## **1st Frimley Green & Mytchet Scout Group Annual General Meetng of the Group Scout Council on 13th September 2025** ## ANNUAL REPORT OF THE GROUP TRUSTEE BOARD FOR THE YEAR ENDING 31[st] MARCH, 2025. Good news to start with. After much effort on the part of our GSL, Delwyn, we have now obtained insurance for our remaining minibus. Surprisingly, the cost proved less than expected, so a good result all round. We have also received compensation for our stolen bus from our previous insurer. The compensation was surprisingly good, reflecting the high cost that that type of minibus now commands. Even a second-hand replacement would be very expensive. Difficulties with the Council over the location of storage containers have continued for another 18 months. At the time of writing, I can say that we have now established a clear path forward, albeit with much bureaucracy involved. The installation of new front gates will also soon be under way. Thanks are due to Tim Maynard, in particular, for persevering with these frustrating tasks. Sue Hathaway, who set up and ran Wind in the Willows Beaver colony for 38 years, has finally decide it was time to step down. Setting up our first Beaver colony was profoundly important to the Group and to all those energetic young people who were ready and eager to join. The Group is extremely thankful to Sue for being such a stalwart of the Group for such a long time. Along with just about every other voluntary organisation, recruiting new leaders and helpers is proving very challenging for us. As our team of leaders shrinks, sections will have to close. This year saw the closure of Warbuton Scout Troop as we were unable to recruit new leaders for it. I should add that we do also need a new leader for Wind in the Willows colony. A. J. Moore - Chairman D. Cooper - Treasurer ## 1. Reserves Sufficient reserves are needed to maintain our building and grounds in working condition and to provide a buffer against fluctuations in income. ## 2. Risks The Group is a voluntary organisation run by parents and friends of the Group for the benefit of children. It will only continue to thrive if a sufficient number of parents accept the responsibilities that membership entails. ## 3. Objectives The objectives of the Group are as a unit of the Scout Association. The aim of the Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. 4. Public Benefit Subscriptions are charged for membership to cover immediate running costs of the Group and these do not unduly restrict membership. The Group follows the principle that no one should be excluded because of their inability to pay membership subscriptions. Two key principles demonstrate that Scouting's aims are for the public benefit are that through the Scout method young people develop towards their full potential and that there is a clear link between the benefits for young people and the purpose of Scouting. The safety of young people is taken very seriously and the benefits Scouting activities provide far outweigh the risks. Any private benefits from Scouting are incidental, other than to those as a beneficiary. 1st Frimley Green & Mytchett Scout Group Receipts and Payments Account Yev.r eyd dale For the year from 1st April 2024 To 31st March 2025 Receipts and payments 202412025 Unrestrlcted funds 202312024 Unrestricted funds Receipts Donations. legacies and slmilar income Aembership subs{￿ptIonsl l.ess'.Membership subscriptions paid on lo Distrirl Ilel membership sub3criptions ￿taIned 11804 111 6.731 6,773 6,418 Donations Note 2 67S 3.751 Legacies Glft Ald Ilnland Revenue R¢ftJndl Sales of badges, rEckers. T-shirts 2,869 2,756 2S5 235 Sub total 10,S71 13,159 Activities Events- Camping aid Other activities eellrrfJg- Youth programine a¢Xiwtie8 Sub total 15.137 14.293 15.137 14,293 Fund-ralslng income Amazw Smlle 22 EasyFundRai¥ing- Online Purchases FG Carnlval- Donuts and lrtlw pld( Jubllee Show 100 547 Charilabk Glvlng Sub total 568 Grants Local Counullor 250 Other grants- Maintenance Grant 8.284 Sub total 2SO 8,284 Investment income Bank interest Building Society Inte￿81 Other investment ine()me Sub total Rental In¢ome of Buildipg