1st Frimley Green & Mytchet Scout Group Annual General Meetng of the Group Scout Council on 18th September 2021
ANNUAL REPORT OF THE GROUP EXECUTIVE COMMITTEE FOR THE YEAR ENDING 31[st] MARCH, 2021.
Welcome everyone to the first face-to-face meeting the Executive Committee has organised in nearly 18 months. Our business has been conducted in virtual meetings over that period and dealt with more successfully than we may originally have feared. We have also introduced a new User Group committee so that the business of hall users that are not part of the Group can be dealt with separately from our own. This has been conveniently carried out in virtual meetings.
As for most organisations around the country, the last year has been extremely testing for the Scout movement. Our Group has survived this trial remarkably well and for that we have to thank our Group Scout Leader, Delwyn Vincent, and our section leaders. They have maintained the interest of our boys and girls through online meetings and returned to faceto-face Scouting as soon as it became possible. We have not suffered the serious loss of members that many groups have.
Delwyn must also be congratulated for getting internet access for our Scout Centre after a protracted engagement with BT. In the end, he overcame BT inertia by dealing directly with their chairman’s office. Other achievements include the installation of flood lighting in our grounds and the conversion of our internal lighting to LED. In addition to all this, Delwyn has had a mountain of risk assessments and other procedures to put in place before face-to-face Scouting could resume.
On the plus side of the last year, government grants, administered by Surrey Heath Borough Council, have helped to put us in a strong financial position. As a result, we are fully engaged in the installation of external storage containers for our Scouting equipment, the replacement of our perimeter fencing and in the installation of a camp fire circle. We have engaged with Council staff to clear the way for all this and obtained the necessary quotes. The total cost will be in the region of £30,000.
When these projects are complete, we further intend to replace our guttering. We are interested in the introduction of solar panels but need to assess their cost effectiveness.
The Executive Committee is always keen to welcome, new members. We have no parent representatives at the moment so anyone wishing to join us in that capacity can be assured of a warm welcome. The role of the parent representative is not onerous; it is to observe how the committee functions and lend weight to decision-making. Anyone willing to act as our transport manager would be especially welcome. Happily, present members of the current Executive Committee will continue to serve.
A. J. Moore - Chairman K. Simmons - Secretary D. Cooper - Treasurer
1. Reserves
Sufficient reserves are needed to maintain our building and grounds in working condition and to provide a buffer against fluctuations in income.
2. Risks
The Group is a voluntary organisation run by parents and friends of the Group for the benefit of children. It will only continue to thrive if a sufficient number of parents accept the responsibilities that membership entails.
3. Objectives
The objectives of the Group are as a unit of the Scout Association. The aim of the Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.
4. Public Benefit
Subscriptions are charged for membership to cover immediate running costs of the Group and these do not unduly restrict membership. The Group follows the principle that no one should be excluded because of their inability to pay membership subscriptions.
Two key principles demonstrate that Scouting's aims are for the public benefit are that through the Scout method young people develop towards their full potential and that there is a clear link between the benefits for young people and the purpose of Scouting. The safety of young people is taken very seriously and the benefits Scouting activities provide far outweigh the risks. Any private benefits from Scouting are incidental, other than to those as a beneficiary.
