## **1st Frimley Green & Mytchett Scout Group Annual General Meeting of the Group Scout Council on 24th September 2022** ANNUAL REPORT OF THE GROUP EXECUTIVE COMMITTEE FOR THE YEAR ENDING 31[st] MARCH, 2022. The aftermath of the pandemic has thrown up many challenges for the Scout movement, as for just about every walk of life in this country. We are faced with a need for new Scout leaders, as our Group Scout Leader will explain in his report. He will also describe how we are dealing with a waiting list of 100 children wishing to join the Group. As far as the Executive Committee is concerned, Fran Boyes is standing down as our Membership Secretary having recouped approximately seven thousand pounds for us in the form of gift aid over the last 3 years. On the plus side, our treasurer, Dave Cooper, has successfully penetrated the mysteries of the OSM record-keeping system and, together with subscription payments being changed to Direct debit, has made this particular post redundant. Our gift aid claim should now be far easier to administer. Now that we are no longer constrained by VAT considerations arising from the building of our Centre, we are able to allow selected organisations to make use of our building on weekdays. We now entertain Music for Mummies on Wednesday and Thursday, Younger People with Dementia on Tuesdays and Pre & Post Natal Pilates classes on Fridays. Income from these sessions help us to keep subscription rates at their current level. Despite an unexpected six months delay in replacing our fencing, this has now been accomplished. So, too, has the laying of a concrete base for storage containers and the installation of a camp fire circle. The storage container project is temporarily on hold as the covid pandemic has led to a sharp spike in the cost of containers. Other projects being progressed include the replacement of our guttering, redecoration of the Scout Centre and installation of blinds for our skylights. We are still hopeful about the cost-effectiveness of solar panels and are pushing ahead with the project. We are looking for a volunteer to become out HQ manager, carrying out minor maintenance and helping to look after upcoming projects. This would take these matters out of the hands of Leaders and leave them free to focus on Scouting. The Executive Committee is always keen to welcome, new members. We have no parent representatives at the moment so anyone wishing to join us in that capacity can be assured of a warm welcome. The role of the parent representative is not onerous; it is to observe how the committee functions and lend weight to decision-making. Anyone willing to act as our transport manager would be especially welcome. Happily, present members of the current Executive Committee will continue to serve. Chairman Secretary A. J. Moore - K. Simmons - D. Cooper - Treasurer ## 1. Reserves Sufficient reserves are needed to maintain our building and grounds in working condition and to provide a buffer against fluctuations in income. ## 2. Risks The Group is a voluntary organisation run by parents and friends of the Group for the benefit of children. It will only continue to thrive if a sufficient number of parents accept the responsibilities that membership entails. ## 3. Objectives The objectives of the Group are as a unit of the Scout Association. The aim of the Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. ## 4. Public Benefit Subscriptions are charged for membership to cover immediate running costs of the Group and these do not unduly restrict membership. The Group follows the principle that no one should be excluded because of their inability to pay membership subscriptions. Two key principles demonstrate that Scouting's aims are for the public benefit are that through the Scout method young people develop towards their full potential and that there is a clear link between the benefits for young people and the purpose of Scouting. The safety of young people is taken very seriously and the benefits Scouting activities provide far outweigh the risks. Any private benefits from Scouting are incidental, other than to those as a beneficiary. **1st Frimley Green & Mytchett Scout Group Receipts and Payments Account** |||||Year end date| |---|---|---|---|---| ||**For the year**
**from**|**1st April 2021**|**To**|**31st