Sub total Note 3 7.897 11,429 Total Gmss Income 34,039 47,734 Asset and investment sale$, etc. Total receipts 34039 47,734 Page1 of5 1st Frimley Green & Mytchett Scout Group Receipts and Payments Account Year start date .. ear er,ty' Cat- For the year from 1st April 2024 31st March 2025 Receipts and payments 202412025 Unrestricted funds 202312024 Unrestricted funds Payments ctlvltles Events- CampirrfJ and Other activities Meetings- Youth prrYJraM￿￿ activilies AdminlEstablishment 16.249 15,846 766 997 AGM and trustee expenses {trainingl Cleaning of HQ Donalionsmianks awards 1,467 1,972 18 Rent (Ground Renll + Planning Application 867 300 Materials & equipment. Engraving OSM online sofvare fee 406 158 $04 516 Printing, pholoeopying, postage Purchase of neckers. T-shirts 170 19 Unllom 146 71 Web Sile (Oomain registralion & hosllng) Badge purchases Insurance- HQ and Helper Transport costs Utilltle8 104 84 1,58S 1,782 1023 1,940 Note 11 11,300 6,416 Enefgy (Electrldly and Ga81 1.780 Inlernel 823 722 Water and Sewerage HQ Sfrrvlclng IBoiler,Flre Ext'8. Flre Al¥rn), HQ Alam, Waste Pump) Membèrship costs (Gocardless & OSM fees on Subs and Events) Ropalrs, Renewals, Malntenance Nole 4 Sub total 333 631 3,036 667 602 1601 13,594 19,017 50,138 Fund-raislng expenses FG Camival- Donuts and litter plck 168 Sub total 168 Total Gross Expenditure 19,017 50.306 Asset and Investment purchases, etc. 448 1.013 Total payments 19,465 51,319 Net of receipts/(payments) Cash funds last year end Cash funds this year end 14,S73 3,585 17.769 21.354 32,343 17,769 Page2of5 Statement of assets and liabilities at the end of the year 31st March 2025 31st March 2024 Unrestricted funds Unrestricted funds Cash funds Note 5 Bank current 8ccoun15 32.231 17,657 The Scout Assoaatson Short Temi Inveslmenl Set¥i¢ Investmenl Account (Virgin chanty account) CashJFloals 112 112 Total cash funds Note 10 32,343 17,769 (agree baLqnc*s ￿ re£eipb acfxmjntl ok Other monetary assets Tax daim Debts dLE from the CountylAre*DlslrlcVGroup Insurance claim Sub total Investment assets Investment property - detail Quoted Investments Olher Investments- detail Sub total Non monetary assets for charity's own use Badge stock Shop stock Other stock Land and buildlngs Note 6 336,372 339,617 Motor vehlcles Imlnlbu8e8 and Iraller) Note 7 ScoutSng equipment. lumilure etc Note 8 1.331 1,541 Other Sub total 336.703 341,158 Llabllldes Accounts not yel paid Expenses irbcurred but rK*l invol￿￿ Subscriptsons nol yel paid Loan - detail Other liabilities Note 10 3,000 Sub totsl 3,000 Contlngent liabilities and future obligations The above receipts and payments account and statement of assets and liabilities were approved by the Trustses on 22nd April 2025 Exec meeting and signed on th8ir bahalf by nalure Print Name ony Moore- Chaimian Dave Cooper- Group Treasurer Page3of5 NOTES TO THE ACCOUNTS 1. These accounts have been audited and approved by Mike Smart on 7th August 2025 2. Donations re￿iVed this year have been.'_ Surrey Heath Show (share from demise of this show) Parent- towards Concorde event S(Ki 175 Total 675 3. Rental Income from extemal use of HQ:. 1 ￿ Frimley G￿en & Myichett Guides 1* Frimley Green & Mylchett Rainbows 2th1 Frimley Green & Mytchett Brownies 2rd Frimley Green & Mytchett GU￿e$ 2r* Frimley Green & Mytchett Rainbows 3(d Frimley Green & Mytchett Brownies Explorer5 (Su￿eY Heath Distn"d) Walking with Diabetes Music with Mummies Income 357 406 427 420 483 539 400 100 2,350 1.380 435 YFV Use of minibus Total 7,897 4. Unusual Repairs and maintenan￿ payments are.. ground works new alam syslem upgraded WIFI miscellaneous 1,260 579 303 459 Total 2,601 5. Cash funds are distributed as follow8.' Bank A¢counts Subscription Account Lloyds Equals Card Accounts 31.538 693 Totsl at bank Cash4n-hand 32,231 112 see Note 10 add amounts due.. léss current liabilities. -3000 Total 29.343 6. Following advice from s￿￿1 HQ, the building 1$ not re-valued each year. but is deprecjated by 1% from the original cost to build1£424,521 } each yeaT- ￿presenting O value at the end of the lease in 2103199 year51. value at end of March 2024 339,617 less depreciation 4,245 value at end of March 2025 335,372 7. Depreciation of minibuses & trailer- straight line over S years- Note one minibus stolen this year value al end of March 2024 le$$ depreciation value at end of March 2025 8. Depreaation of capital items of equipment applied as follows'.