1st Frimley Green & Mytchett Scout Group Receipts and Payments Account
Year end date
| Year end date | ||||
|---|---|---|---|---|
| For the year from |
1st April 2020 | To | 31st March 2021 | |
| Receipts and payments | ||||
| Receipts | 2020/21 Unrestricted funds £ 11,241 - 5,017 6,224 - 140 - 1,517 - 3,114 - 10,715 - - - - - - 20,241 20,241 - - 77 - 77 31,033 - 31,033 |
2019/20 Unrestricted funds £ |
||
| Donations, legacies and similar income | ||||
| Membership subscriptions | 11,241 | 15,644 | ||
| Less:Membership subscriptions paid on to District | - 5,017 | - 6,002 | ||
| Net membership subscriptions retained | 6,224 | 9,641 | ||
| Activities - Camping (Refund last year's) | - 140 | 10,547 | ||
| Activities - Youth programme | - | 1,865 | ||
| Donations | Note 2 | 1,517 | 3,689 | |
| Legacies | - | - | ||
| Gift Aid (Inland Revenue Refund) | 3,114 | 2,732 | ||
| Sales of badges, neckers, T-shirts | - | 194 | ||
| Sub total | 10,715 | 28,667 | ||
| Fund-raising income | Note 3 | |||
| - | - | |||
| Frimley Green Carnival – doughnut stall | - | 525 | ||
| EasyFundRaising – Online Purchases | - | 16 | ||
| - | - | |||
| - | ||||
| Sub total | - | 541 | ||
| Grants | ||||
| Maintenance grant | - | - | ||
| Other grants - Community Fund (Covid 19) | 20,241 | - | ||
| Sub total | 20,241 | - | ||
| Investment income | ||||
| Bank interest | - | - | ||
| Building Society interest | - | - | ||
| Virgin Charity account | Note 4 | 77 | 211 | |
| Other investment income | - | - | ||
| Sub total | 77 | 211 | ||
| Total Gross Income Asset and investment sales, etc. Total receipts |
||||
| 29,420 | ||||
| - | ||||
| 31,033 | 29,420 |
Page 1 of 5
1st Frimley Green & Mytchett Scout Group Receipts and Payments Account
Year start date
Year end date
For the year 1st April 2020 To 31st March 2021 from
Receipts and payments
2020/21 Unrestricted funds
2019/20 Unrestricted funds
| Receipts and payments | 2020/21 Unrestricted funds |
2019/20 Unrestricted funds |
|---|---|---|
| Payments | £ - 259 - - 1,840 1,432 763 1,266 613 48 300 106 102 - 120 - 601 3,031 10,480 - - - - - 10,480 450 10,930 20,103 17,380 37,483 |
£ |
| Charitable Payments | ||
| Activities | ||
| - Camping | - | 10,927 |
| - Youth programme | 259 | 3,140 |
| Adult support and training | - | - |
| Admin/Establishment | ||
| AGM and trustee expenses (training) | - | - |
| Cleaning of HQ – includes equipment for Covid 19 compliance | 1,840 | 974 |
| HQ Services – Electricity,Gas,Internet | 1,432 | 1,452 |
| HQ Servicing (Boiler,Fire Ext’s, Fire Alarm, HQ Alarm, Waste Pump) | 763 | |
| Insurance – HQ and Helper | 1,266 | 1,387 |
| Materials & equipment (OSM fees, Engraving, Equipment) | 613 | 396 |
| Printing, photocopying, postage | 48 | - |
| Rent (Ground Rent) | 300 | 300 |
| Repairs, Renewals, Maintenance | 106 | 4,962 |
| Uniforms | 102 | 76 |
| Water and Sewerage | - | 257 |
| Web Site (Domain registration & hosting) | 120 | |
| Donations/Thanks awards | - | 13 |
| Purchase of badges, neckers, T-Shirts | 601 | 1,757 |
| Transport costs | 3,031 | 3,770 |
| Sub total | 10,480 | 29,411 |
| Fund-raising expenses Note 3 |
||
| Frimley Green carnival – Donuts | - | 67 |
| - | - | |
| - | - | |
| - | - | |
| Sub total | - | 67 |
| Total Gross Expenditure Asset and investment purchases, etc. Note 5 Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end |
||
| 29,479 | ||
| 14,224 | ||
| 43,703 | ||
| 20,103 | - 14,283 | |
| 17,380 | 31,663 | |
| 37,483 | 17,380 |
Page 2 of 5
Statement of assets and liabilities at the end of the year