March 2022**| |||||| |**Receipts and payments**||||| |**Receipts**||**2021/22**
**Unrestricted funds**
**£**
**11,116**
**- 6,342**
**4,774**
**5,232**
**-**
**3,254**
**-**
**-**
**258**
**13,518**
**-**
**30**
**8**
**-**
**38**
**-**
**11,167**
**11,167**
**-**
**-**
**8**
**-**
**8**
**6,013**
**30,744**
**-**
**30,744**||**2020/21**
**Unrestricted funds**
**£**| |**Donations, legacies and similar income**||||| |Membership subscriptions||**11,116**||**11,241**| |Less:Membership subscriptions paid on to District||**- 6,342**||**- 5,017**| |Net membership subscriptions retained||**4,774**||**6,224**| |Activities – Camping and Other||**5,232**||**- 140**| |Activities - Youth programme||**-**||**-**| |Donations|Note 2|**3,254**||**1,517**| |Legacies||**-**||**-**| |Gift Aid (Inland Revenue Refund)||**-**||**3,114**| |Sales of badges, neckers, T-shirts||**258**||**-**| |**Sub total**||**13,518**||**10,715**| |**Fund-raising income**||||| |||**-**||**-**| |EasyFundRaising – Online Purchases||**30**||**-**| |Amazon Smile||**8**||**-**| |||**-**||**-**| |||||**-**| |**Sub total**||**38**||**-**| |||||| |**Grants**||||| |Maintenance grant||**-**||**-**| |Other grants - Community Fund (Covid 19)||**11,167**||**20,241**| |**Sub total**||**11,167**||**20,241**| |**Investment income**||||| |Bank interest||**-**||**-**| |Building Society interest||**-**||**-**| |Virgin Charity account|Note 4|**8**||**77**| |Other investment income||**-**||**-**| |**Sub total**||**8**||**77**| |**Rental Income of Building**|Note 3|||| |**Sub total**||**6,013**||**-**| |**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**||||| |||||**31,033**| |||||| |||||**-**| |||||| |||**30,744**||**31,033**| Page 1 of 5 **1st Frimley Green & Mytchett Scout Group Receipts and Payments Account** Year start date Year end date **For the year 1st April 2021 To 31st March 2022 from** ## **Receipts and payments** **2021/22 2020/21 Unrestricted funds Unrestricted funds** |**Receipts and payments**|**2021/22**
**Unrestricted funds**|**2020/21**
**Unrestricted funds**| |---|---|---| |**Payments**|**£**
**3,839**
**1,048**
**-**
**-**
**1,394**
**879**
**1,353**
**1,351**
**106**
**-**
**300**
**17,182**
**-**
**- 913**
**89**
**140**
**1,673**
**3,520**
**31,962**
**-**
**-**
**-**
**-**
**-**
**31,962**
**-**
**31,962**
**- 1,218**
**37,483**
**36,266**|**£**| |**Charitable Payments**||| |**Activities**||| |- Camping and Other|**3,839**|**-**| |- Youth programme|**1,048**|**259**| |Adult support and training|**-**|**-**| |**Admin/Establishment**||| |AGM and trustee expenses (training)|**-**|**-**| |Cleaning of HQ – includes equipment for Covid 19 compliance|**1,394**|**1,840**| |HQ Services – Electricity,Gas,Internet|**879**|**1,432**| |HQ Servicing (Boiler,Fire Ext’s, Fire Alarm, HQ Alarm, Waste Pump)|**1,353**|**763**| |Insurance – HQ and Helper|**1,351**|**1,266**| |Materials & equipment (OSM fees, Engraving, Equipment)|**106**|**613**| |Printing, photocopying, postage|**-**|**48**| |Rent (Ground Rent)|**300**|**300**| |Repairs, Renewals, Maintenance|**17,182**|**106**| |Uniforms|**-**|**102**| |Water and Sewerage
Note 5|**- 913**|**-**| |Web Site (Domain registration & hosting)|**89**|**120**| |Donations/Thanks awards|**140**|**-**| |Purchase of badges, neckers, T-Shirts|**1,673**|**601**| |Transport costs|**3,520**|**3,031**| |**Sub total**|**31,962**|**10,480**| |**Fund-raising expenses**||| ||**-**|**-**| ||**-**|**-**| ||**-**|**-**| ||**-**|**-**| |**Sub total**|**-**|**-**| |**_Total Gross Expenditure_**
**Asset and investment purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Cash funds last year end**
**_Cash funds this year end_**||| |||**10,480**| |||| |||**450**| |||| |||**10,930**| |||| ||**- 1,218**|**20,103**| ||**37,483**|**17,380**| ||**36,266**|**37,483**| Page 2 of 5 ## **Statement of assets and liabilities at the end of the year** |**31st March 2022**
**Unrestricted funds**
**£**
**Cash funds**
Note 6
Bank current accounts
**35,922**
The Scout Association Short Term Investment Service
**-**
Investment Account (Virgin charity account)
**-**
Cash/Floats
**344**
**36,266**
(agree balances with receipts and payments account)
**ok**
**Other monetary assets**
Tax claim
**-**
Debts due from the County/Area/District/Group
**-**
Insurance claim
