**1st Frimley Green & Mytchet Scout Group Annual General Meetng of the Group Scout Council on 16th September 2023** ANNUAL REPORT OF THE GROUP TRUSTEE BOARD FOR THE YEAR ENDING 31[st] MARCH, 2023. Essential renewal and development activities have continued over the year, with some projects being held up and some moving forward faster than expected. The acquisition of storage containers has been delayed by a massive spike in container prices resulting from the protracted lockdown in China. This led to an interruption in international trade and a major shortage in containers. The Board also needed to pin down a formal agreement with the Guides before their financial contribution could be released. These matters are just about resolved and we should be back on track soon. In contrast, installation of solar panels proceeded faster than we anticipated. The heavy lifting for this was carried out by our treasurer, Dave Cooper, who secured £7,000 in solar panel grants and agreed terms with our installer, Hi-Spec Electrics. We also managed to secure a £900 grant from Surrey Climate Commission. Some administrative matters had to be agreed with Surrey Heath Borough Council but these were duly resolved in time for our project to be completed in late April. We are now fully self-sufficient in electrical power and export excess electricity back to the National Grid. After unexpected delays, our old guttering has been replaced with new, deep-flow guttering. We hope the sight of rain-water dripping down our walls is now a thing of the past. We thank former councillor Stuart Black for a £500 contribution to this £2,000 project. An important development since last year’s AGM is our successful recruitment of a Centre manager. Peter Kelly has taken on this role during the year and will be supervising a major redecoration of the Centre. Once that is completed, other internal improvements can be put under way. Peter has an ideal background for this role and is a very welcome addition to our team. The Executive Committee is always keen to welcome, new members. We have no parent representatives at the moment so anyone wishing to join us in that capacity can be assured of a warm welcome. The role of the parent representative is not onerous; it is to observe how the committee functions and lend weight to decision-making. Anyone willing to act as our transport manager would be especially welcome. Happily, present members of the current Executive Committee will continue to serve. A. J. Moore - Chairman K. Simmons - Secretary D. Cooper - Treasurer ## 1. Reserves Sufficient reserves are needed to maintain our building and grounds in working condition and to provide a buffer against fluctuations in income. ## 2. Risks The Group is a voluntary organisation run by parents and friends of the Group for the benefit of children. It will only continue to thrive if a sufficient number of parents accept the responsibilities that membership entails. ## 3. Objectives The objectives of the Group are as a unit of the Scout Association. The aim of the Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. ## 4. Public Benefit Subscriptions are charged for membership to cover immediate running costs of the Group and these do not unduly restrict membership. The Group follows the principle that no one should be excluded because of their inability to pay membership subscriptions. Two key principles demonstrate that Scouting's aims are for the public benefit are that through the Scout method young people develop towards their full potential and that there is a clear link between the benefits for young people and the purpose of Scouting. The safety of young people is taken very seriously and the benefits Scouting activities provide far outweigh the risks. Any private benefits from Scouting are incidental, other than to those as a beneficiary. 