| 31st March 2021 Unrestricted funds £ Cash funds Note 6 Bank current accounts 28,942 The Scout Association Short Term Investment Service - Investment Account (Virgin charity account) 8,352 Cash/Floats 190 37,483 Other monetary assets Tax claim - Debts due from the County/Area/District/Group - Insurance claim - Sub total - Investment assets Investment property - detail - Quoted investments - Other investments - detail - Sub total - Non monetary assets for charity's own use Badge stock - Shop stock - Other stock - Land and buildings Note 7 352,352 Motor vehicles (minibuses and trailer) Note 8 15,498 Scouting equipment, furniture etc Note 9 2,052 Other - Sub total 369,902 Liabilities Accounts not yet paid - Expenses incurred but not invoiced - Subscriptions not yet paid - Loan - detail - Other liabilities - Sub total - Total cash funds |
31st March 2021 Unrestricted funds £ Cash funds Note 6 Bank current accounts 28,942 The Scout Association Short Term Investment Service - Investment Account (Virgin charity account) 8,352 Cash/Floats 190 37,483 Other monetary assets Tax claim - Debts due from the County/Area/District/Group - Insurance claim - Sub total - Investment assets Investment property - detail - Quoted investments - Other investments - detail - Sub total - Non monetary assets for charity's own use Badge stock - Shop stock - Other stock - Land and buildings Note 7 352,352 Motor vehicles (minibuses and trailer) Note 8 15,498 Scouting equipment, furniture etc Note 9 2,052 Other - Sub total 369,902 Liabilities Accounts not yet paid - Expenses incurred but not invoiced - Subscriptions not yet paid - Loan - detail - Other liabilities - Sub total - Total cash funds |
31st March 2020 Unrestricted funds £ |
|---|---|---|
| Cash funds Note 6 |
||
| Bank current accounts | 28,942 | 9,026 |
| The Scout Association Short Term Investment Service | - | - |
| Investment Account (Virgin charity account) | 8,352 | 8,275 |
| Cash/Floats | 190 | 79 |
| Total cash funds | 37,483 | 17,380 |
| Other monetary assets | ||
| Tax claim | - | - |
| Debts due from the County/Area/District/Group | - | - |
| Insurance claim | - | - |
| Sub total | - | - |
| Investment assets | ||
| Investment property - detail | - | - |
| Quoted investments | - | - |
| Other investments - detail | - | - |
| Sub total | - | - |
| Non monetary assets for charity's own use | ||
| Badge stock | - | - |
| Shop stock | - | - |
| Other stock | - | - |
| Land and buildings Note 7 |
352,352 | 356,598 |
| Motor vehicles (minibuses and trailer) Note 8 |
15,498 | 10,446 |
| Scouting equipment, furniture etc Note 9 |
2,052 | 2,341 |
| Other | - | - |
| Sub total | 369,902 | 369,385 |
| Liabilities | ||
| Accounts not yet paid | - | - |
| Expenses incurred but not invoiced | - | - |
| Subscriptions not yet paid | - | - |
| Loan - detail | - | - |
| Other liabilities | - | - |
| Sub total | - | - |
Contingent liabilities and future obligations
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 18[th] May virtual Exec meeting and signed on their behalf by
| Signature | Print Name |
|---|---|
| Tony Moore - Chairman | |
| Dave Cooper - Group Treasurer |
Page 3 of 5
NOTES TO THE ACCOUNTS
1. These accounts have been audited and approved by Mike Smart on 10th August 2021
- Donations received this year have been:-
| 2. Donations received this year have been:- | |
|---|---|
| Use of HQ by Guides, Brownies, Explorer groups 412 as part of Subs payments 15 Music with Mummies 740 Ultra Electronics - Covid grant 300 Portesbery School - Covid support 50 1,517 3. Break down of fund raising activities:- Income Expenditure no fund raising activities this year – due to Covid 19 totals 4. Investment income interest 77 5. Capital expenditure this year Marquee 450 6. Cash funds are distributed as follows: Group Sections Bank Accounts 24,468 4,474 Investment Account (Virgin charity account) 8,352 0 Cash Accounts 178 12 add amounts due.. less current liabilities. |
Profit 0 0 |
| 0 | |
| Totals 28,942 8,352 190 0 0 |
|
| 37,483 |
- Following advice from Scout HQ, the building is not re-valued each year, but is depreciated by 1% from the original cost to build (£424,521) each year – representing 0 value at the end of the lease in 2103 (99 years).