- value at end of March 2024 less depreaatson value at end of Marth 2025 add new capital goods purchased 1.541 364 1.177 154 1,331 10. Note £3000 of bank ￿ndS has been re￿iVed from Loc21 Gutde groups as 'advanced' rent towards storage container use. 11. Note that one minibus was stolen in May of 2024. The Insuran￿ payout from this was £13.050. Having initially been refused renewal insurance, we have since managed to re-insure the remaining minibus. Page4of5 Independent Examiner's Report to the Trustees of the 1" Frimley Green and Mytchett SCOUT GROUP I report on the accounts of the Group for the year ended . lthich comprise the Statement of Finanaal Activities. the Balance Sheet and related notes set out on pages 14 This report is made solely to the trustees in accordan￿ with Section 145 of the Charities Act 2011. My work has been undertaken so that I might slate to the charity's trustees those matters l am required to state to thern in an Independent Examinerfs report and for no other purpose. To the fvllest exient pem)itted by law, I do not accept or assume responsibilty to anyone other than the charity and the charity's trustees for my examination work. Respectlve responsiblllties of Trustees and Examlner ..31st March 2025 The Group's trustees are responsible for the p￿paratIOn of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities A¢t)) and that an independent examination is needed. It is my responsibility to: Examine the accounts (under Section 145 of the Charities Act)., To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Sectlon 145(5)Ib) of the Charities Act),. and To state whether particular matters have come to my attention. Basis of Independent Examlner's report My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanakn'ons from you as trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit. and consequently no opinion is given as to whether the accounts present 8 'true and fairf view and the report is limited to those matters set out in the statement below. Independent ExamlneVs ststement In connection with my examination, no matter has come to my attention {other than that disclosed below "): 1. which gives me reasonable cause to believe that in, any material respect, the requirements to keep accounting records in accordance with Section 130 of the Charities Act ;and to prepare accounts which accord with the accounting records and comply wrth the accounting requirements of the Charities Act have not been met; or 2. to which. in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. P18ase delete the words in the brackets if they do not apply Name.. Qualification.. Address.. IZ SHA Date.. LT700006 (1" February 2017 ## **Independent Examiner's Report to the Trustees of the** - 1[st] Frimley Green and Mytchett SCOUT GROUP I report on the accounts of the Group for the year ended 31st March 2025 Which comprise the Statement of Financial Activities, the Balance Sheet and related notes set out on pages 1-4 This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work. ## **Respective responsibilities of Trustees and Examiner** The Group’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed. It is my responsibility to: - Examine the accounts (under Section 145 of the Charities Act); - To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145(5)(b) of the Charities Act); and - To state whether particular matters have come to my attention. ## **Basis of Independent Examiner's report** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **Independent Examiner's statement** In connection with my examination, no matter has come to my attention (other than that disclosed below *): 1. which gives me reasonable cause to believe that in, any material respect, the requirements - to keep accounting records in accordance with Section 130 of the Charities Act ;and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.