**1st Frimley Green & Mytchet Scout Group Annual General Meetng of the Group Scout Council on 4th July 2026** ANNUAL REPORT OF THE GROUP TRUSTEE BOARD FOR THE YEAR ENDING 31[st] MARCH, 2026. After a very demanding year, the Group Trustee Board is pleased to report good progress on several important areas. In December, we took advantage of the Christmas break to carry out repairs and redecoration work in the main hall. This was the most urgent part of our wider redecoration programme, and it was a real relief to see this work finally completed. Further improvements will continue at a more measured pace. New purpose-built front gates have now been installed. This was a necessary step ahead of the planned introduction of storage containers. At the same time, two bollards were installed just inside the gates to help protect our minibus and to support a claim made through our new insurer. We are very grateful to S C Johnson, who kindly provided a grant of £1,836 to cover the cost of the bollards. The installation of storage containers has proved to be the most complex part of our current site improvement programme. The first major task was to obtain planning permission for the container base, and we would again like to recognise the patience and persistence of our Quartermaster, Tim Maynard, in pursuing this important objective. Following the granting of consent, the concrete base previously installed has now been replaced with a tree-friendly alternative. We are now progressing the delivery and installation of suitable containers. Tim has also successfully secured a CIL grant from the Council to help cover the cost of the containers, associated groundworks, and administrative requirements. In the meantime, Dave Cooper has been progressing the installation of an air-source heat pump to replace our existing gas boiler. In addition, electric hand dryers will be installed in the toilets, and an upgraded electric cooker will be fitted in the kitchen. The design of a suitable system has now been finalised, and a further CIL grant has been secured through Surrey Heath Borough Council. We have again reached the point where installation can now proceed. As with many other voluntary organisations across the country, recruiting new leaders and helpers’ remains an ongoing challenge for the Group. Additional secretarial support for the Trustee Board would greatly ease the workload on our Group Lead Volunteer, Delwyn. Anyone who would be interested in joining our friendly team in this capacity would be made most welcome. A. J. Moore - Chairman D. Cooper - Treasurer ## 1. Reserves Sufficient reserves are needed to maintain our building and grounds in working condition and to provide a buffer against fluctuations in income. ## 2. Risks The Group is a voluntary organisation run by parents and friends of the Group for the benefit of children. It will only continue to thrive if a sufficient number of parents accept the responsibilities that membership entails. ## 3. Objectives The objectives of the Group are as a unit of the Scout Association. The aim of the Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. ## 4. Public Benefit Subscriptions are charged for membership to cover immediate running costs of the Group and these do not unduly restrict membership. The Group follows the principle that no one should be excluded because of their inability to pay membership subscriptions. Two key principles demonstrate that Scouting's aims are for the public benefit are that through the Scout method young people develop towards their full potential and that there is a clear link between the benefits for young people and the purpose of Scouting. The safety of young people is taken very seriously and the benefits Scouting activities provide far outweigh the risks. Any private benefits from Scouting are incidental, other than to those as a beneficiary. Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250,000 or less in the relevant financial year Independent examiner's report to the trustees of 1° Fiinlley Green & Mytchett Scout Group I report to the rrustees on my examinauon of accollnts of tht 1st Frjmley Green & Mytcbett Scout Gmp foi the year ended 31. March 202& Responsibilities and basis of report As the chartry tnJstee5 of the Lst Frfmley Green & My¢clktt Scout Group you are responslble forthe preparatlon of the accounts in accordance with Ihe wuirernents of the Chariiies Act 2011 ('the Aa.). I report in Yes￿et of my examination of thE 1st Prin￿eY Green & Mytchett Scout Group accounts carTied out under secrion 145 of the 2011 Aci and In carrylng out my cxaminailon I have followed all the applicable Direciions Biven by the Charity Comm5sslon under section 145(5Xb) of Act Independent examiner's statement I have completed my exarnlnation. l Confi￿ that no rnaterial rnatt￿ have come w my attenrion In connecdon wlth