value at end of March 2020 356,598 less depreciation 4,245 value at end of March 2021 352,353 value at end of March 2020 21,825 less depreciation 6,327 value at end of March 2021 15,498
-
Depreciation of minibuses & trailer- straight line over 5 years
-
Depreciation of capital items of equipment applied as follows:-
| ems of equipment applied as follows:- | |
|---|---|
| value at end of March 2020 | 2,341 |
| less depreciation | 739 |
| value at end of March 2021 | 1,602 |
| add new capital goods purchased | 450 |
| 2,052 |
Page 4 of 5
| Receipts | e | ||||
|---|---|---|---|---|---|
| )onations,legaciesandsimilarincome | |||||
| vlembership subscriPtions | 11,24'l | t5,644 | |||
| -ess:Membershipsubscriptionspaid on | toDistrrct | 5,017 | 6,002 | ||
| \let membershipsubscriptionsretained | 6,224 | 9,641 | |||
| \ctivities-Camping(Refund last year's) | '140 | 10,547 | |||
| \ctivities-Youthprogramme | 1,865 | ||||
| Donations | Note2 | 1,517 | 3,689 | ||
| -egacies | |||||
| iiftAid(lnlandRevenue Refund) | 3,',t14 | 2,732 | |||
| ialesof badges,neckers, | T-shirts | 194 | |||
| Subtotal | 10,715 | 28,667 | |||
| =und{aisingtncome | Note3 | ||||
| :rimleyGreen Carnival-doughnut stall | 525 | ||||
| :asyFundRaising-Online | Purchases | 16 | |||
| Subtotal | 541 | ||||
| !rants | |||||
| ,4aintenancegrant | |||||
| )thergrants - Community | Fund (Covid | 19) | 20,241 | ||
| Subtotal | 20,241 | ||||
| nvestment income | |||||
| lankrnterest | |||||
| luildingSocietyinterest | |||||
| /irginCharityaccount | l\otec | 77 | 211 | ||
| )therinvestmentincome | |||||
| 77 | z',t1 | ||||
| Subtotal | |||||
| IofalGross Income | 31,033 | 29,420 | |||
| Asset and investment | sales,etc. | ||||
| TotalreceiPts | 31,033 | 29,420 |
ReceiptsandPayment |
sAc | co | unt | ||||
|---|---|---|---|---|---|---|---|
| ,. | i | . | ,::if | f..rarlrr:iit:l::itr | |||
| For the year from |
1st | April | 2020 | To | 31st March2021 | ||
| Payments | € | ||||||
| lharitablePayments | |||||||
| \ctivities | |||||||
| Camping | 't0,927 | ||||||
| Youthprogramme | 259 | 3,140 | |||||
| \dultsupport and training | |||||||
| \dm in/Establishment | |||||||
| \GMand trustee expenses(training) | |||||||
| )leaningofHQ-includes equipmentforCovid19compliance | 1,840 | 974 | |||||
| JQ Services-Electricity,Gas,lnternet | 1,432 | 't,452 | |||||
| lQServicing(Boiler,FireExt's, | FireAlarm,HQAlarm, Waste Pump) | 763 | |||||
| nsurance-HQ and Helper | 1,266 | 1,387 | |||||
| vlaterials&equipment(OSMfees,Engraving, Equipment) | 613 | 396 | |||||
| )rinting, photocopying, postage | 48 | ||||||
| lent(GroundRent) | 300 | 300 | |||||
| Repairs,Renewals, Maintenance | 106 | 4,962 | |||||
| Jniforms | 102 | 76 | |||||
| l/aterand Sewerage | 257 | ||||||
| A/ebSite (Domain registration & hosting) | 120 | ||||||
| )onations/Thanks awards | 13 | ||||||
| )urchase of badges, neckers, T-Shirts | 601 | 1,757 | |||||
| lransport costs | 3,031 | 3,770 | |||||
| Subtotal | 10,480 | 29,41'l | |||||
| Fund-raisingexpenses | Note3 |