1st Frimley Green & Mytchett Scout Group Receipts and Payments Account For the year from 1" April 2022 To 3191 March 2023 Receipts and payments 2022123 Unrestricted funds 2021122 Unrestricted fvnds Receipts Donation5. le9acie$ and slmiiar incom8 Membership subscription5 11625 Less..Membe￿hip wbsuiptlons pak1 on to Distswl 5.925 Net ntmbership subsulptK>￿ retained 6,71KI 4,774 DMatvJn5 Note 2 1.509 3.254 Lega(ies Gift Aid Ilnland Revewe Re(wdl Sales of badges, necknrs. T-shirt5 Noie 10 4.925 258 Sub total 13,376 8.286 ¢tlvities Evwls- Campng and OtheradI￿tse5 16.573 5.232 Meelng$- Youlh [￿gran￿e Sub total 16,573 5.232 Fund.ralsing income Amazon Smile 18 EasyFundRa¢stng- Orjlne Purchases 16 30 FG C8rniYal- Donuts lttter pKk 405 Jubilee S)ow ChaTilablÈ Giving Sub totsl 663 38 Grants mairtenaTr￿ grant Other grants- Community Fut￿ {CovNI 191 Sub total 11,167 11.167 Investment Sncome Bank inlerest Building Society Interest Virgln Cha¥ity act￿nt Note 4 other investm￿1 incorre Sub totsl Rental Income of Building Note 3 Sub total 7.268 6.013 Total Gross Income 37.880 30.744 Assèt and investment sales. etc. Total receipts 37.680 30,744 Page1 of5 1st Frimley Green & Mytchett Scout Group Receipts and Payments Account For year from 1st April 2022 31st March 2023 Receipts and payments 2022123 Unr8strict8d funds 2021122 Unrestrictsd fund5 Payments AetLVities Events- Camwg and Olher actvilies 15AOS 3,839 Meeungs- Youth pwratnme arAr¥ibes AdminlE$tablishment 816 AGM trustee exp8nses ltrainingl Ckarvng ol HQ DfflatiOD5rrh2nks a￿rdS 1.712 1,394 26 Rert. (Grou￿ Renti Materials & eqwpment. EThJraMng OSM webs.le fees 300 300 275 06 Nole 11 696 Printing. pholDcopwry. postage Putchase ot neckers. T-shyts 31 64 Unrforms Web Site {Do￿Aln registration & hosb"TrJl Badge purchases 89 1.397 1,673 Insurance- HQ and Helper Transport costs 1.578 1,351 6,593 3,520 Et*rgy 2021 arKJ 2021-2022 11. Note this fee represents 2021-2022 and 2022-2023 due to payment date in 2022 fJling after year end date Page4of5 Independent Examinerfs Report to the Trustees of the 1. Frimley Green and Mytchett SCOUT GROUP I report on the accounts ofthe GroupJDistricVCountylArea for the year end￿1 .................31st Marth 2023 Whieh comprise the Statement of Financial Adivities, the Balance Sheet and rdated notes sel out on pages 14 This report is made solely lo the twstees in accordarKe wlh Section 145 of the Charities Acl 2011. My has been urKlertaken so that I might state to the charity's trustees Ihose matters l am required to state to them in an Independent Examinerfs rep￿t and for m other purpose. To the fullest extent pemitted by law, I do not ac￿pt or assume responsibility lo anyone other than the charity and the charills trustees for my examination wort(. RespectKve responsibilitiès of Trustees and Exarniner The Group'slDistricl's tnjstees are responsible for the preparation of the accounts. They consider that an audit is not required for this year luTrler Secb'on 144 of the Charib"es Ad 2011 (the Charitses Act)) and that an independent examination is needed. It is my responsibility lo.. Examine the accounts (under Secbon 145 of the Charibes Ad); To follow the procedures laid down in the General Direc*ions given by the Chartty Commissioners (under Section 14515)Ibl of the Charthes Act).. and To state whether particular matters have Come to my attenlion. Basis of Independent Examinerfs report My examination was wried ¢xrt in ￿anCe with the Genetal Directions given by the Charity Commi55ioners. examination includes a review of the accounting records kept by the GrouplDlstr￿t and a wmparison of the a￿o￿nts presented with those records. bt also indudes consideration of ary unusual items or disclosures in the accounts, and See￿ng explanations fr￿n you as trustees conceming ary such matters. The procedures undertaken do nol provide all the evir1en￿ that would be required in an audit, conseqL￿ntlY no cyinion is given as to whether the accounts present a'tnte and fairf vtew and the report is limited to those matters set out in the slalement below. Independent Examlnefs statement In connection with my examination, no matter hos come to my attenkn.on lotlEr than that di￿lOSed below.): 1. which gives me reasonable cause to befieve thal in. ary material ressxct. Ihe reqU1￿ments to keep accounting record5 in acC¥)rdan￿ Sedion 130 ofthe Ch￿[lIeS Act ',and to prepare accounts whith a¢cord with the accuJnting rteords and comF4y with the accounting requirements of the Charities Act have nol been meL or 2. to which. in my opinion. attention should ￿ drawn in Lyder to enab￿ a proper understanding of the accounts to be reached. ' Pleasg delete the words in the brackets rfthey (k) not appty Name.. Qualification.. Dale.. zs LT700006 (1" February 2017>