the examin81ion givln8 me cause to beliève thai in any material respea: accounilng records were not kepi In respect of the l* Frimley G￿n & Mytrhett Scout Gtoup as requi￿1 by secilon 130 of the A￿.. or 2. the accounts do not ac¢otd wlth those I have Tho concerns and have come acftm other matters In COTmeuSon wlth the examiDation to which attenlion should be drawn ID ihis report itl Order 10 enable a proper umletstanding OE the accounts to be reached. Slgne Nauje: MfMA Relevant professional qualification or membethip of profes5ioDal IM>dies (il any): LT7011006. Independent Exathiner's Rtpon w the (Jaw 2024) **1st Frimley Green & Mytchett Scout Group Receipts and Payments Account** Year end date ||**For the year**
**from**|**1st April 2025**|**To**|**31st March 2026**| |---|---|---|---|---| |||||| |**Receipts and payments**||||| |**Receipts**||**2025/2026**
**Unrestricted funds**
**£**
**12,559**
**- 6,322**
**6,237**
**475**
**-**
**2,986**
**177**
**9,876**
**11,067**
**-**
**11,067**
**22**
**100**
**509**
**298**
**-**
**930**
**-**
**1,836**
**1,836**
**-**
**-**
**-**
**-**
**-**
**7,772**
**31,480**
**-**
**31,480**||**2024/2025**
**Unrestricted funds**
**£**| |**Donations, legacies and similar income**||||| |Membership subscriptions||**12,559**||**13,504**| |Less:Membership subscriptions paid on to District||**- 6,322**||**- 6,731**| |Net membership subscriptions retained||**6,237**||**6,773**| |||||| |Donations|Note 2|**475**||**675**| |Legacies||**-**||**-**| |Gift Aid (Inland Revenue Refund)||**2,986**||**2,869**| |Sales of badges, neckers, T-shirts||**177**||**255**| |**Sub total**||**9,876**||**10,571**| |||||| |**Activities**||||| |Events – Camping and Other activities||**11,067**||**15,137**| |Meetings - Youth programme activities||**-**||**-**| |**Sub total**||**11,067**||**15,137**| |||||| |**Fund-raising income**||||| |EasyFundRaising – Online Purchases||**22**||**84**| |FG Carnival – litter pick||**100**||**100**| |FG Carnival – Donut stall||**509**||**-**| |Cafe Fun Raiser – Columbia event – proceeds donated to Frimhurst||**298**||**-**| ||Note 12|**-**||**-**| |**Sub total**||**930**||**184**| |||||| |**Grants**||||| |Local councillor||**-**||**250**| |S C Johnson – for the vehicle bollards at gate entrance||**1,836**||**-**| |**Sub total**||**1,836**||**250**| |**Investment income**||||| |Bank interest||**-**||**-**| |Building Society interest||**-**||**-**| |Other investment income||**-**||**-**| |||**-**||**-**| |**Sub total**||**-**||**-**| |**Rental Income of Building**||||| |**Sub total**|Note 3|**7,772**||**7,897**| |**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**||||| |||||**34,039**| |||||| |||||**-**| |||||| |||**31,480**||**34,039**| Page 1 of 5 Year end date ## **1st Frimley Green & Mytchett Scout Group Receipts and Payments Account** Year start date ## **For the year from** **1st April 2025 To 31st March 2026** ## **Receipts and payments** **2025/2026 Unrestricted funds** **2024/2025** **Unrestricted funds** |**Payments**|**Payments**|**£**
**10,588**
**800**
**-**
**94**
**1,320**
**233**
**300**
**128**
**514**
**-**
**1,289**
**28**
**73**
**233**
**1,765**
**2,436**
**2,503**
**700**
**867**
**355**
**1,068**
**617**
**10,366**
**36,274**
**150**
**300**
**450**
**36,724**
**74**
**36,798**
**- 5,318**
**32,343**
**27,025**|**£**| |---|---|---|---| |**Activities**|||| |Events – Camping and Other activities||**10,588**|**16,249**| |Meetings - Youth programme activities||**800**|**766**| |**Admin/Establishment**|||| |AGM and trustee expenses (training)||**-**|**-**| |Bank Fees (Equals Money started charging as of Jan
2026)||**94**|**-**| |Cleaning of HQ
||**1,320**|**1,467**| |Donations/Thanks awards||**233**|**18**| |Rent (Ground Rent) + Planning Application||**300**|**867**| |Materials & equipment, Engraving||**128**|**406**| |OSM online software fee||**514**|**504**| |Printing, photocopying, postage||**-**|**-**| |Projects (Container storage)||**1,289**|**-**| |Purchase of neckers, T-Shirts||**28**|**170**| |Uniforms||**73**|**146**| |Web Site (Domain registration & hosting)||**233**|**104**| |**Badge purchases**||**1,765**|**1,585**| |**Insurance – HQ and Helper**||**2,436**|**2,023**| |**Transport costs**
Note 11||**2,503**|**- 11,300**| |**Utilities**|||| |Energy (Electricity and Gas)||**700**|**948**| |Internet||**867**|**823**| |Water and Sewerage||**355**|**344**| |**HQ Servicing**(Boiler,Fire Ext’s, Fire Alarm, HQ Alarm, Waste Pump)||**1,068**|**631**| |**Membership costs**(GoCardless & OSM fees on Subs and Events)||**617**|**667**| |**Repairs, Renewals, Maintenance**
Note 4||**10,366**|**2,601**| |**Sub total**||**36,274**|**19,017**| |**Fund-raising expenses**|||| |FG Carnival – Donut stall||**150**|**-**| |Cafe Fun Raiser – Columbia event – proceeds donated to Frimhurst||**300**|**-**| |**Sub total**|Note 12|**450**|**-**| |**_Total Gross Expenditure_**