||||||
| :rimleyGreen carnival-Donuts | 67 | ||||||
| Subtotal | 67 | ||||||
| IofalGross Expenditure | 10,480 | 29,479 | |||||
| Asset andinvestmentpurchases,etc. | 14,224 | ||||||
| Totalpayments | 10,930 | 43,703 | |||||
| Netofreceipts/(payments) | 20,103 | 14.283 | |||||
| Cashfunds lastyear end | 17,380 | 31,663 | |||||
| Cashfundsthis year end | 37,483 | 17,380 |
| 31stMarch | 2021 | |||||
|---|---|---|---|---|---|---|
| Unrestricted | funds | |||||
| € | € | |||||
| Cashfunds | Note6 | |||||
| fankcurrent accounts | 28,942 | 9,026 | ||||
| lheScout Association ShortTermlnvestment Service | ||||||
| nvestmentAccount(Virgincharityaccount) | 8,352 | 8,275 | ||||
| lash/Floats | 190 | 79 | ||||
| Total cashfunds | 37,483 | 17,380 | ||||
| Cthermonetaryassets | ||||||
| laxclaim | ||||||
| )ebtsdue from theCounty/Area/DistricUGroup | ||||||
| nsurance claim | ||||||
| Subtotal | ||||||
| nvestment assets | ||||||
| nvestmentproperty -detail | ||||||
| f,uoted investments | ||||||
| Jther investments-detail | ||||||
| Sub total | ||||||
| lonmonetary assets forcharity's ownuse | ||||||
| ladgestock | ||||||
| lhopstock | ||||||
| ftherstock | ||||||
| -andandbr,ldtngs | Note7 | 352,352 | 356,598 | |||
| Vlotorr€h.ales(nxnbusesandtrailer) | NoteI | 15,498 | 10,446 | |||
| lcort'nSequpt"nt,furnitureetc | Note9 | 2,052 | 2,341 | |||
| )ther | ||||||
| Subtotal | 369,902 | 369,385 | ||||
| -iabilities | ||||||
| \ccountsnotyetPaid | ||||||
| :xpensesincurredbut not | invoiced | |||||
| iubscriptionsnotyetPaid | ||||||
| Loan-detail | ||||||
| )therliabilities | ||||||
| Subtotal |
| 2. Donati | onsreceivedthisyear have been:- | onsreceivedthisyear have been:- | onsreceivedthisyear have been:- | |||
|---|---|---|---|---|---|---|
| UseofHQby Guides,Brownies, Explorer groups | 412 | |||||
| asPart of | SubsPaYments | 15 | ||||
| MusicwithMummies | 740 | |||||
| Ultra Electronics-Covidgrant | 300 | |||||
| Portesbery School | -CovidsuPPort | 50 | ||||
| 1,517 | ||||||
| Break | downoffund raising | activities:- | lncome | Expenditure | Profit | |
| nofund raising activitiesthisyear-duetoCovid19 | 0 | |||||
| 0 | ||||||
| totals | ||||||
| 4. lnvestment income interest | 77 | |||||
| 5.Capital expenditure thisyear | ||||||
| Marquee | 450 | |||||
| 6. Cashfundsaredistributed | as follows: | Group | Sections | Totals | ||
| BankAccounts | 24,468 | 4,474 | 28,942 | |||
| lnvestment Account (Virgin charity account) | 8,3s2 | 0 | 8,352 | |||
| CashAccounts | 178 | 12 | 190 | |||
| add amountsdue.. | 0 | |||||
| less current liabilities | 0 | |||||
| 37,483 |
| 8. Depreciation of minibuses&trailer- | straightlineover5years | |
|---|---|---|
| value | atend of March2020 | 21,825 |
| lessdepreciation | 6,327 | |
| value | atend of March2021 | 15,498 |
| 3.Depreciationofcapital itemsofequipmentappliedasfollows:- | |
|---|---|
| valueatend of March 2020 | 2,341 |
| lessdepreciation | 739 |
| valueatend ofMarch 2021 | 1,602 |
| addnewcapital goodspurchased | 450 |
| 2,052 |