**-**
**Sub total**
**-**
**Investment assets**
Investment property - detail
**-**
Quoted investments
**-**
Other investments - detail
**-**
**Sub total**
**-**
**Non monetary assets for charity's own use**
Badge stock
**-**
Shop stock
**-**
Other stock
**-**
Land and buildings
Note 7
**348,107**
Motor vehicles (minibuses and trailer)
Note 8
**9,172**
Scouting equipment, furniture etc
Note 9
**1,404**
Other
**-**
**Sub total**
**358,683**
**Liabilities**
Accounts not yet paid
**-**
Expenses incurred but not invoiced
**-**
Subscriptions not yet paid
**-**
Loan - detail
**-**
Other liabilities
**-**
**Sub total**
**-**
**Total cash funds**|**31st March 2022**
**Unrestricted funds**
**£**
**Cash funds**
Note 6
Bank current accounts
**35,922**
The Scout Association Short Term Investment Service
**-**
Investment Account (Virgin charity account)
**-**
Cash/Floats
**344**
**36,266**
(agree balances with receipts and payments account)
**ok**
**Other monetary assets**
Tax claim
**-**
Debts due from the County/Area/District/Group
**-**
Insurance claim
**-**
**Sub total**
**-**
**Investment assets**
Investment property - detail
**-**
Quoted investments
**-**
Other investments - detail
**-**
**Sub total**
**-**
**Non monetary assets for charity's own use**
Badge stock
**-**
Shop stock
**-**
Other stock
**-**
Land and buildings
Note 7
**348,107**
Motor vehicles (minibuses and trailer)
Note 8
**9,172**
Scouting equipment, furniture etc
Note 9
**1,404**
Other
**-**
**Sub total**
**358,683**
**Liabilities**
Accounts not yet paid
**-**
Expenses incurred but not invoiced
**-**
Subscriptions not yet paid
**-**
Loan - detail
**-**
Other liabilities
**-**
**Sub total**
**-**
**Total cash funds**|**31st March 2021**
**Unrestricted funds**
**£**| |---|---|---| |**Cash funds**
Note 6||| |Bank current accounts|**35,922**|**28,942**| |The Scout Association Short Term Investment Service|**-**|**-**| |Investment Account (Virgin charity account)|**-**|**8,352**| |Cash/Floats|**344**|**190**| |(agree balances with receipts and payments account)
**Total cash funds**|**36,266**|**37,483**| ||**ok**|**ok**| |**Other monetary assets**||| |Tax claim|**-**|**-**| |Debts due from the County/Area/District/Group|**-**|**-**| |Insurance claim|**-**|**-**| |**Sub total**|**-**|**-**| |**Investment assets**||| |Investment property - detail|**-**|**-**| |Quoted investments|**-**|**-**| |Other investments - detail|**-**|**-**| |**Sub total**|**-**|**-**| |**Non monetary assets for charity's own use**||| |Badge stock|**-**|**-**| |Shop stock|**-**|**-**| |Other stock|**-**|**-**| |Land and buildings
Note 7|**348,107**|**352,352**| |Motor vehicles (minibuses and trailer)
Note 8|**9,172**|**15,498**| |Scouting equipment, furniture etc
Note 9|**1,404**|**2,052**| |Other|**-**|**-**| |**Sub total**|**358,683**|**369,902**| |**Liabilities**||| |Accounts not yet paid|**-**|**-**| |Expenses incurred but not invoiced|**-**|**-**| |Subscriptions not yet paid|**-**|**-**| |Loan - detail|**-**|**-**| |Other liabilities|**-**|**-**| |**Sub total**|**-**|**-**| ## **Contingent liabilities and future obligations** **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 19[th] April 2022 virtual Exec meeting and signed on their behalf by** |Signature|Print Name| |---|---| ||Tony Moore - Chairman| ||Dave Cooper - Group Treasurer| Page 3 of 5 ## **NOTES TO THE ACCOUNTS** 1. These accounts have been audited and approved by Mike Smart on 24/08/2022 2. Donations received this year have been:- as part of Subs payments 332 Parent 500 Shell employee scheme 1,000 Amazon 1,412 3,244 Note this has included rental income from external use of the HQ in previous years – see note 3 ## 3. Rental Income from external use of HQ:- ||| |---|---| |external use of HQ:-|Income| |1stFrimley Green & Mytchett Guides|532| |2ndFrimley Green & Mytchett Brownies|452| |2ndFrimley Green & Mytchett Guides|322| |2ndFrimley Green & Mytchett Rainbows|455| |3rdFrimley Green & Mytchett Brownies|658| |Explorers (Surrey Heath District)|300| |Music with Mummies|2,790| |Others|505| |totals|6,013| 4. Investment income interest 8 - Account now closed 5. The Water bill has been in credit for some time. This has now been refunded to the Group 6. Cash funds are distributed as follows: |istributed as follows:
Group
Sections
Bank Accounts
29,233
6,689
Cash Accounts
316
28
add amounts due..