**Asset and investment purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Cash funds last year end**
**_Cash funds this year end_**|||| ||||**19,017**| ||||| ||||**448**| ||||| ||||**19,465**| ||||| |||**- 5,318**|**14,573**| |||**32,343**|**17,769**| |||**27,025**|**32,343**| Page 2 of 5 ## **Statement of assets and liabilities at the end of the year** **31st March 2026** ## **Unrestricted funds** ## **31st March 2025** ## **Unrestricted funds** ||**£**
Note 5
**26,218**
**654**
**100**
**52**
Note 10
**27,025**
payments account)
**ok**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Note 6
**331,126**
Note 7
**-**
Note 8
**1,126**
**-**
**332,252**
**-**
**-**
**-**
**-**
Note 10
**3,000**
**3,000**|**£**
Note 5
**26,218**
**654**
**100**
**52**
Note 10
**27,025**
payments account)
**ok**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Note 6
**331,126**
Note 7
**-**
Note 8
**1,126**
**-**
**332,252**
**-**
**-**
**-**
**-**
Note 10
**3,000**
**3,000**|**£**| |---|---|---|---| |**Cash funds**|Note 5||| |Bank current account||**26,218**|**31,538**| |Equals Prepaid Cards||**654**|**693**| |OSM Strip Prepaid cards||**100**|**-**| |Cash/Floats||**52**|**112**| |(agree balances with receipts and
**Total cash funds**|Note 10|**27,025**|**32,343**| ||payments account)|**ok**|**ok**| |**Other monetary assets**|||| |Tax claim||**-**|**-**| |Debts due from the County/Area/District/Group||**-**|**-**| |Insurance claim||**-**|**-**| |**Sub total**||**-**|**-**| |**Investment assets**|||| |Investment property - detail||**-**|**-**| |Quoted investments||**-**|**-**| |Other investments - detail||**-**|**-**| |**Sub total**||**-**|**-**| |**Non monetary assets for charity's own use**|||| |Badge stock||**-**|**-**| |Shop stock||**-**|**-**| |Other stock||**-**|**-**| |Land and buildings|Note 6|**331,126**|**335,372**| |Motor vehicles (minibuses and trailer)|Note 7|**-**|**-**| |Scouting equipment, furniture etc|Note 8|**1,126**|**1,177**| |Other||**-**|**-**| |**Sub total**||**332,252**|**336,549**| |**Liabilities**|||| |Accounts not yet paid||**-**|**-**| |Expenses incurred but not invoiced||**-**|**-**| |Subscriptions not yet paid||**-**|**-**| |Loan - detail||**-**|**-**| |Other liabilities|Note 10|**3,000**|**-**| |**Sub total**||**3,000**|**-**| ## **Contingent liabilities and future obligations** **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 19[th] May 2026 Exec meeting and signed on their behalf by** |**on 19th May 2026 Exec meeting and signed on their behalf by**|| |---|---| |Signature|Print Name| ||Tony Moore - Chairman| ||Dave Cooper - Group Treasurer| Page 3 of 5 ## **NOTES TO THE ACCOUNTS** 1. These accounts have been audited and approved by Mike Smart on 27[th] May 2026 2. Donations received this year have been:- |Various
275
Parent
200
Total
3. Rental Income from external use of HQ:-
Income
371
350
560
301
490
490
Explorers (Surrey Heath District)
390
Walking with Diabetes
10
Music with Mummies
3,030
YPWD
1,250
Other
530
Total
4. Unusual Repairs and Maintenance payments are:
vehicle bollards (paid for by S C Johnson grant)
1,836
painting of main hall
2,589
new gates to the compound
5,220
miscellaneous
720
Total
5. Cash funds are distributed as follows:
Bank Accounts Subscription Account Lloyds
26,218
Equals prepaid Cards
654
Stripe OSM prepaid cards
100
**Total at bank**
26,972
**Cash-in-hand**
52
add amounts due..
less current liabilities.
-3000
**Total**
1stFrimley Green & Mytchett Guides
1stFrimley Green & Mytchett Rainbows
2ndFrimley Green & Mytchett Brownies
2ndFrimley Green & Mytchett Guides
2ndFrimley Green & Mytchett Rainbows
3rdFrimley Green & Mytchett Brownies|| |---|---| ||475| ||| ||7,772| ||| ||10,366| ||see Note 10| ||24,025| 6. Following advice from Scout HQ, the building is not re-valued each year, but is depreciated by 1% from the original cost to build (£424,521) each year – representing 0 value at the end of the lease in 2103 (99 years). |value at end of March 2025|335,372| |---|---| |less depreciation|4,245| |value at end of March 2026|331,126| |& trailer- straight line over 5 years|| |value at end of March 2025|0| |less depreciation|0| |value at end of March 2026|0| |ems of equipment applied as follows:-|| |value at end of March 2025|1,177| |less depreciation|125| |value at end of March 2026|1,052| |add new capital goods purchased|74| ||1,126| ## 7. Depreciation of minibus & trailer- straight line over 5 years 8. Depreciation of capital items of equipment applied as follows:- 10. Note £3000 of bank funds has been received from Local Guide groups as ‘advanced’ rent towards storage container use. 11. Note that one minibus was stolen in May of 2024. The insurance payout from this was £13,050 in the last financial year. 12. Columbia cub pack held a fund raising event on behalf of Frimhurst. £300 was donated to their charity. Page 4 of 5