In September 2021 the group (Beavers, Cubs and Scouts) camped at Walton Firs and did a range of activities. A thoroughly enjoyable weekend and thanks to all the leaders for making this happen.

• The leadership team and their assistants must be thanked for all their hard work and support over the year and for the impressive range of activities they provided for the young people. Scouts – Matt Ward (who also manages the hall), Cubs – Rob Wells and Beavers - Shad Bernard.

• In addition, thanks must go to the assistant leaders, each has provided unconditional support to the leaders and the Group and helped provide the young people with fun, education and exciting scouting experiences throughout the year.

Young Leaders.

• The young Leaders in the group have contributed much to the running of different sections and have been a valued support to the leaders.

Committee

• The Executive Committee has once again not been up to full strength over the year because we have been without a secretary. The administration has been carried extremely well by the section leaders without any support – they must be congratulated for doing so. Frank Tingle has continued to be the group’s Chairman.

• Each leader elected to be part of the trustees group. They along with our treasurer must be thanked for all their hard work and efforts on behalf of scouting.

• Katy and Paul Bridge, acting as co-treasurers, have ensured that the Group finances are well managed and in a strong position to continue to provide for the

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needs of the young people within scouting.

Developments

• The hall remains close to how it would have looked when it was a Baptist Chapel opened in 1887 and is continually being improved thanks to Matt Ward’s efforts. The hall is used very regularly by members of the community and other organisations and is now largely self-funding without having to draw on subscriptions for maintenance, repair and up-keep.

• The grant from the National Lottery has allowed the completion of the kitchen i.e. buying and installing a hob/ oven and fitting cupboards / worktops, and repairs to the flat roof at the back of the hall.

• The overall aim of the hall refurbishment and ongoing maintenance is to ensure it remains a valuable asset for the local community to use.

Final remarks

• The Group continues to ask for the support from parents and our thanks go to them once again for all their support over the year.

• The Group aims to take part the St George’s Day parade and service at the Cathedral, as well as the Remembrance Sunday service.

SECTION E: FINANCIAL REVIEW

• The Group’s policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group held reserves of approximately £5000 against this at the year end.

• The Group's Income and Expenditure is small and as a consequence does not have sufficient funds to invest in longer term investments.

• The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service.

SECTION F: FUTURE PLANNING

• The major development for the coming year is to maintain the hall and update the resources used by all sections.

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SECTION G: DECLARATION

The Trustees declare that they have approved the Trustees’ report above

Signed on behalf of the charity’s Trustees.

SIGNATURE

FULL NAME. Frank Tingle

POSITION – Group Chairman

DATE –28[th] January 2023.

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St Saviours Scout Group Receipts and Payments Account

Year start date

For the year 04/01/2021 from

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Receipts and payments
2021/22
Unrestricted funds
£
Receipts
Donations, legacies and similar income
Membership subscriptions
5,635
Less:Membership subscriptions paid on (National/County/Area/District)
3,253
Net membership subscriptions retained
2,382
Donations and Hall Use
3,000
Legacies
Gift Aid
Other similar income
2,287
Sub total 7,669
Grants
Maintenenace grant -
Other grants
20,527
Sub total
20,527
Fundraising (gross)
Scouts
-
Cubs sponsered walk -
Detail 3
-
Other fundraising activities -
Sub total
Investment income
Bank interest
Building Society interest
The Scout Association Short Term Investment Service
Property Rent income
Other investment income
Sub total
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2021/22 Unrestricted funds £

Total Gross Income

Asset and investment sales, etc.

Total receipts

28,196 - 28,196

St Saviours Scout Group Receipts and Payments Account

Year start date

For the year 04/01/2021 from

Receipts and payments

2021/22

Unrestricted funds

£

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Payments
Charitable Payments
Youth programme and activities
2,316
Adult support and training
Rent
Water and Sewerage
- 141
Electricity and Gas
1,829
Insurance
2,404
Repairs and Renewals
16,295
Materials and equipment (includes scout shop invoices)
1,386
Printing and photocopying
Contribution to camp costs
Uniforms
AGM and trustee expenses
Phone and wif
576
Other costs detail 2(repay subs)
764
OSM gold, etc
Sub total
25,429
Fundraising expenses
Detail 1
-
Detail 2
-
Detail 3
-
Other fundraising costs
-
Sub total
-
Total Gross Expenditure 25,429
Asset and investment purchases, etc.
-
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Total payments

Net of receipts/(payments) Cash funds last year end Cash funds this year end

25,429 2,767 16,003 18,770

Statement of assets and liabilities at the end of the year

31st March 2022

Unrestricted funds £

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Cash funds
Bank current account
11,770
Bank deposit account
7,000
Building society account
The Scout Association Short Term Investment Service
Cash/Floats
Total cash funds
18,770
Other monetary assets
Tax claim
-
Debts due from the County/Area/District/Group -
Insurance claim -
Sub total
-
Investment assets
Investment property - detail -
Quoted investments -
Other investments - detail -
Sub total
-
Non monetary assets for charity's own use
Badge stock -
Shop stock -
Other stock -
Land and buildings -
Motor vehicles -
Scouting equipment, furniture etc -
Other -
Sub total
-
Liabilities
Accounts not yet paid -
Expenses incurred but not invoiced -
Subscriptions not yet paid -
Loan - detail
-
Other liabilities -
Sub total
-
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Contingent liabilities and future obligations

The above receipts and payments account and statement of assets and liabilities we Trustees on 2022 (the date of the Executive Comm approved the accounts) and signed on their behalf by

Signature Print Name Paul Bridg

Year end date	Year end date
To	03/31/2022
2020/21 Unrestricted funds £

3,975 2,951 1,025 4,020 - 2,320 - 7,365 - 10,193 10,193 - - - - - - - - -

17,558 - 17,558

Year end date	Year end date
To	03/31/2022
2020/21 Unrestricted funds £

286 998 2,327 1,855 309 557 484 6,816 - - - - - 6,816 -

6,816 10,742 5,261 16,003

31st March 2021

Unrestricted funds

£

14,864 1,139 - - - 16,003 - - - - - - - - - - - - - - - - - - - - - -

re approved by the mittee meeting that

Chair ge Co-Treasurer

Independent Examiner's Report to the Trustees of the

St Saviours SCOUT GROUP - Guildford

I report on the accounts of the Group for the year ended March 31[st] 2022 which comprise the Statement of Financial Activities, the Balance Sheet and related notes set out in the Excel accounts for financial year 2021-22.

This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work.

Respective responsibilities of Trustees and Examiner

The Group’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed.

It is my responsibility to:

Examine the accounts (under Section 145 of the Charities Act);

To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145(5)(b) of the Charities Act); and

To state whether particular matters have come to my attention.

Basis of Independent Examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent Examiner's statement

In connection with my examination, no matter has come to my attention (other than that disclosed below *):

1. which gives me reasonable cause to believe that in any material respect the requirements

λ to keep accounting records in accordance with Section 130 of the Charities Act ;and

λ to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act

have not been met; or

1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

2. Please delete the words in the brackets if they do not apply

Name: …………Graham Leigh Qualification: …No Professional Accounting Qualification. COO of UK Registered Charity Address: ……..2…Lakeside, Weybridge, Surrey KT13 9JB Date: ………31/01/2023