less current liabilities.|Totals
35,922
344
0
0| |---|---| ||36,266| 7. Following advice from Scout HQ, the building is not re-valued each year, but is depreciated by 1% from - the original cost to build (£424,521) each year – representing 0 value at the end of the lease in 2103 (99 years). |value at end of March 2021|352,352| |---|---| |less depreciation|4,245| |value at end of March 2022|348,107| |8. Depreciation of minibuses & trailer- straight line over 5 years|| |value at end of March 2021|15,498| |less depreciation|6,326| |value at end of March 2022|9,172| |9. Depreciation of capital items of equipment applied as follows:-|| |value at end of March 2021|2,052| |less depreciation|648| |value at end of March 2022|1,404| |add new capital goods purchased|0| ||1,404| Page 4 of 5 Independent Examinerfs Report to the Trustees of the 1. Frimley Green and Mytchett Scol￿ GROUP I report on the accounts ol the Grwplth"stricJlCountylArea for Ihe year wded .................31st March 2022 IM)ich comprise the Statement of Finantt￿ Activit￿￿. the B￿an￿ Sheet and related ￿teS set out on pages 1-4 This report is made soldy to Ihe In￿leeS in accordance Seclion 145 of the Charities Act 2011. My work has beèn Ljndertaken so that I might slate to the tharws trustees those matters l am required to stale to them in an Independernt Examinerfs report aryj for no other purp)se. To Ihe fvllest extent perTnitte(I by law, I do not xcept or assume responsibility lo atryone other than the charity and the charity's trustees for my examination wo￿. Respective responsibilllies of Trustees and Examiner The Group'slDistrict's trustees are responsible for yeparation of the attounls. They consider that an audit is nol required for this year (under S&lion 144 of the Charittes Act 2011 (the Chaiitses Acl1} and that an independent examination is needed. It is my ￿spOnSibl[1ty to-. Examine the accounts (under Section 145 of the Charities Act}" To frAlow the procedures laid down in the General Direcb"ons given by the Charity Commissioners (under Section 14515llb) of the Charities Act); and To state whether parttcular matters have come to my attention. Basis of Independent Examinefs report My examination was carried out in aGGordance with the General Diredions given by the Charity C¢Jnmis5ione15. An examination inctudes a review of the accounting records kept by the Group/District and a companson of the accounts presented Kith Ihose records. It also inc¢udes consideration of any Unusu￿ itèms or disclosures in the accounts. and seeking explanations frorn you as trustees cor￿e￿Ing any such matter5. The procedures un¢Sertaken do not provide all the eviden￿ that would be required in an aLtdit. and ¢(￿SeqUentIY no opinion is given a5 10 whether the accounts present a Irue and tsif view and the report is lim[t￿l to those matters set out in the statement below. Independent Examinerfs statement In connection wth my examination. no matter has come to my attention {othw than that disclose4 below'l". 1. which gives me reasonable cause to believe that in. any material resK)8cI, the requirements lo keep accounting records tn accordan￿ with Section 130 of the Charities Act",and lo prepare ￿)Unts vthich ￿ wth the accounting records and comply wf(h the accounting requiremellts of the Charities Act have not been met, or 2. to which, in my opinion, attention sh￿Id be draym in order to enable a proper understan(ting of the accounts to be reached. ' Please d818te the words in the brackets rflhey do not appty Name.. Qualffieation". Address.. Date.. LT700006 (1" February 2017)